Konica minolta Bizhub 658e User manual

bizhub 658e/558e

458e/368e/308e

QUICK GUIDE

bizhub 658e/558e/458e/368e/308e Contents-1

Table of contents

1 Introduction

1.1 Environmental information............................................................................................................. 1-4

Environmental initiatives .................................................................................................................... 1-4

ENERGY STAR®................................................................................................................................ 1-4

What is an ENERGY STAR® product? .............................................................................................. 1-4

Environmental benefits of power management ................................................................................. 1-4

Recycled paper .................................................................................................................................. 1-4

Duplex printing................................................................................................................................... 1-4

1.2 Certification for USA, Canada, Mexico, Brazil and Europe area ................................................ 1-5

For U.S.A............................................................................................................................................ 1-5

For Canada ........................................................................................................................................ 1-5

For Mexico ......................................................................................................................................... 1-5

For Brazil ............................................................................................................................................ 1-5

For Europe ......................................................................................................................................... 1-5

1.3 Safety information........................................................................................................................... 1-6

Warning and precaution symbols ...................................................................................................... 1-6

These are some of major exemplary graphical symbols. .................................................................. 1-6

Power source connection .................................................................................................................. 1-7

Installation.......................................................................................................................................... 1-8

Using the product .............................................................................................................................. 1-9

Consumables ................................................................................................................................... 1-11

1.4 Regulation notices ........................................................................................................................ 1-12

CE Marking (Declaration of Conformity) for users of the European Union (EU)............................... 1-12

USER INSTRUCTIONS FCC PART 15 - RADIO FREQUENCY DEVICES (for U.S.A. users)............ 1-12

INTERFERENCE-CAUSING EQUIPMENT STANDARD (ICES-003 ISSUE 5) (for Canada users) .... 1-13

For users in countries not subject to class B regulations................................................................ 1-13

GS Certification................................................................................................................................ 1-13

Laser safety...................................................................................................................................... 1-13

Internal laser radiation...................................................................................................................... 1-13

CDRH regulations ............................................................................................................................ 1-14

For European users.......................................................................................................................... 1-15

Laser safety label ............................................................................................................................. 1-15

Ozone release .................................................................................................................................. 1-15

Acoustic noise (for European users only)......................................................................................... 1-16

For EU member states only ............................................................................................................. 1-16

Telephone cable (for users in countries subject to class B regulations).......................................... 1-16

USB Host ......................................................................................................................................... 1-16

Graphic symbols used on this machine........................................................................................... 1-17

1.5 Caution notations and labels ....................................................................................................... 1-18

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bizhub 368e/308e ............................................................................................................................ 1-19

1.6 Special notice to user ................................................................................................................... 1-20

For Europe ....................................................................................................................................... 1-20

1.7 Space requirements...................................................................................................................... 1-21

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1.8 Operation precautions.................................................................................................................. 1-23

Power source ................................................................................................................................... 1-23

Operating environment .................................................................................................................... 1-23

Storage of copies............................................................................................................................. 1-23

Data stored in this machine ............................................................................................................. 1-23

1.9 Legal restrictions on reproduction.............................................................................................. 1-24

1.10 Trademark acknowledgements................................................................................................... 1-25

Copyright ......................................................................................................................................... 1-26

Note ................................................................................................................................................. 1-26

1.11 SOFTWARE LICENSE AGREEMENT ........................................................................................... 1-27

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1.12 i-Option LK-105 v4 (Searchable PDFs) End User License Agreement..................................... 1-29

2 About this machine

2.1 Intended use of office MFP devices.............................................................................................. 2-3

Intended use ...................................................................................................................................... 2-3

Impermissible operating conditions................................................................................................... 2-3

Exclusion of liability............................................................................................................................ 2-3

2.2 Introduction to user's guide........................................................................................................... 2-4

2.2.1 [Quick Guide] (this manual) .................................................................................................................2-4

2.2.2 User's Guide CD/DVD.........................................................................................................................2-4

Layout of top page............................................................................................................................. 2-5

Operating environment ...................................................................................................................... 2-5

2.2.3 Target groups......................................................................................................................................2-6

2.2.4 Symbols and notations used in this manual .......................................................................................2-6

Procedural instruction........................................................................................................................ 2-6

