Oki C9800hdn Configuration guide

This manual is part of a set of Fiery Network Controller for C9800, generally referred
to herein as “Fiery,” documentation that includes the following manuals for users and
system administrators. Most are available as Acrobat PDF (Portable Document
Format) files on the User Documentation CD.
•TheUser Software Installation Guide describes how to install software from the
User Software CD to enable users to print to the Fiery, and also describes setting up
printing connections to the Fiery.
•TheConfiguration Guide explains basic configuration and administration of the Fiery
for the supported platforms and network environments. It also includes guidelines
for setting up UNIX, Windows NT 4.0/2000/Server 2003, and Novell NetWare
servers to provide printing services to users.
•ThePrinting Guide describes the printing features of the Fiery for users who send
jobs from their computers.
•TheColor Guide provides information on managing the color output of the Fiery.
It explains how to calibrate your Fiery and take advantage of the ColorWise®
color management system, as well as features in ColorWise Pro Tools™.
•TheFiery Color Reference addresses concepts and issues associated with managing
color output of the Fiery and outlines key workflow scenarios. In addition, it offers
information on printing color documents from popular Microsoft Windows and
Apple Mac OS applications.
•TheJob Management Guide explains the functions of the job management
utilities, including Command WorkStation™, Command WorkStation LE™, and
DocBuilder Pro™, and how you can use them to monitor and control jobs on the
Fiery. This manual is intended for an operator or administrator, or a user with the
necessary access privileges, who monitors and manages job flow, performs color
calibration, and troubleshoots problems that may arise.
•Release Notes provide last-minute product information and workarounds for some of
the problems you may encounter.
About the
Documentation
EFI Printing Guide, P/N 59374301, Rev. 1.0

