Konica Minolta Magicolor 2500W User manual

magicolor 2500W
User’s Guide
®
A00V-9563-00A
1800816-001A

Thank You
Thank you for purchasing a magicolor 2500W. You have made an excellent choice.
Your magicolor 2500W is specially designed for optimal performance in Windows
environments.
Trademarks
KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered
trademarks of KONICA MINOLTA HOLDINGS, INC.
magicolor is a trademark or registered trademark of KONICA MINOLTA PRINTING
SOLUTIONS U.S.A., INC.
Copyright Notice
Copyright © 2006 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunou-
chi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005, Japan. All
Rights Reserved. This document may not be copied, in whole or part, nor transferred
to any other media or language, without written permission of KONICA MINOLTA
BUSINESS TECHNOLOGIES, INC.
Notice
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make
changes to this guide and to the equipment described herein without notice. Consid-
erable effort has been made to ensure that this guide is free of inaccuracies and
omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes
no warranty of any kind including, but not limited to, any implied warranties of mer-
chantability and fitness for a particular purpose with regard to this guide.
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility
for, or liability for, errors contained in this guide or for incidental, special, or conse-
quential damages arising out of the furnishing of this guide, or the use of this guide in
operating the equipment, or in connection with the performance of the equipment
when so operated.

For EU member states only
This symbol means: Do not dispose of this product
together with your household waste!
Please contact the Local Authority for appropriate dis-
posal instructions. In the case of a new device being
purchased, the used one can also be given to our dealer
for appropriate disposal. Recycling of this product will
help to conserve natural resources and prevent potential
negative consequences for the environment and human
health caused by inappropriate waste handling.

Contents
Contents i
1 Introduction ....................................................................................................... 1
Getting Acquainted with Your Printer 2
Space Requirements 2
Printer Parts 3
Front View 3
Rear View 4
Front View with Option 4
About the Control Panel 5
About the Indicators 5
Status Messages (Ready Indicator, Error Indicator) 6
Status Messages (Toner Indicators) 6
About the Rotate Toner KEY 7
About the Cancel KEY 7
Continuing a Print Job after an Error Message 7
Cancelling a Print Job 7
2 About the Software ........................................................................................... 9
Utilities and Documentation CD-ROM 10
Drivers 10
Utilities 10

Contentsii
System Requirements 11
Selecting Driver Defaults 11
Uninstalling the Printer Driver 12
Displaying Printer Driver Settings 12
Windows XP/Server 2003 12
Windows 2000/Me/98SE 13
Using the Printer Driver 14
Common Buttons 14
OK 14
Cancel 14
Apply 14
Help 14
Easy Set 14
Paper View 14
Printer View 15
Watermark View 15
Quality View 15
Default 15
Basic Tab 15
Layout Tab 16
Overlay Tab 16
Watermark Tab 16
Quality Tab 16
Version Tab 17
3 Using the Status Display ................................................................................19
Working with the Status Display 20
Introduction 20
Opening the Status Display and Showing the Supplies Status 20
Altering the Size of the Status Display Window 20
Using the Status Display 20
Recognizing Status Display Alerts 21
Recovering from a Status Display Alert 22
Closing the Status Display 22
4 Using Media .....................................................................................................23
Media Specifications 24
Media Types 25
Plain Paper 25
Thick Stock 26
Envelopes 27
Labels 28
Letterhead 29
Postcards 29
Transparencies 30
Glossy 31

Contents iii
What Is the Guaranteed Imageable (Printable) Area? 31
Imageable Area—Envelopes 32
Page Margins 32
Loading Media 33
Tray 1 (Multipurpose Tray) 33
Loading Plain Paper 33
Other Media 35
Loading Envelopes 35
Loading Label Sheets/Postcards/Thick Stock/Transparencies 39
Manual Duplexing 41
How do I manually duplex? 41
Output Tray 42
Media Storage 42
5 Replacing Consumables ................................................................................ 43
Replacing Consumables 44
Refilled Toner Cartridges 44
About Toner Cartridges 44
Replacing a Toner Cartridge 48
Replacing the Drum Cartridge 53
6 Maintaining the Printer ................................................................................... 57
Maintaining the Printer 58
Cleaning the Printer 60
Exterior 60
Interior 61
Cleaning the Media Feed Roller and Laser Lens 61
Storing the Printer 64
7 Troubleshooting .............................................................................................. 67
Introduction 68
Preventing Media Misfeeds 69
Understanding the Media Path 70
Indicator Messages 70
Error Messages 70
Service Message 72
Clearing Media Misfeeds 73
Clearing Procedures 74
Solving Problems with Media Misfeeds 79
Solving Other Problems 81
Solving Problems with Printing Quality 84
8 Installing Accessories .................................................................................... 91
Dust Cover 92
Installing the Dust Cover 92
Loading Media in Tray 1 with the Dust Cover installed 93

