Schaerer Barista User manual

Schaerer Barista
Service manual
KSS Technical Support
Date 10/2018
Rev. 04

Preface
2
Preface
This Service Manual contains the most important information that is relevant to typical service and maintenance activities.
If significant changes are made, then this document, along with the referenced attachments and related documents, will be updated and
provided to registered users for download in the service center.
Attachments
•Schaerer Barista Basic beverage settings
•Schaerer Barista Software description
•Schaerer Barista event and error list
Applicable documents
Customer documents
•Planning information
•User manual
Technician documents
•Piping schematics
•Electrical
schematics
•Wiring schematics
•Spare parts lists
Technical service instructions:
These documents are subject to change. Please try to keep these documentsup-to-date. Planned contents which is awaiting
implementation/remain unavailable appears in italics in thisdocument.
Further detailed information are distributed in paper form as part of the face-to-face training sessions; however, they are not available for
download unrestricted.

Change history
3
Change history
Rev. 00 •Preliminary edition from KVS fall meeting, Nov.2014
Rev. 02 •1st edition for series launch
Rev. 03 •January 2016 edition
Rev. 04 •October 2018 Edition

Table of
4
Table of Contents
Preface..........................................................................................................................................................................................................................2
Change history.............................................................................................................................................................................................................3
Table of Contents.........................................................................................................................................................................................................4
1Installation and commissioning......................................................................................................................................................................6
Customer’s on-site connection requirements......................................................................................................................................................6
1.2 Hardware connection and preparatory work.......................................................................................................................................................7
1.2.1 General tasks......................................................................................................................................................................................................7
1.2.2 Recommended water filter..................................................................................................................................................................................7
1.3 Initial commissioning workflow............................................................................................................................................................................7
2Service.............................................................................................................................................................................................................11
Clean the distributor sieve ................................................................................................................................................................................11
Clean the ground coffee chute..........................................................................................................................................................................11
2.3 Replace brewing piston seal.............................................................................................................................................................................12
Replace brewing piston.....................................................................................................................................................................................12
2.5 Espresso pump / water inlet pressure switch -> low pressure operation..........................................................................................................13
2.6 Espresso pump - Setting the brewing pressure................................................................................................................................................15
2.7 Set pressure reducer ........................................................................................................................................................................................16
2.8 Set the hot water temperature...........................................................................................................................................................................16
2.9 Power Class......................................................................................................................................................................................................17
2.10 Grinders – grinding degree and motor cooling..................................................................................................................................................18
Grinders – idle current calibration.....................................................................................................................................................................18

Table of
5
Grinders – grinding degree setting....................................................................................................................................................................19
2.13 Proportional valve proportion calibration...........................................................................................................................................................20
2.14 Brewing time monitoring...................................................................................................................................................................................21
Front panel .......................................................................................................................................................................................................23
2.16 Safety valve – procedure for performing a functional check.............................................................................................................................26
3Maintenance concept .....................................................................................................................................................................................27
3.1 Overview of maintenance activities..................................................................................................................................................................27
3.1.1 Installation of maintenance packages required for different brewing times ......................................................................................................28
3.2 Maintenance packages.....................................................................................................................................................................................29
3.3 Descaling ..........................................................................................................................................................................................................31
3.4 Pressure release routine...................................................................................................................................................................................32
3.5 Boiler pressure check........................................................................................................................................................................................32
3.6 Special tools and aids.......................................................................................................................................................................................33

Installation andcommissioning
6
1 Installation and commissioning
Customer’s on-site connection requirements
Necessary preparatory work for electricity, water and drainage connections at the customer‘s premises are to be arranged by the machine
owner/operator. The work must be carried out by authorised installation technicians in compliance with general, country-specific and local
regulations.
Schaerer Service may only connect the coffee machine to existing prepared connectionpoints.
Schaerer Service is neither authorised nor responsible for carrying out any work on-site prior
to connection. For details, see the planner information on the website www.schaerer.com