Copyright © 2005 Oki Data Americas, Inc. and Electronics for Imaging (EFI), Inc. All rights reserved.
This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose
without express prior written consent from Oki Data Americas, Inc. Information in this document is subject to change without notice and does not represent a
commitment on the part of Oki Data Americas, Inc.
This publication is provided in conjunction with an Oki product (the “Product”) which contains Oki and EFI software (the “Software”). The Software is furnished
under license and may only be used or copied in accordance with the terms of the Software license set forth below.
This product may be covered by one or more of the following U.S. Patents:þ 4,716,978, 4,828,056, 4,917,488, 4,941,038, 5,109,241, 5,170,182, 5,212,546, 5,260,878,
5,276,490, 5,278,599, 5,335,040, 5,343,311, 5,398,107, 5,424,754, 5,442,429, 5,459,560, 5,467,446, 5,506,946, 5,517,334, 5,537,516, 5,543,940, 5,553,200, 5,563,689,
5,565,960, 5,583,623, 5,596,416, 5,615,314, 5,619,624, 5,625,712, 5,640,228, 5,666,436, 5,745,657, 5,760,913, 5,799,232, 5,818,645, 5,835,788, 5,859,711, 5,867,179,
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6,341,017, 6,341,018, 6,341,307, 6,347,256, 6,348,978, 6,356,359, 6,366,918, 6,369,895, 6,381,036, 6,400,443, 6,429,949, 6,449,393, 6,476,927, 6,490,696, 6,501,565,
6,519,053, 6,539,323, 6,543,871, 6,546,364, 6,549,294, 6,549,300, 6,550,991, 6,552,815, 6,559,958, 6,572,293, 6,590,676, 6,606,165, 6,633,396, 6,636,326, 6,643,317,
6,647,149, 6,657,741, 6,662,199, 6,678,068, RE33,973, RE36,947, D341,131, D406,117, D416,550, D417,864, D419,185, D426,206, D439,851, D444,793.
Trademarks
Auto-Count, ColorCal, ColorWise, Command WorkStation, EDOX, EFI, Fiery, the Fiery logo, MicroPress, Printcafe, PrinterSite, Prograph, Proteus, and Spot-On
are registered trademarks of Electronics for Imaging, Inc., in the U.S. Patent and Trademark Office and/or certain other foreign jurisdictions. Bestcolor is a
registered trademark of Best GmbH in the U.S. Patent and Trademark Office.
AutoCal, Digital StoreFront, DocStream, Fiery Link, FreeForm, Hagen, Intelligent Device Management, Logic, OneFlow, PrintFlow, PrintMe, PrintSmith Site,
PrintSmith, PSI Flexo, PSI, SendMe, Splash, VisualCal, the EFI logo, Essential to Print are trademarks of Electronics for Imaging, Inc. Best, the Best logo,
Colorproof, PhotoXposure, Remoteproof, and Screenproof are trademarks of Best GmbH.
Oki is a registered trademark of OKI Electric Industry Co., Inc. Oki Data is a registered trademark of Oki Data Americas, Inc.
All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.
Legal Notices
APPLE COMPUTER, INC. (“APPLE”) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE
SOFTWARE. APPLE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE
RESULTS OF THE USE OF THE APPLE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS,
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IN NO EVENT WILL APPLE, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY
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the action (whether in contract, tort [including negligence], product liability or otherwise), will be limited to $50.
PANTONE® Colors displayed in the software application or in the user documentation may not match PANTONE-identified standards.þ Consult
current PANTONE Color Publications for accurate color. PANTONE® and other Pantone, Inc. trademarks are the property of Pantone, Inc.þ ©
Pantone, Inc., 2001.
Pantone, Inc. is the copyright owner of color data and/or software which are licensed to Electronics for Imaging, Inc.,þto distribute for use only in
combination with the products, or software of Electronics for Imaging, Inc. þPANTONE Color Data and/or Software shall not be copied onto
another disk or into memory except as part of the delivery of the Electronics for Imaging, Inc., products or software.
This product includes software developed by the Apache Software Foundation (http://www.apache.org/).
FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void
the user’s authority to operate this equipment.
Class B Declaration of Conformity
This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed
to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy
and if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded
cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the
approval of manufacturer could void the user’s authority to operate this equipment.
Industry Canada Class B Notice
This Class B digital apparatus complies with Canadian ICES-003.
Avis de Conformation Classe B de l’Industrie Canada
Cet appareil numérique de la Classe B est conforme à la norme NMB-003 du Canada.
RFI Compliance Notice
This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal
operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user
who is responsible for compliance of his particular installation.
Dieses Gerät wurde sowohl einzeln als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funkentstörbestimmungen
geprüft. Es ist jedoch möglich, dass die Funkentstörbestimmungen unter ungünstigen Umständen bei anderen Gerätekombinationen nicht eingehalten werden.
Für die Einhaltung der Funkentstörbestimmungen einer gesamten Anlage, in der dieses Gerät betrieben wird, ist der Betreiber verantwortlich.
Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables.
Die Einhaltung zutreffender Bestimmungen hängt davon ab, dass geschirmte Ausführungen benützt werden. Für die Beschaffung richtiger Ausführungen ist der
Betreiber verantwortlich.
Software License Agreement
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AGREE TO THE TERMS AND CONDITIONS OF THIS AGREEMENT, DO NOT USE THE SOFTWARE. INSTALLING OR USING THE
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THE TERMS OF THIS AGREEMENT YOU MAY RETURN THE UNUSED SOFTWARE FOR A FULL REFUND TO THE PLACE OF PURCHASE.
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Electronics for Imaging
303 Velocity Way
Foster City, CA 94404

