Oce 31x5E User manual

Océ 31x5E
Configuration and
Maintenance Manual

Copyright
© 2004, Océ-Technologies B.V. Venlo, The Netherlands
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Code number 1060015065
Edition 05-2004
Océ-Technologies B.V.
US
Trademarks
Products in this manual are referred to by their trade names. In
most, if not all cases, these designations are claimed as trademarks
or registered trademarks of their respective companies.

3
Notes for the reader
Introduction
This manual helps you to use the Océ 31x5E. The manual contains a
description of the Océ 31x5E and guidelines to use and operate the Océ 31x5E.
There are also tips to increase your knowledge of the Océ 31x5E and to help
you manage the workflow even better.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide
important, additional information or are about the prevention of damage to
your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
■The word Note comes before additional information about the correct
operation of the Océ 31x5E or a tip.
■A part marked with Attention contains information used to prevent damage
to items, for example the Océ 31x5E, or a file.
■A part marked with Caution contains information to prevent personal
injury. Caution is found only in manuals that describe physical products.
Safety information
You can find the safety information for this product in the Instructions for
safe use and the Safety Data Sheets. The instructions for safe use and the
Safety Data Sheets are included in the appendices of this manual.

4 Océ 31x5E Configuration and Maintenance Manual

Table of Contents 5
Table of Contents
Notes for the reader 3
Chapter 1
Introduction
General Information 10
About the Configuration and Maintenance Manual 10
About the users of the Océ 31x5E 11
About the Océ 31x5E 12
About the configuration of the Océ 31x5E 14
About the operator panel of the Océ 31x5E 16
Access the system 19
Enter or quit the key operator system 19
Changing the Default PIN of the Key Operator 21
Switch the DAC off or on 22
Switch the Océ 31x5E off or on 23
Chapter 2
Set the defaults
Define the default job settings 26
Define the IP address information 26
Define the default operating mode 29
Change or restore the default job settings 30
Change the default reset time 32
Change the display language 34
Define the end-of-job confirmation 35
Enter the telephone number of the Key Operator 36
Define the access control 37
About the access-secured system 37
Enable the copy control device 39
Secure access to the machine 42
Secure automatic printing 44
Define the job charges 46
Control the access to the machine components 48
Control the access to the paper trays 48
Control the access to the special feeder 50

6 Océ 31x5E Configuration and Maintenance Manual
Chapter 3
Control the input
Define the paper trays for the report jobs 54
Define the folio size 56
Link the paper trays 58
Chapter 4
Control the output
Define the banner pages 62
Change the default margin shift 64
Chapter 5
Control the print mode
Define the mailbox input 66
About the mailbox 66
Control the automatic print jobs 67
Suspend automatic printing 69
Control the jobs without an Océ job ticket 71
Control the time delay for print jobs 72
About the printing delay 72
Define the printing delay for the automatic print jobs 73
Control the Interrupt mode 75
Disable the interrupt mode 75
Chapter 6
Obtain the system information
Print the DAC reports 78
Reading Job-page Counters 79
Check the machine memory 81
Check the machine number 82
Chapter 7
Define the energy save timers
About the energy save modes 84
Set the energy save timers 85
Disabling the Sleep Mode Timer 87
Chapter 8
Control the accounting system
About the accounting system 90
Define the user accounts 92
About the system accounts 92
Make a valid user account 93
Create a new user-account record 94

Table of Contents 7
Maintain the accounts database 96
Change the account number 96
Assign or change a PIN 98
Change the status 100
Define the job-page limit 102
Change the sequence of the user accounts 103
Reset the job-page counters 105
Delete the user accounts 107
Obtain the accounts-database information 109
Print the accounts-database file 109
Download or upload the accounts-database file 110
Chapter 9
Maintain the system
Add the toner 114
Add the staples 118
Empty the staple receptacle 123
Clean the Océ 31x5E 124
Chapter 10
Correcting Errors
Change the Account-log mode 126
Restart the DAC 128
Delete the jobs 129
Restore the network settings 131
Inform the users about the Océ Service request 132
Clear the paper jams 134
Clear the staple jams 136
Appendix A
Overview and tables 137
Product Specifications 138
Originals to use 139
Input Trays and Output Bins 140
Media 143
Appendix B
Safety information 147
Instructions for safe use 148
Safety Data Sheets 150
EPA Energy Star162

8 Océ 31x5E Configuration and Maintenance Manual
Appendix C
Miscellaneous 165
Reader's comment sheet 166
Addresses of local Océ organisations 168

