Ricoh RCP40 User manual

Printer Unit Type40
RCP40
Operating Instructions
Printer Reference 2
For safe and correct use of this machine, please be sure to read the Safety Information in the
Operating Instructions that comes with the machine before you use it.
Raster Printer Language - Setting Up for Printing
Canceling a Print Job
Uninstalling the Printer Driver and Software
Troubleshooting
Using the Control Panel
Appendix

Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®and Acrobat®are registered trademarks of Adobe Systems Incorporated.
Ethernet®is a registered trademark of Xerox Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Note:
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows®95.
• The product name of Windows®98 is Microsoft®Windows®98.
• The product name of Windows®Me is Microsoft®Windows®Millennium Edition (Windows Me).
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0

i
Manuals for This Machine
The following manuals describe the operational procedures and maintenance of
this machine.
To enhance safe and efficient operation of this machine, all users should read
and follow the instructions carefully.
❖
❖❖
❖Printer Reference 1
Describes the system settings, procedures and functions for using this ma-
chine. This manual is also included as a PDF file on the CD-ROM labeled
“Printer Drivers and Utilities”.
❖
❖❖
❖Printer Reference 2 (this manual)
Describes the procedures and provides necessary information about using
this machine. This manual is included as a PDF file on the CD-ROM labeled
“Printer Drivers and Utilities”.
❖
❖❖
❖Network Printing Guide
Describes the procedures and provides necessary information about setting
up and using the printer under the network environment. We recommend
this manual as your first choice to read, and it is included as a PDF file on the
CD-ROM labeled “Printer Drivers and Utilities”.

ii
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury or damage to property.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation, or actions to take after misop-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
Keys on the computer's keyboard.

iii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................ii
1. Raster Printer Language - Setting Up for Printing
Windows 95/98/Me.................................................................................................1
Accessing the Printer Properties................................................................................1
Printer Properties Settings .........................................................................................2
Various Types of Printing...........................................................................................4
Windows 2000/Windows XP..................................................................................7
Accessing the Printer Properties................................................................................7
Printer Properties Settings .........................................................................................9
Print Setting Details....................................................................................................9
Various Types of Printing.........................................................................................12
Windows NT 4.0 ...................................................................................................18
Accessing the Printer Properties..............................................................................18
Printer Properties Settings .......................................................................................19
Print Setting Details..................................................................................................20
Various Types of Printing.........................................................................................22
2. Canceling a Print Job
Canceling a Print Job by Using the Printer Driver............................................25
Canceling before the Machine Starts Master Making ..............................................25
Canceling after the Machine Has Started Master Making........................................25
Canceling a Print Job Using the Machine (Job Reset).....................................27
Type A......................................................................................................................27
Type B......................................................................................................................28
Canceling a Print Job Using the Machine .........................................................29
Type A......................................................................................................................29
Type B......................................................................................................................29
3. Uninstalling the Printer Driver and Software
Uninstalling the Raster Printer Language Printer Driver.................................31
Windows 95/98/Me...................................................................................................31
Windows 2000/Windows XP ....................................................................................31
Windows NT 4.0.......................................................................................................32
4. Troubleshooting
Error & Status Messages on the Display Panel................................................33
Machine Does Not Print.......................................................................................35
Other Printing Problems .....................................................................................37

iv
5. Using the Control Panel
Adjusting Online Parameter Settings ...............................................................39
Online Parameter Settings Menu.............................................................................39
Accessing the Online Parameter Settings................................................................40
Online Parameter Settings ......................................................................................42
Machine Condition...............................................................................................44
Printing the System Configuration List.....................................................................44
6. Appendix
Specifications.......................................................................................................47
INDEX......................................................................................................... 48

1
1. Raster Printer Language -
Setting Up for Printing
Windows 95/98/Me
Accessing the Printer Properties
Changing the default machine settings - Printer Properties
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
B
BB
BClick to select the icon of the machine whose default you want to change.
C
CC
COn the [File]menu, click [Properties].
The [Printer Properties]dialog box appears.
D
DD
DMake any settings you require and click [OK].
Note
❒With some applications, the printer driver's settings are not used, and the
application's own default is applied.
Making machine settings from an application
To make the machine settings for a specific application, open the [Printer Proper-
ties]dialog box from that application. The following example describes how to
make settings for the WordPad application that comes with Windows
95/98/Me.
Note
❒The actual procedures you should follow to open the [Printer Properties]dialog
box may vary depending on the application. For more information, see the
documentation that comes with the application you are using.
❒Any settings you make in the following procedure are valid for the current
application only.
A
AA
AOn the [File]menu, click [Print].
The [Print]dialog box appears.
Note
❒It is possible to set basic items such as the number of copies and the print
range in this dialog box.

