Ricoh aficio 1013 User manual

PRINTER Controller
Type 1013
Operating Instructions
Printer Reference 2 (option)
For safety, please read this manual carefully before you use this product and keep it handy
for future reference.
Setting Up the Printer Driver and Canceling a Print Job
Uninstalling the Printer Driver and Software
Troubleshooting
Using the Control Panel
Appendix
1
2
3
4
5

Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual.
Please keep this manual in a handy place near the machine.
Please read the Safety Information before using this machine. It contains important information related
to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Notes:
"PS2" stands for PostScript level2 Compatible in this manual.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Trademarks
Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or
other countries.
Ethernet is a registered trademark of Xerox Corporation.
Adobe, PostScript, Acrobat and PageMaker are registered trademarks of Adobe System Incorporated.
PCL is a registered trademark of Hewlett-Packard Company.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

i
TABLE OF CONTENTS
Manuals for This Machine.....................................................................................1
Manuals for This Machine .......................................................................................... 1
How to Read This Manual .....................................................................................3
1. Setting Up the Printer Driver and Canceling a Print Job
PCL 6/5e - Accessing the Printer Properties.......................................................5
Windows 95/98/Me - Accessing the Printer Properties .............................................. 5
Windows 2000/Windows XP - Accessing the Printer Properties................................6
Windows NT 4.0 - Accessing the Printer Properties .................................................. 8
PostScript - Setting Up for Printing ...................................................................10
Windows 95/98/Me - Accessing the Printer Properties ............................................10
Windows 2000/Windows XP - Accessing the Printer Properties..............................11
Windows NT 4.0 - Accessing the Printer Properties ................................................13
Macintosh - Setting Up for Printing ..........................................................................14
Canceling a Print Job ..........................................................................................16
Windows 95/98/Me, Windows 2000, Windows XP, Windows NT 4.0 - Canceling a Print Job ...16
Macintosh - Canceling a Print Job ...........................................................................17
2. Uninstalling the Printer Driver and Software
Uninstalling the PCL 6/5e Printer Driver............................................................ 19
Windows 95/98/Me - Uninstalling the PCL 6/5e Printer Driver.................................19
Windows 2000/Windows XP - Uninstalling the PCL 6/5e Printer Driver ..................19
Windows NT 4.0 - Uninstalling the PCL 6/5e Printer Driver.....................................20
Uninstalling the PostScript Printer Driver .........................................................21
Windows 95/98/Me - Uninstalling the PostScript Printer Driver ...............................21
Windows 2000/Windows XP - Uninstalling the PostScript Printer Driver.................21
Windows NT 4.0 - Uninstalling the PostScript Printer Driver ...................................22
Macintosh - Uninstalling the PostScript Printer Driver .............................................22
3. Troubleshooting
Error & Status Messages on the Control Panel ................................................23
Machine Does Not Print.......................................................................................25
Other Printing Problems .....................................................................................26

ii
4. Using the Control Panel
Adjusting Printer Features..................................................................................27
Printer Features Menu .............................................................................................27
Printer Features Parameters...............................................................................30
Job Control Menu.....................................................................................................30
Network Setup Menu................................................................................................36
Maintenance Menu...................................................................................................37
List Print Menu .........................................................................................................38
5. Appendix
Specifications.......................................................................................................43
Options .....................................................................................................................45
INDEX......................................................................................................... 46

1
Manuals for This Machine
Manuals for This Machine
The following manuals separately describe the operational procedures for the
operation and maintenance of the machine.
Depending on the machine, some manuals are not provided. Confirm which
type of machine you have.
To enhance safe and efficient operation of the machine, all users should read and
follow the instructions contained in the following manuals.
❖
❖❖
❖Copy Reference
Describes the procedures and functions for using this machine as a copier.
❖
❖❖
❖System Settings
Describes the system settings of this machine.
❖
❖❖
❖Facsimile Reference <Basic Features>
Describes the procedures and most frequently used functions for using this
machine as a facsimile.
❖
❖❖
❖Facsimile Reference <Advanced Features>
Describes the procedures and more advanced functions for using this ma-
chine as a facsimile. And also explains settings for key operators.
❖
❖❖
❖Printer Reference 1
Describes the system settings, procedures and functions for using this ma-
chine as a printer.
❖
❖❖
❖Printer Reference 2
Describes the procedures and provides necessary information about using
this machine as a printer. This manual is provided as a PDF file on the CD-
ROM labeled “Operating Instructions for Printer”. (this manual)
❖
❖❖
❖Network Interface Board Quick Configuration Guide
Describes the procedures and provides necessary information about setting
up and using the printer under the network environment. This manual is pro-
vided as a PDF file on the CD-ROM labeled “Operating Instructions for Print-
er”.
❖
❖❖
❖Type 1018 PostScript level2 Compatible Kit Operating Instructions Supplement
Describes the functions of Printer Utility for Mac. This manual is provided as
a PDF file on the CD-ROM labeled “Operating Instructions for Printer”.

