Sharp MX-M950 Quick start guide

Image Send Guide
MX-M850
MX-M950
MX-M1100
MODEL:

2
TABLE OF CONTENTS
ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 5
• MANUALS PROVIDED WITH THE MACHINE . . . 6
1BEFORE USING THE IMAGE SEND
FUNCTION
IMAGE SEND FUNCTION OF THE MACHINE . . . . . . 7
PREPARATIONS FOR USING THE IMAGE SEND
FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
• MAKE SURE THE MAIN POWER SWITCH IS
IN THE "ON" POSITION. . . . . . . . . . . . . . . . . . . . . 9
• CHECKING THE DATE AND TIME . . . . . . . . . . . . 9
• STORING SENDER INFORMATION . . . . . . . . . . 10
• SETTINGS REQUIRED IN THE WEB PAGES . . 10
• STORING DESTINATION ADDRESSES FOR
EACH SCAN MODE IN THE ADDRESS BOOK. . 11
•
STORING A DESTINATION FOR SCAN TO DESKTOP . . . . 12
• PREPARATIONS FOR FAX. . . . . . . . . . . . . . . . . 13
BASE SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
• BASE SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . 16
• ADDRESS BOOK SCREEN. . . . . . . . . . . . . . . . . 19
• CHANGING THE DISPLAY OF ONE-TOUCH
KEYS IN THE ADDRESS BOOK SCREEN . . . . . 20
IMAGE SEND SEQUENCE . . . . . . . . . . . . . . . . . . . . 22
ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
• TRANSMITTABLE ORIGINAL SIZES . . . . . . . . . 24
• THE SIZE OF THE PLACED ORIGINAL . . . . . . . 24
2ENTERING DESTINATIONS
RETRIEVING A DESTINATION FROM THE
ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
• RETRIEVING A DESTINATION . . . . . . . . . . . . . . 26
• CHECKING AND DELETING THE SELECTED
DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . 27
USING A SEARCH NUMBER TO RETRIEVE A
DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
ENTERING AN ADDRESS MANUALLY . . . . . . . . . . 29
RETRIEVING A DESTINATION FROM A
GLOBAL ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . 30
USING THE RESEND FUNCTION . . . . . . . . . . . . . . . 33
ENTERING FAX NUMBERS . . . . . . . . . . . . . . . . . . . 34
• ENTERING A FAX NUMBER WITH THE
NUMERIC KEYS . . . . . . . . . . . . . . . . . . . . . . . . . 34
• CHAIN DIALING . . . . . . . . . . . . . . . . . . . . . . . . . . 35
3TRANSMITTING AN IMAGE
SENDING AN IMAGE IN SCAN MODE . . . . . . . . . . . 36
• CHANGING THE SUBJECT, FILE NAME,
REPLY-TO, AND BODY TEXT. . . . . . . . . . . . . . . 40
SENDING AN IMAGE IN USB MEMORY MODE. . . . 43
• ENTERING A FILE NAME . . . . . . . . . . . . . . . . . . 47
SENDING A FAX IN INTERNET FAX MODE. . . . . . . 48
• CHANGING THE SUBJECT, FILE NAME,
AND BODY TEXT. . . . . . . . . . . . . . . . . . . . . . . . . 51
SENDING AN IMAGE IN FAX MODE . . . . . . . . . . . . 54
• MEMORY TRANSMISSION MODE . . . . . . . . . . . 54
• DIRECT TRANSMISSION MODE . . . . . . . . . . . . 57
• TRANSMISSION USING THE SPEAKER . . . . . . 59
• FAX DESTINATION CONFIRMATION MODE. . . 61
• WHEN THE LINE IS BUSY . . . . . . . . . . . . . . . . . 62
• WHEN A COMMUNICATION ERROR
OCCURS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
• AUTOMATIC REDUCTION OF THE
TRANSMITTED IMAGE . . . . . . . . . . . . . . . . . . . . 62
SENDING THE SAME IMAGE TO MULTIPLE
DESTINATIONS (Broadcast Transmission) . . . . . . 63
• BROADCAST TRANSMISSIONS THAT
INCLUDE INTERNET FAX OR FAX
DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . 66
IMAGE SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
• AUTOMATICALLY SCANNING BOTH SIDES
OF AN ORIGINAL (2-Sided Original) . . . . . . . . . . 69
• SPECIFYING THE ORIGINAL SCAN SIZE
AND SEND SIZE (Enlarge/Reduce). . . . . . . . . . . 70
• CHANGING THE EXPOSURE AND
EXPOSURE MODE (ORIGINAL IMAGE TYPE). . 76
• CHANGING THE RESOLUTION . . . . . . . . . . . . . 78
• CHANGING THE FILE FORMAT . . . . . . . . . . . . . 81
• CHANGING THE COLOR MODE . . . . . . . . . . . . 85
SENDING A COMPUTER FILE . . . . . . . . . . . . . . . . . 86