Contents
About the Documentation
Introduction
About this manual xi
Chapter 1: Printing from Windows Computers
Printing from applications 1-1
Setting options and printing from Windows computers 1-1
Using job templates 1-10
Shortcuts 1-14
Using Shortcuts 1-14
Customizing Print Option Shortcuts 1-16
Defining and printing custom page sizes 1-17
Working with custom page sizes in Windows 98/Me 1-17
Working with custom page sizes in Windows NT 4.0 1-20
Working with custom page sizes in Windows 2000/XP/Server 2003 1-23
Viewing the printer status 1-28
Saving files to print at a remote location 1-29
Chapter 2: Printing from Mac OS Computers
Printing from applications with Mac OS 8.6 or later or Mac OS X Classic 2-1
Setting print options and printing 2-1
Defining custom page sizes 2-6
Printing from applications with Mac OS X 2-8
Setting print options and printing 2-8
Chapter 3: Printing from UNIX Workstations
Printing to the Fiery 3-1

viii Contents
Chapter 4: Downloading Files and Fonts
Using Fiery Downloader or Fiery WebDownloader 4-1
Downloading files and printer fonts 4-4
Managing printer fonts 4-8
Chapter 5: Printing Variable Data Documents
About variable data printing 5-1
Printing variable data documents with FreeForm 5-2
How FreeForm works 5-2
Creating the master document 5-2
Creating the variable document 5-3
Combining the FreeForm master with the variable document 5-4
Using FreeForm 5-6
Previewing master documents in the Windows printer driver 5-11
Chapter 6: Using EFI Hot Folders
File format restrictions 6-2
Using the Hot Folder Control Panel 6-3
Creating and deleting Hot Folders 6-4
Enabling and disabling Hot Folders 6-8
Setting Hot Folder preferences 6-9
Assigning properties to Hot Folders 6-10
Customizing Hot Folder settings 6-11
Specifying Hot Folder print options 6-12
Viewing Hot Folder Job Logs 6-13
Chapter 7: Tracking and Monitoring Jobs
Accessing Fiery WebTools 7-2
Checking Fiery status with Fiery WebStatus 7-3
Accessing information with WebLink 7-4
Job Monitor 7-4

ix Contents
Chapter 8: Using Fiery E-mail Service
How Fiery E-mail Service works 8-1
Printing using an E-mail Client 8-2
Job Control 8-4
Printing using the E-mail Port Monitor 8-5
Appendix A: Print Options
About printer drivers and printer description files A-1
Where to set print options A-2
Print option override hierarchy A-3
Default settings A-3
More about print options A-13
Booklet A-13
2-Sided Printing A-13
Mixed Media A-14
Optimize PowerPoint A-18
Scale A-18
Appendix B: Font List
PostScript printer fonts B-1
Adobe Type 1 fonts B-1
TrueType fonts B-6
Appendix C: Troubleshooting
Maintaining optimal system performance C-1
Troubleshooting C-1
General printing problems C-2
Problems with print quality C-4
Problems with Fiery Downloader C-5
Problems with Fiery WebTools C-5

xContents
Index I-1

xi About this manual
The Fiery Network Controller for C9800 is used to print final documents or proof
jobs that will be printed later on an offset press. You can send a print job to the Fiery
as you would to any other printer—select it in the Print dialog box and then print from
any application on your computer.
NOTE:The term “Fiery” is used in this manual to refer to the Fiery Network
Controller for C9800. The name “Aero” is used in illustrations to represent the Fiery.
The term “Windows” is used to refer to Windows 98, Windows Me, Windows NT 4.0,
Windows 2000, Windows XP, and Windows Server 2003, wherever appropriate. The
term “Setup” is used to refer to configuring the Fiery for proper performance in your
network environment, including settings that affect all jobs. The term “job
management tools” is used to refer to Command WorkStation, Command
WorkStation LE, and Fiery Spooler™.
Although it may not be the case at all sites, it is assumed that an operator controls and
manages jobs sent by users from remote workstations. For information on the features
of the job management tools, see the Job Management Guide.
About this manual
This manual is intended for remote users who send jobs via the network to the Fiery.
It covers the following topics:
• Printing from a Windows computer
• Printing from a Mac OS computer
• Printing from a UNIX workstation
• Downloading files and fonts using Fiery Downloader™and
Fiery WebDownloader™
• Printing variable data documents
• Using the EFI Converter
• Using Hot Folders (C9800 GA only)
Introduction

xii Introduction
• Monitoring jobs and accessing information using EFI Fiery WebTools™and EFI
Job Monitor™
• Printing using the Fiery E-mail Service
• Specifying and overriding job settings, generating a list of fonts installed on the
Fiery, and troubleshooting information

