Olivetti ECR 5800 User manual

Cash Register
INSTRUCTIONS
ECR 5800
Olivetti ECR-5800 instruction programming ManualOlivetti ECR-5800 instruction programming Manual

PUBLICATION ISSUED BY:
Olivetti Tecnost, S.p.A.
77, Via Jervis - 10015 Ivrea (Italy)
Copyright © 2003, by Olivetti
All rights reserved

ENGLISH
Your attention is drawn to the following actions that could compromise the
characteristics of the product:
• incorrect electrical supply;
• incorrect installation; incorrect or improper use, or, in any case, not in
accordance with the warnings given in the User Manual supplied with the
product;
• replacement of original components or accessories with others of a type
not approved by the manufacturer, or carried out by unauthorized personnel.
The mark affixed to the product
certifies that the product satisfies the
basic quality requirements.

WARNING:THIS EQUIPMENT MUST BE EARTHED.
ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE.
ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS
HABEN.
ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA
DI TIERRA.
APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT.
APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT.
LAITE ON LITTETTÄVÄ SUKO-RASIAAN.
Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt
eller .
To disconnect the cash register from the line voltage, unplug its
power cord from the power outlet.The power outlet must be located
on a wall, near the cash register and easily accessible.

I
ENGLISH
Preface
The electronic cash register described in this manual is designed to
help your business function smoothly by providing efficient register
operations and accurate management reports. Startup is quick and easy,
yet there are many options that can be added and revised so that you
can customize your operations for optimum productivity. Here are just a
few of the cash register’s many valuable features:
• 40 departments and 999 Price Look-Up (PLU) settings;
• 26 clerk numbers to monitor the sales of individual employees;
• possibility of assigning a three-digit security code to prevent
unauthorized access to individual clerk transactions (during register
mode only);
• possibility of defining manager passwords to prevent unauthorized
access to the machine's programming mode (PRG), Z mode and X
mode;
• possibility of assigning a name to each clerk for rapid identification;
• thermal printer with journal record and receipt printing
capabilities;
• electronic journal that stores transaction data that can be printed at
any time;
• customer sales receipt header personalization;
• personalization of currency convert captions and credit captions on
the sales receipts and reports
• possibility of reserving two departments for registering credit sales
paid with two different types of credit cards;
• Euro exchange rate programming;
• possibility of programming the machine to work with one of two
base currencies, Local or Euro, so that cash register computes in the
currency set and automatically converts the related transaction totals
into the other currency;
• rear customer display for transaction viewing;
• front operator display consisting of a 10-character message line on
top and a 10-character transaction line on the bottom;
• automatic tax computations for 4 different VAT rates;
• department-linked entry options that streamline and speed-up
operation;
• periodic management and financial reports which provide up-to-date
sales analysis;
• battery back-up protection for the records and programming data
stored in memory;
• automatic time display after a period of system inactivity;
• automatic time and date printing on receipt and journal records;
• programmable customer receipt and journal record printing in any
one of four languages (English, French, German and Spanish).

II
Table of Contents
GETTING ACQUAINTED WITH
YOUR CASH REGISTER .............................................. 1
Standard Accessories..................................................... 2
Using this Manual ........................................................... 2
Unpacking and Setting Up the Cash Register ................ 3
Maintaining the Cash Register ....................................... 3
THE KEYPAD ................................................................ 4
Keypad Functions........................................................... 5
THE CONTROL SYSTEM ............................................. 6
The Control Lock ............................................................ 6
Cash Drawer with Removable Cash Bin ........................ 7
Deposit Drawer ............................................................... 7
Operator and Customer Displays ................................... 7
Automatic Time Display ................................................. 7
Date Display ................................................................... 7
Special Symbol Indicators .............................................. 7
Positioning the Customer Display .................................. 8
ERROR CONDITIONS .................................................. 8
The Error Alarm ............................................................. 8
Clearing an Error ............................................................ 8
General Clearance ......................................................... 8
Voiding Errors ................................................................. 9
BACK-UP BATTERY SYSTEM ..................................... 9
Inserting/Replacing Batteries ......................................... 9
PRINTER COMPARTMENT .........................................11
Paper Tape ....................................................................11
Loading Thermal Paper ................................................. 11
QUICK START ............................................................. 13
Helpful Hints for a Successfull Start-Up ....................... 14
TRAINING MODE ........................................................ 14
Activating the Training Mode ....................................... 14
Exiting the Training Mode ............................................ 14
CASH REGISTER PROGRAMMING .......................... 15
Setting Cash Register Features ................................... 16
Making Changes to Cash Register Programming ........ 16
Entering the Program Mode ......................................... 16
Exiting the Program Mode ........................................... 16
Clearing Errors ............................................................. 16
Clerk Numbers, Secret Codes and Names .................. 17
Machine Numbers ........................................................ 18
Date and Time .............................................................. 18
Receipt Header ............................................................ 19
Percent Discount (-%) .................................................. 20
Percent Plus Rate (+%)................................................ 20
Fraction Rounding ........................................................ 21

III
ENGLISH
Decimal Point Position ................................................. 21
Value Added Tax (VAT) Rates ...................................... 22
High Digit Lock Out (HDLO) and Tax Status
Assigned to the Minus Key (-) ...................................... 22
Tax Status, High Digit Lock Out, Single/Multiple
Item Sale and Price Linked to a Department ............... 23
Price Look-Ups (PLUs) ................................................. 24
Euro Exchange Rate and Receipt Caption
Programming ............................................................... 24
Credit 1, Credit 2 Captions Programming .................... 26
Programming System Options ..................................... 26
PLU Programming Dump Report ................................. 28
Overall Programming Dump Report ............................ 29
Programming Manager Passwords .............................. 30
Using the Cash Register in a Password
Protected Mode ............................................................ 31
TRANSACTION EXAMPLES ...................................... 31
Entering the Register Mode.......................................... 31
Exiting the Register Mode ............................................ 32
Clearing Errors ............................................................. 32
Sample Receipt ............................................................ 32
Standard Transactions in Local Base Currency ........... 32
Examples of Transactions in Euro Base Currency ....... 39
Minus (-) Key Transactions........................................... 43
Percent Discount (-%) Transactions ............................. 45
Percent Plus (+%) Transactions ................................... 48
PLU Codes ................................................................... 52
Voids and Refunds ....................................................... 53
Other Transactions ....................................................... 56
MANAGEMENT REPORTS .......................................... 60
X and Z Reports ............................................................ 60
Cash-In-Drawer Report ................................................. 60
Time Report .................................................................. 61
Clerk Report .................................................................. 61
All PLU Report .............................................................. 62
PLU Range Report ........................................................ 62
Department Range Report ............................................. 63
Z1 and X1 Financial Report .......................................... 63
Z2 and X2 Financial Report .......................................... 64
Duplicate Z Report ........................................................ 65
Balancing Formulas ...................................................... 65
APPENDIX ................................................................... 66
Character Code Table ................................................... 66
Caption Table ................................................................ 67
Totalizers and Counters Table ........................................ 70
ELECTRONIC JOURNAL ........................................ 71
Printing the Electronic Journal Contents ................... 71
Message Display when Printing the Electronic
Journal Contents ....................................................... 71
Clearing the Electronic Journal Contents
from Memory ............................................................ 71
Cash Register Specifications and Safety ...................... 72

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