Canon imageRUNNER 3300 Instruction and safety manual

Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
ENG
Mail Box Function Guide
Mail Box Function Guide
Series

About the Manuals for the Machine
The manuals for this machine are divided as follows.Please read them to suit your needs.
The manuals supplied with optional equipment are included in the list above.
Depending on the system configuration and product purchased, some manuals may be unavailable
(irrelevant).
For Basic Use ................................................
Troubleshooting .............................................
Reference Guide
For Basic Copying ...........................................
For Convenient Copying ....................................
Copying Guide
For Basic Mail Box Function Use .........................
For Convenient Mail Box Function Use ..................
Mail Box Function
Guide
(This Document)
For Fax Use...................................................
For Convenient Fax Use ....................................
Facsimile Guide
For Remote UI Use ..........................................
Remote UI Guide
For Setting Up the Network Connection & Installing
the CD-ROM Software ......................................
Setup Guide
For Printer Use...............................................
PS/PCL Printer Guide
For Installing Printer Driver, etc. .........................
PS Driver Guide
PCL Driver Guide
For Connecting and Setting the Network.................
Network Guide
• The product illustration on the cover may differ slightly from your product.
E201box_INDEX.book Page i Thursday, May 24, 2001 12:04 AM

1
2
3
4
5
How This Manual Is Organized
Basic Use of the Mail Box Function
Scanning Originals into a Mail Box
Using/Arranging Documents Stored in the Mail Box
Setting/Storing the Mail Box Settings
Appendix
Chap 1
Chap 2
Chap 3
Chap 4
Chap 5
• Considerable effort has been made to make sure that this manual is free of inaccuracies and omissions.
•However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Copyright 2001 by Canon, Inc. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any means, electronic or
mechanical, including photocopying and recording, or by any information storage or retrieval system
without the prior written permission of Canon, Inc.
E201box_INDEX.book Page ii Thursday, May 24, 2001 12:04 AM

Table of Contents
iii
Table of Contents
HowThis Manual Is Organized . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii
Table of Contents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii
How to UseThis Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi
Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi
Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi
Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii
Illustrations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii
Chapter 1 Basic Use of the Mail Box Function
What the imageRUNNER 3300/2800/2200 Series Machine Can Do. . . . .1-2
Storing Data and Printing It atYour Convenience . . . . . . . . . . . . . . . . . .1-2
Flow of Mail Box Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9
Storing Originals in the Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9
Printing Documents Stored in the Mail Box . . . . . . . . . . . . . . . . . . . . . .1-13
Chapter 2 Scanning Originals into a Mail Box
Specifying the Document Name Before Scanning (Document Name) . .2-3
Specifying Document Size (Document Size Select). . . . . . . . . . . . . . . . .2-5
Adjusting the Exposure and Image Quality Before Scanning the
Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7
Manual Adjustment of the Scanning Exposure . . . . . . . . . . . . . . . . . . . .2-7
Selecting Image Quality. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8
Automatic Adjustment of Exposure and Image Quality . . . . . . . . . . . . .2-10
Changing the Scanning Ratio (Copy Ratio) . . . . . . . . . . . . . . . . . . . . . .2-12
Scanning Originals After Enlarging/Reducing Them to a Stan-
dard Record Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12
Specifying the Scanning Ratio by % . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13
Automatically Setting the Ratio Based on the Selected Record Size
(Auto) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-15
Calculating the Scanning Ratio Based on the Original and
Record Size (Zoom Program) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-17
Enlarging/Reducing Originals at Scanning Ratios Set Independently
for X andY Axes (XY Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-21
ScanningTwo-sided Originals (2-sided Original). . . . . . . . . . . . . . . . . .2-24
Scanning Facing Pages in a Book ontoTwo Separate Sheets in
One Step (Two-page Separation) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-26
Scanning Originals for Use as a Booklet (Booklet Scanning). . . . . . . .2-28
Erasing Shadows and Frame Lines (Frame Erase) . . . . . . . . . . . . . . . .2-30
E201box_INDEX.book Page iii Thursday, May 24, 2001 12:04 AM

