Kyocera Data Security Kit (B) For Copier User manual

1-1
General User Information
General User Information
Introduction
This operation guide contains information on the proper use of the Data
Security Kit (B) (hereinafter, Security Kit), as well as cautionary notes relating
to its use. Be sure to carefully read this operation guide before using the
Security Kit.
About The Security Kit
The copier temporarily stores the original document, which is read as
electronic data, onto the copier’s hard disk. Printing is performed using this
data. Even after the printing is completed, the data remains stored on the hard
disk until it is overwritten by other data. Therefore, there is a possibility that
confidential information will be leaked if special tools are used to recover this
remaining data.
The Security Kit overwrites old data - data that is not required - and data
storage area where the data has been deleted to ensure that data cannot be
recovered. Overwriting is performed automatically, without user intervention.
Unsecured Data
The Security Kit secures data that is not required after it is printed, and data
that has been deleted. This means that the responsibility for maintaining data
before it is printed or data that is stored before it is deleted lies with the user.
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1-2
General User Information
The data derived from the following functions must be administered by the
user.
• Document Management (Copy Function)
• Quick Copy (Printer Function)
• Proof and Hold (Printer Function)
• Private Print (Printer Function)
• Stored Job (Printer Function)
• Virtual MailBox (VMB) (Printer Function)
• Temporary code Job (Printer Function)
• Permanent code Job (Printer Function)

1-3
General User Information
Display during overwrite
Important! To avoid damaging the hard disk, do not turn the copier power off during
overwrite (while the hard disk icon is alternating between the two icons).
Note • If the copier power is turned off while overwriting is still in progress, any
data that has not yet been overwritten will remain on the hard disk. In this
case, overwriting should be re-started from the beginning when the copier
is turned on again.
• In rare cases after the copier power is turned off during overwrite, the hard
disk icon may not change to . This means that overwrite may not be
possible because data was corrupted during data overwriting. Though the
copier will be able to overwrite data that is not required after it is printed,
contact your administrator, who is responsible for operating the copier and
for copier security, in order to restore overwriting to normal.
Icon display Details
The hard disk contains old data.
Alternating Old data is being overwritten.
Old data has been overwritten.
Ready to copy.
11x8½"
Paper Size Set
4 in 1
Sheet
Margin
Left
ProgramFunctionUser choice
Basic
11x8½"
Plain
11x8½"
Recycled
11x17"
Plain
8½x11"
Plain 11x8½" Plain
MP tray
Plain
APS Auto %
Reduce
％100
Exposure
Auto
Staple
Staple
Left Top
Staple Off
％100
/Enlarge Mode
Exposure Erase
/Punch
Hard disk icon

1-4
General User Information
Data to be overwritten
Data to be overwritten are as follows.
Note The Security Kit immediately overwrites the original document data stored onto
the hard disk when copying, scanning or printing is cancelled while processing.
Copy Function
The original document data of a copy which output is completed
The original document data stored through a document management
function and deleted by the user
The original document data stored in Synergy Print Box that is deleted
because the expiration date was reached
Printer Function (when optional hard disk is installed)
Post-output print data
Print data in the private print mode and virtual mailbox function when
output is completed
Quick Copy, proof and hold, and Private Print data (Deleted when
power is turned off and then back on again.)
Data deleted by the user using the Quick Copy, proof and hold, Private
Print, Stored Job, virtual mailbox, Temporary code Job, or Permanent
code Job function
Data deleted when maximum number of documents is exceeded by
Quick Copy, or proof and hold print data
Data deleted when storage capacity is exceeded by Temporary code
Job print data
Scanner Function
Scanned original document data

