Sharp FO-1660M User manual
OPERATION MANUAL
MULTIFUNCTION
FACSIMILE
MODEL
1. Installation
2. Initial Settings
3. Sending Documents
4. Receiving Documents
5. Making Copies
6. Making Telephone Calls
7. Answering Machine Connection
8. Special Functions
9. Optional Settings
10. Printing Reports and Lists
11. Maintenance
12. Troubleshooting
FO-1660M
FO-1660M MULTIFUNCTION FACSIMILE
FO1660MH-CLASS-1
MAINSPLUGWIRINGINSTRUCTIONS
Thisequipmentisfittedwithamouldedtypemainsplugwhichincorporatesadetachablefuse
cover,undernocircumstancesshouldtheplugbeusedwithoutthefusecoverfitted.
Intheunlikelyeventofthesocketoutletinyourhomenotbeingcompatiblewiththeplug
supplied,cutoffthemainsplugandfitanappropriatetypeobservingthewiringcodebelow.
DANGER:Thefusefromthecut-offplugshouldberemovedandtheplugshouldbedisposed
ofinasafemanner.Undernocircumstancesshouldthecut-offplugbeinsertedintoasocket
outletasaseriouselectricshockmayoccur.
Ifyouarenotsurehowtodothis,gethelpfromaqualifiedelectrician.
IMPORTANT
Thewiresinthismainsleadarecolouredinaccordancewiththefollowingcode:
GREEN-AND-YELLOW: Earth
BLUE: Neutral
BROWN: Live
Asthecoloursofthewiresinthemainsleadofthisapparatusmaynotcorrespondwiththe
colouredmarkingsidentifyingtheterminalsinyourplug,proceedasfollows:
ThewirewhichiscolouredGREEN-AND-YELLOWmustbeconnectedtotheterminalinthe
plugwhichismarkedbytheletterE,orbythesafetyearthsymbol,orcolouredgreenor
green-and-yellow.
ThewirewhichiscolouredBLUEmustbeconnectedtotheterminalwhichismarkedwith
theletterNorcolouredblack.
ThewirewhichiscolouredBROWNmustbeconnectedtotheterminalwhichismarkedwith
theletterLorcolouredred.
Thisapparatusmustbeprotectedbya13Afuseinthemainsplugordistributionboard.
"WARNING:THISAPPARATUSMUSTBEEARTHED"
ThisequipmentcomplieswiththerequirementsofDirectives89/336/EECand73/23/EECasamendedby93/68/EEC.
DiesesGer‰tentsprichtdenAnforderungenderEG-Richtlinien89/336/EWGund73/23/EWGmitƒnderung93/68/EWG.
CematÈrielrÈpondauxexigencescontenuesdanslesdirectives89/336/CEEet73/23/CEEmodifiÈesparladirective
93/68/CEE.
Ditapparaatvoldoetaandeeisenvanderichtlijnen89/336/EEGen73/23/EEG,gewijzigddoor93/68/EEG.
Detteudstyroverholderkraveneidirektivnr.89/336/EECog73/23/EECmedtillÊ gnr.93/68/EEC.
QuestíapparecchioËconformeairequisitidelledirettive89/336/EECe73/23/EEC,comeemendatadalladirettiva
93/68/EEC.
Esteequipamentoobedece‡sexigÍ nciasdasdirectivas89/336/CEEe73/23/CEE,nasuavers„ ocorrigidapela
directiva93/68/CEE.
EsteaparatosatisfacelasexigenciasdelasDirectivas89/336/CEEy73/23/CEE,modificadaspormediodela
93/68/CEE.
Dennautrustninguppfyllerkravenenligtriktlinjerna89/336/EECoch73/23/EECsÂsomkompletterasav93/68/EEC.
Detteproduktetoppfyllerbetingelseneidirektivene89/336/EECog73/23/EECiendringen93/68/EEC.
T‰m‰laitet‰ytt‰‰direktiivien89/336/EECja73/23/EECvaatimukset,joitaonmuutettudirektiivill‰93/68/EEC.
89/336/EEC:EMCdirective73/23/EEC:Lowvoltadedirective93/68/EEC:CEMarkregulation
Thisequipmentisnotdesignedformakingemergencytelephony
callswhenthepowerfails.Alternativearrangementsshouldbe
madeforaccesstoemergencyservices.