3
4SPECIAL MODES
SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
STORING FAX OPERATIONS (Program). . . . . . . . . 90
ERASING PERIPHERAL SHADOWS ON THE
IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
SENDING AN ORIGINAL AS TWO SEPARATE
PAGES (Dual Page Scan) . . . . . . . . . . . . . . . . . . . . . 95
SENDING A FAX AT A SPECIFIED TIME (Timer) . . 98
WHITENING FAINT COLORS IN THE IMAGE
(Suppress Background) . . . . . . . . . . . . . . . . . . . . . 100
SENDING BOTH SIDES OF A CARD AS A
SINGLE PAGE (Card Shot) . . . . . . . . . . . . . . . . . . . 102
SENDING A LARGE NUMBER OF PAGES (Job
Build) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
TRANSMITTING ORIGINALS OF DIFFERENT
SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . . . 107
SCANNING THIN ORIGINALS (Slow Scan Mode) . 109
CHECKING THE NUMBER OF SCANNED
ORIGINAL SHEETS BEFORE TRANSMISSION
(Original Count). . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
STAMPING SCANNED ORIGINALS (Verif.
Stamp) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
SENDING TWO PAGES AS A SINGLE PAGE
(2in1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
CHANGING THE PRINT SETTINGS FOR THE
TRANSACTION REPORT (Transaction Report) . . 118
ADDING YOUR SENDER INFORMATION TO
FAXES (Own number sending) . . . . . . . . . . . . . . . 120
•
TEMPORARILY CHANGING THE FAX SENDER
INFORMATION (Own Name Select) . . . . . . . . . .
. 121
5SPECIAL FAX FUNCTIONS
CALLING A FAX MACHINE AND INITIATING
RECEPTION (Polling) . . . . . . . . . . . . . . . . . . . . . . . 122
• INITIATING POLLING RECEPTION
MANUALLY . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
SENDING A FAX WHEN ANOTHER MACHINE
POLLS YOUR MACHINE (Polling Memory) . . . . . . 125
• RESTRICTING POLLING ACCESS (Polling
security) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
• SCANNING A DOCUMENT INTO POLLING
MEMORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
• PRINTING A DOCUMENT STORED IN THE
PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
• DELETING A DOCUMENT FROM THE
PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
F-CODE COMMUNICATION . . . . . . . . . . . . . . . . . . 130
• HOW F-CODES WORK . . . . . . . . . . . . . . . . . . . 130
• CREATING MEMORY BOXES IN THE
MACHINE FOR F-CODE COMMUNICATION . . 131
• F-CODE DIALING . . . . . . . . . . . . . . . . . . . . . . . 131
CONFIDENTIAL COMMUNICATION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
• F-CODE CONFIDENTIAL TRANSMISSION . . . 133
• PRINTING A FAX RECEIVED BY F-CODE
CONFIDENTIAL RECEPTION . . . . . . . . . . . . . . 134
POLLING RECEPTION USING F-CODES. . . . . . . . 136
POLLING MEMORY TRANSMISSION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
•
SCANNING A DOCUMENT INTO A MEMORY
BOX FOR F-CODE POLLING TRANSMISSION .
. 138
• PRINTING A DOCUMENT STORED FOR
F-CODE POLLING TRANSMISSION. . . . . . . . . 141
• DELETING A DOCUMENT STORED FOR
F-CODE POLLING TRANSMISSION. . . . . . . . . 142
RELAY REQUEST TRANSMISSION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
RELAY BROADCAST TRANSMISSION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
USING AN EXTENSION PHONE . . . . . . . . . . . . . . . 146
• CONNECTING AND USING AN EXISTING
PHONE (Extension Phone Connection) . . . . . . . 146
• RECEIVING A FAX AFTER ANSWERING A
CALL ON THE EXTENSION PHONE (Remote
Reception) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
• MAKING AND RECEIVING PHONE CALLS . . . 147

