Konftel 200W User manual

Conference phones for every situation
English
User guide
The Konftel 200W conference phone

2
This product is equipped with OmniSound®, the crystal clear sound.
DECT conforms to the GAP standard
DECT – Digital Enhanced Cordless Telephone. DECT incorporates encryption for
maximum call security. GAP (Global Access Profile) ensures the interoperability of
DECT equipment of different manufacturers.
Konftel AB hereby declares that this conference unit complies with all essential
requirements and other relevant provisions of Directive 1999/5/EC.
CAUTION
WARNING: To reduce the risk of fire or shock hazard, do not expose this product to rain or moisture.
RISK OF ELECTRIC SHOCK
DO NOT OPEN
CAUTION: TO REDUCE THE RISK OF
ELECTRICAL SHOCK, DO NOT REMOVE
COVER OR BACK. NO USER-
SERVICEABLE PARTS INSIDE. REFER
SERVICING TO QUALIFIED PERSONNEL.
The lightning symbol is intended to
alert you to the presence of uninsulated
dangerous voltage within this product’s
enclosure that might be of sufficient
magnitude to constitute a risk of electric
shock. Do not open the product’s case.
The exclamation symbol is intended
to inform you that important operating and
maintenance instructions are included in
the literature accompanying this product.

1
TABLE OF CONTENTS
Description 2
General..........................................................................2
Maintenance ..................................................................2
Connecting and installing ................................................3
Display and keypad .........................................................4
Konftel DECT base station (accessories) ...........................5
Registering Konftel 200W with a base station ...................6
Use 8
Answering calls ..............................................................8
Making calls...................................................................8
During a call ..................................................................9
Ending calls ...................................................................9
Advanced features 10
Making multi-party calls ................................................10
Updating the phonebook ...............................................11
Settings 14
Adjusting ring volume....................................................14
Adjusting date and time ................................................14
Changing languages ......................................................15
Adjusting key tone ........................................................15
Selecting a DECT base station .......................................16
Showing status .............................................................17
Deregistering a phone ...................................................17
Registering a new base station.......................................18
Searching for a DECT handset........................................18
Adjusting R key function (flash duration).........................19
Accessories 20
Expansion microphones.................................................20
Remote control.............................................................22
Item numbers for accessories and spare parts .................23
Troubleshooting 24
Technical data 25
Konftel 200W conference phone....................................25
Konftel DECT base station (accessories) .........................26
Expansion microphones (accessories).............................27
Remote control (accessories) .........................................27
Service and guarantee 28

2
DESCRIPTION
GENERAL
The Konftel 200W is a DECT conference phone with an omnidirectional, highly-
sensitive microphone which, together with Konftel’s OmniSound®and the built-in
speakers, provide optimal sound quality and maximum reduction of room echo,
even when the person speaking is standing at a slight distance from the conference
unit. The pickup range is up to 30 m2.
Expansion microphones can be connected to the Konftel 200W to provide
increased range and optimal sound conditions in larger meeting rooms. By turning
up the loudspeaker volume level, the pickup range increases from 30 m2to 70
m2. The optional remote control adds further ease to meetings, allowing you to
control all the Konftel 200W functions such as the speed dialling keys for the most
frequently used phone numbers.
The Konftel 200W connects to different makes of GAP-compatible DECT systems.
You can find out which DECT systems have been tested with the Konftel 200W
on our website, www.konftel.com. If your office does not have a compatible DECT
system, Konftel can supply a DECT base station for analogue connection.
Please note that you need to connect (register) your Konftel 200W to a DECT base
station before it can be used. There is a description of the Konftel DECT base
station in the User guide, along with instructions on how to connect (register) the
conference phone to an DECT base station.
Check that all parts are included in the package. If any parts are missing, please
contact your retailer.
The Konftel 200W conference phone
Power adapter with 6-metre cable
Quick reference guides in different languages
CD with user guides in different languages
MAINTENANCE
Clean the equipment with a soft, dry cloth. Never use liquids.