Table of Contents iv
Erasing Frame Lines and Storing the Original
(Original Frame Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-31
Erasing the Book Frame and Storing the Original
(Book Frame Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-33
Erasing the Binding Holes and Storing the Original
(Binding Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-36
ReducingTwo, Four, or Eight Originals to
Fit on a Single Print Sheet and Storing It (Image Combination). . . . . .2-39
Scanning Different-size OriginalsTogether (Different Size Originals). 2-43
Scanning Separately-set Originals as One Document (Job Build). . . . 2-45
Inverting Original Images (Nega/Posi). . . . . . . . . . . . . . . . . . . . . . . . . . .2-48
Scanning Originals After MakingThem Sharply Contrasted
(Sharpness) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-49
Storing/Recalling Scanning Modes (Mode Memory) . . . . . . . . . . . . . . .2-51
Storing Scanning Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-51
Storing a Memory Key Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-54
Recalling Scanning Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-56
Erasing a Scanning Setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-57
Chapter 3 Using/Arranging Documents Stored in the Mail Box
Printing a Document in a Mail Box After Changing the Settings . . . . . . 3-2
Selecting the Print Paper Size (Paper Select). . . . . . . . . . . . . . . . . . . . .3-2
Collating Prints (Finisher) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5
Printing on Two Sides (Two-sided Printing) . . . . . . . . . . . . . . . . . . . . . .3-16
Adding Job Separator Sheets, Front and Back Covers to Printed
Sets (Cover/Job Separator). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-18
Making Prints for Use as a Booklet (Booklet) . . . . . . . . . . . . . . . . . . . .3-22
Storing/Recalling Printing Modes (Mode Memory) . . . . . . . . . . . . . . . .3-25
Printing Multiple Documents as One Document (Merge Documents). .3-33
Checking the Print Result or the Image of the Stored Document
(Sample Print) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-36
Reserving Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38
Changing the Exposure During Printing. . . . . . . . . . . . . . . . . . . . . . . . .3-40
Checking the Document’s Detailed Information. . . . . . . . . . . . . . . . . . . 3-41
Changing the Name of a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42
Moving a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44
Erasing a Document from a Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-46
Chapter 4 Setting/Storing the Mail Box Settings
Mail Box SettingsTable. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2
Setting/Storing the Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3
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Table of Contents
v
Initializing a Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6
Setting the Photo Mode of the Mail Box Function . . . . . . . . . . . . . . . . . .4-9
Setting the Standard Mode for Scanning . . . . . . . . . . . . . . . . . . . . . . . .4-10
Storing New Standard Settings for Scanning. . . . . . . . . . . . . . . . . . . . .4-10
Initializing the Standard Mode for Scanning. . . . . . . . . . . . . . . . . . . . . .4-12
Chapter 5 Appendix
Chart of Available Combination of Functions. . . . . . . . . . . . . . . . . . . . . .5-2
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4
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How to Use This Manual vi
How to Use This Manual
Symbols Used in This Manual
The following symbols are used in this manual, for explanations of procedures and
restrictions, handling precautions, and instructions that should be observed for safety.
Keys Used in This Manual
The following symbols and key names are used in this manual.
• Control panel keys……………… (Start)
•Touch panel display keys………“OK”
WARNING
Indicates a warning concerning operations that may lead to death or injury
to persons if not performed correctly. In order to use the machine safely,
always pay attention to these warnings.
CAUTION
Indicates a caution concerning operations that may lead to injury to
persons or damage to property if not performed correctly. In order to use
the machine safely, always pay attention to these cautions.
IMPORTANT
Indicates operational warnings and restrictions. Be certain to read these
items to operate the machine correctly, and to avoid damage to the
machine.
NOTE
Indicates notes for operation or additional explanations. Reading these
notes is highly recommended.
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How to Use This Manual
vii
Displays Used in This Manual
Screenshots of the touch panel display used in this manual are those taken when the
Finisher-J1, Cassette Feeding Unit-W1, Feeder (DADF-H1), Printer Kit, and FAX Board are
attached to the imageRUNNER 3300.Note that functions that cannot be used depending on
the model or options, are not displayed on the touch panel display.
The keys which you should press are marked with , as shown below.
When multiple keys can be pressed on the touch panel display, all keys are marked. Select
the keys which suit your needs.
Illustrations Used in This Manual
Unless otherwise noted, illustrations used in this manual are those taken when the Finisher-
J1 and Cassette Feeding Unit-W1 are attached to the imageRUNNER 3300.
Place the original, and press “Special Features.”
Press this key for operation
E201box_INDEX.book Page vii Thursday, May 24, 2001 12:04 AM

