Oki MC853 User manual

MC853/MC873/ES8453 MFP/ES8473 MFP
User’s Manual
2015.09
45992552EE03

Table of contents
Before starting
For Your Safety
Cautions Topics to Safety
General Cautions
About This Manual
How to Use This Manual
Screen Composition
How to Use the Table of Contents
Using the Search Function
Printing a Topic
About Descriptions
Setting Up
Installation Requirements
Checking the Accessories
Unpacking and Installing the Machine
Installing Options
Installing the Additional Tray Unit(s) to the Machine
Installing the Wireless LAN module
Turning the Machine On
Setting Up This Machine
Connecting This Machine to a Network
Connecting via a USB Interface
Connecting a Telephone Line
Installing a Driver and Software to a Computer
Copy
Basic Operations of Copy Functions
Setting a Document
Loading Paper
Copying
Cancelling Copying
Switching Color Modes
Specifying the Number of Copies
1

Specifying the Paper Feed Tray (Paper Feed)
Switching Output Trays
Making Enlarged or Reduced Copies (Zoom)
Useful Functions
Copying on Both Sides of Paper (Duplex Copy)
Combining Multiple Pages on One Sheet of Paper (N-in-1)
Changing the Scan Size (Scan Size)
Sorting Each Set in Page Order (Sort)
Enabling Continuous Scan Mode (Continuous Scan)
Copying Different Size Documents (Mixed Size)
Resetting Copy Settings (Reset)
Cancelling a Setting
Changing the Document Orientation (Direction)
Interrupting Current Job to Perform a Copy Job
For a Better Finish
Adjusting the Density (Density)
Selecting the Document Type (Document Type)
Specifying the Scan Resolution (Resolution)
Copying a Document with a Colored Background Clearly (Background Removal)
Erasing Edge Shadows (Edge Erase)
Erasing Shadow Lines (Center Erase)
Erasing Outside of Documents (Outside Erase)
Removing Show-Through (Show-Through Removal)
Color Settings
Adjusting the Contrast (Contrast)
Adjusting Hue for Color Copy
Adjusting Saturation
Adjusting RGB
Advanced Copy Settings
Making Multiple Copies on a Sheet of Paper (Repeat)
Copying Two-Page Spread Separately onto Two Sheets (Book Copy)
Adding a Stamp (Watermark)
Copying Both Sides of a Card to One Side (ID Card Copy)
Setting Margins (Margin)
Skipping White Pages When Copying (White Page Skip)
Descriptions of Screens for Copy
Names and Functions of Screen Items for Copy
Scan
Basic Operations of Scan Functions
2

Setting a Document
Setting to Scan a Document
Specifying a Document Type
Specifying a Scan Resolution
Adjusting the Density
Scanning a Document with a Colored Background Clearly (Background Removal)
Removing Show-Through (Show-Through Removal)
Adjusting the Contrast
Adjusting the Hue
Adjusting the Saturation
Adjusting RGB
Erasing Edge Shadows (Edge Erase)
Erasing Shadow Lines (Center Erase)
Displaying a Preview Image
Cancelling Scanning
Other Settings to Scan
Scanning Multiple Documents Continuously (Continuous Scan)
Specifying a Scan Size
Scanning a Duplex Document (Duplex Scan)
Skipping White Pages When Scanning (White Page Skip)
Changing the Document Orientation (Direction)
Scanning Documents of Different Sizes (Mixed Size)
Specifying a File Name
Specifying a Color Mode
Specifying a File Format
Specifying a File Compression Rate
Encrypting a PDF File
Sending Scanned Data as an E-mail Attachment
Before Using Scan To E-mail
Using Scan To E-mail
Specifying a Destination (Direct Entry)
Specifying a Destination (Address Book or Group List)
Specifying a Destination (One-touch Button)
Specifying a Destination (Transmission History)
Specifying a Destination (Searching the LDAP Server)
Setting the Sender's Address
Setting the Reply Address
Specifying a Subject
Registering Body Text
Using a Template
3