Raster Printer Language - Setting Up for Printing
2
1
B
BB
BSelect the machine you want to use in the [Name]list box, and then click
[Properties].
The [Properties]dialog box appears.
C
CC
CMake any settings you require and click [OK].
D
DD
DClick [OK]to start printing.
Note
❒This setting is not valid when printing from other applications.
Printer Properties Settings
Make the settings for this machine, such as the paper size for Paper Feed Tray,
the tone of images, and Output Tray options (Type A only).
Note
❒In this section, the setting items peculiar to this machine are explained. For
other setting items, see the documentation that comes with Windows
95/98/Me or Help.
❒In this section, Windows 98 is used for explanation purposes.
[Paper]tab
This tab contains paper related settings.
❖
❖❖
❖[Paper Size]
Select the size of the paper to be printed.
❖
❖❖
❖[Orientation]
Specify the printing orientation.
❖
❖❖
❖[Paper source]
Specify Paper Feed Tray for printing.
❖
❖❖
❖[Custom]
•Clicking this will display the [User-Defined Size]dialog box where custom
size papers can be set. This is very convenient when printing things such
as postcards and envelopes.
Reference
p.4 “Printing on custom sized paper”.
❖
❖❖
❖[Copies]
Enter the number of prints required.

Windows 95/98/Me
3
1
❖
❖❖
❖[More Options]
You can make sure the setting of Output Unit.
Note
❒When using Type A, the optional Output Units can be attached.
❖
❖❖
❖[About]
Click to display the printer driver version and copyright.
[Graphics]tab
Use this tab for setting the printing resolution, dithering and intensity.
❖
❖❖
❖[Resolution]
The resolution is fixed.
Note
❒The resolution may vary depending on the machine model.
❖
❖❖
❖[Dithering]
The tone of gray shadings or photographs can be adjusted.
Note
❒Normally, set to “Coarse”.
•“None”
Click None if you don't want any dithering.
•“Coarse”
Click Coarse if your resolution setting is 300 dpi or higher.
•“Fine”
Click Fine if your resolution setting is 200 dpi or less.
•“Line Art”
Click Line Art if your graphics include well-defined borders between
black, white, and gray shadings.
•“Error Diffusion”
Click Error Diffusion for printing photographs or pictures that don't
have sharp, well-defined edges.
❖
❖❖
❖[Intensity]
Specifies how dark to print graphics in your document.

Raster Printer Language - Setting Up for Printing
4
1
Various Types of Printing
This section introduces printing examples from Windows 95/98 and Me.
Windows 98 is used for explanation purposes.
Reference
As printing can vary depending on the application, see the respective docu-
mentation that comes with the application regarding details on settings.
Printing on custom sized paper
It is possible to make settings for custom sized paper.
Note
❒It is possible to register up to only one custom paper size.
A
AA
ADisplay the data to be printed.
B
BB
BOn the [File]menu, click [Print].
The [Print]dialog box appears.
C
CC
CSelect the machine you want to use in the [Name]list box, and then click
[Properties].
D
DD
DIn [Paper size]on the [Paper]tab, select click [Custom].
The [User-Defined Size]dialog box appears.
E
EE
ESelect the unit to be used for setting the values in [Units].
F
FF
FEnter the dimensions in the [Width]and [Length]boxes.
Important
❒“Width”refers to the shorter edges regardless of paper direction.
❒“Length”refers to the longer edges regardless of paper direction.
1. Length
2. Width
1
1
2
2
RR