CHAPTER
1-1
1
Basic Use of the Mail Box Function
This chapter describes the basic use of the Mail Box function.
What the imageRUNNER 3300/2800/2200 Series Machine Can Do . . . . . . . . . . . . . . . .1-2
Storing Data and Printing It at Your Convenience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Flow of Mail Box Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9
Storing Originals in the Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9
Printing Documents Stored in the Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13
E201box_INDEX.book Page 1 Thursday, May 24, 2001 12:04 AM

What the imageRUNNER 3300/2800/2200 Series Machine Can Do
1-2
Basic Use of the Mail Box Function
1
What the imageRUNNER 3300/2800/2200 Series
Machine Can Do
Most operations of this machine are done from the touch panel display.To use the Mail Box
function, press keys in accordance with the message displayed on the touch panel display.
Storing Data and Printing It at Your Convenience
When you press (Mail Box), the Mail Box Selection screen appears.The Mail Box
function allows you to store data scanned using this machine, or data sent from a personal
computer, as if storing documents in binders.The documents (data) stored in a Mail Box can
be printed at any time with the print settings you want.Also, when you select the Merge
Documents mode, you can print documents stored separately, together as one document.
MAIL BOX
By storing a password,
you can print data
without other people
observing it.
100 mail boxes
You can print data
whenever desired, with
the necessary settings.
Scanning
various
originals
Sending
data from
computers
1
1
Printing
merged
documents
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1
What the imageRUNNER 3300/2800/2200 Series Machine Can Do
1-3
Basic Use of the Mail Box Function
Mail Box Selection screen
Document Selection screen
Print Screen
Scan screen
Mail Box Selection screen
Document Selection screen
Prints documents stored in a mail box. When you
press Change P Settings, you can change the
Print settings. (See ’Using/Arranging Documents
Stored in the Mail Box,’ in Chapter 3.)
You can select various settings when scanning
originals. (See ’Scanning Originals into a Mail
Box,’ in Chapter 2.)
You can store a name for a
mail box or a password in the
Mail Box Settings of
Additional Functions. (See
’Setting/Storing the Mail Box
Settings,’ in Chapter 4.)
Scanned originals and
documents sent from personal
computers are stored.
Scan screenPrint screen
Start
COPY FAX MAIL BOX
SCAN
Select a mail box
Select a document
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1
What the imageRUNNER 3300/2800/2200 Series Machine Can Do
1-4
Basic Use of the Mail Box Function
IMPORTANT
•
Each mail box can store up to 100 items of document or image data.
•
You can store a total of up to 1,000 items of document or image data, or up to 3,700 pages (LTR-
size Canon Standard Chart) of document or image data, using all of the mail boxes.
•
Depending on the conditions under which the hard disk is used, it may not be possible to attain
the above values, in some cases.
Mail Box Selection screen
The screen on the left, which appears when you select
the mail box functions, is called the Mail Box Selection
screen.
Mail Box numbers, names and available memory are
displayed for each mail box.
•
is called a mail box icon. If a document is stored
in a mail box, that mail box is displayed with
the icon.
•
If a mail box is set with a password, a locked mark
is displayed next to the icon of that mail box.
Document Selection screen
The screen on the left, which appears when you select
the mail box you want, is called the Document
Selection screen.
If a password is stored, the Document Selection
screen appears after you enter the password.
See p. 1-13.
Press to select all documents in the mail box. If a document is selected, then it will become “Clear
Selection.”
See p. 3-42.
Press to check the details of a document
stored in the mail box.
NOTE
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1
What the imageRUNNER 3300/2800/2200 Series Machine Can Do
1-5
Basic Use of the Mail Box Function
See p. 3-46.
Press to erase a document stored in the mail box.
See p. 3-44.
Press to move a document to another mail box.
See p. 1-13.
Press to print documents.
See p. 1-9.
Press to scan originals.
Print screen
The screen on the left, which appears when you select
documents to print and press “Print” from the
Document Selection screen, is called the Print screen.
The Print screen allows you to print documents from
the mail box.
See p. 1-13.
Press to change the settings when you print a document.
See p. 1-13.
Press to automatically erase a document after it is printed.
See p. 3-36.
Press to print an image sample for you to check the print result and the contents of a document
stored in the mail box.
See p. 1-13.
Press to start printing.
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1
What the imageRUNNER 3300/2800/2200 Series Machine Can Do
1-6
Basic Use of the Mail Box Function
Change Print Settings screen
The screen on the left, which appears when you press
“Change P Settings” from the Print screen, is called
the Change Print Settings screen.
The Change Print Settings screen allows you to
change the settings made when the documents are
stored in the mail box, and print them.
See p. 3-2.
Press to select the paper and the paper source.
See p. 3-5.
Press to select or cancel the Collate, Group, or Staple modes.
See p. 3-16.
Press to select the Two-sided Print mode.
Press to display the screen on the right
when you want to make a Booklet print
and Cover/Job Separator print.
Press the function keys on the screen on
the right to set the desired mode.
See p. 3-33.
Press to merge multiple documents into one document.
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1
What the imageRUNNER 3300/2800/2200 Series Machine Can Do
1-7
Basic Use of the Mail Box Function
Scan screen
The screen on the left, which appears when you press
“Scan” from the Document Selection screen, is called
the Scan screen.
The Scan screen allows you to scan documents into
the mail box.
See p. 2-43.
Press to make copies of the same size as the original.
See p. 2-43.
Press to make copies at a different copy ratio.
See p. 2-5.
Press to select the size of the original you want to scan.
See p. 2-24.
Press to select the Two-sided mode.The machine automatically turns over two-sided originals and
scans them as two-sided image data.
See p. 2-7.
Press “Light” or “Dark” to manually control print exposure. Press “A” to select or cancel Auto
Exposure Control.
See p. 2-3.
Press to name a document to be stored.
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1
What the imageRUNNER 3300/2800/2200 Series Machine Can Do
1-8
Basic Use of the Mail Box Function
Press to select the Special Features
mode.
See p. 2-8.
Press to scan originals specifying the image quality (text only, text and photo, photo only).You can
also select the type of photo (printed image/photo) when you set the Photo mode in Additional
Functions beforehand.
Press to cancel all settings at once.(The machine returns to the Standard Scanning mode.)
E201box_INDEX.book Page 8 Thursday, May 24, 2001 12:04 AM