Saving Transmission Data
Sending Scanned Data to a Computer
Before Using Scan To Computer
Before Using WSD Scan
Registering a Computer That is Connected
Removing Computer
Setting to Start ActKey When Using Scan To Computer
How to Use Scan To Computer
Saving Scanned Data in USB Memory
Saving Scanned Data in a Shared Folder
Before Using Scan To Shared Folder
How to Use Scan To Shared Folder
Changing Registered Destination (Profile)
Deleting a Registered Destination (Profile)
Scanning from a Computer
Before Using Remote Scan
How to Use Remote Scan
Using ActKey (Windows)
About ActKey
Installing ActKey
Scanning from ActKey
Sending Scanned Data by Fax
Changing the Setting of Each ActKey Button
Using Network Configuration (Windows Only)
Using the TWAIN Driver (Windows)
Using the WIA Driver (Windows Only)
Using Image Capture (Mac OS X)
Descriptions of Screens for Scan
Print
Basic Operations of Print Functions
Loading Paper
Printing from a Computer (Windows)
Printing from a Computer (Mac OS X)
Cancelling a Print Job
Printing on Various Types of Paper
Printing on Envelopes
Printing on Labels
Printing on Long Paper
4

Printing on Custom Size Paper
Printing with Various Settings from a Computer
Printing Manually One by One
Enlarging or Reducing to Fit the Specified Paper Size
Printing Only the Cover from a Different Tray
Making a Booklet
Dividing a Document to Print on Some Sheets for Making a Poster
Adding Semi-transparent Text (Watermarks)
Overlaying Forms or Logos (Overlay)
Outputting a Document to a File Instead of Printing on Paper
Storing Frequently-printed Documents in the Printer
Printing E-mail Attachment Files
Saving Paper, Saving Toner
Printing on Both Sides of Paper (Duplex Printing)
Saving Toner
Combining Multiple Pages onto One Sheet of Paper
Adjusting Color on the Computer
Printing Color Data in Grayscale
About Color Matching
Color Matching (Automatic)
Color Matching (Office Color)
Color Matching (Graphic Pro)
Color Matching (No Color Matching)
Simulating Printing Results for Ink
Color Separation
Correcting Color Registration Error Manually
Correcting Density Manually
Make Minor Adjustment for Color Registration
Adjusting Color Balance (Density)
Adjusting Color with Software
For a Better Finish
Enhancing Photos
Printing with a Specified Resolution
Emphasizing Fine Lines
Specifying the Font to Use
Changing Black Finish
Eliminating White Gap Between Text and Background (Overprinting Black)
Useful Functions
Collating a Multiple Page Document in Units of Copies
Printing from the Last Page of a Document
5

Alternating Output Orientation by a Copy
Selecting a Tray Automatically for the Specified Paper
Switching to Another Paper Feed Tray Automatically When a Tray Runs Out Of Paper
Selecting Output Tray
Changing the Default Settings with a Printer Driver
Saving Frequently-Used Settings in the Printer Driver to Use
Storing Print Data in This Machine before Printing
Printing without Opening a PDF File (PDF Print Direct)
Printing Data in USB Memory
Printing Confidential Document
Setting a Password to the Print Data (Authentication Print)
Setting a Password and Encrypting the Print Data (Encrypted Authentication Print)
Encrypting Printing Data and Requiring User Authentication before Printing (ID
Secure Job)
Descriptions of Screens for Print
About Screens and Functions of Each Printer Driver
Windows PCL Printer Driver
Windows PS Printer Driver
Windows XPS Printer Driver
Mac OS X PS Printer Driver
Names and Functions of Screen Items for Print
Fax
Basic Operations of Fax Functions
Before Sending and Receiving Faxes
Sending a Fax (Procedure)
Setting a Document
Specifying a Destination (Direct Entry)
Specifying a Destination (Phone Book)
Specifying a Destination (One-touch Button)
Specifying a Destination (Transmission History and Reception History)
Deleting a Specified Destination
Displaying a Preview Image
Cancelling a Fax Transmission
Receiving a Fax
Printing Received Fax Images
Printing a Received Fax
Paper Size Priority
Checking the Communication Status/Transmission and Reception History
Sending a Fax via the Internet
6

