Oki CX3641 MFP Use and care manual
EFI Fiery Utilities Technical Reference
Part Number: 59308805, Rev. 1.0
15 March 2008
CONTENTS 3
CONTENTS
INTRODUCTION 5
Terminology and conventions 6
About this document 7
About Help 7
Preparing for installation on Windows computers 8
COMMAND WORKSTATION,9
Installing Command WorkStation, 10
Configuring the connection to the CX3641MFP 11
Using Command WorkStation, Windows Edition 14
Additional features 15
User Authentication 15
Align Trays 15
Mixed Media 17
Virtual Printers 22
Troubleshooting 24
Command WorkStation cannot connect to the CX3641MFP 24
Command WorkStation does not respond 25
REMOTE SCAN 26
Installing and configuring Remote Scan 27
Installing Remote Scan 27
Configuring Remote Scan 28
Using Remote Scan 29
Retrieving scans using Docs 29
CONTENTS
INTRODUCTION 5
INTRODUCTION
The CX3641MFP media pack includes a set of software utilities that allow you to
manage the CX3641MFP, as well as the print workflow and content of jobs on the
CX3641MFP.
This document provides an overview of how to install, configure, and use the following
CX3641MFP utilities:
• Command WorkStation,
•Impose
• Remote Scan
• Hot Folders
•WebTools
INTRODUCTION 6
Terminology and conventions
This document uses the following terminology and conventions.
Term or convention Refers to
Titles in italics Other documents in this set
Windows Microsoft Windows 2000, Windows XP, Windows Server 2003
Topics for which additional information is available by starting
Help in the software
Tips and information
Important information
Important information about issues that can result in physical harm
to you or others
INTRODUCTION 7
About this document
This document covers the following topics:
•Command WorkStation, Monitoring and managing the print workflow of jobs on the
CX3641MFP.
•Impose: Applying imposition layouts to jobs for custom printing, binding, and cutting
purposes (Windows only).
•Remote Scan: Initiating and retrieving a scan on the copier/printer from a remote
computer on the network. Includes the Scan TWAIN plug-in module.
•Hot Folders: Storing and reusing frequently used print options when printing PostScript
and PDF files on the CX3641MFP.
•WebTools: Managing your CX3641MFP remotely from the Internet or your company’s
intranet.
For information about installing, configuring, and using ColorWise Pro Tools,
see Color Printing.
About Help
Detailed instructions on using most CX3641MFP utilities are provided in Help. Wherever
appropriate, this document refers you to Help for additional information and explains how
to access Help for each utility.
INTRODUCTION 8
Preparing for installation on Windows computers
Before installing CX3641MFP software on a Windows computer, note the following:
• To use Command WorkStation or ColorWise Pro Tools on a Windows computer, you
must install Sun Java 5. If this file is not installed on your computer, the Command
WorkStation or ColorWise Pro Tools installer automatically initiates the installation
process. Follow the on-screen instructions.
NOTE: The recommended version of Sun Java is provided on the EFI Utilities (windows)
CD.
• To install the CX3641MFP software, you must have Service Pack 4 installed on a
Windows 2000 computer, and Service Pack 2 installed on a Windows XP computer.
If you do not, a warning message alerts you to install the Service Pack.
Different versions of Sun Java can be installed on your computer. The CX3641MFP
software automatically finds the correct version, so you do not need to uninstall other
versions of Sun Java required for third-party applications.
COMMAND WORKSTATION,9
COMMAND WORKSTATION,
Command WorkStation, allows CX3641MFP operators (or users with Operator or
Administrator privileges) to monitor and manage the print workflow of jobs on the
CX3641MFP. Command WorkStation, allows you to do the following:
• View the print status of jobs on the CX3641MFP.
• Hold, process, and print jobs.
• Override user-assigned print option settings.
• Preview the page content of a job.
• Reorder pages in a job and combine pages from different jobs.
• Create and use FreeForm master files for variable data printing.
• Archive job files.
• View job logs of recent print activity.
COMMAND WORKSTATION,10
Installing Command WorkStation,
Install Command WorkStation, Windows Edition on a Microsoft Windows computer that
has a network connection to the CX3641MFP. For a complete list of system requirements,
see Welcome.
The installer for Command WorkStation, Windows Edition is provided on the EFI
Utilities(windows) CD. In addition to the Command WorkStation software, the installer
installs the Java files required to use Setup from Command WorkStation. For information
about using Setup, see Configuration and Setup.
Before you install the utility, read the guidelines described in “Preparing for installation on
Windows computers” on page 8.
To install Command WorkStation, see the following procedure.
TOINSTALL COMMAND WORKSTATION,
1 Insert the EFI Utilities(windows) CD into the CD-ROM drive of the Windows computer.
2 Open the Command WorkStation folder.
3 Double-click the setup.exe icon.
4 Follow the on-screen instructions to complete installation.
COMMAND WORKSTATION,11
Configuring the connection to the CX3641MFP
The first time you start Command WorkStation, you are prompted to configure the
connection to the CX3641MFP.