FO1660MH-QRQR
YF <P=001>
Note: Stepswhichareoptionalareenclosedinadottedframe:
Transmittingdocuments
NormalDialling
DirectKeypad
Dialling
RapidKeyDialling
SpeedDialling
Redialling
SPEED DIAL
REDIAL
START
START
START
START
→→
→→
→
→
→
→
→
→
→
→
→
→
→
→
→
→
→
Load
document
Lifthandset
or
pressSPEAKER
Dial(press
numerickeys)
Waitfor
receptiontone Hangup
Load
document
Dial(press
numerickeys)
Load
document
PressRapid
Key
Load
document
EnterSpeedDial
number(press2
numerickeys)
Load
document
Waitfor
receptiontone
RESOLUTION
RESOLUTION
RESOLUTION
RESOLUTION
RESOLUTION
→
SHIFT
QuickReferenceGuide
<P=002>
FUNCTIONkeymenu
Thefollowingchartshowsthelayoutofthefunctionsandsettingsaccessedbypressingthe
FUNCTION key.FirstpresstheFUNCTION key,theappropriatenumerickeyasshown,and
then"#"or"*"untilthedesiredsettingappears.
Instructionsformakingeachsettingappearinthedisplay.Ifyouhaveanydifficulty,refertothede-
tailedinstructionsonthepageshownbelowthesetting.
FUNCTION
2
1
TimerMode
SendMode
(66)
PollMode
(66)
ListingMode
ActivityReport
(77)
TimerList(80)
Telephone
NumberList(81)
PasscodeList(81)
OptionSettingList
(81)
AntiJunkFax
NumberList(82)
Program/Group
List(82)
PrintSetupList
(83)
EntryMode
Fax/Tel
Numbersfor
AutoDialling
(26)
OwnNumber
andNameSet
(20)
PollingSecurity
Select(64)
Passcode
Numbersfor
Polling(65)
DateandTime
Set(23)
StoreJunkFax
Number(57)
3
4
OptionalSettings
FineResolution
Priority(73)
NumberofRingsin
FAXMode(73)
RecallInterval(74)
RecallTimes(74)
Telephone/Fax
RemoteNumber
(74)
RemoteReception
Select(74)
TransactionReport
PrintSelect(74)
DialMode(74)
PseudoRinging
Duration(75)
QuietDetectTime
(75)
QuietDetectStart
Timing(75)
Off-HookHold(76)
SelectAuto
Receive(76)
PBXRecall(76)
FaxSignalReceive
(76)
JunkNumber
Check(76)
Polling(76)
AutoCover
Sheet(77)
Activity
Report(77)
ECM(77)
QuickReferenceGuide
7
6
CoverSheet
CoverSheet
Header(34)
PrintSet-up
InitializeFilm(5)
ReceptionRatio
(44)
2in1Print(44)
PaperTypeSet
(16)
CopyCut-off(47)
Program/Group
ProgramEntry
Mode(68)
GroupEntry
Mode(29)
PageCount
(35)
5
ReceiveUnit
(25)
QuickReferenceGuide
FO1660MH-INBU
<P=001>
Introduction
Welcome to the FO-1660M and thank you for choosing Sharp! The FO-1660M
is a multifunction facsimile machine that can also be used as convenient copier,
scanner, and printer for your computer. Fax operations can be performed either
from the operation panel of the FO-1660M, or from your computer using the
provided Multifunction Interface software.
This manual gives you easy-to-follow instructions for installing the FO-1660M,
connecting it to a personal computer, and performing fax operations from the
operation panel of the FO-1660M. The accompanying Multifuncton Interface
operation manual gives you instructions for installing the Multifunction
Interface software and performing scan, print and fax operations from your
computer.
If you have any questions or problems which cannot be solved by reading this
manual, please contact your Sharp dealer.
♦Keys, switches, and labels on the machine are indicated in BOLD print.
♦Messages appearing in the display are indicated in CAPITAL LETTERS.
<P=002>
Regulatoryinformation
This facsimile machine is only designed to operate in the country where approved.
Your Sharp FO-1660M Facsimile Transceiver is approved for connection to the Public
Switched Telephone Network (PSTN), it is also approved for connection via a Private
Branch Exchange (PBX), and can be used with either Loop Disconnect (LD) or Dual
Tone Multi-Frequency (DTMF) signalling.
Your facsimile machine is not suitable as an extension to some payphones or for use on
shared service lines.
