Oki ES3640eMFP Configuration guide

ES3640e MFP Printing Guide - 2
Preface
ES3640e MFP Printing Guide
P/N 59376501, Revision 1.0
June, 2005
Every effort has been made to ensure that the information in this document is
complete, accurate, and up-to-date. Oki assumes no responsibility for the results of
errors beyond its control. Oki also cannot guarantee that changes in software and
equipment made by other manufacturers and referred to in this guide will not affect
the applicability of the information in it. Mention of software products manufactured
by other companies does not necessarily constitute endorsement by Oki.
While all reasonable efforts have been made to make this document as accurate and
helpful as possible, we make no warranty of any kind, expressed or implied, as to
the accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the Oki web site:
http://www.okidata.com
http://my.okidata.com
Copyright © 2005 Oki Data Americas, Inc.
Oki and Oki Printing Solutions are registered trademarks of Oki Electric Industry
Company, Ltd.
Energy Star is a trademark of the United States Environmental Protection Agency.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft
Corporation.
Other product names and brand names are registered trademarks or trademarks of
their proprietors.
As an Energy Star Program Participant, the manufacturer has
determined that this product meets the Energy Star guidelines for
energy efficiency.
This product complies with the requirements of the Council
Directives 89/336/EEC (EMC) and 73/23/EEC (LVD) as amended
where applicable on the approximation of the laws of the member
states relating to electromagnetic compatibility and low voltage.

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Contents
Before you start................................................. 5
About this book . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
How to access the driver screens . . . . . . . . . . . . . . . . 5
Changing the driver defaults . . . . . . . . . . . . . . . . . 6
Windows XP/2000/Server 2003 . . . . . . . . . . . . . 6
Windows NT . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Changing the application’s driver settings . . . . . . . . 7
Driver settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Recalling saved driver settings. . . . . . . . . . . . . . . . 8
Printing black .................................................. 10
Black generation. . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Composite black . . . . . . . . . . . . . . . . . . . . . . 10
Pure black. . . . . . . . . . . . . . . . . . . . . . . . . . . 10
PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Color matching ................................................ 13
Factors that affect color printing. . . . . . . . . . . . . . . . 13
Monitor colors vs. printer colors . . . . . . . . . . . . . . 13
Monitor settings . . . . . . . . . . . . . . . . . . . . . . . . . 14
Software settings . . . . . . . . . . . . . . . . . . . . . . . . 14
How the application displays color . . . . . . . . . . . . 15
Printer driver settings . . . . . . . . . . . . . . . . . . . . . 15
Lighting (Viewing) conditions. . . . . . . . . . . . . . . . 15
Paper type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
How to perform color matching . . . . . . . . . . . . . . . . 16
Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
How to use . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Rendering intents. . . . . . . . . . . . . . . . . . . . . . . . 16
Brightness and saturation . . . . . . . . . . . . . . . . . . 17
Matching specific colors. . . . . . . . . . . . . . . . . . . . 18
Print resolution................................................ 19
How to use . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Finishing options ............................................. 20
Activating Booklet Printing . . . . . . . . . . . . . . . . . 21
Printing collated documents. . . . . . . . . . . . . . . . . 24
How to use cover print . . . . . . . . . . . . . . . . . . . . 26
How to create, edit, and delete a custom page size 27
Selecting a custom page size. . . . . . . . . . . . . . . . 28

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Activating duplex printing . . . . . . . . . . . . . . . . . . 30
How to Print Multiple Pages on One Sheet . . . . . . . 31
Printing Posters . . . . . . . . . . . . . . . . . . . . . . . . . 33
Fit to page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
How to use . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
How to create a new watermark . . . . . . . . . . . 35
How to choose a previously created watermark . 35
How to edit an existing watermark. . . . . . . . . . 36
Secure printing ................................................ 37
Printing the document. . . . . . . . . . . . . . . . . . . . . . . 39
Deleting a secure print document . . . . . . . . . . . . . . . 40
Font Substitution ............................................. 41
How to use . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Index........................................................................ 42