You can also edit the configuration whenever there is any change to your CX3641MFP
server or network, such as a changed server name or IP address. If you change
CX3641MFP Setup information, do so before you reconfigure the connection. For
information about reconfiguring the connection, see “To modify the configuration for
Command WorkStation, Windows Edition” on page 13.
BEFORE YOU BEGIN
• Print the CX3641MFP Configuration page.
For instructions on printing the Configuration page, see Configuration and Setup.
This page contains information you need when configuring the connection, such as the IP
address of the CX3641MFP. For TCP/IP installations, you can use the DNS name instead
of the IP address. Make sure the CX3641MFP is already registered in a Domain Name
Server (DNS) on your network. For more information, contact your network
administrator.
TOCONFIGURE THE CONNECTION FOR COMMAND WORKSTATION, WINDOWS EDITION
1 Choose Start>Programs>Fiery>Command WorkStation to start the utility.
The Available Servers dialog box appears and displays all servers found in the local
subnet.
COMMAND WORKSTATION,12
2 If no CX3641MFP servers were found, click the Manual tab to search by DNS name or IP
address. Type the DNS name or IP address and click Add to add the server to the Available
Servers list.
If no CX3641MFP servers were found by Manual search, click the Auto Search tab, and then
click Advanced to search by a range of IP addresses or by the IP address and subnet mask.
All available servers appear in the Available Servers list.
3 Select the CX3641MFP server that you want to use and click Add.
The selected CX3641MFP is added to the Login Server window.
COMMAND WORKSTATION,13
4 Click the button to the left of the server name.
The Login dialog box appears.
5 Click the key to the left of Administrator, Operator, or Guest and type the appropriate
password, if required.
6 Click Log In.
For information about setting passwords and the default Administrator password for the
CX3641MFP, see Configuration and Setup.
Command WorkStation is now connected to the CX3641MFP.
TOMODIFY THE CONFIGURATION FOR COMMAND WORKSTATION, WINDOWS EDITION
1 Start Command WorkStation.
The Login Server window appears.
2 Select the CX3641MFP server for which you want to modify the configuration and
click Remove.
3Repeat“To configure the connection for Command WorkStation, Windows Edition” on
page 11.
COMMAND WORKSTATION,14
Using Command WorkStation, Windows Edition
After you install and configure Command WorkStation, you can begin using it to monitor
and manage jobs on the CX3641MFP.
For complete instructions on using the standard Command WorkStation features, see
Command WorkStation Help. Additional features are described in the sections starting on
page 15.
TOACCESS COMMAND WORKSTATION HELP
1 Start Command WorkStation.
Select the CX3641MFP from the Server List dialog box and log on to the server.
For information about setting passwords and the default Administrator password for the
CX3641MFP, see Configuration and Setup.
2 Choose Help from the Help menu.
COMMAND WORKSTATION,15
Additional features
The following sections describe how to use additional features of Command WorkStation
that are not discussed in Command WorkStation Help.
User Authentication
If user authentication has been enabled in CX3641MFP Setup, users may have to enter a
user name and password in the printer driver to send a job to the CX3641MFP.
Management of the job in Command WorkStation is determined by how you have logged
on to the CX3641MFP, as Administrator, Operator, or Guest.
For information about setting up Users and Groups and enabling user authentication
in the Configure WebTool, see Configuration and Setup. For information about User
Authentication in the printer driver, see Print Options.
Align Trays
The Align Trays feature allows you to adjust the placement of text and images on the page
so they are correctly aligned on a sheet of paper. This ensures that both sides of a duplex
sheet have exactly the same alignment.
You can also perform tray alignment from the CX3641MFP scanner panel by choosing
Tray Alignment from the Functions menu.
To perform tray alignment, you must do the following:
• Log on to the CX3641MFP with Administrator privileges and enable tray alignment in
CX3641MFP Setup.
• Enable Tray Alignment in the Paper Source option bar of the CX3641MFP printer
driver.
• Select the correct paper tray before printing.
NOTE: For Tray Alignment to work when printing a job, select the tray that you have
aligned in the Paper Source option bar before printing. If you later print a job using the
auto tray selection, the alignment does not work.
TOALIGN TEXT AND IMAGES FOR PRINTING
1 In the Active Jobs window, select the connected CX3641MFP for which you want to perform
tray alignment.
If the Active Jobs window is hidden, choose Active Jobs from the Window menu to
display it.
2 Choose Align Trays from the Server menu.
COMMAND WORKSTATION,16
A dialog box containing the Tray Alignment options appears.
3 Choose the tray that you want to align from the Tray menu.
4 Choose the paper size loaded in the tray from the Media menu.
NOTE: The alignment is specific to the combination of tray and paper size specified.
If you align a given tray with Letter paper, and then load Legal paper in that tray, the
alignment is wrong. You must perform a new alignment for each combination of tray and
paper size.
5 In the Print Alignment Page area, select the Print Duplex option to print a duplex page, or
clear the option to print a simplex page.