1
1-1 Printing from applications
This chapter describes printing to the Fiery from Windows computers. You can print
from a networked Windows computer or a computer using Windows (WINS) printing.
You can also print to a file so that it can be printed at a remote location (see “Saving
files to print at a remote location” on page 1-29). In addition to these methods, you
can download files to the Fiery using Fiery Downloader (see Chapter 4), and print
documents using Hot Folders and Fiery E-mail Services (see Chapter 6 and Chapter 8,
respectively). (The Hot Folders feature is available for C9800 GA only.)
NOTE:For information on setting up the Windows environment for printing with
Windows servers connected to the Fiery, see the Configuration Guide Chapter 2.
For information about connecting to the Fiery over the network, installing printer
drivers, and installing Fiery®utilities, see the User Software Installation Guide Chapter 1.
Printing from applications
Once the Fiery printer driver is installed and set to the proper port, as described in
the User Software Installation Guide, you can print directly from most Windows
applications. Set the print options for the job and choose the Print command from
within your application.
To achieve the best printing results from specific applications, see the Color Guide and
the Fiery Color Reference.
Setting options and printing from Windows computers
To print from Windows computers, install the corresponding PostScript printer driver.
The drivers are included in the Fiery User Software CD. Once the printer driver and a
corresponding printer description file are installed, you can specify print settings for a
particular job and print it to the Fiery. You can also set default print settings using the
driver.
To print from Windows applications by connecting your computer to a print server via
the network, a Novell NetWare, Windows NT/2000/Server 2003, or UNIX server is
required. For more information, see the Configuration Guide Chapter 2.
Chapter 1:
Printing from
Windows
Computers

1
1-2 Printing from Windows Computers
To print from Windows applications without connecting to a print server,
you can use Server Message Block (SMB) printing. For more information, see
Chapter 1 of the User Software Installation Guide.
The following procedures explain how to use the driver to specify print options.
For information about specific print options, see Appendix A.
NOTE:The following procedures use Windows 2000 illustrations.
TOSET PRINT OPTIONS FOR ASPECIFIC WINDOWS PRINT JOB
USING THE POSTSCRIPT PRINTER DRIVER
1. Choose Print in your application.
2. Select the Fiery as your printer and click Properties.
3. Click the Fiery Printing tab.
The Fiery Printing tab serves as the control center for all frequently used printing
functions.
NOTE:Supported tabs and print options may vary between Windows 98/Me, Windows
NT 4.0, and Windows 2000/XP/Server 2003. For a complete list of print options, see
Appendix A.
Print option bars, see below
Shortcuts, see page 1-14
Click to display all print options
Click to hide all print options
J
ob Templates, see page 1-10

1
1-3 Printing from applications
4. Click the ColorWise print option bar.
In the Print Mode area, specify the color mode for the job. To use advanced color
management features, such as Rendering Style, click Expert Settings and proceed to
step 5; otherwise, skip to step 7.
5. In the Expert Color Settings dialog box, click Update to display the current
Fiery settings.
If the Update button does not appear, make sure Two-Way Communication is set up,
as described in Chapter 1 of the User Software Installation Guide.
Click Update