4
6RECEPTION FUNCTIONS
RECEIVING AN INTERNET FAX . . . . . . . . . . . . . . . 148
• RECEIVING INTERNET FAXES MANUALLY . . 149
RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . . 150
• FAX RECEPTION MODES . . . . . . . . . . . . . . . . 151
• RECEIVING A FAX MANUALLY . . . . . . . . . . . . 151
PRINTING A PASSWORD-PROTECTED FAX
(Hold Setting For Received Data Print) . . . . . . . . . 152
FORWARDING RECEIVED FAXES TO AN
E-MAIL ADDRESS (Inbound Routing Settings) . . 153
• CONFIGURING INBOUND ROUTING
SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
7METADATA DELIVERY
METADATA DELIVERY (Data Entry) . . . . . . . . . . . 156
PREPARATIONS FOR METADATA
TRANSMISSION. . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
•
SETTINGS REQUIRED IN THE WEB PAGES . . . 157
• METADATA TRANSMISSION FOR SCAN TO
DESKTOP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
TRANSMITTING METADATA . . . . . . . . . . . . . . . . . 158
• METADATA FIELDS . . . . . . . . . . . . . . . . . . . . . 160
8CHECKING THE STATUS OF
TRANSMISSION/RECEPTION JOBS
JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . . . 161
• JOB QUEUE SCREEN AND COMPLETED
JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . . . 162
• OPERATION WHEN A JOB IN THE JOB
QUEUE IS COMPLETED . . . . . . . . . . . . . . . . . . 165
• CHECKING A RESERVED JOB OR THE JOB
IN PROGRESS (FAX MODE) . . . . . . . . . . . . . . 166
• CHECKING COMPLETED JOBS. . . . . . . . . . . . 167
CANCELING A JOB IN PROGRESS OR A
RESERVED JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
GIVING PRIORITY TO A RESERVED JOB . . . . . . . 169
CHECKING THE ACTIVITY LOG (Image Sending
Activity Report) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
• IMAGE SENDING ACTIVITY REPORT . . . . . . . 170
• INFORMATION APPEARING IN THE RESULT
COLUMN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
9SYSTEM SETTINGS
ACCESSING THE SYSTEM SETTINGS . . . . . . . . . 172
SYSTEM SETTINGS LIST . . . . . . . . . . . . . . . . . . . . 173
ADDRESS CONTROL . . . . . . . . . . . . . . . . . . . . . . . 174
• ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . . . . . 174
• CUSTOM INDEX . . . . . . . . . . . . . . . . . . . . . . . . 177
• PROGRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
• F-CODE MEMORY BOX . . . . . . . . . . . . . . . . . . 179
FAX DATA RECEIVE/FORWARD . . . . . . . . . . . . . . 181
• I-FAX SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . 181
• FAX SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . 182
10 TROUBLESHOOTING
• PROBLEMS RELATED TO TRANSMISSION . . . . 185
•
PROBLEMS RELATED TO SCAN RESULTS . . . . . 187
• PROBLEMS RELATED TO ONE-TOUCH
INDIVIDUAL KEYS/GROUP KEYS . . . . . . . . . . 188
• PROBLEMS RELATED TO RECEPTION . . . . . 189
• FAX PROBLEMS . . . . . . . . . . . . . . . . . . . . . . . . 190

5
ABOUT THIS MANUAL
This manual explains the procedures for using image send function (scan mode, USB memory mode, Internet fax mode,
fax mode and data entry mode) on the machine.
Required expansion kits
To use each mode of the image send function, the expansion kits below are required. The explanations in this manual assume
that all expansion kits are installed.
* When the color expansion kit is not installed, the color mode is fixed at Mono2.
Please note
• In order to use the network scanner function, basic network scanner settings, server settings including SMTP and DNS server
settings, destinations, and the sender address must be configured in the Web pages. Configure and store the settings as
explained in this manual. These settings require a knowledge of your network environment and therefore must be configured by
your network administrator.
• For information on your operating system, please refer to your operating system manual or the online Help function.
• The explanations of screens and procedures in this manual are primarily for Windows®XP. The screens may vary depending
on the version of the operating system.
• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest SHARP Service Department.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest SHARP Service Department.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.
• All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a finisher, punch module, saddle unit, folding unit, inserter, large capacity trays, and
bypass tray are installed on the MX-M1100.
For some functions and procedures, the explanations assume that devices other than the above are installed.
Modes Required expansion kits Expansion kits required for full
color and grayscale scanning
Scan mode*,
USB memory mode*
Network scanner expansion kit Color expansion kit
Internet fax mode Internet fax expansion kit –
Fax mode Facsimile expansion kit –
Data entry mode* • Network scanner expansion kit
• Application integration module
Color expansion kit
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.

6
MANUALS PROVIDED WITH THE MACHINE
Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When
using the machine, read the appropriate manual for the feature you are using.
Printed manuals
Operation manuals in PDF format
The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals
is explained in "How to download the manuals in PDF format" in the Quick Start Guide.
Icons used in the manuals
The icons in the manuals indicate the following types of information:
Manual name Contents
Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine
and its peripheral devices.
Software Setup
Guide
This manual explains how to install and configure the software that is required to use the printer function
and other functions of the machine that are used from a computer.
Quick Start Guide
This manual provides easy-to-understand explanations of all the functions of the machine in a single
volume.
Detailed explanations of each of the functions can be found in the manuals in PDF format.
Maintenance Guide This manual explains maintenance procedures such as how to replace supplies and remove paper
misfeeds.
Manual name Contents
User's Guide This manual explains the basic procedures for using the machine, such as how to load paper.
Copier Guide This manual provides detailed explanations of the procedures for using the copy function.
Printer Guide This manual provides detailed explanations of the procedures for using the print function.
Image Send Guide
(This manual)
This manual provides detailed explanations of the procedures for using the image send function (scan,
USB memory scan, Internet fax, fax, and data entry).
Document Filing
Guide
This manual provides detailed explanations of the procedures for using the document filing function. The
document filing function allows you to save the document data of a copy or fax job, or the data of a print
job, as a file on the machine's hard drive. The file can be called up as needed.
Administrator's
Guide
This manual explains the settings and functions that are used to manage and control the machine, such
as the system settings that require administrator rights.
This alerts you to a situation where
there is a risk of machine damage or
failure.
This indicates the name of a system setting and provides a brief
explanation of the setting.
When "System Settings:" appears:
A general setting is explained.
When "System Settings (Administrator):" appears:
A setting that can only be configured by an administrator is
explained. For detailed information on each system setting, see
the Administrator's Guide.
This provides a supplemental
explanation of a function or procedure.
This explains how to cancel or correct
an operation.