6ClickPrint.
7 After the Alignment Page is printed, follow the instructions on the page.
Fold the page exactly in half horizontally, unfold it, and then fold it in half vertically.
When you unfold the sheet, observe that the fold lines cross three scales on three sides of
the page. Determine which number on the scale each fold line crosses.
8 In the Enter alignment values area, enter the value that appears where the fold crosses each of
the three scales, marked A, B, and C, for Side 1. If you choose to align for duplex printing,
enter the values for the three scales on Side 2 of the page, as well.
NOTE: If you enter different values in A and C, the image rotates, leading to uneven areas
on printed output. If this occurs, enter the same value in A and C.
9 After you have entered the alignment values, click Apply, and then click Check Alignment to
print the new alignment page.
10 To remove the alignments, select a tray and click Defaults in the Enter alignment values area.
11 Click Done.
COMMAND WORKSTATION,17
Mixed Media
The Mixed Media feature allows you to define the chapter divisions of a job, print ranges
of pages on varying types of media, insert blank media between pages, and insert tab
media containing text labels.
The following guidelines and restrictions apply to Mixed Media settings:
• The Mixed Media dialog box restricts you from specifying settings that conflict with
any media, page size, or finishing settings that have been specified for the job in the
Job Properties dialog box or printer driver.
• When two or more Mixed Media settings are in conflict with each other, the Mixed
Media dialog box highlights the setting names in red, signaling you to resolve the
conflict.
• When you specify print options (in the Job Properties dialog box or printer driver) after
specifying Mixed Media settings, certain print options may conflict with the page-
specific Mixed Media settings. You must resolve the conflict by choosing different
print options or removing certain Mixed Media specifications.
• Mixed Media settings affect the use of output color profiles when the “Use media
defined profile” option is selected in ColorWise Pro Tools. For more information, see
Color Printing.
• If counters are configured for the copier/printer, blank media inserted between pages
count as printed pages.
Basic instructions for accessing and using Mixed Media are provided in Command
WorkStation Help. Features specific to the CX3641MFP are described in the following
procedures.
TODEFINE MIXED MEDIA SPECIFICATIONS
1 Select or right-click a spooled/held job in the Active Jobs window and choose Properties from
the Actions menu, or double-click a job.
COMMAND WORKSTATION,18
2 Click the Paper Source icon in the Job Properties toolbar and scroll down to Mixed Media.
The Mixed Media dialog box lists any previously defined media settings and includes
buttons for defining, modifying, and removing settings.
3 For Chapter Start Page(s), type the page numbers on which you want to start new chapter
sections.
Type page numbers as comma-separated values (for example: 4,9,17) to designate the start
of each new chapter. This forces each starting page to use a right-side page, adding a
preceding left-sided blank, if required.
NOTE: It is not necessary to type the first page, and page numbers refer to the numbering
of the original document. If you use the Chapter Start Page(s) feature, all media specified
in the Paper menu per chapter must share the same dimensions (for example, all Letter, all
Tabloid, or all A4).
4 To apply finishing options (for example, stapling or sorting) to each chapter created using the
Chapter Start feature, select the “Define Each Chapter As A Separate Finishing Set” option.
NOTE: Not all finishing options can be applied to chapters that contain mixed sizes of
media (for example, Letter and A4).
5 To define properties for front and back covers, click Define Cover.
For more information, see “To define cover media settings” on page 19.
6 To define properties for individual pages or page ranges, click New Page Range.
For more information, see “To define media for specific pages” on page 21.
7 To insert blank pages, click New Insert.
For more information, see “To insert blank pages” on page 21.
COMMAND WORKSTATION,19
8 To modify or delete a current definition, select it in the Mixed Media Definition list, and click
Edit or Remove.
If you click Edit, enter new settings for the definition and click Modify.
9 After you finish defining Mixed Media settings, click OK to close the Mixed Media dialog box
and Job Properties.
The Mixed Media settings are applied to the job.
NOTE: You can save up to 100 different settings for the Selection list in the Mixed Media
dialog box.
TODEFINE COVER MEDIA SETTINGS
1 In the Mixed Media dialog box, click Define Cover.
The Cover Media dialog box appears.
2 To define identical front cover and back cover media, select the “Apply the same settings for
both front and back cover” option. To define media settings for the front or back cover
individually, select the Front Cover or Back Cover option.
3 Specify other settings as required.
COMMAND WORKSTATION,20
4 For Cover Page Mode, define how you want the content printed on the cover. You can specify
printing on the front side only, back side only, or both sides of the cover page.
The following restrictions apply to Cover Page Mode settings:
• If you specify Print on Front Only, you must set the Duplex setting to Off.
• If you specify Print on Back Only or Print on Both Sides, you must set the Duplex
setting to either Head to Head or Head to Toe. The Duplex setting determines the
orientation of the cover content.
5 Click OK to return to the Mixed Media dialog box.
Cover Media settings take precedence over settings defined in the Page/Page Range
Media dialog box.
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