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Chapter 1: Before you start
About this book
This book is delivered as an Adobe Acrobat PDF file. It provides a
convenient on-screen reference to the many features of the
driver software supplied with your printer.
There are many cross-references within this book, each
highlighted as blue text. When you click on a cross-reference
within Adobe Acrobat or Adobe Reader (also supplied on the
Manuals CD) the display will instantly jump to the part of the
manual containing the referred material.
By using the button in Adobe Reader, you can navigate
directly back to where you were before.
If you need to print a part of this manual, use Adobe Reader’s
print command, and choose which pages you want to print. Some
pages are deliberately left blank so that the page format is
appropriate for duplex (double-sided) printing if you wish.
How to access the driver screens
Most of the features described are accessed via the printer driver
windows. How you access them depends on your computer and
its operating system.
The driver windows are tabbed dialogue boxes, offering a wide
range of choices about how you want to print your documents.
There are two ways to access the driver features:
1. Directly from the Windows “Printers” folder (“Printers and
Faxes” folder in Windows XP).
If you choose this method any changes you make will
become the driver defaults. This means they will remain
active for all your applications unless you specifically
change them from within the application’s Print dialogue.
2. From your application’s Print dialogue.

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If you choose this method any changes you make will
usually only last for as long as the particular application is
running, or until you change them again. In most cases,
once you quit the application the driver defaults will return.
Changing the driver defaults
Windows XP/2000/Server 2003
1. Click [Start] →[Settings] →[Printers and Faxes] to open
the Printers and Faxes window.
2. In the Printers and Faxes window, right-click on the
appropriate printer driver icon, and choose [Printing
Preferences] from the context menu.
Windows NT
1. Click [Start] →[Settings] →[Printers] to open the
Printers window.
2. In the Printers window, right-click on the appropriate
printer driver icon, and choose [Document Defaults] from
the context menu.
IMPORTANT!
Settings made from the printer’s own control panel are
the printer defaults. They determine how your printer
will behave unless you specify otherwise from your
computer.
The driver defaults override the printer defaults.
Application Print settings override both the printer
defaults and the driver defaults.

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Windows 98/Me
1. Click [Start] →[Settings] →[Printers] to open the
Printers window.
2. In the Printers window, right-click on the appropriate
printer driver icon, and choose [Properties] from the
context menu.
Changing the application’s driver settings
1. In your application, open the file you want to print.
2. On the [File] menu, choose [Print…].
3. In the application’s Print dialogue, make sure the printer
shown is the appropriate one, and click [Properties].
Driver settings
This feature allows you to save the printer driver settings and
reuse them later. This could be useful if you frequently print
many different types of document that require different printer
driver settings.
Recalling saved settings is a simple task that must be done first,
before any job-specific changes are made. Rather than repeat
the procedure throughout this manual, it is described here.

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Saving a set of driver settings
1. Make any changes to the driver settings you want, as
described in the relevant section of this manual.
2. In the driver’s [Setup] tab, click [Save…].
3. Enter a meaningful name for the settings you are saving,
and click [OK].
Recalling saved driver settings
1. In the driver’s [Setup] tab, choose any previously saved
[Driver Settings] you need.
2. Proceed to make any other adjustments for this job, as
described in the relevant section in this manual.

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Setting the driver device options
This section explains how to ensure that your printer driver can
utilize all of the hardware features installed in your printer.
Accessories such as hard disk, duplex unit (two sided printing),
additional paper trays, etc., will only be usable if the printer
driver on your computer knows they are there.
In some cases the hardware configuration of your printer is
automatically detected when the driver is installed. However, it is
advisable to at least check whether all of the available hardware
features are listed in the driver.
This procedure is essential if you subsequently add extra
hardware features to your printer after the drivers have been
installed and set up.
To set the driver device options:
1. Access the driver’s [Properties] window.
2. Select the [Device Options] tab.
3. Set the options for any devices you have installed,
including the correct number of paper trays, finisher,
duplex unit, etc.
4. Click [OK] to close the window and save your changes.