REN
The Ringer Equivalence Number (REN) of your fax machine is 1.
The total number of instruments that can be connected to an exclusive line is determined
by adding the REN values of each instrument. The total should not exceed 4.0. A
telephone provided by BT is assumed to have a REN of 1 unless otherwise marked.
Satisfactory ringer operation can not be guaranteed in installations consisting of mixed
apparatus types, even if the REN value does not exceed 4.
Emergency services
Emergency services (999) can be called from this apparatus. Please display on the
telephone the number required to access that service, together with the number of the
telephone, using the label provided.
Private branch exchange (PBX) connection
Your facsimile machine is approved for connection to the Public Telephone Network
(PSTN) via compatible PBX systems. Consult your supplier for a list of suitable PBX
systems. It cannot be guaranteed that this facsimile machine will operate correctly under
all possible conditions of connection to compatible PBX systems.
This facsimile machine has been approved for use of the following facilities:
Simple telephone
Tone dialling (DTMF)
Loop disconnect (Pulse dialling)
Memory dialling
Loudspeaking (Call Progress Monitor)
On-hook dialling
<P=003>
Automatic answering
Automatic dialling
Automatic clearing
Last number redial
Time break or Earth recall
Series connection of extension telephone(s)
Any other usage will invalidate the approval of the facsimile if as a result it then ceases
to comply with the standards against which approval was granted.
Series connection
When connected via series apparatus, difficulties may occasionally be experienced when
making calls to the PSTN and by both parties during telephone conversations. If
difficulties are experienced, contact the supplier or maintainer of the series apparatus in
the first instance.
While operation may be possible initially, changes to or modernisation of the network
taking place in the normal course of events may result in the facsimile equipment being
connected to a network service with which it was not designed to be compatible. Failure
of the facsimile / series apparatus to work under these circumstances may not be the
fault of the network operator.
The voltage drop introduced by your facsimile between the PSTN and the associated
apparatus at a current of 40mA d.c. is 2 volts, therefore no additional series equipment
may be connected.
TextBridge® OCR by Xerox © 1994-95 Xerox Corporation. All rights reserved.
Windows is a trademark of Microsoft Corporation. All other trademarks are the
property of their respective corporations.
FO1660MH-TCTC
TableofContents
1 Installation 1
Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Installing the Multifunction Interface Software . . . . . . . . . . . . . . . . . . 10
Attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
2 Initial Settings 17
Setup Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . 20
Entering Letters for Names. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Storing Numbers for Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . 26
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
3 Sending Documents 31
Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Optional Transmission Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Dialling and Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
4 Receiving Documents 41
5 Making Copies 45
6 Making Telephone Calls 48
7 Answering Machine Connection 51
Preparations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Using the Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Optional A.M. Connection Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
8 Special Functions 57
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 57
Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . 63
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
9 Optional Settings 73
10 Printing Reports and Lists 78
11 Maintenance 84
12 Troubleshooting 86
Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Specifications 93
Index 95
FO1660MH-ISUN
RT<P=001>
Chapter
1Installation
UnpackingChecklist
After unpacking your fax, make sure you have all the items shown below. If any
are missing, contact your dealer.
Handset
Handsetlead
Telephoneline
cord
Rapidkeylabels
Operationmanual
Papertray
cover
Papertray
3gearsand
1flange
Sample
imagingfilmMultifunction
Interfacekit
(twocables,PC
Interfacebox,
CD-ROM)
Original
document
support
(located
betweenbox
andpacking
case)
BritishTelecom
faxbookcard
Extension
telephonesocket
adapter
Emergencylabels
Pointstokeepinmindwhensettingup
♦The fax must be installed on a level surface.
♦Keep the fax away from air conditioners, heaters, direct sunlight, and dust.
♦Provide easy access to the front, back, and sides of the fax. In particular,
keep the area in front of the fax clear, or the original document may jam as it
comes out after scanning.
♦If the machine is moved from a cold to a warm place, it is possible that con-
densation may form on the scanning glass, preventing proper scanning of
documents for transmission. To remove the condensation, turn on the power
and wait approximately two hours before using the machine.
♦If your area experiences a high incidence of lightning or power surges, we
recommend that you install surge protectors for the power and telephone
lines. Surge protectors can be purchased at most telephone specialty stores.
1
FO1660MH-ISIF
YF <P=001>
LoadingtheImagingFilm
The printer unit in your fax creates printed text and images by applying heat to
the imaging film, which causes ink to be transferred from the film to the page.
