Yealink VP530 User manual

Ch
a
t
Chat
Pickup
groups
Pickup groups
Pickup groups
P
icku
p
groups
Videocall
V
i
d
eoca
ll
Videocall
Videocall
Videocall
V
3-wa
y
conferencing
y
3-way conferencing
3
-wa
y
conferencin
g
Communicator
Communicator
Communicator
Pro
g
rammable buttons
Programmable
buttons
Busy
line
field
Busy
line
field Busy
line
field
Presence
P
resence
Mobility
M
P
ara
l
e
ll
rin
g
in
g
Paralell
ringing
Unconditional call forwarding
Unconditional
call forwarding
Unconditional
c
all forwardin
g
V
oice
m
ail
Voice mail
Voice
Voice
mail
V
oice
m
ai
l
Receptionist application
Mobility
Calling line
identification
restriction
Calling line
identification
restriction
Calling line identification restriction
PC communicator
M
obile phone
c
ommunicato
r
Mobile phone
communicator
Mobile
p
hone
communicato
r
r
M
obile phone
c
ommunica
t
or
Mobile phone
communicator
Mobile phone communicator
A
ttendant
Attendant
Attendant
Attendant
Yealink
VP-530
Before you start using the phone
The IP phone package that you have
received from us contains the following:
IP phone, receiver, power supply
adapter and cabling. Plug one end of
the coiled cord to the receiver and the
other to the port on the left side of the
telephone. Plug one end of the black
Ethernet cable to the phone port marked
Internet and the other end to the modem,
router or switch port designed for IP pho-
nes. If the switch does not support power
supply via the Ethernet cable, connect
the power supply cable to the phone
and plug the adapter to the wall socket.
Check the phone’s LCD now. The display
should show „Welcome initializing…
Please wait“. When your reduced tele-
phone number has appeared after a few
minutes, everything is ready and you can
start using the phone. We have imple-
mented the telephone directory of your
company directly in the phone. Have the
information provided during service han-
dover, i.e. your telephone number and
access password ready. Enter the
menu of the phone using a program key.
Use your fingers or an item that does not
damage the phone to browse through
the LCD touchscreen menu. Select „Call
properties“ followed by „BroadSoft
dir.“ Select „BroadSoft 1“.
Save everything by pressing “Save”. Use
the same password and name as used for
login to the portal-uc.gtsce.com por-
tal. The name is your telephone num-
ber. Here you can customize the Virtual
PBX service to suit your needs. Help for
all functions is available upon clicking
the „Help“ button. Additional instruc-
tions may be obtained upon clicking
„Download“.
1. Making a call
Pick up the receiver (or push the
Loudspeaker button, enter the tele-
phone number and confirm by context
dependent Call button (or the # button).
End the call by replacing the receiver or
pressing the Loudspeaker button one
more time.
2. Navigation in general
• Navigation buttons are used for brow-
sing through the menu. The OK button
is used for confirming the choice. The
telephone also features the following
button groups: programmable buttons
and context dependent buttons.
Programmable buttons are set as
follows: Subscriber line, Corporate
directory, Personal directory.
Context dependent buttons change
their function automatically according
to the actual status of the phone.
• The menu may be browsed using navi-
gation buttons or direct choice as all
choices are numbered. The instructions
also mention the so-called sequence,
i.e. calling out a configuration menu
using the context dependent „Menu“
button and pressing 1-9 direct option
confirmed by pressing the OK button.
I.e.: the sequence Menu-2-4-1 means
pressing the button sequence MENU,
2, OK, 4, OK, 1, OK. You can return to
the default status by pressing the Back-
Back-Leave context button.
• Call on hold context button – the
caller hears music (music on hold).
• Call forwarding context button – used
for forwarding calls.
• MENU button – used for entering the
phone configuration menu.
• Redial – used for redialling the last
dialled number.
• Voicemail button will connect your
phone to your voicemail, setting:
MENU-4-1.
Camera
Mute Loudspeaker
Telephone status
Power supply
status
Call history
Cursor keys + OK
LCD
Programmable
buttons
Selection buttons
Cameras on / off Forwarding
Local telephone
directory
Zobrazovat jméno
Server
Port
Uživatel. jméno
Heslo
Firemní (Company)
.gtsce.com/directories...
80
[email protected]
*********
BroadSoft adr.
Broadsoft 1
Broadsoft 2
Broadsoft 3
Broadsoft 4
Broadsoft 5
Zobrazovat jméno
Server
Port
Uživatel. jméno
Heslo
Osobní (Personal)
.gtsce.com/directories...
80
[email protected]
*********
BroadSoft adr.