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Chapter 2: Printing black
Black generation
You can specify whether black graphics in color documents are
printed using:
>CompositeBlack
>PureBlack
Pure Black is the default setting.
Composite black
The cyan, magenta, yellow, and black toners are combined to
create composite black. This will sometimes give a glossier finish
due to the increased amount of toner. It can also appear as a
slightly brownish black.
Pure black
Only black toner is used to print pure black.

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How to choose composite black or pure black
PCL
1. On the [color] tab select [Manual Settings] and click
[Options...].
2. Select or deselect [Pure Black Graphics]. If Pure Black
Graphics is not selected, prints will use composite black.

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PCL 6
1. On the [color] tab select [Manual Settings] and click
[Options...].
2. From the [Pure Black Graphics] drop-down list, select
[On] or [Off]. If Pure Black Graphics is [Off], prints will
use composite black.

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Chapter 3: Color matching
Factors that affect color printing
There are many factors that affect color printing. Some of the
most important factors are:
> the differences between the range of colors a monitor can
reproduce versus the range of colors that a printer can
reproduce (See page 13).
> monitor settings (See page 14).
> color settings in your software application (See page 14).
> how your software application displays color (See
page 15).
> color settings in your printer driver (See page 15).
> viewing (lighting) conditions (See page 15).
> paper type (See page 15).
Monitor colors vs. printer colors
(Differences between the range of colors a monitor or printer can
reproduce)
Neither a printer nor a monitor can reproduce the full range of
colors seen by the human eye. Each device is limited to a certain
range of colors.
> A printer cannot reproduce all of the colors displayed on a
monitor.
> A monitor cannot reproduce all of the colors printed by a
printer.
Both devices use very different technologies to represent color.

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> A monitor uses Red, Green and Blue (RGB) phosphors (or
LCDs).
> A printer uses Cyan, Yellow, Magenta and Black (CMYK)
toner or ink.
Very vivid colors (such as intense reds and blues) can be
displayed on a monitor. These same colors cannot be easily
produced on any printer using toner or ink.
There are certain colors (for example, some yellows), that can be
printed, but cannot be displayed accurately on a monitor.
These differences between monitor colors and printer colors are
the main reasons why printed colors do not always match the
colors displayed on screen.
Monitor settings
The brightness and contrast controls on your monitor can change
how your document looks on-screen.
Your monitor color temperature also influences how “warm” or
“cool” the colors look.
Several of the color matching options make reference to your
monitor’s color temperature.
Many monitors allow you to adjust the color temperature through
their control panels.
There are several settings found on a typical monitor:
k=degrees Kelvin, a measurement of temperature
Software settings
Many software applications have their own color settings.
5000k or D50 Warmest, yellowish
lighting
Typically used in graphics arts
environments.
6500k or D65 Cooler Approximates daylight conditions.
9300k Cool The default setting for many monitors
and television sets.

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The application settings may override the settings in the printer
driver. Please refer to the documentation for your software
application for details on that particular program’s color
management functions.
How the application displays color
Some graphics applications such as Adobe®Photoshop®, or
Macromedia Freehand®may display color differently from
“office” applications such as Microsoft®Word.
Please see your application’s online help or user manual for more
information.
Printer driver settings
The color settings in your printer driver can change the
appearance of a document. The default driver settings produce
good results for most documents.
There are several options available to help match the printed
colors with those displayed on screen. (See “How to perform
color matching” on page 16.)
Lighting (Viewing) conditions
A document can look very different under various lighting
conditions.
For example, the colors may look different when viewed standing
next to a sunlit window compared to how they look under
standard office fluorescent lighting.
Paper type
The type of paper used can also significantly affect the printed
color.
For example, a printout on recycled paper can look duller than
one on specially formulated glossy paper.

