PictureTel 760 User manual

Copyright © 2000: PictureTel Corporation—Printed in U.S.A.
PictureTel Corporation, 100 Minuteman Road, Andover, MA 01810
www.picturetel.com
PictureTel and the PictureTel logo are registered trademarks of PictureTel Corporation.
The information contained in this document is subject to change without notice. PictureTel assumes no
responsibility for technical or editorial errors or omissions that may appear in this document or for the use of
this material. Nor does PictureTel make any commitment to update the information contained in this
document.This document contains proprietary information which is protected by copyright. All rights
reserved.No part of this document may be photocopied or reproduced in any form without the prior written
consent of PictureTel Corporation.
Edition: 800-1089-02/A
Customer order number: DOC-SSII-GDE
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suggestions or
comments on the
documentation you
received with your
system? If so,
please send them
by e-mail to
[email protected].

1
Your videoconferencing system looks simple, as you can see here. But it holds the
power to change the way you do business.
With just this booklet in hand and a few button presses, you — or anyone — can walk
into a conference room and enjoy meeting face-to-face with people who are miles or
continents away.
Anyone Can

2
The remote control you use with your system is divided into sections to help you quickly
find the buttons you need.
This button lets you
These buttons let
3
DEF
2
ABC
1
6
MNO
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JKL
4
GHI
9
WXYZ
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TUV
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PQRS
#0
CANCEL ENTER
SETUP STATUS
CALL
ANSWER
HANG UP
VIEW
access the online
information system.
you answer, dial, and
hangup.
These two buttons
let you administer
your system and get
system status.
About the Remote Control

3
SNAPSHOTNEAR ENDFAR END PIP
VCRDOCMAIN SNAPSHOT
SET
FAR END
POINTZOOM
MUTE VOLUME
NEAR END
SHOW ROOM
AUTOMATIC PRESET
VIEW
SEND
ADJUST
These buttons let you
control what you view
These buttons let
you control the sound.
These buttons let you
control the video you
These buttons let you
adjust the camera at
your site or at the
other site.
on the screen.
send to the other site.

4
You’ll see that most of the things that happen in a videoconference are the same as in
other meetings. People talk, make decisions, crack jokes, and act the way they always
do. As usual, you have to wait for everyone to arrive. But, with a videoconference, people
arrive by video as well as through the door.
To start the videoconference, you dial a couple of numbers, just as you do with a phone.
Or you can let the other person dial, and you answer.
• If you’re dialing, you can either dial from the Directory, manually dial, or speed dial.
• If someone is dialing you, you’ll hear a ring and see messages on the screen letting
you know a call is coming in. To answer, press the green button, .
CALL
ANSWER
For details about
answering and
calling, look under
the Makinga Call tab
in this booklet.
What to Expect

5
Now you can continue the videoconference just as you would any other meeting. You
can talk in a natural voice and look at the person you’re talking to. (After a lifetime of not
being able to chat with your TV, you might feel a bit reluctant the first time you try this.
The second time, there’s nothing to it.)
Once your meeting gets underway, you might adjust the volume, mute your
microphones, switch to a tabletop camera to show a document, or perform other simple
tasks using your remote.
Then, when your meeting is over, you simply press to hang up.
HANG UP
For details about
what you can do
during a meeting,
look under the Using
the System tab in
this booklet.

6
Your videoconferencing system has more features than those described in this booklet
— features that make videoconferences even more natural and productive.
As you get more comfortable using your videoconferencing system, you’ll probably want
to learn to use these advanced features.
• Camera presets let you change the main camera’s view instantly to any of several
views you’ve set up beforehand.
• Snapshots let you show a high-resolution still image of a document, or anything
else, for close study.
• Using a VCR with your system lets you record videoconferences and play video-
tapes during videoconferences.
For details about
how to use these
and other features,
press on your
remote to access
the online help.
Beyond the Basics

7
• Maintaining the Directory lets you add new entries to the Directory, modify entries
that are already in the Directory, and delete entries that you no longer need.
The Directory is like a phone book that lists the names, phone numbers, and other
information about the sites you call. (Depending on how your system administrator
set up your system, you may not be able to make changes to the Directory.)