7
This chapter provides information that you should know before using the image send function of the machine.
IMAGE SEND FUNCTION OF THE MACHINE
The image send function of the machine can be used to send a scanned document by a variety of different methods.
The modes and transmission methods that can be used are explained below.
☞SENDING AN IMAGE IN SCAN MODE (page 36)
Scan to E-mail
The scanned file is sent by e-mail.
Scan to FTP
The scanned file is sent to a specified directory of an FTP server.
When the file is sent, it is also possible to send an e-mail to a previously stored e-mail
address to inform the recipient of the location of the file. (This is called "Scan to FTP
(Hyperlink)".)
Scan to Desktop
The scanned file is sent to a specified folder on your computer.
To use Scan to Desktop, software must be installed from the "Sharpdesk/Network Scanner
Utilities" CD-ROM that accompanies the network scanner expansion kit. For the system
requirements of the software, see the manual (PDF format) or the Readme file on the
CD-ROM. For the installation procedure, see the "Sharpdesk Installation Guide" that
accompanies the network scanner expansion kit.
Scan to Network Folder
The scanned file is sent to a shared folder on a Windows computer on the same network as
the machine.
1BEFORE USING THE IMAGE
SEND FUNCTION
To use the image send function of the machine, an expansion kit is required for each mode. See "Required expansion kits"
(page 5).
Scan modes

8
☞SENDING AN IMAGE IN USB MEMORY MODE (page 43)
USB Memory Scan
The scanned file is sent to and stored in a USB memory device connected to the machine.
☞SENDING A FAX IN INTERNET FAX MODE (page 48)
Internet fax transmission
The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible.
☞SENDING AN IMAGE IN FAX MODE (page 54)
Fax transmission
This mode is used to send and received faxes. Fax mode also supports F-codes to increase
the security of communication. An extension phone can be connected to allow use as a
telephone.
☞7. METADATA DELIVERY (page 156)
Metadata delivery
The application integration module can be combined with the network scanner function to append a metadata* file to a
scanned image file. (This is called metadata delivery.)
Information entered using the touch panel or automatically generated by the machine can be sent to a directory on an
FTP server or an application on a computer as a metadata file in XML format.
*Metadata is information about a file, how it is to be processed, and its relation to other objects.
USB memory mode
Internet fax mode
Fax mode
Data entry mode

9
PREPARATIONS FOR USING THE IMAGE
SEND FUNCTION
MAKE SURE THE MAIN POWER SWITCH IS IN THE
"ON" POSITION
The main power is "on" when the main power indicator on the right side of the operation panel is lit.
If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press
the [POWER] key ( ) on the operation panel.
If the Internet fax function or the fax function will be used, and in particular if reception or timer transmission will take
place at night, always keep the main power switch in the "on" position.
CHECKING THE DATE AND TIME
Verify that the correct date and time are set in the machine.
The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the
system settings menu screen appears on the touch panel. Select [Default Settings], [Clock Adjust], and [Clock Adjust],
and set the year, month, day, hour, and minute.
When the [POWER SAVE] key ( ) indicator light is blinking, the machine is in auto power shut-off mode. If the [POWER
SAVE] key ( ) is pressed when the indicator is blinking, the indicator will turn off and the machine will return to the ready
state after a brief interval.
PROOF COPY
LOGOUT
SYSTEM
SETTINGS
HOME
JOB STATUS
Main power indicator
[POWER SAVE] key/indicator
Main power switch
"On" position
If "Disabling of Clock Adjustment" has been enabled in the system settings (administrator), the date and time cannot be set.

10
STORING SENDER INFORMATION
Before using Scan to E-mail
Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These will be
used when a sender is not selected.
Before using the Internet fax function
Store a sender name in "Sender Name" and a sender Internet fax address in "Own Address".
Before using the fax function
Store the user name and fax number in "Fax Own Name and Number Set".
SETTINGS REQUIRED IN THE WEB PAGES
To use scan mode and Internet fax mode, the basic network scanner settings, server settings such SMTP and DNS
server settings, and sender addresses must be configured in the Web pages.
•Server settings
To configure server settings, click [Network Settings] and then [Service Settings] in the Web page menu.
(Administrator rights are required.)
•Network scanner settings
To configure the network scanner settings, click [Application Settings] and then [Network Scanner Settings] in the
Web page menu. (Administrator rights are required.)
•Internet Fax settings
To configure the network scanner settings, click [Application Settings] and then [Internet Fax Settings] in the Web
page menu. (Administrator rights are required.)
System Settings (Administrator): Default Sender Set
This is used to store the sender name and e-mail address that is used when a sender is not selected.
System Settings (Administrator): I-Fax Own Name and Address Set (Internet Fax Default Settings)
Use this setting to program the sender name and sender address.
System Settings (Administrator): Fax Own Name and Number Set (Fax Default Settings)
Use this setting to program the sender name and sender fax number.

