VADDIO ConferenceSHOT AV User manual

Installation Guide for
ConferenceSHOT AV
Enterprise-Class Conferencing System
Document 411-0001-31 Rev A
January 2017

ii
Contents
Overview 1
What's in this Guide 1
Features 1
Unpacking the Conferencing System 2
A Quick Look at the System 5
Back of the Camera 5
Back of the Speaker 6
Installation 7
Before You Install the Camera 7
Don’t Void Your Warranty! 7
Cabling Notes 7
Installing the Wall Mount 8
Installing the Camera 9
Installing the Speaker 10
Basic Connections 11
Powering Up the System 11
Status Light 11
Operation, Storage, and Care 11
Next Steps 12
Compliance Statements and Declarations of Conformity 13
FCC Part 15 Compliance 13
ICES-003 Compliance 13
European Compliance 14
Warranty Information 15
Index 16

1
Overview
This guide covers the ConferenceSHOT™ AV system – a camera and detachable speaker available in
silver/black or white, together or separately, with or without microphones and a variety of other
accessories.
What's in this Guide
This guide covers:
nUnpacking the system
nTips for a successful installation
nInstructions for installing the camera mount
nInformation on connecting the system components
nInstructions for mounting the camera and speaker
nCamera power-on
Complete product information is available in the Integrator's Complete Guide to ConferenceSHOT AV
Enterprise-Class Conferencing System.
Features
nIntegrated HD camera and audio system ideal for huddle rooms and small to medium conference rooms
nAudio inputs for two Vaddio MicPOD table or ceiling microphones
nAudio output for optional matching speaker – or integrate into existing audio infrastructure
n2.14 Megapixel effective, native 1080p/60 HD image sensor
n10x optical zoom, horizontal field of view of 74° in super-wide mode
nSimultaneous uncompressed USB 3.0 and IP (H.264) video + full-duplex audio streaming
nPrecise pan and tilt movements at up to 90° per second with smooth, silent direct-drive motors
nUniversal Video Class (UVC) and Universal Audio Class (UAC) drivers supported in Windows®, Mac®
OS, and Linux operating systems, compatible with most UC conferencing applications
nPresenter-friendly IR remote control
nIntegration-ready Telnet control
nEnterprise-class IT support with full web controls for remote management

Unpacking the Conferencing System
Make sure you received all the items you expected. Here are the packing lists for the ConferenceSHOT AV
system.
Caution:
Use the power supply shipped with the camera. Using a different power supply may create an unsafe
operating condition or damage the camera, and will void the warranty.
Caution
Always support the camera's body when picking it up. Lifting the camera by its head or mounting arm will
damage it.
ConferenceSHOT AV camera kit
North America: 999-9995-000 (black/silver) or 999-9995-000W (white)
Europe and UK:999-9995-001 (black/silver)or 999-9995-001W (white)
Australia and New Zealand: 999-9995-009 (black/silver)or 999-9995-009W (white)
nConferenceSHOT AV camera
nVaddio IR Remote Commander
nPoE+ power injector with AC cord set(s)
nEthernet cable, 10 ft (3 m)
nUSB 3.0 cable, 6 ft (1.8 m)
nHDMI cable, 6 ft (1.8 m)
nMolex connector
ConferenceSHOT AV speaker kit
All locales: 998-9995-003 (black) or 998-9995-003W (white)
nSpeaker
nWall mount kit
nCable to camera, 6 in. (15 cm)
2
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