Installation andcommissioning
7
Hardware connection and preparatory work
1.2.1 General tasks
•Place the coffee machine horizontally on the counter (width and depth);
adjustfeet where adjustable.
Important technical serviceinstructions:
The Schaerer Barista must be installed by more than one technician due to its
highly weight. When lifting the machine, be careful to lift only by the bottom
pan andnot the rear cover of the machine.
•Connect the water infeed.
•Connect a water filter if one is needed. (For details, see the nextchapter)
•Connect the drain hose to a permanent drain tube using angle 33 21658000.
•All drains must be sloped.
•Connect to the power supply.
•Switch on coffee machine.
1.2.2 Recommended water filter
A water filter is recommended for carbonate hardness above 5°dKH.
For the Schaerer Barista, the – bestmax XL – water filter is recommended in the standard price
list. After measuring the carbonate hardness with (non-expired) test kit, cut off according to the
capacity table (see the User manual included with thefilter).
Initial commissioning workflow
In order to avoid "jumping back and forth" between menus unnecessarily, we recommend that you adhere to the following initial
commissioning sequence description.

Installation andcommissioning
8
Requirements:
Coffee machine installed and connected
to water and power supply.
See chapter 1.1 – 1.2.2
Basic settings
Language selection
Enter water hardness reading into informationpad
If fitted, activate pre-rinsed water filter under System and enter
the filter capacity taken from the cuttingtable.
Check machine configuration and correct if necessary:
Power Class, Low pressure, RDA, External Tank,
Accounting...
Enter the Service address(es)
Check Date time / timezone
(One-time query when switched on for
the first time)
Caution: The date can NOT be changed
later!
Switch on machine, check time / time zone. Change
where necessary. Confirm date ofcommissioning.
Confirmation is requested only when switched on forthe
first time.
The date setting starts the maintenance counters and
service intervals.
Enter the machine name for the data back-up filename.
E.g.: Serial number and name of thecompany
The machine fills up automatically and heatsup
System > Language
System > Water filter
(Service PIN must be
entered)
Service > Machine configuration
(Service PIN must be entered)
Service > Service address(es)
Service > Machine master data

Installation andcommissioning
9
Standard allocation set at the factory
1) Milk5) Lungo 9) HW small
2) Milk foam / Autosteam 6) Café small / Ristretto 10) HW large
3) Ristretto 7) Café Crème / Espresso 11) Milk foam / Basicsteam
4) Espresso 8) Pott / Lungo
The allocation is the same as the standard allocation set at the factory. The left brewing group is preconfigured for espresso beverages, and the
right brewing group for Café crème beverages. However, this standard allocation applies only for Germany, Switzerland, and Austria. For
international machines, both brewing groups are preconfigured for espresso beverages.
Because the beverage buttons on this machine are permanently assigned to the grinder above them, customer clarification is required in advance
with respect to what type of bean should be used in which bean hopper, or which beverages should be dispensed with which brewinggroup.
Only when this is complete can the beverage and recipe settings be made (see the document "Basic beveragesettings").

Installation andcommissioning
10
Save in service memory Service > Machine data > Defaults >
Customer -> Service
Set up the recipes as described in the
document
“Basic beverage settings”
Set up the dispensing as described in the document
"Basic beverage settings".
Adapt the beverage temperatures to customerrequirements
Set the cold water mix rate using the
ad-
justable aperture of the pressure
reducer.
-
see Chapter 2.8
Adjusting and testingrecipes Recipes
- see the Basic beverage
settings description
Set the Auto Steam dispensing Recipes
- see the Basic beverage
settings description
Set hot water dispensing
Inquire about and enter
any customer requests
SteamJet, barista pad, brewing time control, display text
(optionally bean type), milk foam selection, acoustic signalfor
brewing complete, Auto Start
System > Operating options
Save settings
Save to the USB
USB > Data back-up
User / Customer training
See
•Schaerer Barista User manual
•Schaerer Barista Software description part 1
Service / Maintenance Set the service date (delete the errormemory) Service > Service dates