11
STORING DESTINATION ADDRESSES FOR EACH
SCAN MODE IN THE ADDRESS BOOK
To use Scan to FTP, Scan to Desktop, and Scan to Network Folder, destinations must be stored in the address book.
Although destinations for Scan to E-mail, Internet fax, and fax do not need to be stored in the address book (they can be
entered directly or looked up in a global address book at the time of transmission), storing these types of destinations in
the address book makes it easy to select them. Store each type of destination as explained below.
Scan mode destinations
• Scan to FTP: Click [Address Book] in the Web page menu and then click the [Add] button. Select [FTP] in
[Address Type] and store an address.
• Scan to Network Folder: Click [Address Book] in the Web page menu and then click the [Add] button. Select [Network
Folder] in [Address Type] and store an address.
• Scan to E-mail: Click [Address Book] in the Web page menu and then click the [Add] button. Select [E-mail]
in [Address Type] and store an address. Addresses can also be stored in the system
settings.
• Scan to Desktop: See "STORING A DESTINATION FOR SCAN TO DESKTOP" (page 12). Scan to Desktop
destinations can also be stored in the Web pages. Click [Address Book] in the Web page
menu and then click the [Add] button. Select [Desktop] in [Address Type] and store an
address.
Internet fax mode: Click [Address Book] in the Web page menu and then click the [Add] button. Select [Internet Fax]
in [Address Type] and store an address. Addresses can also be stored in the system settings.
Fax mode: Click [Address Book] in the Web page menu and then click the [Add] button. Select [Fax] in
[Address Type] and store an address. Addresses can also be stored in the system settings.
System Settings: ADDRESS BOOK (page 174)
This is used to store destination addresses for Scan to E-mail, Internet fax and Fax.

12
STORING A DESTINATION FOR SCAN TO DESKTOP
To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed
from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the network scanner expansion kit. To scan
an image to your computer, Network Scanner Tool must be running on your computer.
INSTALLING NETWORK SCANNER TOOL
To install Network Scanner Tool, see the "Sharpdesk Installation Guide" that accompanies the network scanner
expansion kit. When a standard installation is performed, Network Scanner Tool is installed with Sharpdesk.
When you restart your computer after installing Network Scanner Tool, the Setup Wizard will start automatically. Follow
this wizard to set up Network Scanner Tool. This will store your computer in the machine as a destination for Scan to
Desktop. The stored destination will be displayed as a one-touch key in the address book screen.
The following window appears while Network Scanner Tool is being set up. The item selected in "My Profiles" (C) will be
the name of the one-touch key.
The profile name is determined by the combination of the text entered in "Prefix" (A) and the profile*.
The one-touch key is assigned to an index tab in the address book screen based on the text entered in "Initial" (B).
* This defines how an image sent to your computer is processed. For more information, see profile explanation (D).
ADDING DESTINATIONS
For the number of computers that can be stored in the machine as destinations of Scan to Desktop, see the number of
licenses indicated in the "Sharpdesk Installation Guide". To store more destinations, a license kit is required. Store Scan
to Desktop destinations by installing Network Scanner Tool on each computer.
ABCD
Freq. EFGHI JKLMN OPQRST UVWXYZ
1
2
AAA HHH
AAA FFF
AAA DDD
Comp-DESKTOP
AAA AAA
AAA III
AAA GGG
AAA EEE
AAA CCC
AAA BBB
515
10
Auto Auto
Auto
Global
Address Search
Address Entry
Sort Address
Address Review
Condition
Settings
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
To Cc
Data EntryFaxInternet Fax
Special Modes
Color Mode
File Format
Resolution
Exposure
Original Scan:
Scan
Send:
Text
200X200dpi
PDF
Mono2
PDF
USB Mem. Scan
Auto Reception
Fax Memory:100%
(B)
(A)
(B)
(C)
(D)

13
PREPARATIONS FOR FAX
To use the machine as a fax, the telephone line must be connected and the type of line set.
Connection to the telephone line
Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack. Connect the end of
the line cord that has the core to the "LINE" jack on the machine. Insert the other end (the end without the core) into a
telephone line jack.
Click!
Core "LINE" jack
Insert the end of the cord with the
core into the "LINE" jack.

14
Setting the telephone line type
The machine's dial mode setting must be set to the type of telephone line you are using.
If the setting is not correct, dialing will not be possible.
Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The machine will automatically
set the dial mode to the type of line you are using.
You can also set the "Dial Mode Setting" manually.
After setting the dial mode, do not change the setting unless you have a specific reason for changing it.