About the Internet Fax Function
Sending an Internet Fax (Procedure)
Receiving an Internet Fax
Specifying a Destination (Direct Entry)
Specifying a Destination (Address Book/Group List)
Specifying a Destination (One-touch Button)
Specifying a Destination (Transmission History)
Specifying a Destination (LDAP Server)
Checking, Deleting or Changing a Specified Destination
Setting Scanning for Transmission
Scanning Multiple Documents Continuously (Continuous Scan)
Adjusting the Density (Density)
Specifying a Scan Resolution (Resolution)
Specifying a Scan Size (Scan Size)
Scanning a Document with a Colored Background Clearly (Background Removal)
Setting a Reply Destination
Editing an E-mail
Specifying a File Name (File Name)
Scanning a Duplex Document (Duplex Scan)
Specifying a File Compression Rate (Compression Rate)
Checking the Transmission History
Setting Scanning for Transmission
Scanning a Duplex Document (Duplex Scan)
Specifying a Scan Resolution (Resolution)
Sending a Fax to Multiple Destinations at the Same Time
Specifying a Scan Size (Scan Size)
Adjusting the Density (Density)
Scanning a Document with a Colored Background Clearly (Background Removal)
Erasing Edge Shadows When Sending (Edge Erase)
Disclosing a Sender Name (Originator) to the Recipient
Changing the Sender Name That is Printed on Faxes
Printing Transmission Results Automatically (Transmit Conf. Report)
Registering the Sender Name (Originator)
Changing the Standard Originator Name
Adding a Prefix (Prefix)
Setting the Number of Redial Attempts and Redial Intervals
Settings for Transmission
Scanning Multiple Documents Continuously on the Document Glass (Continuous
Scan (Glass))
Scanning Multiple Documents Continuously with the ADF (Continuous Scan (ADF))
7

Sending at a Specified Date and Time (Delayed Tx)
Sending While a Document is being Scanned (Memory Transmission/Real time
Transmission)
Sending a Fax after Calling (Manual Transmission)
Manual Sending (On-hook dial)
Preventing Wrong Fax Transmissions
Setting for Receptions
Setting the Reception Mode
Setting a Tray to Print Received Documents
Switching Output Trays
Setting a Print Method for When a Received Image Exceeds Paper Size
Duplex Printing
Setting So That You Can Hear Line Monitor Sound
Forwarding a Fax to Another Fax Number
Setting the Waiting Time from When an Incoming Call Arrives to When Reception
Starts (Response Waiting Time)
Setting When to Ring the External Telephone (Tel Priority Mode)
Setting Fax Detection Mode
Setting the T/F Timer
Setting TAD Mode
Block Junk Fax
Previewing a Received Fax
Performing Confidential Communication and Bulletin Board Communication (Fcode
Communication)
About Fcode Communication
Registering an Fcode Box
Deleting a Registered Fcode Box
Sending a Fax to a Destination Confidential Box (Fcode Transmission)
Printing a Document That is Received in the Confidential Box of This Machine
Receiving a Document That is Saved in a Destination Bulletin Board Box by Fax
(Fcode Polling)
Saving a Document in a Bulletin Board Box of This Machine
Deleting a Document in a Bulletin Board Box of This Machine
Useful Functions
Instructing a Fax Reception from a Telephone Remotely (Remote Switchover
Number)
Setting Secure Reception
Forwarding Received Document Data to an E-mail Destination or Shared Folder
(Auto Delivery)
Saving Sent and Received Data (Transmission Data Save)
Sending a Fax from a Computer
Sending a PC Fax
8