ConferenceSHOT AV system with single ceiling microphone
North America: 999-9995-100 (black/silver) or 999-9995-100W (white)
Europe and UK:999-9995-101 (black/silver)or 999-9995-101W (white)
Australia and New Zealand: 999-9995-109 (black/silver)or 999-9995-109W (white)
nConferenceSHOT AV camera
nConferenceSHOT AV speaker with cable
nVaddio IR Remote Commander
nWall mount kit, black or white according to camera and speaker color
nOne ceiling MicPOD
nPoE+ power injector with AC cord set(s)
nEthernet cable, 10 ft (3 m)
nUSB 3.0 cable, 6 ft (1.8 m)
nHDMI cable, 6 ft (1.8 m)
nMolex connector
ConferenceSHOT AV system with two ceiling microphones
North America: 999-9995-200 (black/silver) or 999-9995-200W (white)
Europe and UK:999-9995-201 (black/silver)or 999-9995-201W (white)
Australia and New Zealand: 999-9995-209 (black/silver)or 999-9995-209W (white)
nConferenceSHOT AV camera
nConferenceSHOT AV speaker with cable
nVaddio IR Remote Commander
nWall mount kit, black or white according to camera and speaker color
nTwo ceiling MicPODs
nPoE+ power injector with AC cord set(s)
nEthernet cable, 10 ft (3 m)
nUSB 3.0 cable, 6 ft (1.8 m)
nHDMI cable, 6 ft (1.8 m)
nMolex connector
ConferenceSHOT AV system with single tabletop microphone
North America: 999-9995-300 (black/silver) or 999-9995-300W (white)
Europe and UK:999-9995-301 (black/silver)or 999-9995-301W (white)
Australia and New Zealand: 999-9995-309 (black/silver)or 999-9995-309W (white)
nConferenceSHOT AV camera
nConferenceSHOT AV speaker with cable
nVaddio IR Remote Commander
nWall mount kit, black or white according to camera and speaker color
nOne tabletop MicPOD
nPoE+ power injector with AC cord set(s)
nEthernet cable, 10 ft (3 m)
nUSB 3.0 cable, 6 ft (1.8 m)
nHDMI cable, 6 ft (1.8 m)
nMolex connector
3
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

ConferenceSHOT AV system with two tabletop mics
North America: 999-9995-400 (black/silver) or 999-9995-400W (white)
Europe and UK:999-9995-401 (black/silver)or 999-9995-401W (white)
Australia and New Zealand: 999-9995-409 (black/silver)or 999-9995-409W (white)
nConferenceSHOT AV camera
nConferenceSHOT AV speaker with cable
nVaddio IR Remote Commander
nWall mount kit, black or white according to camera and speaker color
nTwo tabletop MicPODs
nPoE+ power injector with AC cord set(s)
nEthernet cable, 10 ft (3 m)
nUSB 3.0 cable, 6 ft (1.8 m)
nHDMI cable, 6 ft (1.8 m)
nMolex connector
ConferenceSHOT AV basic camera system
North America: 999-9995-500 (black/silver) or 999-9995-500W (white)
Europe and UK:999-9995-501 (black/silver)or 999-9995-501W (white)
Australia and New Zealand: 999-9995-509 (black/silver)or 999-9995-509W (white)
nConferenceSHOT AV camera
nVaddio IR Remote Commander
nOne tabletop MicPOD
nPoE+ power injector with AC cord set(s)
nHDMI audio embedder kit
nEthernet cable, 10 ft (3 m)
nUSB 3.0 cable, 6 ft (1.8 m)
nHDMI cable, 6 ft (1.8 m)
nMolex connector
Download manuals, dimensional drawings, and other information from www.vaddio.com/support.
4
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

A Quick Look at the System
nCamera and zoom lens: The ConferenceSHOT 10 camera features a 10X optical zoom lens (11X in
Super-Wide mode).
nIR sensors: Sensors in the front of the camera base receive signals from the remote. Make sure there's
nothing directly in front of the camera base, and point the remote at the camera.
nStatus light: The multi-colored LED indicates the camera's current state.
nSpeaker: Far-end audio for small conference rooms.
Back of the Camera
nNetwork PoE+ – 10/100/1000 Ethernet port; IP streaming and control via web interface
nUSB 3.0 – Type B media device connector; streams uncompressed UVC standard video and
UACstandard audio
nEasyMIC ports – Connect up to two Vaddio EasyMIC microphones
nAudio output – Line level differential audio and 12 VDC power output to the optional amplified speaker
or other audio infrastructure
5
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

Back of the Speaker
Use the provided speaker cable to connect the speaker to the camera.
6
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