15
BASE SCREEN
Scan mode, USB memory mode, Internet fax mode, and fax mode are used by selecting operations and settings in the
base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel
and then touch the tab of the mode that you wish to use.
The screen that initially appears when the [IMAGE SEND] key is touched varies depending on what peripheral devices
have been installed. The screen that initially appears can be changed in the system settings.
The procedures in this manual assume that the base screen of scan mode appears when the [IMAGE SEND] key is
touched.
When sending an image, you can retrieve a stored destination from the address book screen. The same address book is
used in each mode.
Touch the [Address Book] key in the base screen to switch to the address book screen. Touch the [Condition Settings]
key in the address book screen to switch to the base screen.
This manual uses the base screen of scan mode as an example when operations common to all modes are explained.
System Settings (Administrator): Default Display Settings
One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched.
• Base screen of each mode (scan, Internet fax, fax, or data entry mode)
• Address book screen
MANUAL
FINISHING
Auto Auto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
Data EntryFaxInternet Fax
Special Modes
Color Mode
File Format
Resolution
Exposure
Original Scan:
Scan
Send:
Text
200X200dpi
PDF
Mono2
PDF
USB Mem. Scan
Resend
Ready to send.
IMAGE SEND DOCUMENT
FILING
COPY
The tabs of modes that cannot
be used because the required
peripheral devices are not
installed do not appear.
☞Required expansion kits
(page 5)
Auto Auto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
Data EntryFaxInternet Fax
Special Modes
Color Mode
File Format
Resolution
Exposure
Original Scan:
Scan
Send:
Text
200X200dpi
PDF
Mono2
PDF
ABCD
Frequent Use EFGHI JKLMN OPQRST UVWXYZ
1
2
515
10
Global
Address Search
Address Entry
Sort Address
Address Review
Condition
Settings
To Cc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
USB Mem. Scan
Auto Reception
Fax Memory:100%
Base screen of scan mode Address book screen

16
BASE SCREEN
This screen is used to select settings and operations in each mode.
(1) Mode select keys
Use these keys to change modes.
To switch to image send mode, touch the [IMAGE SEND]
key.
(2) Various messages are displayed here.
The icon of the selected mode appears on the left.
(3) Send mode tabs
Touch one of these tabs to change the image send
mode.
The tabs of modes that cannot be used because the
required peripheral devices are not installed do not
appear.
The [Data Entry] tab appears when the application
integration module kit is installed. For information on
metadata delivery using the [Data Entry] tab, see "7.
METADATA DELIVERY" (page 156).
(4) [Address Book] key
Touch this key to use a one-touch key or a group key.
When the key is touched, the address book screen
appears.
☞RETRIEVING A DESTINATION FROM THE
ADDRESS BOOK (page 25)
(5) [Address Entry] key
Touch this key to manually enter a destination address
instead of using a one-touch key.
☞ENTERING AN ADDRESS MANUALLY (page 29)
(6) [Send Settings] key
Touch this key to select or enter the subject, file name,
sender name, or body text, which has been previously
stored in the Web page.
Scan mode:
☞CHANGING THE SUBJECT, FILE NAME,
REPLY-TO, AND BODY TEXT (page 40)
Internet fax mode:
☞CHANGING THE SUBJECT, FILE NAME, AND
BODY TEXT (page 51)
(7) Customized keys
The keys that appear here can be changed to show
settings or functions that you prefer.
☞Customizing displayed keys (page 18)
Click a key in the screen to jump to an explanation of the key.
Auto Auto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
Data EntryFaxInternet Fax
Resend
Special Modes
Color Mode
File Format
Resolution
Exposure
Original Scan:
Scan
Send:
Text
200X200dpi
PDF
Mono2
PDF
Ready to send.
IMAGE SEND DOCUMENT
FILING
COPY MANUAL
FINISHING
USB Mem. Scan
(1)
(2)
(3)
(7)
(8)
(4)
(5)
(6)
(9)
(11)
(10)
(12)
Auto Auto
Auto
File Name
Data EntryFaxScan
Special Modes
Color Mode
File Format
Resolution
Exposure
Original Scan:
Internet Fax
Send:
Text
200X200dpi
PDF
Mono2
PDF
Ready to send.
IMAGE SENDCOPY
USB Mem. Scan
DOCUMENT
FILING
MANUAL
FINISHING
(1)
(2)
(3)
(13)
(12)
(10)
I-Fax Manual
Reception
TIFF-F
Auto Auto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
Data EntryFaxInternet Fax
Resend
Special Modes
File Format
Resolution
Exposure
Original Scan:
Scan
Send:
200X100dpi
Ready to send.
IMAGE SENDCOPY
USB Mem. Scan
DOCUMENT
FILING
MANUAL
FINISHING
(1)
(2)
(3)
(7)
(8)
(4)
(5)
(6)
(9)
(12)
(10)
(14)
Auto Auto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
FaxInternet Fax
Special Modes
Resolution
Exposure
Original Scan:
Scan
Send:
Standard
Auto Reception
Fax Memory:100%
Speaker
Ready to send. Resend
IMAGE SENDCOPY DOCUMENT
FILING
MANUAL
FINISHING
Data Entry USB Mem. Scan
(1)
(2)
(17)
(3)
(4)
(15)
(16)
(18)
(7)
(8)(19)
(12)
(10)
(9)
Base screen o
f
scan mode Base screen o
f
U
S
B memory mode
Base screen of Internet fax mode Base screen of fax mode