Contentsiv
A Appendix ..........................................................................................................95
Safety Specifications 96
Technical Specifications 96
Printer 96
Consumable Life Expectancy Chart 98
Our Concern for Environmental Protection 99
What is an ENERGY STAR product? 99

1
Introduction

Getting Acquainted with Your Printer2
Getting Acquainted with Your Printer
Space Requirements
To ensure easy operation, consumable replacement and maintenance,
adhere to the recommended space requirements detailed below.
!" The dust cover is a standard feature on 120 V printers in the Americas
and Taiwan, but an optional accessory in other areas.
430 mm (16.9")
349 mm (13.7")
Front View Side View
100 mm
100 mm 100 mm100 mm
(3.9")
630 mm (24.8") 700 mm (27.6")
740 mm (29.1")
489 mm (19.3")
498mm (19.6")
(3.9")
638 mm (25.1")
740 mm (29.1")
(3.9") (3.9")
430 mm (16.9")
349 mm (13.7")
Front View with Option
100 mm
100 mm
(3.9")
630 mm (24.8")
638 mm (25.1")
740 mm (29.1")
(3.9") Side View with Option
100 mm
100 mm
500 mm (19.7")
509mm (20.0")
(3.9") (3.9")
710 mm (27.9")
740 mm (29.1")

Getting Acquainted with Your Printer 3
Printer Parts
The following drawings illustrate the parts of your printer referred to through-
out this guide, so please take some time to become familiar with them.
Front View
1—Output tray
2—Control panel
3—Front cover
4—Tray 1 (Multipurpose tray)
5—Power switch
6—Top cover
7—Transfer belt unit
8—Fuser unit
9—Fuser separator levers
10—Drum cartridge
11— Toner cartridge carousel (con-
taining 4 toner cartridges: C, M,
Y and K)
12—Toner cartridge
12
3
4
6
5
79
10
11
8
9
12
10

Getting Acquainted with Your Printer4
Rear View
1—USB port
Front View with Option
1—Dust cover
1
1

About the Control Panel 5
About the Control Panel
1—Ready indicator
2—Error indicator
3—Rotate Toner key
4—Toner indicators
5—Cancel key
About the Indicators
The indicators use five types of signals:
#Off
#On
#Slow blinking—1 blink every 2 seconds
#Blinking—1 blink per second
#Rapid blinking—2 blinks per second
Ready
Ready
Error
Error
Cancel
YMCK
Rotate
Toner
12
345

About the Control Panel6
Status Messages (Ready Indicator, Error Indicator)
Status messages indicate the current condition of the printer. The printer sta-
tus also can be checked on the Status Display. (Refer to “Working with the
Status Display” on page 20.)
Status Messages (Toner Indicators)
The amount of toner remaining also can be checked on the Status Display.
(Refer to “Working with the Status Display” on page 20.)
Ready
indicator
(green)
Error
indicator
(orange)
Condition Action
Off Off Power off None
On Off Ready to print None
Rapid blink-
ing
Off Warming up None
Calibration
Blinking Off Processing data None
Printing
On On Initializing (power on) None
Canceling a print job
Slow blinking Off Power save mode None
On Slow blinking Drum near end Prepare the new
drum cartridge.
On Blinking Drum end Replace the drum
cartridge.
Toner indicator
(orange)
Condition Action
Slow blinking Toner near empty Prepare the new toner
cartridge.
On Toner empty Replace the toner cartridge.
Toner
indicator
(orange)
Ready
indicator
(green)
Error
indicator
(orange)
Condition Action
Rapid-
blinking
On Rapid-
blinking
The installed
toner cartridge
is of an unap-
proved type.
Install a
KONICA
MINOLTA toner
cartridge.