9
Océ 31x5E
Configuration and Maintenance
Manual
Chapter 1
Introduction

10 Océ 31x5E Configuration and Maintenance Manual
General Information
About the Configuration and Maintenance Manual
The Configuration and Maintenance Manual describes the tasks that the Key
Operator can perform using the key operator system of the Océ 31x5E.
The user CD-rom, delivered with the Océ 31x5E, provides you with the user
manuals in digital format. You can also find Quick Reference Cards on this
CD-rom.
The Key Operator can configure or maintain the Océ 31x5E system from a
computer that runs an Océ application to control the system. The on-line help
of this application provides information on how to control the system remotely.
The Océ web site www.oce.com facilitates free user-manual download.

Introduction 11
About the users of the Océ 31x5E
Introduction
The Océ 31x5E documentation approaches three types of users. Each type of
user has defined tasks, related to the Océ 31x5E system.
This Configuration and Maintenance Manual describes the tasks of the Key
Operator (see ‘About the Configuration and Maintenance Manual’ on
page 10).
Types of users and their tasks
Types of users Tasks
End user ■Print digital documents.
■Copy paper documents.
■Scan paper documents.
■Control document flow.
■Load paper in the trays.
■Clear paper jams.
Key Operator ■Define access-security to machine and the machine's
components.
■Define default job settings.
■Control paper trays.
■Control output.
■Control the print mode.
■Obtain system information.
■Set energy save timers.
■Maintain the accounting system.
■Maintain machine supplies.
■Solve easy machine problems.
System Adminis-
trator
■Control the connection of the system to the network.
■Configure the scan server.
■Configure the print server.
■Configure the web server.
■Configure protocols.
■Maintain and install the drivers.

12 Océ 31x5E Configuration and Maintenance Manual
About the Océ 31x5E
Introduction
The Océ 31x5E has been developed from a proven system creating high
quality print, copy and scan jobs. The productivity and the print speed of the
Océ 31x5E are successful in office and central reproduction departments.
The new technologies and features, developed for this release, provide an
improved workflow for executing jobs in combination with the Océ Intra
Logic application. In addition, the Océ System Configuration enables a new
method for configuring and maintaining the system.
Features of the Océ 31x5E
The Océ 31x5E system combines tested technologies with new features. The
following items can be useful for you:
Features
The Mailbox: for last-minute print job control.
The Combine key : for copying or scanning separate job parts.
The Interrupt key : for suspending a job, starting a high-priority job and
resuming the suspended job.
The Océ Image Logic technology: for detecting and optimizing the light sec-
tions, the lines and the photos in the originals to acheive the best image qual-
ity.
The automatic 90° image-rotation technology: for matching the feed direc-
tion of the originals and the orientation of the paper in the paper trays.
5.5 x 8.5" copying: for copying 5.5 x 8.5" originals onto 5.5 x 8.5" paper.
AdobePostScript3and direct PDF printing.
Improved network connectivity features: AppleMacintosh, Microsoft
Windows, NetWareNovelland UNIX environments.
Control the print and scan jobs by using the Océ Intra Logic application.
Display the Océ 31x5E information by using the Océ Intra Logic applica-
tion.

Introduction 13
Applications and methods to configure and maintain the Océ 31x5E system
Océ 31x5E documentation
Control the jobs in a central reproduction environment by using Océ Job
SubmitIT.
An up-to-date design and improved ergonomics.
Method Description
Key operator System on the
Océ 31x5E
The display screen on the machine pro-
vides the settings for the system and ma-
chine configuration.
Océ System configuration ap-
plication
The web based Océ System configuration
provides the settings for the system, ma-
chine and network configuration.
Types of users Documentation
End user ■The Océ 31x5E Job Manual.
■Quick Reference Card for referring to
the settings and the main jobs.
■Instruction Cards to explain easy copy,
print and scan jobs.
■The online help of the applications, to
manage the Océ 31x5E document flow.
Key Operator ■The Océ 31x5E Configuration and
Maintenance Manual.
■Maintenance Card for reference to the
maintenance of the Océ 31x5E.
System Administrator ■The online help of the applications, to
maintain and configure the Océ 31x5E
system.
Features

14 Océ 31x5E Configuration and Maintenance Manual
About the configuration of the Océ 31x5E
Introduction
The main components of the Océ 31x5E include the following:
1. The operator panel.
2. The Océ 31x5E machine.
3. The controller (DAC), extended with a web server.
The system is connected to a print server, a scan server and the workstations in
order to finish the print and scan jobs.
The Océ 31x5E machine
[1] The parts of the Océ 31x5E
[1] The parts of the Océ 31x5E