Service
11
2 Service
Clean the distributor sieve
The distributor sieve is based on a customer-defined cleaning interval and is described in the User
manual.
Cleaning the distributor sieve takes just a few easysteps:
1. Remove portafilter
2. Use the cleaning brush to clean the distributor sieve and bayonetjoint
3. Rinse distributor sieve
Clean the ground coffee chute
The ground coffee chute is cleaned based on a customer-defined cleaning interval and is
described in the User manual.
Cleaning the ground coffee chute takes just a few easysteps:
1. Start cleaning the ground coffee chute
Care > Clean the ground coffee chute > Group (left orright)
2. Follow the animation and clean the ground coffeechute
3. Replace the portafilter

Service
12
Replace brewing piston seal
The seal on the brewing piston (O-ring) can be changed by the technician as
part of the service maintenance 1.
If needed, the seal can be changed by the customer himself. The procedure is described in the User
manual.
The seal can be changed with just a few, simplemotions:
1. Start changing the seal
Care > Change of seals…. > Group (left orright)
2. Follow the animation and clean / change the O-ring
3. Replace the portafilter
Replace brewing piston
The brewing piston is changed out by the technician as part of the service maintenance2.
Replacing the brewing piston takes just a few, easysteps:
1. Open the Service menu
Service > Service routines > Piston change ... > Group (left orright)
2. Follow the animation and change the brewing piston
3. Replace the portafilter
Important technical serviceinstructions:
To drive down the brewing piston, the portafilter 2 (double portafilter) must be inserted without brewing sieve, retaining spring, and
insulation insert. This is the only way to ensure that the brewing piston can travel down as far as necessary without an errormessage.

Service
13
Espresso pump / water inlet pressure switch -> low pressure operation
The Schaerer Barista generally comes with an integrated low-pressure-ready balanced espressopump.
This espresso pump, unlike standard non balanced espresso pumps, controls the brewing pressure to the set level, regardless of the pump inlet
pressure.
After the launch of Mod.3, it is no longer possible to switch the machine from "Normal mode" to "Low pressure mode". By changing from the 2.7
bar water inlet pressure switch to a 0.5 bar water inlet pressure switch (Mod.3), "Low pressure mode" is automatically always active when
"Mod.03" is selected in the machine configuration menu.
As of Mod.3 - Machines with water inlet pressure switch 0.5 bar - Low pressure CANNOT beactivated
Low pressure mode is automatically alwaysactive
•Water input pressure is higher than 0.5 bar (pressure switchis connected) =
Normal mode: Espresso pump runs when coffee dispenses and when filling the boiler,
and for hot waterservings.
•Water input pressure less than 0.5 bar (pressure switchNOT connected) -> Error message "Water pressure missing...." Any ongoing
actions are aborted and the machine is not ready for operation. Once the water inlet pressure reaches 0.5 bar again, the machine will be
ready foroperation.
Mod. 2 and earlier - Machines with water inlet pressure switch 2.7 bar - Low pressure can beconfigured
After "Low pressure" is activated in the software, the coffee machine operates in normal/low pressure mode, irrespective of the pump
input pressure (= line pressure):
•Water input pressure greater than 2.7 bar (pressureswitch connected) = Normal
mode: The espresso pump only operates for coffee dispenses.
•Water input pressure is less than 2.7 bar (pressure switch isNOT connected) = Low
pressure mode: Espresso pump runs when coffee dispensing AND when filling the boiler,
and for hot waterdispenses.
•Water input pressure less than 0.5 bar (pressure switch NOT connected), -> NO error message > See important technical service instructions
(next page)