2
❖
❖❖
❖Network Interface Board Type 1018 Owner's Manual
Describes the procedures and provides necessary information about setting
up and using the printer under the network environment. This manual is pro-
vided as a PDF file on the CD-ROM labeled “Print Server Software and Doc-
umentation”which comes with optional Network Interface Board Type 1018.
Note
❒Concerning UNIX printing information, please visit our web site or consult
your authorized reseller.

3
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury or damage to property.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation, or actions to take after misop-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
Keys on the computer's keyboard.

4

5
1. Setting Up the Printer Driver
and Canceling a Print Job
PCL 6/5e - Accessing the Printer Properties
Windows 95/98/Me - Accessing the Printer Properties
Changing the default printer settings
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
B
BB
BClick to select the icon of the printer whose default settings you want to
change.
C
CC
COn the [File]menu, click [Properties].
The Printer Properties appear.
D
DD
DMake any settings you require and click [Apply].
Note
❒With some applications, the printer driver's settings are not used, and the
application's own default settings are applied.
E
EE
EClick [OK].
Making printer settings from an application
To make the printer settings for a specific application, open the Printer Proper-
ties dialog box from that application. The following example describes how to
make settings for the WordPad application that comes with Windows
95/98/Me.
Note
❒The actual procedure you should follow to open the Printer Properties dialog
box may differ depending on the application. For more information, see the
documentation that comes with the application you are using.
❒Any settings you make in the following procedure are valid for the current
application only.
A
AA
AOn the [File]menu, click [Print].
The [Print]dialog box appears.

Setting Up the Printer Driver and Canceling a Print Job
6
1
B
BB
BSelect the printer you want to use in the [Name]list box, and then click [Prop-
erties].
The Printer Properties appear.
C
CC
CMake any settings you require and click [Apply].
D
DD
DClick [OK]to start printing.
Windows 2000/Windows XP - Accessing the Printer Properties
Changing the default printer settings - Printer Properties
Limitation
❒Changing the setting of the printer requires Manage Printers permission.
Members of the Administrators and Power Users groups have Manage Print-
ers permission by default. When you set up options, log on using an account
that has Manage Printers permission.
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
Note
❒With Windows XP, access the [Printers and Faxes]window from [Start]on
the taskbar.
B
BB
BClick to select the icon of the printer whose default settings you want to
change.
C
CC
COn the [File]menu, click [Properties].
The Printer Properties appear.
D
DD
DMake any settings you require and click [Apply].
Note
❒Settings you make here are used as the default settings for all applications.
E
EE
EClick [OK].
Changing the default printer settings - Printing Preferences Properties
Limitation
❒Changing the setting of the printer requires Manage Printers permission.
Members of the Administrators and Power Users groups have Manage Print-
ers permission by default. When you set up options, log on using an account
that has Manage Printers permission.

PCL 6/5e - Accessing the Printer Properties
7
1
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
Note
❒With Windows XP, access the [Printers and Faxes]window from [Start]on
the taskbar.
B
BB
BClick to select the icon of the printer whose default settings you want to
change.
C
CC
COn the [File]menu, click [Printing Preferences...].
The Printing Preferences Properties appear.
D
DD
DMake any settings you require and click [Apply].
Note
❒Settings you make here are used as the default settings for all applications.
E
EE
EClick [OK].
Making printer settings from an application
To make the printer settings for a specific application, open the [Print]dialog box
from that application. The following example describes how to make settings for
the WordPad application that comes with Windows 2000.
Note
❒The actual procedures you should follow to open the [Print]dialog box may
differ depending on the application. For more information, see the documen-
tation that comes with the application you are using.
❒Any settings you make in the following procedure are valid for the current
application only.
A
AA
AOn the [File]menu, click [Print...].
The [Print]dialog box appears.
B
BB
BSelect the printer you want to use in the [Select Printer]box.
Note
❒With Windows XP, click [Preference]to open the Printer Preference win-
dow.
C
CC
CMake any settings you require and click [Apply].
Note
❒With Windows XP, make any settings you require and click [OK].
D
DD
DClick [Print]to start printing.