Windows 95/98/Me
5
1
Note
❒Available paper dimensions are :
•Type A
•Width : 700 - 2970 (0.1 mm units)/(2.8 - 11.7 inches)
•Length : 1480 - 4320 (0.1 mm units)/(5.9 - 17.0 inches)
•Type B
•Width : 700 - 2900 (0.1 mm units)/(2.8 - 11.5 inches)
•Length : 1480 - 4200 (0.1 mm units)/(5.9 - 16.6 inches)
Paper of a size outside these dimensions cannot be used.
G
GG
GClick [OK].
H
HH
HClick [OK].
I
II
IClick [OK]to start printing.
Printing on paper with a nondetectable size
This machine automatically detects the paper size, however, there are cases
where the machine cannot detect the size depending on the paper size. In these
cases, follow the procedure below and manually make the desired settings.
Type A
Note
❒When using this function, make sure to set it in the [Print Size def.]in the [Set
O/L Paramet's 1/3]of the machine's Online Parameter Settings.
A
AA
APress the {
{{
{Online}
}}
}key on the machine.
B
BB
BPress [Pnt.Size].
Note
❒[Pnt.Size]is only displayed when the machine is online. It will not be dis-
played when the machine is offline.
C
CC
CSelect the paper size, and then press [OK].

Raster Printer Language - Setting Up for Printing
6
1
Important
❒Select a size that is bigger than the contents to be printed. If the contents
are bigger than the size selected and the data is printed, it will, for example,
cause the roller to get dirty.
D
DD
DSelect the paper size on the computer's printer driver.
Important
❒Select the same paper size selected in the [Pnt.Size]setting on the machine.
E
EE
EStart printing on the computer.
Type B
Note
❒When using this function, make sure to set it the [Print Size]in the [Online
Paramet's]of the machine's Online Parameter Settings.
A
AA
APress the {
{{
{User Tools}
}}
}key on the machine.
B
BB
BSelect [6 Online Paramet's], and then press the {
{{
{OK}
}}
}key.
C
CC
CSelect [2 Print Size], and then press the {
{{
{OK}
}}
}key.
D
DD
DSelect the paper size, and then press the {
{{
{OK}
}}
}key.
Important
❒Select a size that is bigger than the contents to be printed. If the contents
are bigger than the size selected and the data is printed, it will, for example,
cause the roller to get dirty.
E
EE
ESelect the paper size on the computer's printer driver.
Important
❒Select the same paper size selected in [Print Size]setting on the machine.
F
FF
FStart printing on the computer.

Windows 2000/Windows XP
7
1
Windows 2000/Windows XP
Accessing the Printer Properties
Changing the default machine settings - Printer Properties
Limitation
❒Changing the settings of the machine requires Manage Printers permission.
Members of the Administrators and Power Users groups have Manage Print-
ers permission by default. When you set up options (Type A only), log on us-
ing an account that has Manage Printers permission.
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
Note
❒With Windows XP Professional, access the [Printers and Faxes]window
from [Start]on the taskbar.
❒With Windows XP Home Edition, access the [Printers and Faxes]window by
clicking [Start]on the taskbar. Then click [Control Panel], [Printers and Other
Hardware]and then [Printers and Faxes].
B
BB
BClick to select the icon of the machine whose default you want to change.
C
CC
COn the [File]menu, click [Properties].
The [Printer Properties]dialog box appears.
Note
❒With Windows XP, click [Add a printer].
D
DD
DMake any settings you require and click [OK].
Note
❒Settings you make here are used as the default for all applications.
Changing the default machine settings - Printing Preferences Properties
Limitation
❒Changing the settings of the machine requires Manage Printers permission.
Members of the Administrators and Power Users groups have Manage Print-
ers permission by default. When you set up options (Type A only), log on us-
ing an account that has Manage Printers permission.
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.

Raster Printer Language - Setting Up for Printing
8
1
Note
❒With Windows XP Professional, access the [Printers and Faxes]window
from [Start]on the taskbar.
❒With Windows XP Home Edition, access the [Printers and Faxes]window by
clicking [Start]on the taskbar. Then click [Control Panel], [Printers and Other
Hardware]and then [Printers and Faxes].
B
BB
BClick to select the icon of the machine whose default you want to change.
C
CC
COn the [File]menu, click [Printing Preferences].
The [Printing Preferences]dialog box appears.
D
DD
DMake any settings you require and click [OK].
Note
❒Settings you make here are used as the default for all applications.
Making machine settings from an application
To make the machine settings for a specific application, open the [Print]dialog
box from that application. The following example describes how to make set-
tings for the WordPad application that comes with Windows 2000/Windows
XP:
Note
❒The actual procedures you should follow to open the [Print]dialog box may
vary depending on the application. For more information, see the documen-
tation that comes with the application you are using.
❒Any settings you make in the following procedure are valid for the current
application only.
A
AA
AOn the [File]menu, click [Print].
The [Print]dialog box appears.
B
BB
BSelect the machine you want to use in the [Select Printer]box.
Note
❒With Windows XP, click [Preference]to open the [Printer Preference]win-
dow.
C
CC
CMake any settings you require and click [Print]to start printing.