1
1-4 Printing from Windows Computers
6. Specify the color settings for the print job and click OK.
7. Click the Owner Information print option bar.
Enter an account name in the Group Name field. The Group Name appears in the job
management tools Job Log. The account name is defined by your administrator for
managing purposes. Consult the administrator for the account name.
Enter a password in the Group Password field. The Group Password appears in the
job management tools Job Log, but it is encrypted. The password is defined by your
administrator for managing purposes. Consult the administrator for the password.
When the account name and password you entered match those defined by the
administrator, your job is printed. Otherwise, an error is generated, and your job is
placed in the Printed queue.
The administrator or operator can edit the Group Name and Group Password from
the Command WorkStation/Command WorkStation LE Job Properties dialog box
and Fiery Spooler Override Print Options dialog box. The Group Name appears in
the job’s Notes 2 field in the job management tools Job Log.
NOTE:Group Name and Group Password options are not available when printing to
the Direct connection.
The information you enter in the Notes 1 field can be viewed by the operator at the
job management tools and also appears in the Job Log. It cannot be edited or erased by
the operator.
For more information on the job management tools, see the Job Management Guide.

1
1-5 Printing from applications
In the Instructions area, enter instructions to the operator about the job and click OK.
These instructions can be displayed in Command WorkStation/Command
WorkStation LE, but do not appear in the Job Log. These instructions can be edited by
the operator.
8. Click the remaining print option bars to specify the appropriate settings for the print
job and click OK.
To quickly find a print option you are looking for, move the cursor slowly over the
print option bars. A menu appears for each print option bar, which displays print
options available under the print option bar.
These print options are specific to the Fiery. They override settings specified in Fiery
Printer Setup, but can be overridden from the job management tools.
For information about these options and overrides, see Appendix A.
For information on configuring installable options, see Chapter 1 of the
User Software Installation Guide.
For more information about job management tools, see the Job Management Guide.
If you choose Printer’s default, the job prints according to the settings specified in
Setup. For more information, see Appendix A.
N OTE : If paper loaded in the selected tray is a different size, orientation, or media type
than that of the job you are sending, the Fiery displays an error message and the job will
not print. You should then load the correct paper in the selected tray or cancel the job.

1
1-6 Printing from Windows Computers
NOTE:If you specify incompatible print settings, the Conflict dialog box provides
instructions to resolve the conflict.
9. From your application, click OK twice to send your print job.
Make sure the Fiery is selected as your current printer.
NOTE:Some options listed in the printer driver could also be set from an application
(for example, collation or Reverse Order). In these cases, use the driver option to
perform the function, rather than setting it from the application. The application
might not set up the file properly for printing on the Fiery, resulting in unexpected
printing errors and longer processing time.
NOTE:If the Fiery Mail Port is installed and the Status messages from Fiery option is
selected in the E-Mail Port Configuration dialog box, you can receive an e-mail
notification if a printing error occurs to your job. For more information on installing
and configuring the Fiery Mail Port, see the User Software Installation Guide.

1
1-7 Printing from applications
TOSET DEFAULT PRINT OPTIONS FOR WINDOWS PRINT JOBS USING THE
POSTSCRIPT PRINTER DRIVER
1. Windows 98/Me/NT 4.0/2000: Click Start, choose Settings, and then choose Printers.
Windows XP: Click Start and click Printers and Faxes.
Windows Server 2003: Choose Settings and then Printers and Faxes.
2. Right-click the Fiery icon and choose Properties (Windows 98/Me), Document defaults
(Windows NT 4.0), or Printing Preferences (Windows 2000/XP/Server 2003).
The Fiery Printing tab appears. If it does not, click the Fiery Printing tab.
3. Specify the default settings for your print job, as described on page 1-2.
4. Click OK to close the dialog box.

1
1-8 Printing from Windows Computers
Accessing print options without opening print option bars
In the previous procedures, you accessed the Fiery print options by opening the print
option bars. You can also access and change the print option settings by right-clicking
the print option bars. When you right-click a print option bar, a list of print options
within the print option bar appears, and you can change settings in the list for your
print job.
TOACCESS PRINT OPTIONS WITHOUT OPENING PRINT OPTION
BARS
1. Open the Fiery Printing tab.
2. Right-click a print option bar.
A list of print options within the print option bar appears.
Right-click the Paper Source
print option bar