Broadsoft 1
Broadsoft 2
Broadsoft 3
Broadsoft 4
Broadsoft 5

Ch
a
t
Chat
Pickup
groups
Pickup groups
Pickup groups
P
icku
p
groups
Videocall
V
i
d
eoca
ll
Videocall
Videocall
Videocall
V
3-wa
y
conferencing
y
3-way conferencing
3
-wa
y
conferencin
g
Communicator
Communicator
Communicator
Pro
g
rammable buttons
Programmable
buttons
Busy
line
field
Busy
line
field Busy
line
field
Presence
P
resence
Mobility
M
P
ara
l
e
ll
rin
g
in
g
Paralell
ringing
Unconditional call forwarding
Unconditional
call forwarding
Unconditional
c
all forwardin
g
V
oice
m
ail
Voice mail
Voice
Voice
mail
V
oice
m
ai
l
Receptionist application
Mobility
Calling line
identification
restriction
Calling line
identification
restriction
Calling line identification restriction
PC communicator
M
obile phone
c
ommunicato
r
Mobile phone
communicator
Mobile
p
hone
communicato
r
r
M
obile phone
c
ommunica
t
or
Mobile phone
communicator
Mobile phone communicator
A
ttendant
Attendant
Attendant
Attendant
Yealink
VP-530
Required letter digit
A, B, C 2
D, E, F 3
G,H, I 4
J, K, L 5
M, N, O 6
P, Q, R, S 7
T, U, V 8
W, X, Y, Z 9
3. Telephone directory
Virtual PBX uses two telephone direc-
tory platforms: enterprise and personal.
The enterprise directory always contains
all active users within the company. The
personal directory is intended for the
user’s private contacts. You can add, edit
or delete items of the personal directory
using the portal-uc.gtsce.com portal.
4. Searching the telephone directory
Press the „Tel. directory“ „BroadSoft
dir.“ personal or enterprise context
button. For quick search (by the person’s
first or last name), enter the letters using
the keypad. Press the respective button
only once for every letter. The combina-
tion of letters corresponding to the digit
to be pressed can be found on the phone
keypad or in the following table:
Attention: Pressed digits appear on the
display while being entered, but the selec-
tion is underway. The principle is similar
to that used by the predictive „T-9“ dic-
tionary used for writing SMS. Selection
of entries of the telephone directory is
reduced to the items corresponding to the
entered letters. You can browse the list
using the up and down arrows a call the
contact by pressing OK. This principle is
about 10 to 15 times faster compared to
common search.
5. Call listing
The „Call history“ button is used for
redialling the last dialled number and dis-
playing the list of recently dialled num-
bers. Or you can press Menu and subse-
quently History on the next screen.
6. Dialling the last called number
(Redialling)
Press the Call history button. This will
display the recently dialled number. You
can dial the respective contact by pressing
it.
7. Call forwarding, call parking, confe-
rence calls
• Forwarding a call without consulting:
Press the Forward button during the
call, dial the telephone number and
press the big green button in the upper
right corner.
• Forwarding a call with consulting: Press
the Forward button during the call,
dial the telephone number and confirm
by pressing #. You can talk to the other
party and then forward the call to them
by pressing the Forward button one
more time and replacing the receiver.
• Call on hold: Press the Call on hold
during the call. The other party will hear
music on hold or silence (depending on
the configuration of the SIP server or
PBX). The call can be restored by pre-
ssing the Restore button.
• A conference call for 3 partici-
pants: Call the first person. Press the
„Conference“ button during the call,
thus holding the active call with the
first person and hearing the dialling
tone. Call the second participant and
start talking to them. You will establish
a 3-way conference by pressing the
„Conference“ button one more time.
• Functionality of the services (call
forwarding, call on hold and confe-
rence) depends on your VoIP provider!
8. Receiver volume, speaker volume
(Hands Free), phone ringing volume
• Adjustment of receiver and loudspeaker
volume: Pick up the receiver and adjust
the call volume in the receiver using
left and right cursor buttons. You can
set the loudspeaker volume using left
and right cursor buttons. This can
also be done during a call.
• Adjustment of phone ringing volume:
Adjust the ringing volume using left
and right cursor buttons.
9. Czech language in the phone
• The language setting of the phone
depends on the setting of the user pro-
file on the portal-uc.gtsce.com portal.
• Select „Profile“ in the left side bar,
„Profile“ in the basic setting and select
the required language („Czech“ or
„English“) and press OK. The portal
language will change after new login
to the portal. The phone language will
change after turning the power supply
off and on. The language setting on
portal-uc.gtsce.com has priority over
setting via the phone menu.