Symbols and notations ...................................................................................................................... 2-7

Screens .............................................................................................................................................. 2-7

Names and notations of applications ................................................................................................ 2-7

2.3 About this machine ......................................................................................................................... 2-8

2.3.1 Optional components (bizhub 658e/558e/458e).................................................................................2-8

List of optional components .............................................................................................................. 2-8

List of other optional components................................................................................................... 2-10

2.3.2 Optional components (bizhub 368e/308e)........................................................................................2-12

List of optional components ............................................................................................................ 2-12

List of other optional components................................................................................................... 2-14

2.3.3 Name of parts (MFP) (bizhub 658e/558e/458e) ................................................................................2-16

Front................................................................................................................................................. 2-16

Side/rear........................................................................................................................................... 2-17

2.3.4 Name of parts (MFP) (bizhub 368e/308e) .........................................................................................2-18

Front................................................................................................................................................. 2-18

Side/rear........................................................................................................................................... 2-19

2.3.5 Name of parts (Optional units) ..........................................................................................................2-20

Finisher FS-537/Finisher FS-537 SD/Punch Kit PK-523/Z Folding Unit ZU-609

(bizhub 658e/558e/458e) ................................................................................................................. 2-20

Job Separator JS-602 (bizhub 658e/558e/458e)............................................................................. 2-22

Post Inserter PI-507 (bizhub 658e/558e/458e) ................................................................................ 2-23

Finisher FS-533/Punch Kit PK-519 (bizhub 558e/458e/368e/308e) ................................................ 2-24

Job Separator JS-506 (bizhub 558e/458e/368e/308e).................................................................... 2-25

Finisher FS-536/Finisher FS-536 SD/Punch Kit PK-520 ................................................................. 2-26

Large Capacity Unit LU-302/LU-207 (bizhub 658e/558e/458e) ...................................................... 2-28

2.4 Power supply................................................................................................................................. 2-29

2.4.1 Turning the power on and off............................................................................................................2-29

2.4.2 Operating the Power key ..................................................................................................................2-30

2.4.3 Power save function .........................................................................................................................2-31

Reducing power consumption......................................................................................................... 2-31

2.5 Control Panel................................................................................................................................. 2-32

2.5.1 Name of parts ...................................................................................................................................2-32

2.6 Touch Panel................................................................................................................................... 2-34

2.6.1 Main Menu ........................................................................................................................................2-34

Layout of main menu ....................................................................................................................... 2-34

Customizing the main menu ............................................................................................................ 2-35

2.6.2 Slide menu ........................................................................................................................................2-35

Customizing the slide menu............................................................................................................. 2-35

2.6.3 Operating the Touch Panel ...............................................................................................................2-36

Tap ................................................................................................................................................... 2-36

Double-tap ....................................................................................................................................... 2-36

Flick.................................................................................................................................................. 2-36

Drag ................................................................................................................................................. 2-37

Pan................................................................................................................................................... 2-37

Long-tap .......................................................................................................................................... 2-37

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Drag & Drop ..................................................................................................................................... 2-38

Pinch-in / Pinch-out ......................................................................................................................... 2-38

Rotation............................................................................................................................................ 2-38

Precautions for using the Touch Panel............................................................................................ 2-39

2.6.4 How to display the Keypad...............................................................................................................2-39

How to move the Keypad ................................................................................................................ 2-40

How to close the Keypad................................................................................................................. 2-40

To display the Keypad all the time................................................................................................... 2-40

2.6.5 Entering characters...........................................................................................................................2-41

When typing in "Group1": ................................................................................................................ 2-41

2.7 Jobs................................................................................................................................................ 2-42

2.7.1 Job screen ........................................................................................................................................2-42

2.7.2 Multi-job function..............................................................................................................................2-42

2.8 Loading Paper ............................................................................................................................... 2-43

2.8.1 Loading paper in Tray 1 to Tray 4.....................................................................................................2-43

Applicable paper types .................................................................................................................... 2-43

Applicable paper sizes..................................................................................................................... 2-43

How to load paper ........................................................................................................................... 2-43

2.8.2 LCT (built-in)......................................................................................................................................2-45

Applicable paper types .................................................................................................................... 2-45

