quadient IN-700 User manual

User Guide
IN-700
Franking machine

1
Table of Contents
1 Read this First
1.1 What you will find in this Manual ........................................................................3
1.2 Safety Requirements .........................................................................................6
MeetYour Mailing System 112
2.1 System Layout .................................................................................................13
2.2 Accessories .....................................................................................................16
2.3 Control Panel Features ....................................................................................17
2.4 Connections .....................................................................................................20
2.5 Power Management .........................................................................................24
Processing Mail 273
3.1 Choosing a Type of Imprint ..............................................................................29
3.2 Preparing and Starting your Work Session ......................................................31
3.3 Printing [Standard] Mail ...................................................................................39
3.4 Printing [PPI] Mail ............................................................................................52
3.5 Printing Incoming Mail with [Received] Mode ..................................................60
3.6 Running [Pass Through] Mail ...........................................................................63
3.7 Settings Details ................................................................................................66
3.8 Advanced Operations ......................................................................................88
Money Operations 914
4.1 Overview ..........................................................................................................93
4.2 Managing Credit ..............................................................................................94
4.3 Unlocking the PSD (Postal Inspection) ............................................................98
Managing Accounts and Assigning Rights 1015
5.1 Accounting and Assigning Rights Overview ..................................................103
5.2 Selecting an 'Account Mode' .........................................................................105
5.3 Guidelines to Set-up an Account ...................................................................107
5.4 Selecting an Account Mode ...........................................................................113
5.5 Managing Accounts .......................................................................................114
5.6 Managing Operators ......................................................................................129
5.7 Advanced Reporting Functions .....................................................................135
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Reports 1396
6.1 Reports Overview ..........................................................................................141
6.2 Generating a Report ......................................................................................144
6.3 Counter Data .................................................................................................146
6.4 Postage Data .................................................................................................148
6.5 Credit Data ....................................................................................................151
6.6 Account Data .................................................................................................153
6.7 System Data ..................................................................................................159
6.8 Advanced Reporting Reports ........................................................................164
Online Services 1677
7.1 Online Services Overview .............................................................................169
7.2 Connecting to Online Services ......................................................................170
7.3 Uploading Statistics .......................................................................................174
7.4 System Online Services ................................................................................175
Configuring your Mailing System 1778
8.1 Settings Overview ..........................................................................................179
8.2 Logging in / out as the Supervisor .................................................................180
8.3 Changing the Display Language ....................................................................182
8.4 Enabling/Disabling Sounds ............................................................................184
8.5 Display Settings .............................................................................................185
8.6 System Time-outs and Settings .....................................................................187
8.7 High Value, Low Credit Warnings and PIN Codes .........................................190
8.8 Weighing Settings ..........................................................................................192
8.9 Postage Imprint Default Settings ...................................................................200
8.10 Job Memories ................................................................................................205
8.11 Default Sealing Mode .....................................................................................208
8.12 Connection Settings .......................................................................................209
8.13 Time and Date Management .........................................................................211
Options and Updates 2139
9.1 Options and Updates Process .......................................................................215
9.2 Using the Mailbox ..........................................................................................216
9.3 Managing Options .........................................................................................219
9.4 Managing Slogan ...........................................................................................221
9.5 Managing ERAs .............................................................................................224
9.6 Managing Postal Rates ..................................................................................226
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9.7 Managing Prepaid Imprints (PPI) ..................................................................228
Maintaining your Mailing System 23110
10.1 Maintaining the Ink Cartridge ......................................................................233
10.2 Filling and Adjusting the Feeder Sealer .......................................................243
10.3 Cleaning the Mail Path .................................................................................245
10.4 Touch screen Calibration .............................................................................249
Troubleshooting 25111
11.1 Paper Jamming ............................................................................................253
11.2 Label Jamming ............................................................................................257
11.3 Weighing Problems ......................................................................................258
11.4 Diagnostics and System Data .....................................................................259
Specifications 26312
12.1 Mail Specifications .......................................................................................265
12.2 Recommended Operating Conditions .........................................................269
12.3 General Mailing Systems Specifications .....................................................270
12.4 Operating Specifications ..............................................................................271
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1 Read this First
This section contains important information about safety precautions and environmental
recommendations to operate your equipment in the best possible conditions.