Installation
This section covers siting the camera, installing the mount, and installing the camera and speaker.
Before You Install the Camera
nChoose a camera mounting location that will optimize camera performance. Consider camera viewing
angles, lighting conditions, line-of-sight obstructions, and in-wall obstructions where the camera is to be
mounted.
nEnsure that the camera body can move freely and point away from the ceiling and lights. The camera
will not perform well if it is pointed toward a light source such as a light fixture or window.
nFollow the installation instructions included with the camera mount.
Note
Inverted installation is not recommended when the ConferenceSHOT speaker is to be used.
Don’t Void Your Warranty!
Caution
This product is for indoor use. Do not install it outdoors or in a humid environment without the appropriate
protective enclosure. Do not allow it to come into contact with any liquid.
Use only the power supply included with this product. Using a different one will void the warranty, and
could create unsafe operating conditions or damage the product.
Do not install or operate this product if it has been dropped, damaged, or exposed to liquids. If any of these
things happen, return it to Vaddio for safety and functional testing.
Learn more at www.vaddio.com/products.
Cabling Notes
For RJ-45 connections, use Cat-5e or better cable and high-quality standard RJ-45 connectors.
Note
Use standard RJ-45 connectors and a good crimping tool. Do not use pass-through
RJ-45 connectors. Poorly crimped connectors can damage the connectors on the
product, cause intermittent connections, and degrade signal quality. Test cable pin-
outs and continuity before connecting them.
Intact – Contact fingers will make reliable
contact with the cable connector
Damaged – Some contact fingers are bent
and will NOT make reliable contact with the
cable connector
Pro Tip
Label all cables at both ends.
7
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

Installing the Wall Mount
If you install the camera wall mount to drywall, use the wall anchors provided with the wall mount.
Note
Inverted installation is not recommended when the ConferenceSHOT speaker is to be used.
8
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

Installing the Camera
Caution
Before you start, be sure you can identify all cables correctly. Connecting a cable to the wrong port can
result in equipment damage.
Caution:
Check Cat-5 cables for continuity before using them. Using the wrong pin-out may damage the camera
system and void the warranty. Pro tip: Label your cables.
1. Route the cables through the opening in the mounting shelf.
2. Connect all required cables to the camera.
3. Secure the camera to the mounting shelf using the mounting screw (¼-20 x .375 in.) supplied with the
camera.
Note
If the camera is jostled or bumped, it may require a pan-tilt reset.
9
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

Installing the Speaker
1. If you are adding a speaker to a previously-installed ConferenceSHOT AV camera, you may need to
remove the camera from the mounting shelf to connect the speaker cable.
2. Install the camera on the mounting shelf if you have not already done so .
3. Slide the speaker part of the way onto the mounting shelf.
4. Connect the speaker cable (power and line level signal) to the speaker.
5. Slide the speaker into place.
10
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

Basic Connections
Here is an example of how the camera might be set up in a medium-size conference room. In this setup, a
PC uses a unified communications conferencing application to manage the camera and connected
microphones and speaker.
Powering Up the System
Connect camera power.
The camera will initialize and move. This will take a few seconds. When an image is available, the camera
is ready to accept control information.
Status Light
The light in the camera's base indicates its current state.
nBlue – Camera is active
nPurple – Standby mode or booting
nYellow – Firmware update is in progress
nBlinking blue – Video mute is on (Pro A/V color scheme) or USB cable is disconnected (UC color
scheme)
nBlinking yellow – Motor out of calibration
nBlinking purple – Error
Caution
Do not remove power or reset the camera while the indicator is yellow, showing a firmware update in
progress. Interrupting a firmware update can make the camera unusable.
Operation, Storage, and Care
For smears or smudges on the product, wipe with a clean, soft cloth. Use a lens cleaner on the lens. Do not
use any abrasive chemicals.
Keep this device away from food and liquids.
Do not operate or store the device under any of the following conditions:
nTemperatures above 40°C (104°F) or below 0°C (32°F)
nHigh humidity, condensing or wet environments
nInclement weather
nSevere vibration
nBetween converging tectonic plates
nDry environments with an excess of static discharge
Do not attempt to take this product apart. There are no user-serviceable components inside.
11
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

Next Steps
The camera is now ready to configure and use. This information is available in the Configuration and
Administration Guide for ConferenceSHOT AV Enterprise-Class Conferencing System. It is also
included in the Integrator's Complete Guide to ConferenceSHOT AV Enterprise-Class Conferencing
System.
12
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