Applicable paper sizes..................................................................................................................... 2-45

How to load paper ........................................................................................................................... 2-45

2.8.3 Loading paper into the Large Capacity Unit.....................................................................................2-46

Applicable paper types .................................................................................................................... 2-46

Applicable paper sizes..................................................................................................................... 2-46

How to load paper ........................................................................................................................... 2-47

2.8.4 Bypass Tray ......................................................................................................................................2-48

Applicable paper types .................................................................................................................... 2-48

Applicable paper sizes..................................................................................................................... 2-48

Paper not available .......................................................................................................................... 2-48

How to load paper ........................................................................................................................... 2-49

Loading postcards ........................................................................................................................... 2-50

Loading transparencies ................................................................................................................... 2-51

Loading envelopes........................................................................................................................... 2-52

Loading label sheets ........................................................................................................................ 2-54

Loading index papers ...................................................................................................................... 2-55

3 Basic Settings and Operations

3.1 Print function ................................................................................................................................... 3-3

3.1.1 Required settings and basic operations (for Windows OS) ................................................................3-3

Preparation flow................................................................................................................................. 3-3

Operation flow.................................................................................................................................... 3-3

Checking the cable connection ......................................................................................................... 3-4

Checking network settings of this machine....................................................................................... 3-4

Installing the printer driver ................................................................................................................. 3-5

Printing data....................................................................................................................................... 3-5

Types of printer drivers ...................................................................................................................... 3-5

3.1.2 Required settings and basic operations (for Mac OS) ........................................................................3-6

Preparation flow................................................................................................................................. 3-6

Operation flow.................................................................................................................................... 3-6

Checking the cable connection ......................................................................................................... 3-7

Checking network settings of this machine....................................................................................... 3-7

Installing the printer driver ................................................................................................................. 3-9

Adding and configuring a printer driver ............................................................................................. 3-9

Printing data..................................................................................................................................... 3-10

3.2 Scan-to-Send function ................................................................................................................. 3-11

3.2.1 Various transmission methods..........................................................................................................3-11

Sending data to your computer (SMB Send)................................................................................... 3-11

Transmitting data as E-mail attachment (E-mail TX)........................................................................ 3-11

Saving data to the USB memory device (External memory)............................................................ 3-11

Various methods for transmitting and saving data .......................................................................... 3-12

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3.2.2 Sending data to your Windows computer (SMB Send) ....................................................................3-12

Preparation flow............................................................................................................................... 3-13

Operation flow.................................................................................................................................. 3-13

Checking the cable connection ....................................................................................................... 3-14

Checking network settings of this machine..................................................................................... 3-14

Checklist .......................................................................................................................................... 3-15

Checking computer information ...................................................................................................... 3-15

Configuring your computer .............................................................................................................. 3-15

Registering destinations .................................................................................................................. 3-16

Sending the original ......................................................................................................................... 3-18

3.2.3 Sending data to your Mac computer (SMB Send)............................................................................3-20

Preparation flow............................................................................................................................... 3-20

Operation flow.................................................................................................................................. 3-20

Checking the cable connection ....................................................................................................... 3-21

Checking network settings of this machine..................................................................................... 3-21

Configuring this machine ................................................................................................................. 3-22

Checklist .......................................................................................................................................... 3-22

Checking computer information ...................................................................................................... 3-23

Configuring your computer .............................................................................................................. 3-23

Registering destinations .................................................................................................................. 3-23

Sending the original ......................................................................................................................... 3-26

3.2.4 Transmit the scanned data via E-mail (E-mail TX) ............................................................................3-28

Preparation flow............................................................................................................................... 3-28

Operation flow.................................................................................................................................. 3-28

Checking the cable connection ....................................................................................................... 3-29

Checking network settings of this machine..................................................................................... 3-29

Configuring the E-mail transmission environment ........................................................................... 3-30

Configuring administrator information ............................................................................................. 3-31

Sending the original ......................................................................................................................... 3-32

3.3 Fax function ................................................................................................................................... 3-35

3.3.1 Required settings and basic operations ...........................................................................................3-35

Preparation flow............................................................................................................................... 3-35

Operation flow.................................................................................................................................. 3-35

Checking the cable connection ....................................................................................................... 3-36