9
Press .
If your system is set up to answer calls automatically, you don’t have to do
anything to answer a call.
However, be aware that setting up your system like this means that anyone can
call your site at any time and possibly see or hear anything in the room.
CALL
ANSWER 3
DEF
2
ABC
1
6
MNO
5
JKL
4
GHI
9
WXYZ
8
TUV
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PQRS
SETUP STATUS
CALL
ANSWER
Answering a Call
When you receive a video
call, you’ll hear a ring and see
a message telling you that
there is an incoming call.

10
1. Press .
2. Using the arrow buttons on the remote to
move around the screen, highlight the site
that you want by either:
• Scrolling through the list.
• Moving to the tabs and highlighting the
tab that you want, then moving
back and scrolling through the list.
3. Press to place the call.
CALL
ANSWER
ENTER
The Directory is a phone
book that lists names and
numbers of the sites you call.
Because video numbers are
often long and difficult to
remember, the Directory
makes it easier for you to dial
a site.
If the site you want isn’t in the
Directory, you can manually
dial instead.
Dialing from the Directory

11
1. Press .
2. Using the arrow buttons on the remote to move around the screen,
highlight the Manual button and press .
(Continued on next page…)
HANG UP
CALL
ANSWER
ENTER
You can manually dial two
types of calls: ISDN or Local
Area Network (LAN).
Your system administrator
can set up your system so
you can make only ISDN
calls, only LAN calls, or both.
If you don’t want to manually
dial, you can use the
Directory or speed dial
instead.
Manually Dialing a Call

12
For ISDN calls:
3. The ISDN Manual Dial screen appears:
• Type the first video phone number.
• If your call needs two numbers, use
to copy the first number to the
second line, and change the number
as needed (use to backspace).
• Highlight the rate at which to dial
your call.
• Press to dial the call.
ENTER
For ISDN calls, the ISDN
Manual Dial screen appears
for you to enter the video
phone number(s).
You must also select the rate
at which to dial your call. If
you don’t know which rate to
select, contact your system
administrator.

13
For LAN calls:
3. The LAN Manual Dial screen appears:
• Use and to access the
field(s) that you want.
• To enter an alias, press
to access the letter grid, type the
alias, and select
DONE
when you
are finished.
• To enter video phone numbers,
an extension, or an IP address,
use the number buttons on the
remote. (Don’t worry about
entering the punctuation — you
don’t need hyphens in the Number
field and the system already has
dots in the IP Address field.)
• Press to place the call.
ENTER
ENTER
For LAN calls, the way your
number looks can help you
figure out which field to enter
it in:
Number: Two similar
numbers, such as
1115551111 and
1115551112.
Alias : Letters and/or
numbers, such as TOM1.
Extension: Numbers only,
such as 4321.
IP address: Four segments,
each from 0 to 255, such as
110.112.113.114.

14
1. Press .
If you’re viewing the Directory
screen, the Speed Dial field
appears at the bottom of the
screen. Otherwise, the Speed
Dial dialog box appears.
2. Type the one- to four-digit speed
dial number.
(Use if you make a mistake.)
3. Press to place the call.
ENTER
Speed dialing is a way to
quickly call any site listed in
the Directory.
Speed-dial numbers are
listed in the Directory beside
the site name.
If you don’t have a site’s
speed-dial number, you can
use the Directory or manually
dial instead.
Speed Dialing

15
1. Press .
2. Using the arrow buttons on the remote to move around the screen,
highlight the Redial button. (If a redial number is not available, you won’t
be able to access this button.)
3. Press to redial the call.
CALL
ANSWER
ENTER
The redial feature on your
system lets you automatically
call the last number that you
dialed.
The redial number is saved
for ten minutes.
Redial is especially useful
when the system you’re
calling is busy or if you get
disconnected during a call.
Redialing

16
1. Press .
2. Press again.
HANG UP
3
DEF
2
ABC
1
6
MNO
5
JKL
4
GHI
9
WXYZ
8
TUV
7
PQRS
#0
CANCEL ENTER
SETUP STATUS
CALL
ANSWER
HANG UP
HANG UP
When you’re ready to end
your video call, you can
simply hang up.
If you hang up when you’re in
a multipoint video call, your
site is disconnected from the
call, but the rest of the
multipoint videoconference
continues.
Hanging Up

17
Press to learn what you can do with these buttons. If you want to learn about
more advanced calling
features, see the online help.
To access the help, press
.
Here are some topics you’ll
find in the help:
• Adding new Directory
entries
• Modifing Directory
entries
• Deleting Directory entries
Note that you won’t be able
to use these advanced
features if your system
administrator makes them
unavailable.
Learning More about Making a Call