Windows 2000/Windows XP
9
1
Printer Properties Settings
Make the settings for this machine, such as the paper size for Paper Feed Tray,
and the availability of options (Type A only).
Note
❒In this section, the setting items peculiar to this machine are explained. For
other setting items, see the documentation that comes with Windows
2000/Windows XP or Help.
[Device Settings]tab
When the item to be set is clicked, a drop down list will appear on the right. Click
the list to open it and make a setting.
❖
❖❖
❖[Form To Tray Assignment]
Paper sizes can be assigned to Paper Feed Tray. Normally, they are not set.
You can also select “Not Available”.
❖
❖❖
❖[Installable Options]
Set connected option devices. The following item is installable:
❖
❖❖
❖“Output Unit”
When Sorter is attached to Type A, select “Sorter”.
Print Setting Details
The necessary print settings, such as paper size or print orientation, can be set
when printing from applications.
The print settings in the applications become the initial settings of the applica-
tion.
[Layout]tab
Set the print orientation and the order in which the pages are printed.
❖
❖❖
❖[Orientation]
Specify the print orientation.
❖
❖❖
❖[Page Order]
Specify the order in which the pages are printed. When “Front to Back”is
specified, the first page will be printed as the top page. When “Back to Front”
is specified, the first page will be printed as the last page.
❖
❖❖
❖[Pages Per Sheet]
Specify the number of pages printed on one sheet of paper. For example, if
“1”is specified, one page will be printed on one sheet. If “2”is specified, two
pages will be printed on one sheet.

Raster Printer Language - Setting Up for Printing
10
1
[Paper/Quality]tab
Set the Paper Feed Tray to be used.
❖
❖❖
❖[Tray Selection]
Specifies Paper Feed Tray for printing.
Note
❒Select “Paper Feed Tray”here. Even if you select “Automatically Select”,
the machine uses Paper Feed Tray for printing.
[Advanced Options]dialog box
This dialog box is displayed when you click [Advanced]on the [Paper/Quality]tab
or the [Layout]tab. Here you can set detailed items about the paper size and the
functions of the machine.
❖
❖❖
❖[Paper/Output]
❖
❖❖
❖“Paper Size”
Select the size of the paper to be printed.
❖
❖❖
❖“Collated”
If you select more than “2”in “Copy Count”, “Collated”will become ena-
bled. Make sure to regularly clear the “Collated”check box, because if
“Collated”is not cleared, master making may be done everytime a page is
going to be printed.
❖
❖❖
❖[Document Options]
❖
❖❖
❖“Advanced Printing Features”
Specifies whether the advanced printing feature is enabled. For normal
printing, leave the advanced printing feature set to the default “Enabled”.
Note
❒Normally, it is not necessary to change the default.
❖
❖❖
❖“Halftoning”
Specifies the type of halftoning to use when printing graphics.
Note
❒Normally, it is not necessary to change the default.
❖
❖❖
❖“Print Optimizations”
Specifies whether the print optimization feature is enabled.
Note
❒Normally, it is not necessary to change the default.

Windows 2000/Windows XP
11
1
❖
❖❖
❖[Printer Features]
❖
❖❖
❖“Printer-Side Operation”
Settings can be made using the printer driver on the computer and the ma-
chine's display panel. When “Printer-Side Operation”is set to “On”, the
following items can be set on the display panel:
•Number of print sets
•Clear Modes
•Auto-Print after Master Making
•Eco. Mode
•Job Separator
•Speed Select
•Skip Feed
•Sort
Note
❒“Auto-Print after Master Making”is displayed on the machine's dis-
play panel as “Auto Cycle”.
❖
❖❖
❖“Clear Modes”
When set to “On”, the machine settings return to their defaults before Mas-
ter Making.
❖
❖❖
❖“Auto-Print after Master Making”
When set to “On”, printing starts automatically immediately after Master
Making.
❖
❖❖
❖“Eco. Mode”
When set to “On”, the amount of ink consumption is reduced.
❖
❖❖
❖“Job Separator”
When set to “On”, classifying will occur whenever the document data
changes.
Note
❒When using Type A, this function is available.
❖
❖❖
❖“Speed Select”
You can select the printing speed.
❖
❖❖
❖“Skip Feed”
•Use to make the interval between paper feeds longer, allowing the ink
to dry.
•Use to print paper longer than the standard size.