Service
14
Important technical service instructions / note tocustomer
•The espresso pump is NOT self-sucking
•Risk of damage to the espresso pump when running empty
•The coffee machine must therefore have an upstream pressure on the line side of 0.5 bar. Thismeans:
Under no circumstances must the coffee machine be operated with an external tank which does not have a supply pump between it and
themachine
•If low pressure is activated by the software (2.7 bar machine variant only- prior to Mod.03), the water inlet pressure switch does not lead to
"No water in- put pressure" message but a flow meter evaluation during coffee dispensing. During boiler filling, and when dispensing hot
water, NO flow meter evalua- tion takes place and the message "Water pressure is missing" does NOT appear. If the customer is unable to
guarantee the on-site line pressure as specified in the planning information the machine is switched to low pressure, the customer must be
informed of the aforementioned/ the customer MUST ensure that the required water pressure is present before dispensing.

Service
15
Espresso pump - Setting the brewing pressure
The pump/brewing pressure is factory set to 9/+0.5 bar. If a new espresso pump is being installed or if the desired brewing pressure is different
from the setting, then this can easily be adjusted via the front accesspanel.
Level of disassembly - right drip grid and drip tray, rear
cover Machine is ready for operation
Setting the brewing pressure
•Start an Espresso (with brewimg time of at least 15-30 sec.)
•Read the brewing pressure from the manometer
•Adjust the desired brewing pressure using the bypass screw
Clockwise -> Increased brewing pressure
Counter-clockwise -> Reduced brewing pressure
•Target pressure should be at 9 bar – max. 10 bar
•Check settings by initiating an espresso three times
Important technical serviceinstructions:
The system and its components are designed for a maximum water pressure of 9.5 bar. This pressure must not be exceeded. The
maximum water pressure is applied during cleaning, then when the blind sieve is hung up and no water flows (backpressure).
Changing the brewing pressure has a substantial effect on the brewing times, extraction times, and beveragequality.
If the brewing pressure must be changed, therefore, the beverage settings absolutely must be checked and may need to bereadjusted.

Service
16
Set pressure reducer
The pressure manometer 33 2745 3000 (with aperture 1.1) can be used to check and adjust the output pressure of the
pressure reducer. Requirements: The water system and steam boiler are depressurized (according to the routine), the main
water tap is closed, the machine is disconnected from the power grid.
Disassemble to the level shown: Top lid
Checking and adjusting the output pressure:
•Close water tap
•Pull the hose off of the plug-in nipple after the inlet assembly (illustration 1 and2)
•Remove the hose from the test pressure manometer and replace it with an approximately 1.0 m
hose.
•Place the hose on the plug-in nipple of the inlet assembly (illustration 1 and 2), run the free
end to the drip tray and set it down there (illustration 3)
•Open water supply valve
o For the low pressure option, the power must be switched on here and the espresso
pumpmust be actuated by the software under Service > Component test > Water
system > Espresso pump.
•Adjust the pressure reducer by turning the adjustment screw to 2.4 ± 0.1bar
•Close water tap
•Remove the pressure manometer, attach the hose plug-in nipple again, replace the pressure
manometer, open water supply valve. (Replace hoseagain.)
Illustration 1
•Open water supply
Set the hot water temperature
The adjustable aperture on the pressure reducer can be used to adjust the cold water proportion for the hot water
dispensing.
•Temperature too low -> turn screw (illustration 4) clockwise -> less cold water mixed in
•Temperature too high-> turn screw (illustration 4) counterclockwise -> more cold water
mixed in Set the hot water temperature to the customer's requirements - but no higher than 96°C
Illustration 2 Illustration 3
Illustration 4