Flow of Mail Box Operations 1-9
Basic Use of the Mail Box Function
1
Flow of Mail Box Operations
This section describes the basic flow of Mail Box operations in two parts: scanning originals
and printing.
NOTE
•For the following items, see the Reference Guide .
- Main power and control panel power
- Routine maintenance
Storing Originals in the Mail Box
This operation is the same as when you make copies of a document.First, place the
originals you want to store in the feeder or on the platen glass, and set the desired modes.
When the machine is used as a network printer, you can store data into the mail box from a
computer.
1 Press (Mail Box).
MAIL BOX
COPY FAX MAIL BOX
SCAN
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1
Flow of Mail Box Operations
1-10
Basic Use of the Mail Box Function
2 Select the desired mail box number.
If the desired mail box is not displayed, press “▲” or “▼.”
If you enter the mail box number using -(numeric keys), press “OK” after entering
the mail box number.
If you make a mistake when entering values, press “Done,” and enter the correct value.
NOTE
•If a document is stored in a mail box, that mail box is displayed with the icon.
•If a mail box is set with a password, a locked mark is displayed next to the icon of that
mail box.
•If you make a mistake when selecting a mail box, press “Done.”
3 Enter the password, and press “OK.”
Enter the password set when the mail box was stored. (See ‘Setting/ Storing the Mail Box,’
on p. 4-3.)
If a password was not stored, this operation is not necessary.
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1
Flow of Mail Box Operations 1-11
Basic Use of the Mail Box Function
4 Press“Scan.”
5 Place your originals.
NOTE
•For instructions on how to place the original, see the Reference Guide.
6 Specify the scanning mode.
NOTE
•You can set various modes when scanning the original, as when making copies.
•If you want to give the document a name when scanning it, press “Document Name.” (See
‘Specifying the Document Name Before Scanning (Document Name),’on p.2-3.)
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1
Flow of Mail Box Operations
1-12
Basic Use of the Mail Box Function
7 Press (Start).
●When the screen below appears:
Press (Start) once for each original.When scanning is completed, press
“Done.”
When scanning is completed, the scanned data is stored in the selected mail box.
IMPORTANT
•You cannot change the settings, such as the scanning size or record size, during scanning.
•The stored data is automatically deleted after three days.This can be changed to a value
between 0 (no limit) and 30 days.(See ‘Setting/Storing the Mail Box,’ on p. 4-3.)
Clear
N
O
E
F
X
Y
Start
Power
Stop
E201box_INDEX.book Page 12 Thursday, May 24, 2001 12:04 AM