Setting Up the Printer Driver and Canceling a Print Job
8
1
Windows NT 4.0 - Accessing the Printer Properties
Changing the default printer settings - Printer Properties
Limitation
❒Changing the setting of the printer requires Full Control access permission.
Members of Administrators, Server Operators, Print Operators, and Power
Users groups have Full Control permission by default. When you set up op-
tions, log on using an account that has Full Control permission.
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
B
BB
BClick to select the icon of the printer whose default settings you want to
change.
C
CC
COn the [File]menu, click [Properties].
The Printer Properties appear.
D
DD
DMake any settings you require and click [OK].
Note
❒Settings you make here are used as the default settings for all applications.
Changing the default printer settings - Default Document Properties
Limitation
❒Changing the setting of the printer requires Full Control access permission.
Members of the Administrators, Server Operators, Print Operators, and Pow-
er Users groups have Full Control permission by default. When you set up
options, log on using an account that has Full Control permission.
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
B
BB
BClick to select the icon of the printer whose default settings you want to
change.
C
CC
COn the [File]menu, click [Document Defaults...].
The Default Document Properties appear.
D
DD
DMake any settings you require and click [OK].
Note
❒Settings you make here are used as the default settings for all applications.

PCL 6/5e - Accessing the Printer Properties
9
1
Making printer settings from an application
To make the printer settings for a specific application, open the Printer Proper-
ties dialog box from that application. The following example describes how to
make settings for the WordPad application that comes with Windows NT 4.0.
Note
❒The actual procedure you should follow to open the Printer Properties dialog
box may differ depending on the application. For more information, see the
documentation that comes with the application you are using.
❒Any settings you make in the following procedure are valid for the current
application only.
A
AA
AOn the [File]menu, click [Print...].
The [Print]dialog box appears.
B
BB
BSelect the printer you want to use in the [Name]list box, and then click [Prop-
erties].
The Printer Properties appear.
C
CC
CMake any settings you require and click [OK].
D
DD
DClick [OK]to start printing.

Setting Up the Printer Driver and Canceling a Print Job
10
1
PostScript - Setting Up for Printing
Windows 95/98/Me - Accessing the Printer Properties
Changing the default printer settings
To make the Printer default settings, first open the Printer Properties dialog box
from the [Printers]window.
Note
❒With some applications, the printer driver's settings are not used, and the ap-
plication's own default settings are applied.
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
B
BB
BClick to select the icon of the printer whose default settings you want to
change.
C
CC
COn the [File]menu, click [Properties].
The Printer Properties appear.
D
DD
DMake any settings you require and click [Apply].
E
EE
EClick [OK].
Making printer settings from an application
To make the printer settings for a specific application, open the Printer Proper-
ties dialog box from that application. The following example describes how to
make settings for the WordPad application that comes with Windows
95/98/Me.
Note
❒The actual procedure you should follow to open the Printer Properties dialog
box may differ depending on the application. For more information, see the
documentation that comes with the application you are using.
❒With some applications, the printer driver's settings are not used, and the ap-
plication's own default settings are applied.
❒Any settings you make in the following procedure are valid for the current
application only.
A
AA
AOn the [File]menu, click [Print].
The [Print]dialog box appears.

PostScript - Setting Up for Printing
11
1
B
BB
BSelect the printer you want to use in the [Name]list box, and then click [Prop-
erties].
The Printer Properties appear.
C
CC
CMake any settings you require and click [Apply].
D
DD
DClick [OK]to start printing.
Windows 2000/Windows XP - Accessing the Printer Properties
Changing the default printer settings - Printer Properties
Limitation
❒Changing the setting of the printer requires Manage Printers permission.
Members of the Administrators and Power Users groups have Manage Print-
ers permission by default. When you set up options, log on using an account
that has Manage Printers permission.
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
Note
❒With Windows XP, access the [Printers and Faxes]window from [Start]on
the taskbar.
B
BB
BClick to select the icon of the printer whose default settings you want to
change.
C
CC
COn the [File]menu, click [Properties].
The Printer Properties appear.
D
DD
DMake any settings you require and click [Apply].
Note
❒Settings you make here are used as the default settings for all applications.
E
EE
EClick [OK].
Changing the default printer settings - Printing Preferences Properties
Limitation
❒Changing the setting of the printer requires Manage Printers permission.
Members of the Administrators and Power Users groups have Manage Print-
ers permission by default. When you set up options, log on using an account
that has Manage Printers permission.

Setting Up the Printer Driver and Canceling a Print Job
12
1
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
Note
❒With Windows XP, access the [Printers and Faxes]window from [Start]on
the taskbar.
B
BB
BClick to select the icon of the printer whose default settings you want to
change.
C
CC
COn the [File]menu, click [Printing Preferences...].
The Printing Preferences Properties appear.
D
DD
DMake any settings you require and click [Apply].
Note
❒Settings you make here are used as the default settings for all applications.
E
EE
EClick [OK].
Making printer settings from an application
To make the printer settings for a specific application, open the [Print]dialog box
from that application. The following example describes how to make settings for
the WordPad application that comes with Windows 2000.
Note
❒The actual procedures you should follow to open the [Print]dialog box may
differ depending on the application. For more information, see the documen-
tation that comes with the application you are using.
❒Any settings you make in the following procedure are valid for the current
application only.
A
AA
AOn the [File]menu, click [Print...].
The [Print]dialog box appears.
B
BB
BSelect the printer you want to use in the [Select Printer]box.
Note
❒With Windows XP, click [Preference]to open the Printer Preference win-
dow.
C
CC
CMake any settings you require and click [Apply].
Note
❒With Windows XP, make any settings you require and click [OK].
D
DD
DClick [OK]to start printing.