3
DESCRIPTION
CONNECTING AND INSTALLING
Plug the Konftel 200W in the
mains using the power adapter as
illustrated. Place the conference
phone in the middle of the table.
Tape recorder socket
Sockets for
expansion
microphones
Display
Speaker LEDs Microphone
Receiver
remote control
Keypad
Power supply
Cable duct
Holes for wall bracket

4
DISPLAY AND KEYPAD
DESCRIPTION
Characters for text input
See page 11.
Signal strengthDate
Time / Call duration
OK /
answer/end
Menu / back
R key
(see pages
10 and 19)
Up/down
Mute / pause (see
page 9)
Delete /
adjust the sound
(see page 9)
(blank) . - , 1
A B C Å Ä Á À 2 a b c å ä á à 2
D E F É È 3 d e f é è 3
G H I 4 g h i 4
J K L 5 j k l 5
M N O Ö Ø Ñ 6 m n o ö ø ñ 6
P Q R S 7 p q r s 7
T U V Ü Ú 8 t u v ü ú 8
W X Y Z 9 w x y z 9
0
Shift (large / small letters)

5
KONFTEL DECT BASE STATION (ACCESSORIES)
Connection
Connect the base station to a telephone jack and the mains using the power
adapter as illustrated.
Wall suspension
The base station can be mounted on the wall. Use the screws provided as illus-
trated. Make sure it is securely mounted.
DESCRIPTION
92 mm
Holes for wall
suspension
Power supply Line connection
Key and LED
2 m
Screw

6
REGISTRATION
REGISTERING KONFTEL 200W WITH A BASE STATION
The Konftel 200W has to be registered with a base station before it can be used.
Note that both the base station and the Konftel 200W have to be put into registra-
tion mode.
These are the instructions for registering with a Konftel DECT base station. If regis-
tering Konftel 200W with other makes of base station, follow the same procedure.
Please refer to your base station user guide if you are unsure.
Set the Konftel DECT base station in registration mode
Press and hold the key/LED on the base station for
at least 2 seconds until it starts to flash.
The base station is now in registration mode. Once
registration has been completed, the LED will stop flash-
ing. If the base station does not identify a DECT phone
within 2 minutes, the registration mode will switch off
automatically.
Set the Konftel 200W in registration mode
Press the MENU key.
Select the menu “Tools” using the Up/down key.
Press OK.
Select the menu Reg using the Up/down key.
Press OK.
Select a base (1-4).
If no base station has been programmed, choose no. 1.
Numbers that are ticked are being used.
Press OK.
Select a DECT system.
Press OK.
Reg
Base 1
DECT system:
Key/LED

7
REGISTRATION
Enter the security code (PIN code) (standard code is
0000).
Press OK.
Some DECT systems (not Konftel DECT Base Station)
require a PARK code. Check with your company’s
switchboard supplier.
Enter the PARK code if this is required. Otherwise,
leave blank.
Press OK.
Your Konftel 200W is now in registration mode and is
searching for a base station in registration mode.
Wait until you receive confirmation that registration has
been completed. (The base station has to be in registra-
tion mode.) Registration can be interrupted by pressing
C.
If registration was successful, the word Done will appear
in the display.
Press OK.
The Konftel 200W is now ready to use. Please see page
14 for other menu options and settings.
If registration was not successful
If registration was not successful, the word Fail will
appear in the display.
Possible reasons for this:
• Incorrect security code (check with your company’s
switchboard administrator)
• Incorrect or missing PARK code (check with your
company’s switchboard administrator)
• No base station within range or not activated in
registration mode
0-9...
Done
Search
PARK:
PIN:
****

8
ANSWERING CALLS
A ring tone will be heard and the blue LEDs start flash-
ing.
Press OK to answer.
The display shows the duration of the call.
MAKING CALLS
Press OK.
Dial the number.
or
Dial the number.
Press OK.
The number is called within 3 seconds.
The display shows the duration of the call.
Redialling
You can easily redial the number you last called.
Press the up arrow.
The last dialled number appears in the display.
Press OK.
The number is called within 3 seconds.
Speed dialling
Press the Up/down keys repeatedly.
The pre-programmed names in the phonebook
appear in alphabetical order. The last dialled number
appears first.
Press OK to call the selected name/number.
The number is called within 3 seconds.
USE
0-9...
123456
0-9...
REDIAL
123456
123456
PHONEBOOK
PETER G.