1.1 What you will find in this Manual .........................................3
1.2 Safety Requirements .............................................................6
How to Disconnect your Mailing System ..........................................................9
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What you will find in this
Manual
1.1
Section 1: Read this First
Make sure you have read and fully understood the safety requirements
in this section.Thissection alsoincludes alist ofacronymsandsymbols used
in the manual.
Section 2: MeetYour Mailing System
System features, reference descriptions of elements and controls, mail format
and how to power your Mailing System off.
Section 3: Processing Mail
Processing mail using the mailing system: choosing a type of task, weighing,
selecting a rate, sealing your mail, running batches, etc.
Section 4: Money Operations
Loading postage credit.
Section 5: Managing Accounts and Assigning Rights
How you can change accounts as a user, or set up accounts and control access
to the Mailing System as the supervisor.
Section 6: Reports
How you can generate and print out reports for the Mailing System usage,
credit usage, account usage, etc.
Section 7: Online Services
Using your Mailing System to access Online Services and connect your system
for upgrades.
Section 8: Configuring your Mailing System
All the specifications of your Mailing System you can set up as a user (temporary
settings) or supervisor (default settings).
Section 9: Options and Updates
How to update/upgrade your system and modify the imprint (ERAs, slogans...).
Section 10: Maintaining your Mailing System
Changing the ink cartridge and maintaining other system components.
Section 11:Troubleshooting
What to do when a problem occurs:jam, poor sealing, poor printing etc.
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Section 12: Specifications
Detailed specifications of your Mailing System.
Symbols
This manual uses the symbols listed below.
Indicates...This symbol...
WARNING: indicates a human safety hazard.
ATTENTION: brings to your attention a risk for equipment or mail that
could result from an action you may perform.
NOTE: remark that explains different scenarios or situations.
TIP: advice to help save you time when processing your mail.
SUPERVISOR:indicates that you have to log in as the supervisor (using
the supervisor PIN) to perform the procedure.Postage functions of the
Mailing System are not accessible in this mode.
Glossary
This manual uses the acronyms listed below.
DescriptionAcronym
Automatic Label DispenserALD
Postage amount availableCredit
External Return AddressERA
IDentificationID
Local Area Network: link between computersLAN
Mail Accounting Software: allows you to remotely manage mailing ac-
counts and associated reports.
MAS
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Mixed-Size FeederMSF
Personal ComputerPC
Personal Identification NumberPIN
Postal Security Device (Meter)PSD
Weighing PlatformWP
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Safety Requirements1.2
Power Connection
Before connection, check whether the Mailing System is suitable for the local AC power
voltage;refer to the type plates at the back of each system component.
THIS SYSTEM MUST BE GROUNDED
• Only connect the power plug to an outlet provided with a
protective ground contact.
• To reduce the risk of fire, use only the power cord supplied
with the Mailing System.
• Do not use ground adaptors.
• Do not use this product on a wet floor or near water.
•In case of liquid spillage, disconnect the power cord from the
outlet and proceed with cleaning.
• Use a power located near the system that is easily accessible. As the power supply
cord is the mains supply to the device, do not route the power cord between pieces
of furniture or over sharp edges.
• Avoid using outlets controlled by wall switches or shared by other equipment.
• Make sure there is no strain on the power supply cord.
Compliance
Energy Star compliance
Your mailing machine is Energy Star compliant:it helps you to save energy and money
while protecting the environment.
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Environmental compliance
A program is implemented for the recycling of worn mailing machines and machines at the
end of their lifetime.Contribute in a responsible way to the environmental protection by
consulting your retailer internet site, or by contacting him.He will inform you of the collection
and treatment processes of these machines.
CE compliance
Products presented in this guide conform to requirements of applicable directives.For more
details, refer to Declaration Of Conformity available on website or upon request to your
local contact.
This is a class A product.Operation of this equipment in a residential
area is likely to cause interference in which case the user will be
required to correct the interference at his own expense.
