Ricoh 3245e User manual

350e/450e
OPERATING INSTRUCTIONS
SYSTEM SETTINGS
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

350e/450e OPERATING INSTRUCTIONS
RICOH COMPANY, LTD.
15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo
Telephone: Tokyo 3479-3111
Overseas Affiliates
U.S.A.
RICOH CORPORATION
5 Dedrick Place
West Caldwell, New Jersey 07006
Phone: [phone]
The Netherlands
RICOH EUROPE B.V.
Groenelaan 3, 1186 AA, Amstelveen
Phone: [phone]
United Kingdom
RICOH UK LTD.
Ricoh House,
1 Plane Tree Crescent, Feltham,
Middlesex, TW13 7HG
Phone: [phone]
Germany
RICOH DEUTSCHLAND GmbH
Mergenthalerallee 38-40,
65760 Eschborn
Phone: [phone]
France
RICOH FRANCE S.A.
383, Avenue du Général de Gaulle
BP 307-92143 Clamart Cedex
Phone: [phone]
Spain
RICOH ESPAÑA S.A.
Avda. Litoral Mar, 12-14,
08005 Barcelona
Phone: [phone]
Italy
RICOH ITALIA SpA
Via della Metallurgia 12,
37139 Verona
Phone: [phone]
Hong Kong
RICOH HONG KONG LTD.
23/F., China Overseas Building,
139, Hennessy Road,
Wan Chai, Hong Kong
Phone: [phone]
Singapore
RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
#15-01/02 The Heeren,
Singapore 238855
Phone: [phone]
Printed in China
UE USA A284-8607

Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information before using this machine. It contains important information related
to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Notes:
Some illustrations might be slightly different from your machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Operator Safety:
This machine is considered a CDRH class I laser device, safe for office/ EDP use. The machine con-
tains two 5-milliwat, 760 - 800 nanometer wavelength, GaAIAs laser diodes. Direct (or indirect reflect-
ed) eye contact withthe laser beam might cause serious eyedamage. Safety precautions and interlock
mechanisms have been designed to prevent any possible laser beam exposure to the operator.
Laser Safety:
The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit
in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite
equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser
chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis
and laser subsystems to the factory or service depot when replacement or the optical subsystem is re-
quired.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see ⇒P.2
“Machine Types” .)
• Type 1: Aficio 350e
• Type 2: Aficio 450e
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts in your Ricoh office product.
Power Source:
120V, 60Hz, 12A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see “Power Connection” of the “Copy Reference”.

Note to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class B digital device, pursu-
ant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against
harmful interference in a residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no guarantee that interference will not occur
in a particular installation. If this equipment does cause harmful interference to radio or television re-
ception, which can be determined by turning the equipment off and on, the user is encouraged to try to
correct the interference by one more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
Consult the dealer or an experienced radio /TV technician for help.
Warning
Changes or modifications not expressly approved by the party responsible for compliance could void
the user's authority to operate the equipment.
1. Properly shielded and grounded cables and connectors must be used for connections to host com-
puter (and/or peripheral) in order to meet FCC emission limits.
2. AC adapter with ferrite core must be used for RF interference suppression.
This device complies with Part 15 of FCC Rules.
Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. This device must accept any interference received,
including interference that may cause undesired operation.
Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006
973-882-2000
Note to users in Canada
Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
ameans POWER ON.
cmeans STAND BY.
Trademarks
Microsoft, Windows, and MS-DOS are registered trademarks of Microsoft Corporation in the United
States and/or other countries.
PostScript is a registered trademark of Adobe System Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Copyright © 2000 Ricoh Co., Ltd.

