Polycom VVX 501 Instruction manual

VVX 500 VVX 600
Polycom® VVX® 501 and
Polycom® VVX® 601
Business Media Phones
Q uick U s e r G uide
For use with Polycom® UC Software 4.1.2
The information in this guide applies to both the
Polycom® VVX® 500 and Polycom® VVX® 600 Business
Media Phones. Note that configurations vary and the
screen displays used in this guide may not reflect those
on your phone. See your system administrator for more
information. For detailed information on how to use your
phone, see the Polycom VVX 500 and Polycom VVX 600
Business Media Phones User Guide, available by
navigating to your phone’s Support page from the
Business Media Phones Support page.
www.polycom.com | 1725-44639-001 Rev.A | November 2012
© 2012, Polycom, Inc. All rights reserved. POLYCOM®, the
Polycom logo and the names and marks associated with
Polycom’s products are trademarks and/or service marks of
Polycom, Inc. and are registered and/or common law marks in
the United States and various other countries. All other
trademarks are property of their respective owners. No portion
hereof may be reproduced or transmitted in any form or by any
means, for any purpose other than the recipient’s personal use,
without the express written permission of Polycom.
About the T o uc h s c r ee n
Tap to select and highlight screen items. To scroll, touch
the screen, and swipe your finger up, down, right, or left.
To go back to a previous screen, tap Back.
Phone Views
Your phone has four main Views: Home, Calls,
Active Call, and Lines view (the default). You can access
Home and Lines view at any time. If your phone has one
or more calls, you can also access Calls or Active Call
view.
To change Views:
• For Home view, press .
• From Home view, press to alternate between
Home and Lines view, or, if you have one or more
calls, between Home and either Calls or Active Call
view.
• To switch between Lines and either Calls or Active Call
view, swipe the screen.
Home View
Home view displays icons you can tap to access phone
functions. Touch and hold the Page Indicator (shown
next) to display more or fewer icons. You can also swipe
the screen to display more icons.
From Home view, tap the phone Line to display your
phone Lines and Favorites (shown next). To go back,
tap Close (shown next).
L i n es View
Lines view displays phone Lines, Favorites, and soft keys.
If your phone is idle, you can:
• Tap the phone Line to access the Dialer.
• Swipe to switch between Lines view and the Browser
(if enabled on your phone).
Active Call View
If your phone only has one call—and it’s active—you can
access Active Call view.
Calls Vi e w
If your phone has multiple calls, or one held call, you can
access Calls view.
Call color indicates status:
• Dark green—Active call
• Dark blue—Incoming and held calls
• Bright green—Active call is highlighted
• Bright blue—Incoming or held call is highlighted
Tap a call to highlight it. The soft keys control the
highlighted call.
E nt e r i ng Data
Use the onscreen keyboard or the dialpad keys to enter
information. To backspace, tap .
To use the onscreen keyboard, tap .
To type with the dialpad keys, press a dialpad key
repeatedly to view the character options and stop to
select. To type other characters, tap Encoding or Mode.
When using the dialpad keys, use the 1, *, 0, and # keys.
About Cal l s
Only one call can be active at one time.
You can use the handset, speakerphone, or headset for
calls. During a call, you can change modes by picking up
the handset, or by pressing or .
Tip: Returning to Your Calls
If you navigate away from your call(s), tap
to see Active Call or Calls view again.
Note: About Headsets
Your phone supports wired and wireless
headsets, including electronic hookswitch (EHS)
headsets. VVX 600 phones also support
Bluetooth headsets. For connection directions,
refer to your headset documentation. For more
information, see Using Headsets with Polycom
Phones, available from
http://support.polycom.com/UCEngAdvisories.
Placing C a lls
Pick up the handset, or press or . Enter the
phone number, and tap .
From Lines view: Tap the phone Line, enter the phone
number, and tap .
From Home view: Tap New Call, enter the phone
number, and tap .
Timesaver: Placing Calls Quickly
Tap a recent call or Favorite, or tap a contact’s
phone number in the Contact Directory.

Answering C a lls
To answer with the speakerphone, press or tap
Answer. To answer with the handset, pick up the
handset. To answer with a headset, press .
To answer a new call while on an active call, tap Answer.
The current call will be held.
E nd i ng C a lls
To end an active call, replace the handset, press , or
press . Or, tap End Call.
To end a held call, navigate to Calls view and highlight
the held call. Tap Resume, and tap End Call.
Holding
Cal l s
From Lines, Calls, or Active Call view, tap Hold. If you’re
in Calls view, remember to highlight the call first.