Compliance Statements and Declarations of Conformity
Compliance testing was performed to the following regulations:
FCC Part 15 (15.107, 15.109), Subpart B Class A
ICES-003, Issue 54: 2012 Class A
EMC Directive 2004/108/EC Class A
EN 55022: December 2010 Class A
EN 55024: November 2010 Class A
KN22 2008 (CISPR 22: 2006) Class A
KN24 2008 (CISPR 24: 1997 + A1: 2000 + A2: 2002) Class A
IEC 60950-1:2005 (2nd Edition); Am 1: 2009 + Am 2: 2013 Safety
EN 60950-1: 2006 + A11: 2009 + A1: 2010 + A12: 2011 + A2: 2013 Safety
FCC Part 15 Compliance
This equipment has been tested and found to comply with the limits for a Class A digital device,
pursuant to Part 15, Subpart B, of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference when the equipment is operated in a
commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if
not installed and used in accordance with the instruction manual, may cause harmful interference to radio
communications. Operation of this equipment in a residential area is likely to cause harmful interference in
which case the user will be required to correct the interference at his/her own expense.
Operation is subject to the following two conditions: (1) This device may not cause interference, and (2)
This device must accept any interference including interference that may cause undesired operation of the
device.
Changes or modifications not expressly approved by Vaddio can affect emission compliance and could
void the user’s authority to operate this equipment.
ICES-003 Compliance
This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus
set out in the Radio Interference Regulations of the Canadian Department of Communications.
Le présent appareil numérique n’emet pas de bruits radioélectriques
dépassant les limites applicables aux appareils numeriques de la classe A
préscrites dans le Règlement sur le brouillage radioélectrique édicte par le ministère des Communications
du Canada.
13
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

European Compliance
This product has been evaluated for electromagnetic compatibility under the EMC Directive for Emissions
and Immunity and meets the requirements for a Class A digital device. In a domestic environment this
product may cause radio interference in which case the user may be required to take adequate measures.
Standard(s) To Which Conformity Is Declared:
EMC Directive 2004/108/EC
EN 55022: December 2010 Conducted and Radiated Emissions
EN 55024: November 2010 Immunity
EN 61000-4-2: 1995 + Amendments A1: 1998 + A2: 2001 Electrostatic Discharge
EN 61000-4-3: 2006 + A1: 2008 Radiated Immunity
EN 61000-4-4: 2004 + Corrigendum 2006 Electrical Fast Transients
EN 61000-4-5: 2006 Surge Immunity
EN 61000-4-6: 2009 Conducted Immunity
EN 61000-4-8: 2010 Power Frequency Magnetic Field
EN 61000-4-11: 2004 Voltage Dips, Interrupts and
Fluctuations
KN22 2008 (CISPR 22: 2006) Conducted and Radiated Emissions
KN24 2008 (CISPR 24: 1997 + A1: 2000 + A2: 2002) IT Immunity Characteristics
EN 61000-4-2 Electrostatic Discharge
EN 61000-4-3 Radiated Immunity
EN 61000-4-4 Electrical Fast Transients
EN 61000-4-5 Surge Immunity
EN 61000-4-6 Conducted Immunity
EN 61000-4-8 Power Frequency Magnetic Field
EN 61000-4-11 Voltage Dips, Interrupts and
Fluctuations
IEC 60950-1: 2005 (2nd Edition); Am 1: 2009 + Am 2: 2013 Safety
EN 60950-1: 2006 + A11: 2009 + A1: 2010 + A12: 2011 + A2:
2013 Safety
14
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