Introduction 15
Number Part Function
1 Automatic document
feeder
Equipment, to copy or scan a set of
1-sided or 2-sided standard origi-
nals.
2 Access to platen Equipment, to copy or scan the
non-standard originals.
One side of the original is scanned
at a time.
3 Original receiving bin Equipment, to collect the origi-
nals, processed by the automatic
document feeder.
4 Operator panel Equipment, to enter the settings.
5 Multi-size bin Equipment, to collect the complet-
ed sets with a special paper size or
paper weight.
The sets cannot be internally sta-
pled.
6 Offline stapler Equipment, to manually staple a
set.
7 Finisher Equipment, to collect the complet-
ed 8.5 x 11 sets with a standard pa-
per weight.
The sets can be internally stapled.
8 Special feeder Equipment, to insert a sheet of spe-
cial material to copy or print on.
9 Error bin Equipment, to collect the sheets
that are processed incorrectly.
10 Paper compartment Equipment, to hold the paper
stocks.
11 Front door Door to access the toner reservoir
and the machine counter.

16 Océ 31x5E Configuration and Maintenance Manual
About the operator panel of the Océ 31x5E
Introduction
The operator panel contains the display screen and the keys. The display screen
shows the available settings, the feedback graphics and a message box.
The Océ 31x5E has three main operating modes.
■Copy .
■Print .
■Scan .
Each mode allows you to enter the key operator system (see ‘Enter or quit the
key operator system’ on page 19).
The operator panel
[2] The operator panel of the Océ 31x5E
[2] The operator panel of the Océ 31x5E
Number Part Description
1 Display screen ■Screen, to display the settings and
the messages.
2 Section keys ■Keys, to select a collection of
settings (a section).

Introduction 17
The display screen
[3] The display screen of the Océ 31x5E
[3] The display screen of the Océ 31x5E
3 Arrow keys Keys, to:
■Change the value in small steps
(arrow-up key and arrow-down
key ).
■Change the value to preset values
(arrow-left key and arrow-right
key ).
■Select a value or a name in a
displayed list.
■Select a digit in a displayed value.
4 Stop key ■Key, to stop or abort the jobs.
5 Correction key ■Key, to reset or cancel the settings.
6 numeric keys ■Keys, to enter the numeric values.
7 Copies counter ■Counter, to display the number of
prints or copies.
8 Start key Key, to:
■Start a job.
■Confirm the settings.
9 Function keys ■Keys, to select a collection of
settings (a function).
10 Combine key ■Key, to scan or copy the separate job
parts.
11 Interrupt key ■Key, to activate or quit the interrupt
mode.
Number Part Description

18 Océ 31x5E Configuration and Maintenance Manual
Number Part Description
1 Message box Area on the display screen, to display:
■General job information.
■Interactive requests, to continue a
process.
■The processing phase of a job.
■Error messages.
■The activity states of the Océ
31x5E.
2Section ■A section represents a preset
collection of settings. The name
box of the activated section is
aligned lower than the other
sections. The section box may
contain symbols indicating some
settings.
3Card ■A card represents a preset
collection of settings of a section.
4 Function ■A function represents a setting. The
activated function is black.
5 Function box ■The function box contains the
values of a function.
6 Not available function ■If the function is not available the
function and values names are gray.

Introduction 19
Access the system
Enter or quit the key operator system
Introduction
The key operator system contains the settings to change, or restore, the default
configuration of the Océ 31x5E.
You can enter the key operator system if the Océ 31x5E is not processing a job.
A PIN is required to make the settings available. Only Océ Service can change
the Key Operator PIN.
The changes made in the Key Operator System are applied after you have left
the Key Operator System.
Before you begin
1. Make sure that the Océ 31x5E does not process or announce a job.
Illustration
[4] Enter the Key Operator System with a PIN
[4] Enter the Key Operator System with a PIN
[5] Quitting the Key Operator System
[5] Quitting the Key Operator System

20 Océ 31x5E Configuration and Maintenance Manual
Entering the Key Operator System
1. Select the 'Copy' mode.
2. Activate the 'Extra' section.
3. Open the 'Special settings' card.
4. Press the 'System management' function key.
5. Select 'Key operator' .
6. Press the Start key .
7. Enter the Key Operator PIN.
Quitting the key operator system
1. Activate the 'Basic settings' section.
2. Press the 'Quit Key Operator System' function key.
3. Press the Start key .