To resume a held call, tap Resume from either Lines or
Calls view.
T r a ns f e rr i ng C a lls
From Lines, Calls, or Active Call view, tap Transfer, and
call the other party. When you hear the ringback sound,
or after you talk with the other party, tap Transfer.
Forwarding
C a ll s
To enable call forwarding, tap Forward from Home or
Lines view. Tap the forwarding type to enable, type a
forwarding number, and tap Enable.
To disable call forwarding, tap Forward from Home or
Lines view, tap the forwarding type to disable, and tap
Disable.
To enable per-call forwarding: As your phone rings, tap
Forward, enter the forwarding number, and tap
Forward.
Placing Conference C a lls
Call the first party, and after the call connects, tap
Confrnc. Then, dial and connect with the second party
and tap Confrnc again.
From Lines or Calls view, you can:
• Tap Hold to hold all participants.
• Tap End Call to remove yourself from the call, but
keep the other participants connected.
• Tap Manage to manage each participant.
• Tap Split to end the conference and hold all
participants.
Timesaver: Placing Conference Calls
If you have an active and held call, tap Join to
set up a conference.
Fa v o r i t e s
Favorites are contacts you want quick access to. Your
Favorites list displays all your Favorites. A smaller
number of Favorites displays in Lines view, and when you
tap the phone Line from Home view.
• To view your Favorites list—Tap New Call from
Home view, and tap Favorites.
• To make a contact a Favorite—Navigate to your
Contact Directory and tap the contact. Tap Add to
Favorites, and tap Yes to confirm.
• To dial a Favorite—Tap the Favorite from Home or
Lines view, or from your Favorites list.
• To reorder your Favorites list—Update the contact’s
Favorite Index number in the Contact Direc to ry .
Tip: What Does a Green Star Mean?
A green star, , indicates a Favorite.
Viewing Recent C a ll s
To view your Recent Calls list, tap Directories from
Home view, and tap Recent Calls.
From the Recent Calls list, tap to sort and order calls,
tap to display only certain calls, or tap a call record
to call the person.
Timesaver: Viewing Recent Calls
Tap (shown next) from Lines, Calls, or
Active Call view.
Tip: Saving Recent Callers to Your Directory
From your Recent Calls list, tap next to the
call, and tap Save. Enter additional information
and tap Save.
Contact Directory
• To view your Directory—Tap Directories from
Home view, and tap Contact Directory.
• To add a contact—Navigate to your Contact Directory
and tap . Type the contact’s information, and tap
Save. To make a contact a Favorite, enter a
Favorite Index number.
• To update contact information—Navigate to your
Contact Directory and tap the contact. Tap ,
update the contact’s information, and tap Save.
• To delete a contact—Navigate to your
Contact Directory and tap the contact. Tap , and
tap Yes to confirm.
• To search for a contact—Navigate to your
Contact Directory and tap Search. Enter search
criteria, and tap Search.
• To dial a contact from your Directory—Navigate to
your Contact Directory and tap the contact. From the
contact’s information screen, tap the contact’s phone
number.
L ist e n ing to Voice M a il
Tap Messages from Home view, and tap
Message Center. Tap Connect and follow the prompts.
Timesaver: Accessing Your Message Center
Tap (shown next) from Lines, Calls, or
Active Call view.
Muting the M i c r o p h o ne
During a call, press so other parties can’t hear you.
To disable Mute, press again.
Using DoNot Disturb
If you have a service that supports Do Not Disturb, you
can enable or disable ringing. To enable or disable
ringing, tap DND from Home or Lines view. When Do Not
Disturb is enabled, the DND icon, , displays in the
status bar.
If you have a VVX 600, you can tap to disable DND.
Adjusting Volume
To change call volume, press during a call. To
change the ringer volume, press when the
phone is idle or ringing.
Updating R i n g to n e s
To change the incoming call ringtone, tap Settings from
Home view, and tap Basic > Ring Type. Tap the ringtone
you want.
To set a ringtone for a contact, navigate to your
Contact Directory and tap the contact. Tap , update
the contact’s Ring Type, and tap Save.
Transfer Directly to Voicemail –from calls view
press transfer, press blind, dial 7 plus the extension
of the person you are trying to reach.
Call park - press transfer, press *94, listen for the
orbit number, hang up the phone.
Call Retrieve - *95 plus * and the orbit the call is
parked on. i.e. *95*1 (if call is parked on orbit 1)
Access VM dial *96
Directed Call Pickup - *11
CommPortal –http://voicemail.um.shentel.net
Username: phone number (DID)
DID Check –311