Panasonic KX-F3500 User manual

Thank you for purchasing the Panasonic Telephone-Answering System with Facsimile .
Before reading these instructions, read the INSTALLATION MANUAL, then install the unit and make the initial settings.
Since this unit functions as a Facsimile, an Answering Machine and a Telephone utilizing one telephone line,
you can receive both voice-messages and documents.
To Speak with the Other Party
and then Transmit/Receive
a Document
With the automatic telephone/facsimile switching feature,
you can switch between telephone and facsimile functions
without redialing. So, if you are in the middle of a
conversation and want to transmit/receive a document,
simply push the START/COPY button and facsimile
transmission/reception will take place automatically.
To Record a Voice-Message and
Receive a Document
The unit will automatically function as an Answering
Machine or a Facsimile depending on the caller’s choice
(voice-message/document).
When a call is received during your absence, the unit will
play your Outgoing Message (OGM) and then be ready to
record a voice-message and/or receive a document
(Automatic Answer Mode).
• In this mode you may speak with the other party and
transmit/receive a document manually.
s -To Set the Automatic Answer Mode-^
• Push the AUTO ANSWER button to turn on the
AUTO ANSWER indicator light.
• Record your Outgoing Message.
^ »Set the AUTO/FAX selector to “AUTO’’ position, j
■ If a caller wishes to transmit a document after
recording a voice-message; advise the caller to “Push
the ASTERISK (*) button after or during the playing of
the Outgoing Message (OGM)”, the unit will change
from the answering machine mode to the facsimile
mode.
■ If a caller wishes to record a voice-message after
transmitting a document; advise the caller to “Make a
call reservation following a voice contact procedure on
your facsimile during transmission".
The unit will start playing the OGM again and then be
able to record a voice-message.
Features
■ Multi-Function System utilizing Single
Telephone Line
allows you to speak with a caller and/or receive a
document.
automatically records a caller's message and/or
receives a document during your absence.
■ Facsimile
•CCITT GU/GIH communication compatibility
•Automatic document feeder up to five pages at a time
•One-touch transmission with automatic dialer
10 (30 digits) fax numbers for one-touch dialing
•Superb image quality
• 16-step HALF-TONE feature for originals containing
photographs, shaded drawings, etc.
•Up to letter size
■ Answering System
•Auto-logic ™ operation
automatically rewinds, play back messages, stops
at the last message and provides for answering the
next call, at the touch of a button.
•Recordable OGM chip
•Beeperless remote control with tone phone
■ Integrated Telephone System
• Built-in speakerphone
•One-touch/speed dialing
•Automatic redialing up to 15 times in a hands-free
(speakerphone) operation.
■ Copier Function
•Right at your desk
•Clear copy
✓ -AUTO/FAX Selector- n
•AUTO position
The unit will automatically switch between
Answering Machine and Facsimile. If the caller’s
voice is not heard within 5 seconds of the end of
the OGM, the unit will automatically switch to the
FAX mode to receive a document. If the caller’s
voice is heard, the unit will function as an
answering machine.
• FAX position
When a call is received, the unit will function as a
facsimile (FAX) machine only.
^_ J
1

Location of Controls
For your convenience, keep this page open when you read the following instructions.
2

Location of Controls (cont.)
[Write Name and/or Telephone/FAX numbers.]
Telephone Line Cord ..
Incoming Message Tape
Handset.
Handset Cord .
Paper Shaft .
Recording Paper .
Accessories-
. 1 Carrier Sheet .1
. 1 Document Tray .1
. t Document Tray Guide .1
. 1 AA Size Batteries .4
. 1 Card Holder for Speed Dialing.1
1
3

Table of Contents
System Setup.5
FACSIMILE
Basic Operation
Manual Transmission and Reception_ 1-1
•Transmission
• Reception
• Scanning Line Density (Resolution)
• Document Contrast
Transmissible Document . 1-4
• Information on Originals
• How to Use the Carrier Sheet
Automatic Document Reception . 1-5
• Preparation
• Setting Up for Automatic Answering
• Receiving a Document
Detailed Operation
How to Transmit a Document
Conveniently . 1-7
•When Using One-Touch Transmission
•When Using Speed Dialing
Voice Contact . 1-9
• Initiating Voice Contact
During Transmission or Reception
• Receiving a Request for Contact
How to Operate Your Unit from a Remote
Location .1-10
Other Informations .1-10
Delayed Transmission.1-11
Making a Copy .1-14
Individual Transmission Report .1-15
Activity Report (JOURNAL) .1-16
Printout Function. 1 - 17
Preparing the Answering Machine . 2-1
• Recording OGM
•Selecting the Caller’s Recording Time
•Selecting the Remote Code No. for Remote
Operation
•Setting Up the Automatic Answer Mode
• Preparing the ICM Tape
Operating the Answering Machine ...... 2-4
• Playing Back Your Messages
•Call Counter
• Saving Your Messages
• Erasing the ICM
• Monitoring Incoming Calls
•Message Memo
• Recording a 2 Way Conversation
How to Operate from a Remote Phone .. 2-7
•Turning On the Automatic Answer Mode from a
Remote Phone
• Playing Back Messages
•Memory Playback
• Back Space and Skip Forward
• Recording a Marker Message
• Remote Reset
• Skipping OGM for ICM Recording
•Turning On the Speakerphone (Answer Back)
• Changing the OGM
TELEPHONE
Manual Dialing and Reception . 3-1
• Making a Call
• Receiving a Call
• Redialing
Switching to Hands-free or Handset
Operation during a Conversation . 3-2
• Handset to Hands-free
•Hands-free to Handset
Speed Dialing and One-Touch Dialing .. 3-3
• Programming the Phone Numbers for Speed
Dialing
• Programming the FAX/Phone Numbers for One-
Touch Dialing
• Dialing
Other Features . 3-6
• How to Store a Secret Phone Number
• Mute Operation
• Flash Button Usage
•Tone Button Usage
• Combination Dialing
•Outside Line or Computer Accessed Line
(Pause Usage)
GENERAL INFORMATION
Recording Paper Installation. 4-1
Troubleshooting Guide . 4-2
Glossary of Terms . 4-5
4