PostScript - Setting Up for Printing
13
1
Windows NT 4.0 - Accessing the Printer Properties
Changing the default printer settings - Printer Properties
Limitation
❒Changing the setting of the printer requires Full Control access permission.
Members of Administrators, Server Operators, Print Operators, and Power
Users groups have Full Control permission by default. When you set up op-
tions, log on using an account that has Full Control permission.
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears .
B
BB
BClick to select the icon of the printer whose default settings you want to
change.
C
CC
COn the [File]menu, click [Properties].
The Printer Properties appear.
D
DD
DMake any settings you require and click [OK].
Note
❒Settings you make here are used as the default settings for all applications.
Changing the default printer settings - Default Document Properties
Limitation
❒Changing the setting of the printer requires Full Control access permission.
Members of the Administrators, Server Operators, Print Operators, and Pow-
er Users groups have Full Control permission by default. When you set up
options, log on using an account that has Full Control permission.
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
B
BB
BClick to select the icon of the printer you want to use.
C
CC
COn the [File]menu, click [Document Defaults...].
The Default Document Properties appear.
D
DD
DMake any settings you require and click [OK].
Note
❒Settings you make here are used as the default settings for all applications.

Setting Up the Printer Driver and Canceling a Print Job
14
1
Making printer settings from an application
To make the printer settings for a specific application, open the Printer Proper-
ties dialog box from that application. The following example describes how to
make settings for the WordPad application that comes with Windows NT 4.0.
Note
❒The actual procedure you should follow to open the Printer Properties dialog
box may differ depending on the application. For more information, see the
documentation that comes with the application you are using.
❒Any settings you make in the following procedure are valid for the current
application only.
A
AA
AOn the [File]menu, click [Print].
The [Print]dialog box appears.
B
BB
BSelect the printer you want to use in the [Name]list box, and then click [Prop-
erties].
The Printer Properties appear.
C
CC
CMake any settings you require and click [OK].
D
DD
DClick [OK]to start printing.
Macintosh - Setting Up for Printing
Making paper settings from an application
A
AA
AOpen the file you want to print.
B
BB
BOn the [File]menu, click [Page Setup].
The [LaserWriter 8 Page Setup]dialog box appears.
C
CC
CConfirm that the printer you want to use is shown in [Format for:]box.
Then, use [Paper]to select the paper size you want to use.
Note
❒If the printer is not shown in the [Format for:]box, use the pop-up menu to
display a list of available printers.
Reference
The actual appearance of the [Page Setup]dialog box depends on the appli-
cation you are using. See the documentation that comes with the Macin-
tosh for more information.
D
DD
DAfter configuring the settings, click [OK].

PostScript - Setting Up for Printing
15
1
Setting up for printing from an application
A
AA
AOpen the file you want to print.
B
BB
BOn the [File]menu, click [Print].
The [Printer]dialog box appears.
C
CC
CConfirm that the printer is selected in the [Printer :]box, and make the print-
er settings.
D
DD
DAfter configuring the settings, click [Print].

Setting Up the Printer Driver and Canceling a Print Job
16
1
Canceling a Print Job
Windows 95/98/Me, Windows 2000, Windows XP, Windows NT 4.0
- Canceling a Print Job
A
AA
ADouble-click the printer icon on the Windows taskbar.
A window appears, showing all the print jobs that are currently queuing to
be printed. Check the current status of the job you want to cancel.
B
BB
BSelect the name of the job you want to cancel.
C
CC
COn the [Document]menu, click [Cancel].
Note
❒You can also open the print job queue window by double-clicking the
printer icon in the [Printers]or [Printers and Faxes]window.
D
DD
DPress the {
{{
{Job Reset}
}}
}key on the control panel.
The message appears on the panel display indicating that the print job is be-
ing canceled.
Important
❒This procedure cancels the print job that is being processed by the printer.
In some cases, the printer may already be processing data for the next print
job following the one currently being output. In this case, the next print job
is also canceled when you press the {
{{
{Job Reset}
}}
}key.
❒When the printer is being shared by multiple computers, be careful not to
accidentally cancel someone else's print job.
Note
❒You cannot stop printing data that has already been processed internally
by the printer. Because of this, printing may continue for a few pages after
you press the {
{{
{Job Reset}
}}
}key.
❒A print job that contains a large volume of data may take considerable time
to stop.