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How to perform color matching
There are several ways to achieve color matching with your
printer. The range of options available varies according to your
computer platform, operating system, color production method,
and printer driver type.
Descriptions
The following table provides a brief description of the available
settings for color matching:
How to use
You can change these settings on the [color] tab.
Rendering intents
When a document is printed, a conversion takes place from the
document's color space to the printer color space. The rendering
SETTING DESCRIPTION
Automatic The printer driver will apply optimal settings based
on the page content of your document.
Manual PCL
Allows you to select the rendering intent and pure
black.
See “Rendering intents” on page 16.
See “Black generation” on page 10.
PCL6
Allows you to select the rendering intent, pure
black, and adjust the brightness and saturation
levels.
See “Rendering intents” on page 16.
See “Black generation” on page 10.
See “Brightness and saturation” on page 17.
Greyscale This option prints all documents as monochrome
using only black toner. No color prints.
The printer interprets all colors as a variation of
greys.
Use Greyscale to speed up printing of proof copies
or when you don’t need to print a color document in
color.
No color Matching Use this option to turn off all printer color matching.
No color correction occurs when selected.

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intents are essentially a set of rules that determine how this color
conversion takes place.
To change these settings in your printer driver:
1. Click the [color] tab.
2. Select [Manual Settings] and click [Options...].
3. Select [Printer color Matching] and choose the desired
rendering intent from the drop-down list.
Brightness and saturation
Note
This feature is available with PCL 6 only.
SETTING DESCRIPTION
Auto Best choice for printing general documents.
This setting is used by default.
Perceptual Best choice for printing photographs.
Compresses the source gamut into the printer's gamut
while maintaining the overall appearance of an image. This
may change the overall appearance of an image as all the
colors are shifted together.
This option attempts to simulate RGB color.
Saturation Best choice for printing bright and saturated colors if you
don't care how accurate the colors are.
Best choice for graphs, charts, diagrams etc.
Maps fully saturated colors in the source gamut to fully
saturated colors in the printer's gamut.
Relative
colorimetric
Good for proofing CMYK color images on a desktop printer.
Much like Absolute colorimetric, except that it scales the
source white to the (usually) paper white.
Unlike Absolute colorimetric, Relative colorimetric attempts
to take the paper white into account.
Absolute
colorimetric
Best for printing solid colors and tints (such as Company
logos).
Matches colors common to both devices (monitor and
printer) exactly. Clips the out-of-gamut colors to their
nearest printed equivalent.
Tries to print white as it appears on screen. The white of a
monitor is often very different from paper white, so this
may result in color casts, especially in the lighter areas of
an image.

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Before printing a document, you can adjust the brightness and
saturation settings:
To adjust these settings:
1. Click the [color] tab.
2. Select [Manual Settings] and click [Options...].
3. Use the horizontal scroll bars to adjust the brightness and
saturation levels.
Matching specific colors
Use the color Swatch Utility to print out a chart of RGB swatches.
Select your desired RGB values from the swatches and enter the
values in your application's color picker.
See the Utilites guide for more information.
SETTING DESCRIPTION
Brightness Determines the total amount of light (white) in the
color. Zero brightness is black. 100% Brightness is
white. Intermediate values are "light" or "dark"
colors.
Saturation The degree of saturation of a color is its relative
purity, or intensity.

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Chapter 4: Print resolution
The resolution for a print job controls the print speed and print
quality of a job.
Raising the print resolution can maximise the image quality of a
print job. You usually do this for final versions of documents or
when printing images (photographs).
Lowering the print resolution can increase print speed, reduce the
need for toner, and reduce the wear on the image drum. You
usually do this for proof or draft versions of documents.
How to use
1. On the [Job Options] tab select the desired [Quality] level.
The available options are:
> Photo (1200 Multilevel) best possible
> Fine/Detail (1200 x 1200)
> Normal (600 x 600)
> Draft (600 x 600)
2. Click [OK].

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Chapter 5: Finishing options
Your printer has many features that help control the form of your
printed document.
> “Booklet printing” on page 21
> “Collating” on page 23
> “Separating queued print jobs” on page 25
> “Cover print” on page 26
> “Custom page size” on page 27
> “Duplex (double-sided) printing” on page 29
> “Printing multiple pages on one sheet (N-up)” on page 31
>“Posterprinting”onpage 33
> “Fit to page” on page 34
>“Watermarks”onpage 35