Registering transmission information .............................................................................................. 3-36

Selecting the dialing method ........................................................................................................... 3-38

Sending the original ......................................................................................................................... 3-39

3.3.2 Sending a fax directly from a PC (PC-FAX TX) .................................................................................3-41

Preparation flow............................................................................................................................... 3-42

Operation flow.................................................................................................................................. 3-42

Checking the cable connection ....................................................................................................... 3-42

Checking network settings of this machine..................................................................................... 3-43

Installing the fax driver..................................................................................................................... 3-43

Sending data.................................................................................................................................... 3-44

3.4 Copy function ................................................................................................................................ 3-45

Basic operations .............................................................................................................................. 3-45

User authentication.......................................................................................................................... 3-47

3.5 Registering a destination ............................................................................................................. 3-48

3.5.1 Registering an address book ............................................................................................................3-48

Using the Control Panel to register an address book - Registration from [Utility]........................... 3-48

Using the Control Panel to register an address book - Registration from [Address book] ............. 3-50

Using the Control Panel to register an address book - Registration in scan/fax mode .................. 3-52

Using a computer to register a one-touch destination .................................................................... 3-55

3.5.2 Information required to register a destination...................................................................................3-56

3.5.3 Registering a group...........................................................................................................................3-57

Registering a new group.................................................................................................................. 3-57

3.5.4 Retrieving a registered destination ...................................................................................................3-59

Retrieving a destination ................................................................................................................... 3-59

Specifying a destination................................................................................................................... 3-60

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3.6 Using a USB memory device ....................................................................................................... 3-61

3.6.1 Printing data in a USB memory device.............................................................................................3-61

Printing data..................................................................................................................................... 3-61

3.6.2 Saving the scanned data in the USB memory device (External memory) ........................................3-63

Specifying functions to be permitted for external memory.............................................................. 3-63

Saving data in the USB memory device .......................................................................................... 3-64

3.7 Using the guidance function ........................................................................................................ 3-67

3.7.1 Guidance screen...............................................................................................................................3-67

Getting help on the currently displayed screen: .............................................................................. 3-67

Getting help on the desired function or procedure:......................................................................... 3-69

Help Menu list .................................................................................................................................. 3-71

3.8 Using the [Quick Security] function ............................................................................................ 3-72

3.8.1 [Quick Security].................................................................................................................................3-72

Required settings ............................................................................................................................. 3-72

4 Advanced Functions

4.1 Using advanced functions.............................................................................................................. 4-3

4.1.1 What are advanced functions? ...........................................................................................................4-3

4.1.2 Association with application ...............................................................................................................4-4

4.1.3 Registering the i-Option license..........................................................................................................4-4

Preparation flow................................................................................................................................. 4-4

Enabling the i-Option function ........................................................................................................... 4-5

Registering the i-Option license......................................................................................................... 4-6

Enabling the i-Option function using the license (Administrator)....................................................... 4-8

Configuring each function.................................................................................................................. 4-9

4.2 Using the Web browser function ................................................................................................. 4-10

4.2.1 Required settings and procedures....................................................................................................4-10

Preparation flow............................................................................................................................... 4-10

Operation flow.................................................................................................................................. 4-11

Enabling the Web browser function................................................................................................. 4-11

Registering the license..................................................................................................................... 4-12

Enabling the Web browser using the license................................................................................... 4-13

Starting the Web browser ................................................................................................................ 4-17

Displaying Web pages ..................................................................................................................... 4-17

Printing the currently displayed page or the linked file.................................................................... 4-18

5 Troubleshooting

5.1 Main messages and remedies ....................................................................................................... 5-3

5.1.1 When a message appears to replace consumables or carry out cleaning.........................................5-3

5.1.2 When a paper jam message persists..................................................................................................5-4

5.1.3 When an error message appears........................................................................................................5-4

5.1.4 When [Stabilizing image.] appears......................................................................................................5-5

5.2 When printing quality has deteriorated......................................................................................... 5-6

5.2.1 Cleaning the Print Head Glass............................................................................................................5-6

5.3 When the machine cannot be powered on................................................................................... 5-8

5.4 When the Touch Panel is not visible ............................................................................................. 5-9