9
DURING A CALL
Adjusting the speaker volume
Increase the speaker volume using +and lower it
using -.
Mute function
Press the mute key to turn the microphone off.
The LEDs change from blue to red. The other party
cannot hear what you are saying.
Press the mute key again to turn the microphone
back on.
Adjusting the sound manually
Konftel 200W adjusts itself automatically when you
switch it on to eliminate echo. It also senses changes
in the room and continually adapts during the call. If,
despite this, you still experience reduced sound quality,
Konftel 200W can be adjusted manually at any time.
Press c.
A short noise is heard.
ENDING CALLS
End the call by pressing OK.
USE

10
MAKING MULTI-PARTY CALLS
Konftel 200W supports the switchboard’s multi-party call feature. Please note that
the number of people who can be connected to a call may be limited by the service
provider and the PBX to which Konftel 200W is connected.
Most service providers offer a phone meeting service to make it easy to create
multi-party calls. This could be a smart option for linking up several participants.
Call the first participant (dial the number and press
OK).
When the call has been connected:
Press the Rkey.
A second dialling tone is heard.
Dial the second participant’s number and wait for an
answer.
Press the Rkey and then 3.
All three participants are now linked together in one
call.
What if no one answers when you dial the second number
Go back to the first call by pressing Rthen 1.
If you experience problems making multi-party calls
There may be several reasons for this.
The R key sends instructions to the base station, which then sends a pulse to the
telephone line. The duration of the pulse varies depending on the country and
switchboard. Read “Adjusting R key function” on page 19.
Your switchboard may not be programmed to admit multi-party calls. Contact your
company’s switchboard administrator to initiate this service.
Your switchboard may require a different command to R3 to link up all call partici-
pants. Please consult Konftel’s website under FAQ for other commands.
ADVANCED FEATURES
0-9...
0-9...
123456
123456

11
UPDATING THE PHONEBOOK
The Konftel 200W has a phonebook that holds up to 50 entries. This makes it easy
to call frequently used numbers. See page 8 for making calls using the speed dial
list.
General information about entering text using the keypad
Enter a name in the address book using the keypad. Each key covers a number of
letters and other characters - far more than shown on the key (see page 4). Press
the same key repeatedly to change to another character. If there are two letters
under the same key that you want to enter one after the other, you need to pause
slightly before entering the second letter.
Press the shift key to switch to lower-case (small let-
ters).
Press Cto delete the last character.
You can cancel an entry at any time by pressing MENU.
The mute key inserts a slight pause in speed dial
numbers. You might find this useful if you are calling via
a switchboard and have to dial a nought in order to get a
dialling tone. A pause might be necessary in some cases
to give the dialling tone time to be activated.
Adding new numbers
Press the MENU key.
The phonebook is the first option on the menu.
Press OK.
Add entry is displayed.
Press OK.
The last dialled number is automatically displayed.
Enter the number you require (unless you want the
last dialled number).
Press OK.
Enter a name using the keypad. Press a key repeat-
edly to change to another character.
ADVANCED FEATURES
0-9...
A b c...
Add entry
NUMBER:
123456
NAME:
CHRIS

12
Press OK to save the number.
The word Done is displayed. If the phonebook
already has 50 entries, the words Memory full will
be displayed.
Updating the phonebook
Press the MENU key.
The phonebook is the first option on the menu.
Press OK.
Press the Up key so that Edit is displayed.
Press OK.
Press Up/down to look through the phonebook until
you find the name or number you want to update.
Press OK.
Change the number if that needs updating. Delete
digits using C.
Press OK.
Change the name if that needs updating. Delete
letters using Cand enter new letters as per instruc-
tions on page 11.
Press OK to save your changes.
The word Done is displayed.
Delete names and numbers
Press the MENU key.
The phonebook is the first option on the menu.
Press OK.
Press Up/down until Erase is displayed.
Press OK.
ADVANCED FEATURES
0-9...
A b c...
Done
Edit
NUMBER:
123456
NAME:
CHRIS
Done
Erase
PHONEBOOK
PETER.

13
Press Up/down to look through the phonebook until
you find the name or number you want to delete.
Press OK.
Erase? is displayed.
Press OK to confirm deletion.
The word Done is displayed.
(Press MENU to cancel without deleting the number.)
ADVANCED FEATURES
Done
Erase?
PHONEBOOK
PETER G.