i
ENERGY STAR Program
• Low Power Mode
This product automatically lowers its power consumption 15 minutes after
the last copying or printing job has been completed. Printing a received fax
and printing are available in this mode, but if you use the copier, press the
{
Clear Modes/Energy Saver
}key.
For how to change the default interval before entering Low Power mode, see
"07. Low Pwr. Shift Time" ⇒P.22 “System Settings 2/7”.
• Sleep mode (Fax and printer installed)
If the fax or printer features are installed, this product automatically lowers
its power consumption 60 minutes after the last copy or print job has finished.
Fax reception and printing is still possible in Sleep mode, but if you wish to
make copies, press the operation switch first.
For how to change the default interval that the machine waits before entering
Sleep mode, see “10. Auto Off Timer” on ⇒P.23 “System Settings 3/7”
• Auto Off mode (Copier only)
To conserve energy, this product automatically turns off 60 minutes after the
last copying or printing job has been completed. Printing a received fax and
printing are available in this mode, but if you use the copier, press the opera-
tion switch.
For how to change the default interval before entering Auto Off mode, see
"10. Auto Off Timer" ⇒P.23 “System Settings 3/7”.
• Duplex Priority
To conserve paper resources, the Duplex function (1-Sided →2-Sided) can be
selected preferentially when you turn on the operation switch, press the
{
Clear Modes/Energy Saver
}key, or the machine resets itself automatically. To
change the Duplex Priority mode, see "Duplex Priority" section in the Copy
Reference manual.
As an ENERGY STAR Partner, we have deter-
mined that this machine model meets the ENER-
GY STAR Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving sys-
tem for developing and introducing energy-efficient office equipment to deal with en-
vironmental issues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Part-
ner shall place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office
equipment by means of energy-saving features, such as Low-power mode.

ii
Specification
Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of recycled
paper which is environment friendly.Please contact your sales representative for
recommended paper.
Copier only Fax, printer and scanner
installed
Type1Type2Type1Type2
Low Power
Mode Power con- sumption 140 Wh 155 Wh 160 Wh 175 Wh
Default in-
terval 15 minutes 15 minutes
Recovery
time Less than 20 seconds Less than 20 seconds
Auto Off
Mode Power con- sumption 9 Wh 9 Wh 20 Wh 20 Wh
Default in-
terval 60 minutes 60 minutes
Duplex Priority Automatic Duplex Mode

iii
How to Read this Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information in the “Copy Reference”.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information in the “Copy Reference”.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation, or actions to take after misop-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
{}
Keys built into the machine's operation panel.

iv
TABLE OF CONTENTS
Manuals for this Machine.......................................................................... 1
Machine Types........................................................................................... 2
Additional Functions Provided by Internal Options............................... 3
Copy Mode.................................................................................................... 3
Facsimile Mode (Option)............................................................................... 3
Printer Mode (Option).................................................................................... 3
Scanner Mode (Option)................................................................................. 4
1.Modes
Changing Modes........................................................................................ 5
Multi-Access .............................................................................................. 6
Copy Mode................................................................................................. 8
Changing to Copy Mode ............................................................................... 8
Fax Mode.................................................................................................. 10
Changing to Facsimile Mode....................................................................... 10
Printing a Received Fax.............................................................................. 10
Sending a Fax............................................................................................. 11
Printer Mode............................................................................................. 12
Changing to Printer Mode ........................................................................... 12
Printing........................................................................................................ 12
Scanner Mode.......................................................................................... 13
Changing to Scanner Mode ........................................................................ 13
Interrupting scanning................................................................................... 13
2.User Tools (System Settings)
Keys for User Tools (System Settings)................................................. 17
Accessing the User Tools (System Settings)....................................... 18
Exiting from User Tools............................................................................... 19
User Tools Menu (System Settings)...................................................... 20
Settings You can Change with the User Tools..................................... 21
System Settings 1/7..................................................................................... 21
System Settings 2/7..................................................................................... 22
System Settings 3/7..................................................................................... 23
System Settings 4/7..................................................................................... 25
System Settings 5/7..................................................................................... 27
System Settings 6/7..................................................................................... 28
System Settings 7/7..................................................................................... 29
INDEX........................................................................................................ 30

1
Manuals for this Machine
This is a multi-functional machine combining copying, facsimile, Printer and
Scanner functions. This manual describes procedures common to these func-
tions. Each function's reference describes the operational procedures separately
for the copying, facsimile, Printer and Scanner functions. Please consult the
manual that suits your needs.
❖
System Settings (this manual)
Provides an overview of the machine. This manual introduces the functions
of the machine. It also introduces the options allowing you to use additional
functions and describes how to access the system user tools to make the ma-
chine easier to use.
❖
When using as a copier
• Copy Reference
Describes the various copying functions from basic copying to more ad-
vanced functions such as reducing/enlarging copies or combining origi-
nals into one copy.
❖
When using as a facsimile
• Facsimile Reference (option)
Describes the operational procedures and functions to use the machine as
a facsimile.
❖
When using as a printer
• Printer Reference (option)
Describes the system settings, procedures and functions for using this ma-
chine as a printer.
❖
When using as a scanner
• Scanner Reference (option)
Describes the system settings, procedures and functions for using this ma-
chine as a scanner.