Follow the steps below to install or replace the imaging film.
1Press the release button marked OPEN
and open the print compartment cover.
•Caution! The printing head (the strip
of metal on the underside of the cover)
applies heat to the imaging film. It
may be hot if a document has just been
printed.
2If you are replacing the imaging film,
take the old film out of the printing com-
partment and remove the three (3) green
gears and the green flange from the ends
of the spools.
DO NOT DISCARD THE GREEN
GEARS AND THE GREEN
FLANGE!
Chapter1Installation
2
<P=002>
3Take the new film out of its package,
and insert two of the gears provided with
the fax into the ends of the spool with
film. Make sure that the two tabs on the
gears fit properly into the slots in the
ends of the spool.
•Do not yet remove the band which
holds the spools together.
4Hold the empty spool so that the end
with only one slot is on the left, and
lower the spools into the front of the
printing compartment. The gears in the
ends of the spool with film should fit into
the slots on each side of the printing com-
partment.
5Cut the band which holds the spools
together with scissors, and remove it.
Insert the remaining gear into the
right end of the empty spool and the
flange into the left end of the empty
spool. Make sure the tabs on the gear
and the flange fit into the slots in the
ends of the spool (the gear has two
tabs and the flange has one tab).
2tabs
1tab
Flange Gear
2tabs
Chapter1Installation
3
<P=003>
6Pull the empty spool toward the back of
the compartment, unwinding the film as
you pull.
7Insert the empty spool into the back of
the compartment so that the gear and the
flange fit into the slots on the sides of the
compartment.
•Make sure that the green gear engages
with the white gear below it.
8Wind the film slightly (rotate the gear on
the right side of the empty spool) so that
there is no slack in the film. Make sure
that both edges of the film wind onto the
spool evenly.
Chapter1Installation
4
<P=004>
9Close the print compartment cover, mak-
ing sure it clicks into place.
•Caution! Close the cover slowly to
make sure it doesn’t pinch your fingers.
10 If you replaced the film, initialize the
new film by pressing the FUNCTION
key, the "6" key, and the "#" key on the
operation panel. Make sure that INITIAL-
IZE FILM appears in the display, and
then press the START key. (Do not per-
form this step if you installed the initial
sample roll of film.)
FUNCTION
6
START
Whentoreplacetheimagingfilm
The sample roll of imaging film provided with your fax is capable of printing ap-
proximately 60 pages of A4 size paper. When it is used up, FILM END will ap-
pear in the display. Replace it with the following imaging film which is
available at your dealer.
FO-15CR Imaging Film
One roll of FO-15CR imaging film is capable of printing approximately 470
pages of A4 size paper when printed continuously.
Caution!
The text of documents printed with the imaging film is visible on the
used film. If confidential information has been printed, dispose of the
film appropriately.
Chapter1Installation
5
FO1660MH-ISCO
DD<P=001>
Connections
Powerlead
Plug the power lead into a 230 V, earthed (3-prong) AC outlet.
♦The fax does not have a power on/off switch, so the power is turned on and
off by simply plugging or unplugging the power lead.
♦Important: Whenever you unplug the power lead, disconnect the fax ma-
chine from the telephone network first.
♦Caution: The mains outlet (socket-outlet) shall be installed near the equip-
ment and shall be easily accessible.
Telephonelinecord
Plug one end of the telephone line into the socket on the fax marked "TEL.
LINE". Plug the other end into a new plan telephone wall socket.
♦If you do not have a new plan telephone socket, contact your local tele-
phone supplier. Connection to the telephone network must not be hard
wired.
♦Eire: Only the supplied cord should be used. If a longer cord is required,
please consult your supplier or servicing agent.
TEL.
SET
TEL.
LINE
Chapter1Installation
6
<P=002>
Comments:
•Your fax is set for tone dialling. If you are on a pulse dial line, you must reset
the fax for pulse dialling. This is done by resetting Option Setting 8 as
described in Chapter 9, "Optional Settings".
•If you are connecting the fax to a PBX, you may need to reset the fax to the
appropriate recall mode for the PBX. This is done by setting Option Setting
14 as described in Chapter 9
•If you intend to use a computer fax modem on the same phone line, you must
reset Option Setting 15 to NO in order to prevent transmission and reception
errors. This procedure is described in Chapter 9, "Optional Settings".
