Cisco DATAVOX 7941 User manual

RING TONE AND VOLUME
To adjust the ring tones on your phone.
1. Press the Settings button.
2. Select User Preferences>Rings
3. Select a phone line
4. Select a ring tone to play a sample of it.
5. Press Select and Save to set the ring type.
6. Press Exit to return to main screen.
Adjust Ringer Volume
1. Press while handset is in cradle and
phone is on hook.
Adjust Call Volume
1. While on call, adjust volume bar.
2. Press Save soft key to Save the call volume.
SCREEN CONTRAST
To adjust the phone screen contrast
1. Press the settings button
2. Select User Preferences>Contrast
3. Press to make adjustments
4. Press Save to save your adjustments
5. Press Exit to return to the main screen.
Note: If you accidentally save a contrast that is so
light you cannot see the screen.
1. Press
2. Press 1 4, on the keypad
3. Use to adjust contrast
DIRECTORY
To use your company’s directory to place calls to
coworkers.
Press Directories Key
1. Navigate to Local Directory
2. Use keypad to spell name, then press Search
3. Select listing and press Dial
Cisco 7941 & 7942 User Guide
BASIC CALL HANDLING
1. To Answer a Call, lift handset or press speaker to
answer hands free. If you are using a headset press
headset. To answer a 2nd call, press 2nd line key with
flashing orange lamp.
2. To Make a Call, lift handset and dial (press speaker
then dial the number for hands free). For internal calls
dial the extension, and for external calls, dial 9 first for
an outside line.
3. To end call, replace handset, press speaker (if
hands free) or EndCall. If you are using a headset
press headset or EndCall.
TRANSFERRING A CALL
1. While on a call, press the Trnsfr
2. Dial the number of the person you want to transfer the
caller to.
3. Wait for caller and announce caller.
4. Press Trnsfr again to complete transfer.
4.1 If no answer or 2nd person doesn’t want to take
the call, press End Call key. .

PLACING A CALLER ON HOLD
1. To put on hold, while on a call, press the Hold key.
2. To go back to the caller, press the line key with the
hold symbol or flashing green light beside it.
CONFERENCE CALL
1. While on a call, press more, then press the Confrn
key.
2. Dial the number of the person you want to conference
in. If the additional party is internal, dial their extension,
if they are external dial 9 for an outside line followed by
their number.
3. Press Confrn again to join all parties
4. Repeat the last 3 steps, to add additional parties. Up to
5 additional parties can be included.
5. If additional party doesn’t want to join conference or is
not available:
5.1 Press the EndCall button. .
5.2 To drop the last party added to the conference
press RmLstC.
REDIAL AND MUTE
REDIAL
To redial the last number entered, lift handset and press
the Redial key.
MUTE
To activate Mute, press the Mute key and the red light
appears. This cuts the microphone off one-way, therefore
your caller cannot hear you but you can continue to hear
your caller.
CALL HISTORY
To view your : Missed calls, Placed calls or received
calls, each will hold 100 entries.
Viewing Call History Log
1. To view the Call Log, press the Directories key.
2. Select missed calls, placed calls or received calls.
3. To view information about a specific entry, Highlight
the call and press Details.
Making Calls from Call History Log
1. Locate the entry following steps 1-3 above and press
the corresponding button.
2. Press the Dial key to make the call.
Clear Call History
1. Press
2. Press Clear
DO NOT DISTURB / DND
You can turn on DND if you would like to block incoming
calls from ringing to your phone.
Activate DND
1. Press DND , the button will light
De-Activate DND
2. Press DND, calls return to normal
TRANSFER TO VOICEMAIL
1. Press the Trnsfr
2. Dial * then the extension number
3. Press Trnsfr again to complete.
IDIVERT
To send all your calls directly to your voicemail:
1. Press iDivert
2. Press iDivert again to de-activate, and return calls to
normal.