2
Machine Types
There are two models of this machine. The main differences between them is
copy speed. To make sure which model you have, see the inside front cover.
Type 1 Type 2
Copy speed 35 copies/minute (A4K,
81/2" ×11"K)
45 copies/minute (A4K,
81/2" ×11"K)

3
Additional Functions Provided by Internal Options
You can expand the capabilities of this machine to include fax functions. When
you want to add a function, contact your sales or service representative.
Copy Mode
In copy mode you can make basic copies and also copy using more sophisticated
techniques, such as reduction/enlargement or combining several originals onto
one copy. You can install an optional memory expansion for storage of docu-
ment images, thereby making the best use of memory with various copy func-
tions.
Facsimile Mode (Option)
You can send and receive fax messages in facsimile mode. Installation of option-
al expansion memory allows more functions to be used, and more data to be
stored.
Options for Memory Expansion
❖
Expansion Memory (Option)
Increases memory capacity, allowing you to store more originals for trans-
mission and received images. Also allow sending/receiving in super fine
mode.
❖
Fax Function Upgrade Unit (Option)
Allows faster communication between super G3 machines with the JBIG fea-
ture. Also increases the number of memory available for personal codes,
groups, speed dials, memory files, special senders, etc.
❖
ISDN Unit (Option)
Allows you to send and receive messages using the ISDN (Integrated Service
Digital Network).
Printer Mode (Option)
You can use this machine as a printer.
Options for Printer Feature
❖
Network Interface Board (Option)
You can use this machine as a network printer with the following platforms
and protocols:
• NetWare, Windows 95/98/NT4.0 (TCP/IP, IPX/SPX)
• Macintosh (AppleTalk).

4
❖
PostScript 3 Kit (Option)
This machine can be used as a PostScript level 3 printer.
❖
Printer Hard Disk (Option)
You can install PostScript fonts on this hard disk. This allows for faster print-
ing when printing complex documents containing several fonts.
❖
Printer Feature Expander (Option)
You can print larger, more complex documents with this increase in memory.
Scanner Mode (Option)
You can use this machine as a scanner.

5
1. Modes
Changing Modes
You can use this machine not only as a copier, but optionally as a fax, printer and
scanner machine as well. Press the {
Copy
}, {
Fax
}, or {
Printer/Scanner
}key to use
each function.
Limitation
❒You cannot switch modes in any of the following cases:
• When scanning in a fax message for transmission.
• During immediate transmission.
• When accessing the user tools.
• During interrupt copying.
• During on hook dialing for fax transmission
• While scanning an original
Note
❒The default display of the scanner mode may differ depending on the ma-
chine setting.

Modes
6
1
Multi-Access
You can carry out another job using a different function while the current job is
being performed.
This allows you to handle your jobs efficiently regardless of how the machine is
being used. For example:
• While making copies, the machine can send a fax message that has been
stored in memory.
• You can make copies while receiving fax data.
• The machine can receive print data in any mode.
Performing multiple functions simultaneously like this is called Multi-accessing.
Limitation
❒You cannot use Multi-accessing during interrupt copying.
Note
❒You can choose which mode has highest priority for print jobs. The default is
the current mode shown on the display. See “16. Print Priority” in ⇒P.25
“System Settings 4/7”.
❒When your machine is equipped with the optional internal tray 2, you can
specify the tray used for each function so that completed documents are not
mixed. For example, set one tray for faxes and another tray for copies. If you
require the optional internal tray 2, contact your local dealer or service repre-
sentative. See “15. Output Tray” in ⇒P.25 “System Settings 4/7”.
-Sample operations
This chart is based on the following conditions:
• When “16. Print priority” is set to “Interleave” (See “16. Print Priority” in ⇒
P.25 “System Settings 4/7”)
• For details on operations under other conditions, contact your service repre-
sentative.