Warranty Information
See Vaddio Warranty, Service and Return Policies posted on support.vaddio.com for complete details.
Hardware* warranty: Two (2) year limited warranty on all parts and labor for Vaddio manufactured
products.Vaddio warrants its manufactured products against defects in materials and workmanship for a
period of two years from the day of purchase, to the original purchaser, if Vaddio receives notice of such
defects during the warranty.Vaddio, at its option, will repair or replace products that prove to be
defective.Vaddio manufactures its hardware products from parts and components that are new or
equivalent to new in accordance with industry standard practices.
Exclusions:The above warranty shall not apply to defects resulting from improper or inadequate
maintenance by the customer, customers applied software or interfacing, unauthorized modifications or
misuse, mishandling, operation outside the normal environmental specifications for the product, use of the
incorrect power supply, modified power supply or improper site operation and maintenance.OEM and
special order products manufactured by other companies are excluded and are covered by the
manufacturer’s warranty.
Vaddio Customer Service:Vaddio will test, repair, or replace the product or products without charge if the
unit is under warranty. If the product is out of warranty, Vaddio will test then repair the product or
products.The cost of parts and labor charge will be estimated by a technician and confirmed by the
customer prior to repair.All components must be returned for testing as a complete unit.Vaddio will not
accept responsibility for shipment after it has left the premises.
Vaddio Technical Support:Vaddio technicians will determine and discuss with the customer the criteria
for repair costs and/or replacement. Vaddio Technical Support can be contacted by email at
[e-mail] or by phone at one of the phone numbers listed on support.vaddio.com.
Return Material Authorization (RMA) number:Before returning a product for repair or replacement
request an RMA from Vaddio’s technical support.Provide the technician with a return phone number, e-
mail address, shipping address, product serial numbers and original purchase order number.Describe the
reason for repairs or returns as well as the date of purchase. See the General RMA Terms and Procedures
section for more information. RMAs are valid for 30 days and will be issued to Vaddio dealers only.End
users must return products through Vaddio dealers. Include the assigned RMA number in all
correspondence with Vaddio.Write the assigned RMA number clearly on the shipping label of the box when
returning the product.All products returned for credit are subject to a restocking charge without
exception.Special order product are not returnable.
Voided varranty:The warranty does not apply if the original serial number has been removed or if the
product has been disassembled or damaged through misuse, accident, modifications, use of incorrect
power supply, use of a modified power supply or unauthorized repair.
Shipping and handling:Vaddio will not pay for inbound shipping transportation or insurance charges or
accept any responsibility for laws and ordinances from inbound transit.Vaddio will pay for outbound
shipping, transportation, and insurance charges for all items under warranty but will not assume
responsibility for loss and/or damage by the outbound freight carrier.If the return shipment appears
damaged, retain the original boxes and packing material for inspection by the carrier.Contact your carrier
immediately.
Products not under warranty: Payment arrangements are required before outbound shipment for all out of
warranty products.
15
Installation Guide for ConferenceSHOT AV Enterprise-Class Conferencing System

Index
A
anatomy of the camera 5
anatomy of the system 5
audio 5-6
connections 5-6
B
behavior on power-up 11
C
cable connectors 5-7
camera mount 7-8
installing 8
camera placement 7
cleaning 11
color codes for status light 11
connecting the speaker 10
connection diagram 11
connectors 5-6
D
damage, preventing 2, 7
diagram, connection 11
E
Ethernet port 5
I
indicator light, meaning of colors 11
installation 8-11
basic connections 11
camera 9
camera mount 8
speaker 10
L
light, status indicator 11
location of the camera 7
locations of connectors 5-6
M
MicPOD ports 5
mount 7-8
mounting the camera 7, 9
mounting the speaker 10
N
network port 5
O
operating environment 7, 11
P
packing list 2
part numbers 2
power connector 5
power on/power off 11
precautions 2, 7
for operating the system 7
product returns and repairs 15
R
requirements 7
installation 7
mounting 7
RJ-45 connectors 7
S
shelf, camera mount 8
speaker 10
mounting and connecting 10
speaker port 5
status light 11
meanings of colors 11
storage environment 11
T
temperature, operating and storage 11
U
USB port 5
W
wall mount 8
installing 8
warranty 7, 15
16

Vaddio is a brand of Milestone AV Technologies · www.milestone.com
Phone [phone] · Fax [phone] · Email [e-mail]
Visit us at support.vaddio.com for firmware updates, specifications, drawings, manuals, technical support
information, and more.
Vaddio, ConferenceSHOT, RoboSHOT, and EasyUSB are trademarks or registered trademarks of
Milestone AV Technologies. All other brand names or marks are used for identification purposes and are
trademarks of their respective owners.
In British Columbia, Milestone AV Technologies ULC carries on business as MAVT Milestone AV
Technologies ULC.
©2017 Milestone AV Technologies