Sending a Fax from a Computer with a Cover Sheet
Sending a PC Fax to Multiple Destinations at the Same Time
Cancelling a PC Fax Transmission
Managing the PC Fax Phone Book
Sending Data to the Fax Server
Basic Procedure for Scan to Fax Server
Enabling the Scan to Fax Server Function
Editing a Destination E-mail Address
Editing E-mail Body Text
Descriptions of Screens for Fax
Names and Functions of Screen Items for Fax
Names and Functions of Screen Items for Internet Fax
Maintenance
Replacing Consumables
Cautions When Replacing
Replacing the Toner Cartridge
For K (black) Toner Cartridge Only
For C (cyan), M (magenta), Y (yellow) Toner Cartridge
Replacing the Image Drum
Replacing the Image Drum and Toner Cartridge at the Same Time
Replacing the Belt Unit
Replacing the Fuser Unit
Replacing the Feed Roller (Tray 1/Tray 2/Tray 3/Tray 4)
Replacing the Feed Roller (MP Tray)
Replacing the Stapler Cartridge
Cleaning Each Part of the Machine
Cleaning the Surface of the Machine
Cleaning the Document Glass
Cleaning the Document Feed Rollers and Document Holding Rollers
Cleaning the Paper Feed Rollers (Tray 1/Tray 2/Tray 3/Tray 4)
Cleaning the Paper Feed Rollers (MP Tray)
Cleaning the LED Head
Updating Installed Drivers
Updating the Printer Driver (Windows)
Updating the Fax Driver (Windows)
Updating the Scanner Driver (Windows)
Updating the Printer Driver (Mac OS X)
Updating the Scanner Driver (Mac OS X)
9

Removing Installed Drivers
Removing the Printer Driver (Windows)
Removing the Fax Driver (Windows)
Removing the Scanner Driver (Windows)
Removing the Printer Driver (Mac OS X)
Removing the Scanner Driver (Mac OS X)
Initializing Memory and Settings
Initializing Flash Memory
Initializing the Device Settings
Initializing the Network Settings
Initializing the Job Macro and Fax Transmission and Reception Data
Troubleshooting
If Paper Jams Occur
If the Error Code is "370", "371", "373"
If the Error Code is "372"
If the Error Code is "380"
If the Error Code is "381"
If the Error Code is "382", "383", "385", "389"
If the Error Code is "384"
If the Error Code is "390"
If the Error Code is "391", "392", "393" or "394"
If a Document Jam Occurs
If a Document is Visible in the Paper Path
If a Document Jams in the ADF (Automatic Document Feeder)
If the STATUS Button on the Operator Panel Lights Up or Flashes
Copy Problems
Unable to Copy
The Copied Output is Different from the Original
Other Problems (Copy)
Print Problems
Unable to Print
Network Connection Problems
Wireless LAN Connection Problems
USB Connection Problems
Scan Problems
Unable to Scan
Unable to Send and Receive E-Mail
Unable to Save Files in a Network Folder
Network Connection Problems
10

Wireless LAN Connection Problems
Fax Problems
Unable to Send a Fax
Unable to Receive a Fax
Unable to Send or Received a Fax
Other Problems (Fax)
Fax Error Codes
About Problems with Printing Results
Vertical White Lines Appear
Printed Images are Fading Vertically
Printed Images are Light
White Spots and Lines Appear
Dew Condensation Appears on Printed Paper
Vertical Lines Appear
Horizontal Lines and Spots Appear Periodically
White Area on Paper is Lightly Stained
The Periphery of Characters is Smudged
The Entire Paper Area is Lightly Stained When Printing on Envelopes or Coated
Paper
Toner Comes Off When Printed Paper is Rubbed
Uneven Gloss
Black or White Dots Appear
Dirt is Printed
The Entire Page is Printed Black
Nothing is Printed
White Patches Appear
The Entire Page is Dirty
The Peripheral Area of the Page is Dirty
The Printed Image is Skewed
Color of the printed image is not what you expect
Solid printing of CMY 100% is too light
Problems about Software
Problems on Configuration Tool
Problems on a Web Browser
Problems on Other Software
About Restrictions on Each OS
Problems on the Machine or Paper
Problems on the Machine
Problems on Document and Paper
If a Power Failure Occurs
11