1-5
Administrator Information
Administrator Information
Table of Contents
Introduction ....................................................................................1-5
Security Kit Functions ...................................................................1-8
Security Kit Installation Procedures ..........................................1-13
Hard Disk Format .........................................................................1-15
Error Messages ............................................................................1-16
Introduction
This operation guide contains information on the proper use of the Data
Security Kit (B) (hereinafter, Security Kit), as well as cautionary notes relating
to its use. Be sure to carefully read this operation guide before using the
Security Kit. The individual who will be responsible for operating the copier and
for copier security (hereinafter, administrator) should read this guide. The
administrator should store this guide in a secure place.
Attachments
The Security Kit comes with the following items:
• Security key (service representative will attach to copier.)
• Operation guide (this manual)
• Installation guide (for use by service representative)
About The Security Kit
The copier temporarily stores the original document, which is read as
electronic data, onto the copier’s hard disk. Printing is performed using this
data. Even after the printing is completed, the data remains stored on the hard
disk until it is overwritten by other data. Therefore, there is a possibility that
confidential information will be leaked if special tools are used to recover this
remaining data.
The Security Kit overwrites old data - data that is not required - and data
storage area where the data has been deleted to ensure that data cannot be
recovered. Overwriting is performed automatically, without user intervention.

1-6
Administrator Information
The Security Kit secures data on the copier’s internal hard disk, but does not
secure any other type of data (data sent to the computer, etc.) Note that data
security is not guaranteed even if only one of the conditions required for
data security described below is not met.
Conditions Required for Data Security
The followings are required for fulfilling the validity of data security using the
Security Kit.
Dependable Administrator
A dependable administrator is required in the department to take responsibility
on security on the copiers using this Security Kit.
Safe Physical Location of Installation
The copier should be installed in a location which the accessibilities are limited.
This avoids unauthorized personnel to use the copiers.
Dependable Service Representative
All maintenance activities must be performed by the service representative,
with the administrator in attendance.
Unsecured Data
The Security Kit secures data that is not required after it is printed, and data
that has been deleted. This means that the responsibility for maintaining data
before it is printed or data that is stored before it is deleted lies with the user.
The data derived from the following functions must be administered by the
user.
• Document Management (Copy Function)
• Quick Copy (Printer Function)
• Proof and Hold (Printer Function)
• Private Print (Printer Function)
• Stored Job (Printer Function)
• Virtual MailBox (VMB) (Printer Function)
• Temporary code Job (Printer Function)
• Permanent code Job (Printer Function)

1-7
Administrator Information
About Security Mode
Security mode refers to the machine status in which the Security Kit has been
installed on the copier and is functioning properly. When the copier is in the
security mode, a hard disk icon will be displayed on the right upper corner of
the touch panel.
(The hard disk icon is displayed on the screens of the copy, printer, and
scanner functions.)
Important! If a hard disk icon is not displayed on the screen of the copier, printer, and
scanner functions, it could mean that the machine is not in the security mode.
Contact your service representative.
Note You can determine the operational status of the overwrite function by
monitoring changes to the image of the hard disk icon. See page 1-10 Display
during overwrite for further details.
Ready to copy.
11x8½"
Paper Size Set
4 in 1
Sheet
Margin
Left
ProgramFunctionUser choice
Basic
11x8½"
Plain
11x8½"
Recycled
11x17"
Plain
8½x11"
Plain 11x8½" Plain
MP tray
Plain
APS Auto %
Reduce
％100
Exposure
Auto
Staple
Staple
Left Top
Staple Off
％100
/Enlarge Mode
Exposure Erase
/Punch
Hard disk icon

1-8
Administrator Information
Security Kit Functions
Overwrite Function
Function details
Overwrites old document data when copying or printing is completed.
Overwriting method
3-time Overwrite or Once Overwrite (See page 1-14 Step 3: Hard Disk
Overwrite Setting for further details.)
Execution timing
Overwrites existing old document data after a job is completed.
Data to be overwritten
See page 1-11 Data to be overwritten for further details.
Overwrite-in-Progress Screen
The hard disk icon alternates between the two icons (See page 1-10
Display during overwrite for further details.)
Security Kit
Copy
Function
Scanner
Function
Printer
Function
Hard Disk
Sends to
computer
Output
1 Monitors the status of
operations, overwrites
old image data.
2 Formats the hard disk.
Temporarily
stores original
document data
Optional Hard Disk