14
ADJUSTING RING VOLUME
Press the MENU key.
Select “Ring tone” using the Up/down key.
Press OK.
Select the desired volume of the ring tone using the
Up/down key.
The selected volume is displayed. The ring tone can
be turned off by selecting the symbol that shows a
crossed-out bell.
Press OK.
The selected setting is saved.
ADJUSTING DATE AND TIME
Press the MENU key.
Select “Date and time” using the Up/down key.
Press OK.
The current date and time appear in the top of the
display. A two-way arrow appears under the date.
Change the date using the Up/down key and confirm
with OK.
The two-way arrow then moves to the month.
Change the month and confirm with OK.
Change the year and confirm with OK.
Change the hour and confirm with OK.
Change the minutes and confirm with OK.
The selected setting is saved.
SETTINGS
Done
Done

15
CHANGING LANGUAGES
Press the MENU key.
Select “Language” using the Up/down key.
Press OK.
Select the language you require using Up/down.
Press OK.
The selected setting is saved.
ADJUSTING KEY TONE
You can select whether or not you want a tone to be heard when you press a
key. Note that this setting does not affect the key tone you hear when you dial a
number.
Press the MENU key.
Select “Tools” using the Up/down key.
Press OK.
Press OK again to confirm Keypad tone which is the
first option on the menu.
Select On or Off using Up/down.
Press OK.
The selected setting is saved.
SETTINGS
English
Keypad tone
Off
Done
Done

16
SETTINGS
SELECTING A DECT BASE STATION
Use this option to choose one of the registered base stations. You can also let
Konftel 200W automatically select the base station with the strongest signal. See
page 6 for instructions on how to register with a new base station.
Press the MENU key.
Select “Tools” using the Up/down key.
Press OK.
Select the menu Base using the Up/downkey.
Press OK.
The current base station (e.g. Base 1) is shown in
the display.
Look through the registered base stations and the
option Auto using the Up/down key.
Auto will automatically select the base station with
the strongest signal. The chosen option is marked
with a tick.
Press OK.
The conference unit will now search for the selected
base station. Wait for confirmation.
If the base station is found, the word Done will ap-
pear in the display. If the base station is not found,
the word Fail will appear instead. Select another
base station if that is the case, or check that the
base station you wanted actually is connected and
within range.
Press OK.
Base
Base 1
Done
Search
Auto✓

17
SETTINGS
SHOWING STATUS
Use this option to check the ID number of either the conference unit or base sta-
tion. This information can be useful in an installation with many units.
Press the MENU key.
Select “Tools” using the Up/down key.
Press OK.
Select the menu Status using the Up/downkey.
Press OK.
The ID number (RFPI, PARK) of the current base
station appears in the display.
Press the Up/down key.
The ID number (IPEI, HS no.) of the conference
phone appears in the display.
Press OK to return to the menu.
DEREGISTERING A PHONE
This only applies to a Konftel DECT base station.
Seven telephones (handsets or Konftel 200W) can be registered with a Konftel
DECT base station. Use this option to deregister (remove) a telephone from the
base station. Note! You cannot deregister the unit that you are using for deregister-
ing, i.e. Konftel 200W cannot deregister itself.
Press the MENU key.
Select “Tools” using the Up/down key.
Press OK.
Select the menu Dereg using the Up/downkey.
Press OK.
Select the handset you want to deregister using the
Up/down key. (The unit you are using is marked with
a tick.)
Status
PARK
0412151105
IPEI:
0412150005
Dereg
Handset 2

18
Press OK.
Enter the base station’s security code (PIN code)
(standard code is 0000).
Press OK.
Wait until you receive confirmation that deregistra-
tion has been completed.
If the base station is found, the word Done will ap-
pear in the display. If the base station is not found,
the word Fail will appear instead.
Press OK to return to the menu.
REGISTERING A NEW BASE STATION
See page 6.
SEARCHING FOR A DECT HANDSET
This only applies to a Konftel DECT base station.
You can let a Konftel DECT base station search for telephones (handsets or Konftel
200W) that are registered with the base station. A handset normally emits a tone
while being searched for by the base station. The Konftel 200W emits an audible
tone when it is being searched for by the base station and the word PAGE appears
in the display. Press any key on the Konftel 200W to escape from this mode.
Briefly press the key/LED on the base station.
The base station is now in search mode and the blue
LED flashes slowly.
Localising the telephones.
Press one more time to escape search mode.
SETTINGS
0-9...
Done
Search
Key/LED
PIN:
****