System Setup
There are 19 user programable functions in the unit. After entering the Programming Mode by pushing the FUNCTION button,
these functions may be selected or changed by pushing the REDIAL or MUTE button.
No.
FUNCTION
LCD DISPLAY PAGE
01
Date and Time
1/ 1/88 12:00AM
See Example on page 6.
02
Logo and Sender’s Identification
SENDER ID - See page 10 in INSTALLATION MANUAL.
03
Delayed Transmission (XMT)
DELAYED XMT-OFF
See page 1-11.
04
Time of Delayed XMT
SEND AT 12:00AM
See page 1-11.
05
FAX No. of Delayed XMT
SEND TO
See page 1-12.
06
Remote ID for remote operation
REMOTE ID « 111
See page 2-2.
07 Caller’s Recording Time
REC TIME - VOX
See page 2-1.
08
CPC (Calling Party Control) Mode
CPC MODE = A See page 8 in INSTALLATION MANUAL.
09
Dial Speed for pulse dialing
DIAL SPEED = 10
See page 8 in INSTALLATION MANUAL.
10
Tone Detect
TONE DETECT-ON See page 8 in INSTALLATION MANUAL.
11
Journal
JOURNAL-AUTO
See page 1-16.
12
Transmission (TX) Report
TX REPORT - OFF
See page 1-15.
13
Transmission (TX) Speed
TX SPEED - 9600
See page 8 in INSTALLATION MANUAL.
14
ID Position
ID POSITION-OUT
See page 8 in INSTALLATION MANUAL.
15
Motor Test
MOTOR TEST
See page 16 in INSTALLATION MANUAL.
16
Printer Test
PRINTER TEST
See page 16 in INSTALLATION MANUAL.
17
System Print
SYSTEM PRINT
See page 1-17.
18
Telephone No. List Print
TEL LIST PRINT
See page 1-17.
19
Journal Print
JOURNAL PRINT
See page 1-17.
System Setup
1 Push FUNCTION.
•The following message will be displayed.
SELECT COMMAND
2 Push REDIAL or MUTE until the desired message is
displayed.
• By using the REDIAL button, the function is
selected in the order of No. 01,02, 03... 19.
• By using the MUTE button, the function is selected
in the order of No. 19, 18, 17... 01.
3 Proceed to each section.
•Refer to page shown above.
5

System Setup (cont.)
Example: Apr. 15,1988. 5:15 PM
1 Push FUNCTION.
2 Push REDIAL.
4 Push AUTO/MEMORY.
•After pushing the AUTO/MEMORY button, you may
step to the next (or previous) function by pushing
the REDIAL (or MUTE) button.
5 Push FUNCTION to end the operation.
3 Enter the new clock setting in the format MONTH/
DATE/YEAR/HOUR: MINUTE (2 digits each)/PM or
AM.
•Push the MODE button to select AM/PM mode.
The display shows A (AM) or P (PM).
•Push or “#” to move the cursor left or right
respectively.
6

System Setup (cont.)
You can also select the desired function directly by pushing the “#” and code No. (01 through 19) instead of pushing the REDIAL
or MUTE button.
Example: To select the CPC Mode directly
1 Push FUNCTION.
2 Push “#” and then “08”.
3 Push MODE if you want to change.
4 Push AUTO/MEMORY.
•After pushing the AUTO/MEMORY button, you may
step to the next (or previous) function by pushing
the REDIAL (or MUTE) button.
5 Push FUNCTION to end the operation.
• “A" and “B” are changed alternately each time you
push the MODE button.
7

How to Operate
as a Facsimile Machine
Table of Contents
Manual Transmission and Reception. 1-1
Transmission. 1-1
Reception . 1-1
Scanning Line Density (Resolution) . 1-2
Document Contrast . 1-2
Transmissible Document. 1-4
Information on Originals . 1-4
How to Use the Carrier Sheet. 1-4
Automatic Document Reception . 1-5
Preparation .. 1-5
Setting Up for Automatic Answering . 1-6
Receiving a Document. 1-6
How to Transmit a Document Conveniently. 1-7
When Using One-Touch Transmission. 1-7
When Using Speed Dialing. 1-8
Voice Contact. 1-9
Initiating Voice Contact During Transmission or Reception . 1-9
Receiving a Request for Contact . 1-9
How to Operate Your Unit from a Remote Location. i -i o
Other Informations .. 1-10
Delayed Transmission . i n
Setting Up Delayed Transmission . 1-11
Making a Copy . 1-14
Individual Transmission Report . 1-15
Activity Report (JOURNAL). 1-16
Printout Function
1-17

FACSIMILE
Manual Transmission and Reception
Transmission
Reception
1 Place the document face down.
2 Lift the handset or push SP-PHONE, then dial the
FAX NO
3 When the “Seep" (answering carrier tone) is heard,
push START/COPY.
4 After pushing START/COPY, replace the handset.
• During a fax transmission, the number of each
page (99 max.) is displayed.
(e.g. 5 pages are transmitted.)
DISPLAY
SENDING P3
1 Lift the handset to speak to the caller.
3 After pushing ST ART/COPY, replace the handset.
DISPLAY
RECEIVING
P5
DISPLAY
5 PAGES SENT OK
1-1