Raster Printer Language - Setting Up for Printing
12
1
Limitation
❒The maximum length of paper that can be printed using Skip Feed is 460
mm. However, when printing on paper longer than 432 mm, the deliv-
ered paper may fall off the paper delivery end plate. Therefore, you
should hold the paper so that it does not fall off.
❖
❖❖
❖“Rotate Image”
When set to “180°”, the image will be rotated 180 degrees and printed. This
is very convenient when printing on envelopes. See p.16 “Printing onto en-
velopes”
❖
❖❖
❖“Sort”
When set to “On”, it is possible to deliver each print set in page order into
the optional sorter.
Note
❒When using Type A, this function is available.
Various Types of Printing
This section introduces printing examples from Windows 2000/Windows XP.
Reference
As printing can vary depending on the application, see the respective docu-
mentation that comes with the application regarding details on settings.
Printing on custom sized paper
It is possible to make settings for custom sized paper.
A
AA
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
Note
❒With Windows XP Professional, access the [Printers and Faxes]window
from [Start]on the taskbar.
❒With Windows XP Home Edition, access the [Printers and Faxes]window by
clicking [Start]on the taskbar. Then click [Control Panel], [Printers and Other
Hardware]and then [Printers and Faxes].
B
BB
BOn [File]menu, click [Server Properties].
The [Print Server Properties]dialog box appears.
C
CC
CMake sure that the [Forms]tab is displayed.
When another tab is displayed, click the [Forms]tab.
D
DD
DClick “Create a New Form”.

Windows 2000/Windows XP
13
1
E
EE
EIn the [Form Description for]box, enter the name of the paper.
F
FF
FUnder “Measurements”, set “Units”.
G
GG
GEnter the dimensions in the [Width]and [Height]boxes.
Important
❒“Width”refers to the shorter edges regardless of paper direction.
❒“Height”refers to the longer edges regardless of paper direction.
1. Height
2. Width
Note
❒Available paper dimensions are :
•Type A
•Width : 7.00 - 29.70 cm (2.8 - 11.7 inches)
•Height : 14.80 - 43.20 cm (5.9 - 17.0 inches)
•Type B
•Width : 7.00 - 29.00 cm (2.8 - 11.5 inches)
•Height : 14.80 - 42.00 cm (5.9 - 16.6 inches)
Paper of a size outside these dimensions cannot be used.
H
HH
HClick [Save Form].
The paper size set is registered, and the name of the paper is added to [Forms
on].
I
II
IClick [Close].
It is possible to use the paper size already registered in the [Server Properties]
dialog box. When printing, select it in the [Printer Properties]dialog box.
1
1
2
2
RR

Raster Printer Language - Setting Up for Printing
14
1
Printing on paper with a nondetectable size
This machine automatically detects the paper size. However, there are cases
where the machine cannot detect the size depending on the paper size. In these
cases, follow the procedure below and manually make the desired settings.
Type A
Note
❒When using this function, make sure to set it in the [Print Size def.]in the [Set
O/L Paramet's 1/3]of the machine's Online Parameter Settings.
A
AA
APress the {
{{
{Online}
}}
}key on the machine.
B
BB
BPress [Pnt.Size].
Note
❒[Pnt.Size]is only displayed when the machine is online. It will not be dis-
played when the machine is offline.
C
CC
CSelect the paper size, and then press [OK].
Important
❒Select a size that is bigger than the contents to be printed. If the contents
are bigger than the size selected and the data is printed, it will, for example,
cause the roller to get dirty.
D
DD
DSelect the paper size on the computer's printer driver.
Important
❒Select the same paper size selected in the [Pnt.Size]setting on the machine.
E
EE
EStart printing on the computer.