17
(8) key
Touch this key to specify a destination using a search
number*.
* 3-digit number assigned to a destination when it is
stored.
☞USING A SEARCH NUMBER TO RETRIEVE A
DESTINATION (page 28)
(9) [Resend] key/[Next Address] key
The destinations of the most recent 8 transmissions by
Scan to E-mail, fax and/or Internet fax are stored. Touch
this key to select one of these destinations. When a
destination is selected or entered, this key changes to the
[Next Address] key.
☞USING THE RESEND FUNCTION (page 33)
RETRIEVING A DESTINATION (page 26)
(10) Image settings
Image settings (original size, exposure, resolution, file
format, and color mode) can be selected.
☞IMAGE SETTINGS (page 68)
(11) key
This key appears when a special mode or 2-sided
scanning is selected. Touch the key to display the
selected special modes.
☞Checking what special modes are selected (page 18)
(12) [Special Modes] key
Touch this key to use a special mode.
☞4. SPECIAL MODES (page 87)
(13) [File Name] key
Touch this key to enter a file name when storing a file to
USB memory.
☞ENTERING A FILE NAME (page 47)
(14) [I-Fax Manual Reception] key
Touch this key to receive an Internet fax manually.
☞RECEIVING INTERNET FAXES MANUALLY (page
149)
(15) [Direct TX] key
Touch this key to send a fax by direct transmission.
When the [Direct TX] key is not highlighted, normal
transmission (memory TX mode) is selected.
☞DIRECT TRANSMISSION MODE (page 57)
(16) [Sub Address] key
Touch this key to enter a sub-address and passcode for
F-code transmission.
☞F-CODE DIALING (page 131)
(17) [Speaker] key/[Pause] key/[Space] key
Touch this key to dial using the speaker.
When entering a fax number to be dialed, the key
changes to the [Pause] key. When entering a
sub-address, the key changes to the [Space] key.
☞TRANSMISSION USING THE SPEAKER (page 59)
(18) key
When "Hold Setting for Received Data Print" is enabled,
this appears when a fax has been received. Touch this
key to open a password entry screen. Enter the set
password to print the received fax.
☞PRINTING A PASSWORD-PROTECTED FAX (Hold
Setting For Received Data Print) (page 152)
(19) This shows the currently selected fax reception
mode and the amount of free memory remaining.
☞RECEIVING FAXES (page 150)

18
Customizing displayed keys
Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently
use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in
the Web pages. The following keys appear by factory default:
• [Address Review] key
Touch this key to display a list of the destinations that have been selected in the address book. This is the same key
as the [Address Review] key in the address book screen.
• [File] key, [Quick File] key
Touch either of these keys to use the File function or Quick File function of document filing mode. For more
information on the document filing function, see the Document Filing Guide.
In USB memory mode...
Customized keys do not initially appear, however, up to three keys can be added.
Example: When "Dual Page Scan", "Job Build", and "Mixed Size Original" are assigned to the customized keys
Checking what special modes are selected
The key appears in the base screen when a special mode or 2-sided scanning is selected.
The key can be touched to display the selected special modes. To close the screen, touch the [OK] key.
• Displaying a program key in the base screen will enable you to retrieve the program by simply touching the key.
☞STORING FAX OPERATIONS (Program) (page 90)
• The functions that can be selected for the customized keys vary depending on the mode.
System Settings (Administrator): Customize Key Setting
Registration is performed in [System Settings] - [Operation Settings] - "Customize Key Setting" in the Web page menu.
The special mode settings cannot be changed from the review screen. To change a setting, touch the [OK] key to close the
review screen and then touch the [Special Modes] key and select the setting that you wish to change.
Auto Auto
Auto
Job Build
Mixed SizeOrg
Dual Page Scan
Send Settings
Address Entry
Address Book
Data EntryFaxInternet Fax
Special Modes
Color Mode
File Format
Resolution
Exposure
Original Scan:
Scan
Send:
Text
200X200dpi
PDF
Mono2
PDF
USB Mem. Scan
These three keys can be changed
as desired.
Timer
Erase
Mixed Size
Original On
Day of the Week:Monday
Time:21:30
Edge:1/2inch
Center:1/2inch
Function Review OK
1
1
Auto Auto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
Data EntryFaxInternet Fax
Special Modes
Color Mode
File Format
Resolution
Exposure
Original Scan:
Scan
Send:
Text
200X200dpi
PDF
Mono2
PDF
USB Mem. Scan