About the Control Panel 7
About the Rotate Toner KEY
Pressing the Rotate Toner key once moves the cyan toner cartridge so that it
can be replaced. With each additional press of the Rotate Toner key, the
black, yellow, then magenta toner cartridge moves so that it can be replaced.
About the Cancel KEY
The Cancel key allows you to:
#Continue a print job after addressing an error message
#Cancel a print job
#Reset the printer after a toner cartridge is replaced
!" For details on resetting the printer after replacing a toner cartridge,
refer to “Replacing a Toner Cartridge” on page 48.
#Begin printing the back of the page during manual duplex printing
!" For details on manual duplex printing, refer to “How do I manually
duplex?” on page 41.
Continuing a Print Job after an Error Message
You can continue a print job after correcting the following types of errors:
#No more media in the tray
#Media of a different format than that set in the printer driver was fed into
the printer
!" For details on the error messages, refer to “Indicator Messages” on
page 70.
1Check that one of the above errors has occurred.
2Perform the corrective action.
3Press the Cancel key (less than 5 seconds).
The print job continues.
Cancelling a Print Job
You can cancel a print job that is currently being processed.
1While data is being processed or printed (the green “Ready” indicator is
blinking), hold down the Cancel key for more than 5 seconds.
2Release the Cancel key after both indicators light up.
The current print job has now been cancelled.

2
About the
Software

Utilities and Documentation CD-ROM10
Utilities and Documentation CD-ROM
Drivers
!" For detail on the installation of the printer drivers, refer to the magi-
color 2500W Installation Guide.
Utilities
Drivers Use/Benefit
Printer Driver for
Windows XP/Server 2003/2000
These drivers give you access to all of
the printer features, including finishing
and advanced layout. See also
“Displaying Printer Driver Settings” on
page 12.
Printer Driver for Windows Me/98SE
Utilities Use/Benefit
Status Display From the Status Display, the current
status of this printer, such as its
consumables and error information,
can be checked.
For details, refer to “Working with the
Status Display” on page 20.

System Requirements 11
System Requirements
#Personal computer
Celeron 333 MHz or higher
#Operating System
Microsoft Windows XP Home Edition/Professional, Windows Server 2003,
Windows 2000 Professional, Windows Me, Windows 98SE
#Free hard disk space
–Approximately 128 MB of free hard disk space for printer driver and
Status Display
–Approximately 128 MB of free hard disk space for image processing
#RAM
Windows XP/Server 2003: 128 MB
Windows 2000/ME/98 SE: 64 MB
#CD-ROM/DVD drive
#I/O interface
USB 2.0 compliant port
!" If the printer is connected via USB 1.1, printing at 2400
×
600 dpi may
not be possible in some cases.
This printer supports printing at 2400
×
600 dpi using a USB 2.0
interface.
!" This printer cannot be used as a shared printer.
Selecting Driver Defaults
Before you start working with your printer, you are advised to verify/change
the default driver settings.
1Choose the driver’s properties as follows:
–(Windows XP/Server 2003)
From the Start menu, choose Printers and Faxes to display the
Printers and Faxes directory. Right-click the KONICA MINOLTA mag-
icolor 2500W printer icon. Select the Printing Preferences-Basic tab.
–(Windows 2000)
From the Start menu, choose Settings and then Printers to display
the Printers directory. Right-click the KONICA MINOLTA magicolor
2500W printer icon. Select the Printing Preferences-Basic tab.

Uninstalling the Printer Driver12
–(Windows Me/98SE)
From the Start menu, choose Settings and then Printers to display
the Printers directory. Right-click the KONICA MINOLTA magicolor
2500W printer icon. Select the Properties-Printer Properties-Basic
tab.
2Select the default settings for your printer, such as the default media for-
mat you use.
3Click Apply.
4Click OK to exit from the Properties dialog box.
Uninstalling the Printer Driver
This section describes how to uninstall the magicolor 2500W Printer Driver if
necessary.
1From the Start menu, choose Programs (Windows XP: All Programs),
then KONICA MINOLTA magicolor 2500W Utilities, and then KONICA
MINOLTA magicolor 2500W Uninstall.
2In the Uninstall window, select the KONICA MINOLTA magicolor 2500W.
Then click Uninstall.
3The magicolor 2500W driver will be uninstalled from your computer.
4Restart your computer.
Displaying Printer Driver Settings
Windows XP/Server 2003
1From the Start menu, choose Printers and Faxes to display the Printers
and Faxes directory.
2Right-click the KONICA MINOLTA magicolor 2500W printer icon and
choose Printing Preferences.