Francotyp-Postalia FPi 500 User manual

4125126F/C
02/10/2003
FOLDING
AND
INSERTING MACHINE
USER'S GUIDE
SI30-0003-01/C

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INTRODUCTION
Your folding and inserting machine enables you to fold docu-
ments, insert them into envelopes and seal the envelope flaps.
Small format documents can be added to folded large format
documents, or can be inserted individually, without folding.
This user-friendly machine operates automatically and efficiently.
It makes short work of dispatching invoices, mass mailings,
payrolls, daily mail, etc.
The information contained in this guide will help you to get the
best use and productivity from your machine.
Its main features are:
- Two automatic feeder trays for large format documents
(mainly A4 or US letter size)
- An automatic feeder tray for small format documents (small
inserts or reply envelopes that are smaller in size than the
outer envelope).
- The option of inserting material into envelopes of different
size, including C6/5, C5, #10, with or without windows.
- Easy vertical loading of the trays
- User-friendly, intuitive interface with memory enabling each
user to record and save details of the most frequent jobs.
- Automatic adjustment of the size of the folds.
- Automatic doubles detector fitted to all trays, to ensure the
security of the contents of the envelope.
- Small footprint enabling the machine to fit neatly into any
office environment.

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OFFICIAL STANDARDS
In order to comply with standards EN60950 and UL1950, this
equipment must be connected to standard installation of the
construction industry. In order to protect the internal wiring,
dual-pole protection against 5A current surges is required. This
equipment complies with norm 55022, Class A.
INSTALLATION
This equipment must be installed close to a grounded electrical
AC outlet, and the plug must be protected with a 16A fuse.
ATTENTION
UNDER NO CIRCUMSTANCES SHOULD AN ATTEMPT BE
MADE TO REMOVE THE COVERS OF THE MACHINE SINCE
THEY PROTECT LIVE ELECTRICAL PARTS.
This manual cannot be reproduced, registered or transmitted by
any electronic, mechanical or other means, partly or wholly,
without permission of your seller.
WARNING: moving parts. Keep fingers, jewelry or loose
clothing away.

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TABLE OF CONTENTS
SECTION A: GENERAL PRESENTATION ........... 7
1. MACHINE ................................................................................9
2. CONTROL PANEL ............................................................... 10
3. OPENING THE MACHINE AND INTERNAL VIEW ............. 11
SECTION B: FUNCTIONS ..................................13
1. INSTALLATION AND START-UP ......................................... 15
1.1 Installing the machine .............................................. 15
1.2 Installation and initial start-up .................................. 17
1.3 Entering the unlocking code .................................... 17
1.4 Selecting the language ........................................... 18
1.5 Filling the moistening tray ....................................... 19
1.6 Double document detection tray C .......................... 20
2. USING THE MACHINE ........................................................ 21
2.1 User Mode ............................................................. 21
2.1.1 Stored job selection ....................................... 22
2.1.2 Table of stored jobs ........................................ 22
2.1.3 Starting a job ................................................. 24
2.1.4 Modifying a job............................................... 24
2.1.5 Locking and unlocking a job ........................... 28
2.1.6 Counter .......................................................... 29
2.2 Advanced Functions ............................................... 30
2.2.1 Changing the language .................................. 31
2.2.2 Settings for envelope formats and special do-
cuments ......................................................... 31
2.2.3 Double document detection activation/
deactivation (Tray C) ...................................... 36
2.3 Other Advanced functions ....................................... 36

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2.3.1 Double document detection activation/
deactivation for trays A and B. ........................ 36
2.3.2 Displaying Job Adjustments ........................... 37
3. LOADING DOCUMENTS ..................................................... 38
3.1 Loading documents (trays A and B in automatic
mode) .................................................................... 38
3.2 Loading documents in manual mode (tray A) .......... 40
3.3 Loading envelopes ................................................. 41
3.4 Loading small inserts and reply envelopes (tray C) . 43
SECTION C: HELP AND ADVICE ......................45
1. HELP GUIDE ........................................................................ 47
1.1 Error messages ..................................................... 47
1.2 Symptoms and remedies........................................ 53
2. JAM CLEARING ................................................................... 58
2.1 Clearing the feeders (tray A and B) ......................... 58
2.2 Unjamming the document path ................................ 59
2.3 Unblocking path of small inserts (tray C) ................. 59
2.4 Clearing the envelope tray ...................................... 60
3. CLEANING ............................................................................ 61
3.1 Cleaning the rollers ................................................. 61
3.1.1 Internal rollers ................................................. 62
3.1.2 Envelope Tray Rollers .................................... 63
3.1.3 Tray C Rollers ................................................ 63
3.1.4 A/B Feeder Rollers ........................................ 64
3.2 Cleaning/Replacing moistening brushes ................. 65
3.3 Cleaning the covers of the machine ........................ 65
SPECIFICATIONS ...............................................67

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Symbols used
Indicates necessary information
Indicates potential problem area
Indicates an idea or interesting point
Illustration through an example

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SECTION A: GENERAL PRESENTATION
1. MACHINE ........................................................................... 9
2. CONTROL PANEL ............................................................ 10
3. OPENING THE MACHINE AND INTERNAL VIEW ............ 11