Service
17
Power Class
The "Power Class" considers the country-specific heating output versions of the machine, the connection configuration at the grid power terminal,
and the cur- rent protection on the supply grid side. The Power Class is therefore useful for optimizing utilization and ensuring machine
functionality.
The Power Class determines the following:
Mutual lockout and enabling of components such as the grinder and theheater.
Lockout and enabling of parallel product dispensing (ensures optimal utilization of steam pressure and thus of dispensing
temperatures). Heating and reheating thresholds based on heat output.
Important technical serviceinstructions:
Therefore, the software-adjustable Power Class MUST always match the rating plateindication.
If this is not adhered to, then errors specific to the heating time, for example, or undesired deviations (temperature fluctuations ...) in the
beverages can occur. In the worst case, this can trip a customer’s on-site circuitprotector.
The "Power Class" that applies to a machine is on the ratingplate.
Important technical serviceinstructions:
After replacing the operating panel, replacing the plug-in board/SD card, or after Factory->Service/Customer (resetting to factory standards,
the Power Class MUST be read from the rating plate and enteredagain.
Service > Machine configuration > PowerClass

Service
18
Grinders – grinding degree and motor cooling
The grinders have been set to a default value at the factory and must be set
up forthe customer-specific types of bean and beverages during
commissioning of themachine.
See attachment Schaerer Barista - Basic beverage settings
With specially hardened grinder disks and the powerful grinder motor, these
grinders can achieve a very fine grinding degree, with a grain size distribution
down to a minimum of 190 µm.
Important technical serviceinstructions
Factory settings:
Grinding degree 3 -> approx.: 1.6 g/s and a grain size distribution of about 280µm
oDue to the fine grinding degrees and the longer grinding time, it is necessary to actively cool down themotor
oThe two installed fans perform the function of motor cooling and cool the bean hopper aswell
Grinders – idle current calibration
Menu -> Service -> Service routines -> Idle current
calibration starting for Grinder 1 or Grinder 2.
Follow the animation - lock the bean hopper (see left illustration) and
measure the idle current. After successfully carrying out the idle current,
open the bean hopper again and dispense a test beverage in order to fill the
grinder.

Service
19
Grinders – grinding degree setting
Restore shipping condition:
If the grinder has been opened for cleaning, or for replacing a grinder disk, the shipping settings need to be restoredafterward.
Shipping condition setting
1. Remove grinder housing (without motor)
2. Screw the grinder in place completely and clean it
3. Turn the top grinder disk to the blocked position by hand, using the gear
ringand open the firstmark, "Locked position", on the gear ring (see
illustration1)
4. Turn the top grinder opposite the 1st mark open by 5 teeth, using the
gear ring, and make a second mark, "Basic setting", on the gear ring
(see illustration 2)
5. Turn the adjustment gearbox until the two white dots-–on the black
housing of the adjustment gearbox and its gear ring - are aligned to
eachother
(see illustration 3)
6. Carefully place the grinder on the motor, and make sure of thefollowing:
-that the gear ring on the grinder loosely engages with the
teeth of the adjustment drive.
-that the gear ring of the top grinder disk is still at the 2ndmark.
(see illustration 3)
7. Attach the grinder
Illustration 3
Important technical serviceinstructions
Finally, adjust the grinding degree again to match the customer-specified
type of bean and beverage.
See Attachment: Schaerer Barista - Basic beveragesettings
open
closed
Illustration 1
1. Mark "Locked position"
Illustration
2
2. Mark "Basic setting"

Service
20
Proportional valve proportion calibration
Given the heavy temperature fluctuations at the start of brewing cycle, the initial opening path of the proportional valve can be adjusted
via the mixing calibration (=cold water mixing amount) asfollows
•Start beverage
•First value displayed = target temperature configured in therecipe
•Observe the max. and min temperature
•With larger deviations between setpoint and max. or min. this
differential temperature below
Service > Service routines > Proportion
calibration lower. One °C corresponds to a
numerical value!
•Repeat the procedure until the temperature
which settled at +/- 2°C relative to the settemperature
Example for determining the temperature
difference:
First value displayed
= target temperature configured in the recipe=
92°C
Max. temperature reached during
beverage dispensing = 98
°C Temperature difference +6
°C