5.5 When a message appears to replace consumables or carry out cleaning ............................. 5-10

When staples in the Finisher have run out....................................................................................... 5-10

When the punch scrap box is full .................................................................................................... 5-11

When toner is running out in the Toner Cartridge............................................................................ 5-11

When it is time to replace a Toner Cartridge ................................................................................... 5-11

When it is time to replace a Drum Unit ............................................................................................ 5-12

When it is time to replace a Developing Unit................................................................................... 5-12

When the Waste Toner Box is full.................................................................................................... 5-13

5.5.1 Replacing a Toner Cartridge .............................................................................................................5-14

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Contents-6 bizhub 658e/558e/458e/368e/308e

5.5.2 Replacing a Waste Toner Box ..........................................................................................................5-16

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5.5.3 Replacing a Drum Unit......................................................................................................................5-18

bizhub 658e/558e/458e ................................................................................................................... 5-18

bizhub 368e/308e ............................................................................................................................ 5-19

5.5.4 Replacing a Staple Cartridge ............................................................................................................5-20

Finisher FS-537/Finisher FS-537 SD ............................................................................................... 5-20

Finisher FS-536/Finisher FS-536 SD ............................................................................................... 5-21

Finisher FS-533................................................................................................................................ 5-22

5.5.5 Replacing a Saddle Staple Cartridge................................................................................................5-23

Finisher FS-537 SD .......................................................................................................................... 5-23

Finisher FS-536 SD .......................................................................................................................... 5-24

6Index

1Introduction

bizhub 658e/558e/458e/368e/308e 1-3

1 Introduction

This [Quick Guide] uses illustrations to describe operating procedures for the most commonly used functions

in an easy-to-understand way.

Start by using this manual to become proficient with the useful functions that this machine offers.

For details on the various functions, refer to the User’s Guides on the User’s Guide CD/DVD included with

this machine.

In order to operate the machine safely and properly, be sure to read the safety information on page 1-6 of

this manual before use.

In addition, this manual contains the following information. Be sure to read the manual before using the ma-

chine.

-Items that must be observed to use the machine safely

-Information regarding product safety

-Precautions when using the machine

-Descriptions on trademarks and copyrights

The illustrations and screens used in this manual may appear slightly different from views of the actual equip-

ment and screens.

Tips

-Please keep this manual as well as the attached CD/DVD in a safe place where you can access them

easily.

1-4 bizhub 658e/558e/458e/368e/308e

Environmental information

11.1

1.1 Environmental information

Environmental initiatives

The company continuously strives to reduce the negative environmental impacts of all stages of its business

operations.

As part of such activities, the company is implementing resource-saving steps by reducing the number of

pages in the User's Guide.

For the information necessary to operate the machine, please refer to the bundled User's Guide CD/DVD

(HTML format). This guide has an excellent search function.

Functions such as keyword search and filtering by purpose are very useful to help users find what they need

to know.

ENERGY STAR®

As an ENERGY STAR®Partner, this machine meets the ENERGY STAR®Guidelines for energy efficiency.

What is an ENERGY STAR® product?

An ENERGY STAR®product has a special feature that allows it to automatically switch to a "low-power

mode" after a period of inactivity. An ENERGY STAR®product uses energy more efficiently, saves you money

on utility bills and helps protect the environment.

Environmental benefits of power management

Electricity consumption of a device depends on both its properties and the way of using the device.

Suitable power management setting offers you resource saving usage way. By setting the time to go into

power saving modes (e.g. sleep mode) shorter (or optimal), electricity consumption can be reduced.

Recycled paper

This product can print on recycled paper and environmental stewardship initiatives certified paper which

complies with European standard EN 12281 as well as virgin paper. In addition it can print on lighter paper,

64g/m2for example. Using such light paper contributes to resources-saving.

Duplex printing

With a product which has a duplex unit, you can print on both sides of paper automatically.

Using this function leads to reducing consumption of natural resources and your cost.

Attached printer driver provides this duplex printing function as initial setting in your computer (The setting

can be changed after installation manually).

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1.2 Certification for USA, Canada, Mexico, Brazil and Europe area 1

1.2 Certification for USA, Canada, Mexico, Brazil and Europe area

For U.S.A

This product is certified by the following model name in U.S.A.