Multi-Access
7
1
✩…means that these functions can be used together.
❍…means that you can interrupt the current job with Function keys or the {
In-
terrupt
}key to proceed to a subsequent job.
→…means that another job will automatically start after the current job is finished.
×…means that you will manually start another job after the current job is fin-
ished (i.e. these functions cannot be used together).
*1 Simultaneous operations are only available when copies are being made after their
originals are all scanned.
Mode after you select Copy Facsimile Printer Scanner
Copying Memory Copy Sort Stapling Transmission Operation
Transmission Recep-
tion
Data Reception
Print
Stand-by Scanning
Mode before you select
Scanning An Original for Memory Transmission Memory Transmission Immediate Transmission Memory Reception Printing Received Data Printing Sort Stapling
Copy
Copying ❍❍❍❍❍❍✩❍✩✩✩✩✩✩❍❍
Memory Copy ❍❍❍❍❍
*1 ❍ *1
✩❍
*1
✩✩✩✩✩✩❍❍
*1
Sort ❍❍❍❍
*2 ❍ *1 ❍ *1
✩❍
*1
✩✩✩✩✩✩❍❍
*1
Stapling ❍❍❍×❍
*1 ❍ *1
✩❍
*1
✩✩
*2
✩✩
*2 ✩ *2 → *4
❍❍
*1
Facsimile
Transmission Operation ❍❍❍❍××✩×✩✩✩✩✩✩××
Transmission
Scanning An Origi-
nal for Memory
Transmission
××××××✩×✩✩✩✩✩✩××
Memory Transmis-
sion ✩✩✩✩✩✩×××✩✩✩✩✩✩✩
Immediate Trans-
mission ×××××××××✩✩✩✩✩××
Reception
Memory Reception ✩✩✩✩✩✩×××✩✩✩✩✩✩✩
Printing Received
Data ✩✩✩✩
*2
✩✩✩
*3 ✩ *3 ✩ *3
→✩✩✩✩
*2
✩✩
Printer
Data Reception ✩✩✩✩✩✩✩✩✩✩→→→→✩✩
Print
Printing ✩✩✩✩
*2
✩✩✩✩✩✩→→→→✩✩
Sort ✩✩✩✩
*2
✩✩✩✩✩✩→→→→✩✩
Stapling ✩✩✩×✩✩✩✩✩✩
*2
→→→→✩✩
Scanner
Stand-by ❍❍❍❍❍❍❍❍✩✩✩✩✩✩×→
Scanning ××××××✩×✩✩✩✩✩✩→×

Modes
8
1
*2 If you are making stapling copies on paper larger than A4, 81/2" ×11" with the op-
tional 1000-sheet finisher, the subsequent operation is disabled until the current job
is finished. After you start interrupt copying with the {
Interrupt
}key, the Output Tray
is automatically changed to “Internal Tray”.
*3 During parallel receptions, any subsequent job is disabled until the receptions are
completed.
*4 If the current operation is taking a long time, reception memory may become full and
data reception may not be possible.

Copy Mode
9
1
Copy Mode
Changing to Copy Mode
You can always make a copy when
the machine isn't printing or scanning
a fax data.
APress the {
Copy
}key.
The copy display appears on the
panel display.
Reference
For details, see the “Copy Refer-
ence”.
Interrupt copying to make urgently
needed copies
You can interrupt the current job to
make a copy.
Limitation
❒You cannot use the interrupt copy
function in the following cases:
• during fax immediate transmis-
sion
• while scanning an original for
memory transmission
• during interrupt copying
APress the {
Interrupt
}key.
If the machine is scanning origi-
nals, it will immediately stop the
scanning job. On the other hand, if
the machine is performing a copy
or print job, it will still continue the
job until you press the {
Start
}key
after pressing the {
Interrupt
}key.
When the current job stops, the in-
terrupt copy display appears on
the panel display.
Note
❒When you interrupt a copying
job, remove the previous origi-
nal.
BMake your copies.
Important
❒If the remaining memory space
is 0%, the machine fails to re-
ceive fax data. Wait until the
machine completes printing a
received fax, then start making
copies.
Note
❒While copying, a received fax
document is stored in memory
and the Receive File indicator is
lit.
CAfter interrupt copying is com-
pleted, remove the original and
delivered copies.
DPress the {
Interrupt
}key again.
The machine resumes the printing
job of the received fax document.