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General Safety
• Before using your Mailing System, thoroughly read the operating instructions.
• To reduce the risk of fire, electric shock and injury to persons, follow normal and
basic safety precautions for office equipment when using your Mailing System.
• To avoid damage, only use approved supplies (ink, tape, cleaners...).
The Mailing System contains moving parts.Keep fingers, long hair,
jewellery, neck ties and loose clothing away from the mail path at
all times.
Follow the additional safety precautions below:
• Do not place lit candles, cigarettes, cigars, etc.on the Mailing System.
• When removing jammed material, avoid using too much force to prevent personal
injury and damaging components.
• When lifting covers, wait for all parts to stop moving before placing hands near the
feeder path or print head.
•To prevent overheating do not block the ventilation openings or try to stop the power
supply fans.
•Do not remove bolted covers as they enclose potentially hazardous parts that should
only be accessed by a Service Representative.
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LAN Connections
Plugging the right jack in the right socket
Your Mailing System uses a LAN (high speed internet connection) to connect to your
customer Online Services and to a mail accounting software (MAS), located on a separate
PC.
Network/PC LAN (8 wires)
Follow the additional precautions below:
•Avoid using your system during an electrical storm;as there may be a risk of electrical
shock from lightning.
• Do not install LAN connectors in a wet location.
• Disconnect the LAN cable from the wall before moving your system.
Disconnecting your Mailing System
How to Disconnect your Mailing System
1. First switch your Mailing System to OFF mode (see How to Turn the Mailing System
to OFF Mode on page 25).
Only unplug the power cord when the Mailing System is OFF or in
Sleep mode to avoid keeping the ink cartridge in an unprotected
position where the ink may dry out and become unusable.
2. Unplug the power cord from the wall outlet.
3. Unplug the LAN cable from their sockets as they may still be energized.
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MeetYour Mailing
System
2
Get to know your Mailing System in this section.
2.1 System Layout .....................................................................13
2.2 Accessories .........................................................................16
2.3 Control Panel Features .......................................................17
2.4 Connections .........................................................................20
2.5 Power Management .............................................................24
How to Turn the Mailing System to Sleep Mode ............................................25
How to Turn the Mailing System to OFF Mode ..............................................25
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System Layout2.1
Mailing System overview
Mailing System without dynamic scale
Automatically feeds the system with envelopes of differ-
ent sizes.
Mixed-Size Feeder
Contains labels to be printed.Auto Label Dispenser
Prints envelopes (or labels) and controls the Mailing
System.
System Base
Measures the weight of mail pieces.Weighing Platform
Allows you to control the Mailing System.Control Panel
Guides envelopes into the feeder.Rear Guide-Wall
Beginning of mail transport path.Hopper
Holds large envelopes in place for feeding.Side Guide
Allows you to remove jammed envelopes or labels.Jam Release Handle
Receives mail pieces after processing.CatchTray
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MeetYour Mailing System

Mailing System with dynamic scale
Automatically feeds the system with envelopes of differ-
ent sizes.
Mixed-Size Feeder
Automatically measures the weight and dimensions of
mail pieces to dynamically change postage after feeding.
Dynamic Scale
Contains labels to be printed.Auto Label Dispenser
Prints envelopes (or labels) and controls the Mailing
System.
System Base
Measures the weight of mail pieces.Weighing Platform
Allows you to control the Mailing System.Control Panel
Guides envelopes into the feeder.Rear Guide-Wall
Beginning of mail transport path.Hopper
Holds large envelopes in place for feeding.Side Guide
Allows you to remove jammed envelopes or labels.Jam Release Handle
Receives mail pieces after processing.CatchTray
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MeetYour Mailing System

Receives mail pieces after processing.CatchTray
Stores this User Guide.User Guide Receptacle
Use this slot to store labels horizontally.Label Storage
Inside the system base
Prints the postal imprint on envelopes.Ink Cartridge
Postage meter.Stores postage credit and tracks postage
usage.
Postal Security Device
(PSD)
Lift from front to open.Cover
2
MeetYour Mailing System
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