AirPrint Problems
Google Cloud Print Problems
If an Error Message is Displayed on the Operator Panel
Error Message List
Basic Operations
Names of Components
Basic Operations on the Operator Panel
Names and Functions
Name and Functions on the Touch Panel
How to Customize the Touch Panel
Adjusting Brightness
Adjusting Angle
Entering Characters
Turning the Machine On or Off
Turning the Machine On
Turning the Machine Off
Loading Paper
Setting a Document
Setting Output Tray
Saving Power Consumption with the Power Save Function
Setting Power Save Mode
Using the Web Page of This Machine from a Computer
Using Configuration Tool (Windows Only)
Using the Operator Panel
Setting Sleep Mode
Using the Web Page of This Machine from a Computer
Using Configuration Tool (Windows Only)
Using the Operator Panel
About Restrictions in Sleep Mode and Deep Sleep Mode
Reducing Power Consumption by Automatically Turning the Machine Off
About the Auto Power Off Function Setting Items
Setting Auto Power Off
Using the Web Page of This Machine from a Computer
Using Configuration Tool (Windows Only)
Using the Operator Panel
Adjusting Volume
Simultaneous Operation (Multitasking)
Checking the Information of the Machine
Using the Offline Stapler
12

Easy Setup
Profile
Configure One Touch Button
JOB MACRO
Editing Address Book
E-mail Address
Registering an E-mail Address from a Computer
Registering E-mail Group from a Computer
Deleting a Registered Destination from a Computer
Deleting a Registered E-mail Group from a Computer
Importing and Exporting Destination E-mail Addresses
Registering an E-mail Address from the Operator Panel
Registering E-mail Group from the Operator Panel
Registering E-mail Address from the History
Deleting a Registered Destination from the Operator Panel
Deleting a Registered E-mail Group from the Operator Panel
Fax Numbers
Registering a Fax Number from a Computer
Registering a Group Number from a Computer
Deleting a Registered Fax Number from a Computer
Deleting a Registered Group Dial Number from a Computer
Importing and Exporting Speed Dials of Destinations
Registering a Fax Number from the Operator Panel
Registering a Group Number from the Operator Panel
Deleting a Registered Fax Number from the Operator Panel
Deleting a Registered Group Dial Number from the Operator Panel
Registering Fax Number from the History
Configure One Touch Button
List of Objectives
Replacing Consumables
Solve Problems with the Machine
Save Consumables and Costs
Enhance Security
Improve Efficiency
Utilize a Paper Document As Data
Moving or Transporting This Machine
Checking the Status of This Machine
13

Operating Management/Specifications
Changing the Administrator Password
Administrator Setup
Copy Setup
Fax Setup
FaxServer Function
Internet Fax Setup
Scanner Setup
Print From USB Memory Setup
Print Setup
Network Menu
Configure Home Screen
Management
User Install
Management Software
User Authentication (Access Control)
Enabling the Access Control
About Operation If the Access Control is Enabled
Printing in the Windows Environment
Printing in the Mac OS X Environment
Faxing in the Windows Environment
Account Management
Enabling Account Management
Setting a Number of Points to Each Account
Creating a Shared Account
Setting Paper Points/Toner Points
Printing When Account Management is Enabled
Precautions when Operating
Moving/Transporting This Machine
Moving This Machine
Transporting This Machine
Specifications
General Specifications
Copier Specifications
Fax Specifications
PC Fax Specifications
Internet Fax Specifications
Scanner Specifications
Scan to E-mail Specifications
14

Scan to Shared Folder Specifications
Scan to USB Memory Specifications
Scan to Computer Specifications
Printing Specifications
Printing from USB Memory Specifications
Network Specifications
Wireless LAN Specifications (Option)
Network
AirPrint
About AirPrint (Print/Scan/FaxOut Service)
Setting AirPrint (Print/Scan/FaxOut Service)
Registering the Machine in a Computer (Mac OS X)
Printing with AirPrint (Print)
Scanning with AirPrint (Scan)
Sending a Fax with AirPrint (FaxOut Service)
Google Cloud Print
About Google Cloud Print
Setting Google Cloud Print
Printing with Google Cloud Print
Checking Google Cloud Print Registrations
Checking or Changing the Use of Cloud Service Settings
Deleting the Registered Information
Checking That Deletion is Complete
About Importing the CA Licenses of the Proxy Server
Network-Topics Software
Network Settings
Connecting to a Wireless LAN (Only When the Wireless LAN Module is Mounted)
Connecting with WPS
Selecting a Wireless LAN Access Point from the Operator Panel to Connect
Setting from the Operator Panel Manually to Connect
Checking That Connection is Established Correctly
Connecting with a LAN Cable
Initializing the Network Settings
Setting the DHCP Server
Network Problems
Utility Software
List of Utility Software
15

Installing Software
Web Page of This Machine
Open the Web Page of This Machine
Log In as the Administrator
Changing the Administrator Password
Checking or Changing the Settings of This Machine from a Computer
Encrypting Communication with SSL/TLS
Creating a Certificate
Importing a Certificate
Exporting a Certificate
Enabling Encryption Settings
Setting This Machine as the IPP Printer in a Windows Environment
Setting This Machine as the IPP Printer in a Mac OS X Environment
Encrypting Communication with IPSec
Setting This Machine
Setting a Computer
Forwarding Received Document Data to an E-mail Destination or Shared Folder
(Auto Delivery)
Limiting by Using an IP Address (IP Filtering)
Limiting by Using a MAC Address (MAC Address Filtering)
E-mail Alert
Checking the Status of This Machine by Using SNMPv3
Connecting This Machine to the Authentication Network by Using IEEE802.1X
Setting by Using PEAP
Setting by Using EAP-TLS
Setting the LDAP Server
Setting the Reception Protocol
Access Control
Registering Users
Registering Roles
Registering Groups
Setting the LDAP Authorization
About Items That Can be Set or Checked
Adjusting Color with PS Gamma Adjuster Utility
Using Configuration Tool
Starting Configuration Tool
List of Icons used in Configuration Tool
Removing This Machine
Checking the Status of This Machine
Setting the Device Setting Plug-in
16

Setting Profiles
Setting a Network Scan
Cloning Settings
Setting the Alert Info Plug-in
Setting the Network Setting Plug-in
Registering Forms (Form Overlay)
Checking the Free Space in Memory
Deleting Unnecessary Jobs from Memory
Registering a PIN
Registering a User Name and Password
About ActKey
Printing by Using OKI LPR Utility
Network Extension
Using the Network Scanner Setup Tool (Mac OS X Only)
Using Network Card Setup (Mac OS X)
Print Job Accounting Client
Make It More Convenient
Print Frequently Used Documents Directly from the Operator Panel
Easily Print from USB Memory without Using your Computer
Create Your Own Banners
Create Your Own Event Posters
Create Your Own Saddle-bound Booklets
Send Paperless Faxes from Your Computer
Preview Incoming Faxes via E-mail
Scan Bulky Documents to Reduce Clutter
Change the Settings Remotely
Customize the Touch Panel to Suit Your Preferences
Trademarks and Other Information
License
Contact Us
17

18

Before starting
For Your Safety
Cautions Topics to Safety
General Cautions
About This Manual
19