Modes
10
1
Resuming the interrupted copying job
AReset the previous original.
BPress the {
Start
}key.
The machine resumes the inter-
rupted copy run.
Copying and Multi-accessing
Note
❒Machine operations are different
depending “16. Print Priority” (See
⇒P.25 “System Settings 4/7”) or “18.
User Code Manage” (See ⇒P.27
“System Settings 5/7”) settings.
Reference
⇒P.6 “Multi-Access”
❖
When “Print Priority” = “Fax”, “Print-
er”, or “Display” (default)
The machine completes the opera-
tion of the function set by Print pri-
ority before performing the
operation of another function.
Limitation
❒While the machine is perform-
ing two-sided printing in fax
mode, you cannot make two-
sided copies until the printing
ends.
❖
When “Print Priority” = “Interleave”
The machine performs the opera-
tions in the order in which they are
initiated. If another function is ini-
tiated during operation, the ma-
chine completes the current
operation before performing the
operation of the function initiated.

Fax Mode
11
1
Fax Mode
Changing to Facsimile Mode
You can always use the machine as a
facsimile when you are not copying.
APress the {
Fax
}key.
The facsimile display appears on
the panel display.
Note
❒The Memory Transmission/Re-
ception function is performed
automatically even when an-
other function is being used.
You need not switch the dis-
play. When data is received in
memory, the Receive File indi-
cator is lit.
Reference
For details, see the “Facsimile
Reference”.
Printing a Received Fax
When you are not copying, a received
fax is printed automatically. You do
not need to switch to Facsimile mode.
If you wish to print a received fax
while copying, see below.
Preparation
Machine operations are different
depending “16. Print Priority” (See
⇒P.25 “System Settings 4/7”) or “18.
User Code Manage” (See ⇒P.27
“System Settings 5/7”) settings.
Reference
See ⇒P.6 “Multi-Access”.
Printing a received fax while copying
❖
When “Print Priority” = “Fax” or “Dis-
play” (default)
The machine once interrupts the
copying and receives a fax. Upon
completing the fax reception, it re-
sumes the interrupted copying job.
❖
When “Print Priority” = “Interleave”
The machine performs the opera-
tions in the order in which they are
initiated. If another function is ini-
tiated during operation, the ma-
chine completes the current
operation before performing the
operation of the function initiated.
❖
Printing a received fax in a hurry
Press the {
Fax
}key to switch to the
facsimile display. The copying job
is interrupted and the machine
starts printing the received fax au-
tomatically. After printing the fax,
press the {
Copy
}key and do the
previous job again.
Sending a Fax
Sending a fax while printing a received fax
Scanning originals for memory
transmission
The machine can scan your originals
for memory transmission even while
printing a received fax.
AComplete the usual operations
for sending a fax, then press the
{
Start
}key.

Modes
12
1
Sending a fax while copying
While scanning copy originals
APress the {
Clear/Stop
}key and
then the {
Fax
}key.
Copying is stopped and the dis-
play is switched to the Facsimile
mode.
Note
❒Remove the copy originals.
While outputting copy
APress the {
Fax
}key to switch to
the facsimile display.
You can send a fax while copying.
Note
❒Remove any originals of your
copy job.
BComplete the usual operations
for sending a fax, then press the
{
Start
}key.
CAfter the transmission has fin-
ished, press the {
Copy
}key.
DReset the copy job originals, then
press the {
Start
}key.
The machine resumes the inter-
rupted copy run.
Sending a fax while printing
APress the {
Fax
}key to switch to
the fax display.
Printing is interrupted.
BComplete the usual operations
for sending a fax, then press the
{
Start
}key.
After the transmission has fin-
ished, printing re-starts.