•Extension phones can be used to make and receive calls as normal with the
fax connected. For details on receiving faxes from an extension phone, see
Chapter 4, "Receiving Documents".
•The facsimile machine will not ring in response to incoming calls and
cannot be used to make outgoing calls in the absence of mains power to
the machine. For this reason it is recommended that the fax is not left as
the only telephone instrument on line when in this state.
•Your fax cannot be used on a key system without the necessary adaptation of
the system. Please consult the installers of the system if this is required.
Handset
Connect the handset lead to the handset and the fax as shown.
♦The ends of the handset lead are identical, so they will go into either
socket.
Place the handset on the handset rest.
Usethehandsettomakeordinary
phonecalls,ortotransmitand
receivedocumentsmanually.
Chapter1Installation
7
<P=003>
Connectinganansweringmachine
If desired, you can connect an answering machine to your fax. This will allow
you to receive both voice and fax messages on the same line while you are out.
For details on using this feature, see Chapter 7.
To connect an answering machine, remove the seal covering the socket marked
TEL. SET on the fax. Insert the modular plug of the socket adaptor into the
TEL. SET socket, and then insert the plug of the answering machine line into
the U.K. style socket of the adaptor.
♦Important: If the answering machine is not connected to the extension tele-
phone socket on the fax as shown, the set-up will not operate properly.
♦Eire: Remove the seal covering the socket marked TEL. SET on the fax.
Insert the plug of the answering machine line directly into the TEL.SET
socket.
Comments:
•The safety status of this socket is TNV, and is provided for the connection of
approved telephone equipment only. To ensure continued safety compliance,
do not connect any other equipment to this socket.
•More than one extension telephone may be connected to the same line as the
fax, provided that the total REN value does not exceed 4. This includes an
answering machine if connected as shown above.
Important: Whenconnectingan
answeringmachine,makesurethe
lineplugisinsertedintothe
answeringmachineístelephoneline
socket,notitstelephonesocket.
TEL.
SET
TEL.
LINE
tel
line
telephone
Chapter1Installation
8
<P=004>
Connectingthefaxtoyourcomputer
The Multifunction Interface kit which comes with your fax machine allows you
to use your fax as a printer and scanner, and lets you perform fax operations
from your computer via the fax modem in your fax machine. Follow the steps
below to connect the PC Interface box and cables.
Important:
Use only the provided interface cable and modular plug cable.
1Make sure that your fax is unplugged and the power switch is turned off on
your computer.
2Insert the female end of the interface cable into the serial (RS232C) port on
your computer. Tighten the screws with a screwdriver.
3Insert the male end of the interface cable into the port on the PC Interface box.
Tighten the screws with a screwdriver.
4Insert one end of the modular plug cable into the socket on the PC Interface
box, and the other end into the socket on your fax as shown (the ends of the
cable are identical).
Comments:
•The safety status of the PC interface port is SELV and is provided only for
connection to compatible computer SELV ports. Do not connect any
non-SELV equipment to this port.
Modularplugcable
PCInterfacebox
Interfacecable
Computer
Chapter1Installation
9
FO1660MH-ISIM
YF<P=001>
InstallingtheMultifunctionInterfaceSoftware
The Multifunction Interface software allows you to perform fax operations from
your computer and lets you use your fax as a scanner and printer. Install the
software from your Sharp Multifunction Interface CD-ROM.
♦You must be running Microsoft Windows(TM) 3.1 or higher, or Windows
’95 to install the Sharp Multifunction Interface as a Windows application.
♦For general information on installation and management of Windows’
applications, refer to your Microsoft Windows User’s Guide.
♦The minimum requirements for your computer are as follows:
CPU:486/25MHz (or higher) with 8MB of RAM
CD-ROM speed: 2x or higher
Hard Disk Space: 15MB plus additional space for scanned images and received faxes.
To install the Multifunction Interface software, follow these steps:
1Make sure your fax is connected to your computer via the PC Interface box as
described in "page 9" in this chapter.
2Make sure your fax is powered on (plug in the power cord).
3Run Windows(TM) 3.1 or higher, or Windows ’95.
4Close any other Windows applications which may be running.
5Insert the Sharp Multifunction Interface CD in your computer’s CD-ROM
drive. (Note: Some systems automatically run the software when the CD is
inserted in the CD-ROM drive. If this is the case with your system, advance
to step 7.
Chapter1Installation
10
Table of contents
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