19
ADDRESS BOOK SCREEN
This screen is used to select transmission destinations.
(1) This shows the selected destination.
(2) Number of displayed items selector key
Touch this key to change the number of destinations
(one-touch keys) displayed in the address book screen.
Select 5, 10, or 15 keys.
(3) [Condition Settings] key
Touch this key to select transmission settings. When the
key is touched, the base screen appears.
☞BASE SCREEN (page 16)
(4) [Address Review] key
Touch this key to view a list of the selected destinations.
Destination selections can be changed.
☞CHECKING AND DELETING THE SELECTED
DESTINATIONS (page 27)
(5) [Address Entry] key
Touch this key to manually enter a destination address
instead of using a one-touch key.
☞ENTERING AN ADDRESS MANUALLY (page 29)
(6) [Global Address Search] key
When the use of an LDAP server has been enabled in
the machine's Web pages, a transmission address can
be obtained from a global address book.
☞RETRIEVING A DESTINATION FROM A GLOBAL
ADDRESS BOOK (page 30)
(7) [Sub Address] key
Touch this key to enter a sub-address and passcode for
F-code transmission. This key only appears when a key
for a fax destination has been selected.
☞F-CODE DIALING (page 131)
(8) [Sort Address] key
Touch this key to change the index tabs to custom
indexes or to display one-touch keys by send mode.
☞CHANGING THE DISPLAY OF ONE-TOUCH KEYS
IN THE ADDRESS BOOK SCREEN (page 20)
(9) [To] key
Touch this key to enter the selected destination
(one-touch key).
☞RETRIEVING A DESTINATION (page 26)
This key only appears when the network scanner
function or Internet fax function has been added.
(10) [Cc] key
When using Scan to E-mail, touch the [Cc] key when you
wish to send a "Carbon copy" of the e-mail to an
additional destination.
(11) [Bcc] key
When using Scan to E-mail, touch the [Bcc] key when
you wish to send a "Blind carbon copy" of the e-mail to an
additional destination.
When an address is specified as a Bcc recipient, other
recipients will not know that the address is a recipient.
This key only appears when Bcc has been enabled using
"Bcc Setting" in the system settings (administrator).
(12) One-touch key display
The destinations (one-touch keys) stored in each index
are displayed. This manual refers to keys in which
destinations and groups are stored as one-touch keys.
An icon indicating the send mode appears in each
one-touch key.
☞RETRIEVING A DESTINATION FROM THE
ADDRESS BOOK (page 25)
(13) Index tabs
Touch this to change the displayed index tab.
☞Index display (page 21)
(14) key
Touch this key to specify a destination using a search
number*.
* A 3-digit number assigned to a one-touch key or group
key when it is stored.
☞USING A SEARCH NUMBER TO RETRIEVE A
DESTINATION (page 28)
Frequent Use ABCD EFGHI JKLMN OPQRST UVWXYZ
1
2
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
515
10
Global
Address Search
Address Entry
Sort Address
Address Review
Condition
Settings
To Cc Bcc
AAA AAA
0123456789
Sub Address
Auto Reception
Fax Memory:100%
(14)
(3)
(2)
(4)
(5)
(6)
(7)
(8)
(13)
(12)
(9)
(1)
(10) (11)

20
CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN
THE ADDRESS BOOK SCREEN
You can show destinations of only a specific transmission mode in the address book screen, or change the displayed
index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change.
• For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH
SCAN MODE IN THE ADDRESS BOOK" (page 11).
• To store destinations for Scan to Desktop, Network Scanner Tool must be installed from the CD-ROM that accompanies
the network scanner expansion kit. For more information on storing destinations for Scan to Desktop, see "STORING A
DESTINATION FOR SCAN TO DESKTOP" (page 12).
•System Settings: ADDRESS BOOK (page 174)
This is used to store Scan to E-mail, Internet fax, and fax destinations in one-touch keys.
•System Settings (Administrator): The Number of Direct Address Keys Displayed Setting
This is used to change the default setting for the number of one-touch keys displayed in the address book screen.
•System Settings (Administrator): Bcc Setting
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen.
•System Settings (Administrator): Address Book Default Selection
The following settings are available for the method of sorting the addresses that appear in the address book.
• Index type (alphabetical, custom)
• Address type (all, group, E-mail, FTP/Desktop, Network Folder, Internet fax, fax)
1
Touch the [Sort Address] key.
2
Change the display mode.
(1) Touch the key of the mode or tab that you
wish to display.
• To show only the one-touch keys of a particular send
mode, touch the desired mode key under "Address
Type".
• To change the index tabs to the custom indexes, touch
the [User] key under "Tab Switch".
(2) Touch the [OK] key.
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
ABCD
Frequent Use EFGHI JKLMN OPQRST UVWXYZ
1
2
515
10
Global
Address Search
Address Entry
Sort Address
Address Review
Condition
Settings
To Cc
Auto Reception
Fax Memory:100%
Sort Address OK
Group
FTP/Desktop Network Folder
Fax
All
E-mail
ABC
User
Address TypeTab Switch
Internet Fax
(1) (2)