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1. MACHINE
1 Control panel
2 Display
3 Tray A (document feeder)
4 Tray B (document feeder)
5 Envelope tray
6 Tray C (small insert or reply envelope feeder)
7 Catch tray
8 Opening handle of the machine
9 Paper side guide locking levers
10 Locking levers for trays A and B
11 Locking mechanism for envelope guides
12 Power supply socket
13 On/off switch
14 Tray C guides (small inserts)
15 Lateral guides
16 Tray C Opening handle (small inserts)
17 Connector for document feeders

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2. CONTROL PANEL
Display panel Control keys
Selection
key
Save to
memory
key
Cancellation
key
Start and
stop key

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3. OPENING THE MACHINE AND INTERNAL VIEW
- Squeeze the handle on the
front
- Lift the lid of the machine
upwards
Opening the machine

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Envelope exit roller (E)
Shutter (7)
Moistening tray
Opening handle of
the machine
Internal view of the machine

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SECTION B: FUNCTIONS
1. INSTALLATION AND START-UP ...................................... 15
1.1 Installing the machine 15
1.2 Installation and initial start-up 17
1.3 Entering the unlocking code 17
1.4 Selecting the language 18
1.5 Filling the moistening tray 19
1.6 Double detection tray C 20
2. USING THE MACHINE ..................................................... 21
2.1 User Mode 21
2.1.1 Stored job selection 22
2.1.2 Table of stored jobs 22
2.1.3 Starting a job 24
2.1.4 Modifying a job 24
2.1.5 Locking and unlocking a job 28
2.1.6 Counter 29
2.2 Advanced Functions 30
2.2.1 Changing the language 31
2.2.2 Settings for envelope formats and special do-
cuments 31
2.2.3 Double document detection activation/
deactivation (Tray C) 36
2.3 Other Advanced functions 36
2.3.1 Double document detection activation/
deactivation for trays A and B. 36
2.3.2 Displaying Job Adjustments 37
3. LOADING DOCUMENTS .................................................. 38
3.1 Loading documents (trays A and B in automatic
mode) 38
3.2 Loading documents in manual mode (tray A) 40
3.3 Loading envelopes 41
3.4 Loading small inserts and reply envelopes (tray C) 43

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1. INSTALLATION AND START-UP
1.1 Installing the machine
Upon receiving the machine, check the content according to
the list below :
Base
2 rear guides for
envelope tray
Document feeders
Trays A and B
1 power cord
Four transparent
document-holders

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Connect the power cord to the machine and press the switch: the
initialization screen will be displayed for a few seconds.
1.Install the document feeder by
inserting its 2 plastic lugs into their
respective slit, located on the base
of the machine.
2.Holdthe feeder towards you,plug
the connector to the A/B feeder
socket, then replace the feeder
properly on the base.
3.Clip the guides onto the back of
envelope tray : be
careful regarding the position
4.Clip-on the transparent docu-
ment holders on trays A and B.

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1. Select a number between 0 and 9, using the keys
2. Press
START
STOP
to select the number and the cursor should move
automatically to the next position.
3. Repeat these two operations until you have finished inputting
(10 digits).
4. If you make a mistake when inputting your code, press
ESC
to
delete and start again from the beginning.
INITIALIZATION IN PROGRESS
AUTHORIZATION CODE SET UP
: Select number
START-STOP : Validate number
ESC : exit
Press to confirm
Code : 0000000000
INITIALIZATION IN PROGRESS
INITIALIZATION IN PROGRESS
Total number of cycles : 1234567
(press ESC during
initialization to change the
machine setup)
1.2 Installation and initial start-up
When the machine is powered up, the initialization screen will be
displayed for a few seconds. The number displayed is the total
number of cycles the machine has performed, all tasks included.
1.3 Inputting the unlocking code
This screen will automatically appear at the final step of the
installation procedure.
Input the code number appearing in section J of your quick start-
up guide as follows:

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1.4 Selecting the language
The default configuration of your machine is English.
To modify the language:
- If the machine is switched on, switch it off then on again.
- During the initialization phase press
ESC
to enter the following
window:
- Upon entering this screen, the "language" line indicates the
language used.
- Select this line by pressing the key.
- Scroll until you have reached the desired language and select
it using the keys.
- Complete the operation by saving the changes with .
- Or by cancelling the changes with
ESC
.
5. Once your code is input correctly, press to store
it.
INITIALIZATION IN PROGRESS
MACHINE SETUP
Serial Number : 0000000000
Press to confirm
Language : ENGLISH
Set : Env. / Doc.
Double Det. Bin C : DISABLE
INITIALIZATION IN PROGRESS
CONFIGURATION MACHINE
Numéro Machine : 0000000000
Appuyer sur pour continuer
Langue : FRANCAIS
Personnalisation : Env. / Doc.
Det. Double Bac C : DEVALIDER

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1.5 Filling the moistening tray
The moistening tray is a device that enables the machine to
moisten the glue on the envelope flap so that it can be sealed.
This screen appears each time the machine is started up and
remains active for several seconds.
INITIALIZATION IN PROGRESS
CHECK WATER LEVEL
Refill water
2. Removecarefully themoistening
tray by its blue handles.
1
2 4
1. Open the machine
Do not do this if you have already done
To fill the moistening tray: