NEC Aspire User manual

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CALL 2
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0893401 - 1
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Using Your Telephone
The Alphanumeric Display helps you use
features and tells you about your calls. With
optional Caller ID, a ringing line may show
your caller’s number and name.
If you’re on a Handsfree Call (see
Handsfree Options below), lift the
handset for privacy.
These Volume Controls are for
speaker, handset and ringing calls.
Handsfree Options
• Handsfree lets you place and answer calls by pressing instead of using the handset.
• With Automatic Handsfree, you can press a line or Line Appearance key without lifting
the handset. Normally, you have Automatic Handsfree.
• Use Handsfree Answerback to answer a voice-announced Intercom call by speaking
toward your phone — without lifting the handset.
The Microphone picks up your voice for
Handsfree calls. Press MIC to turn off
the microphone.
Press for Handsfree calls, or use the
handset instead. See Handsfree Options below.
While on a handset call, press SPK once for
Handsfree; twice for Group Listen.
Line Appearance Keys are Intercom keys
for placing and answering calls. If you’re busy
on one – just use the other.
Press a One-Touch Key for one-
button contact with co-workers and
outside callers, or when using
certain features. Ask your
Communications Manager.
Due to the flexibility built into the system,
your Dialing Codes and Feature
Capacities may differ from those in this
guide. Check with your Communications
Manager and make a note of any differences.
These are and/or keys. See
Programming Function Keys for more on
setting up these keys.
The Message Wait LED flashes when you
have Messages Waiting. If you don’t have a
Voice Mail key, it also flashes when you have
Voice Mail messages left in your mailbox.
Press CALL1 then LND to automatically
redial the last number you called. Press
CALL1, DIAL and dial a bin number for
Common Abbreviated Dialing.
While on a call, press CONF to set up a
Conference.
Enable Do Not Disturb to block your calls
when you don’t want to be interrupted. This
key will also flash when Call Forwarding
is activated.
The Soft Keys provide quick
and easy access to features - just
follow the menu on the display
(not available on all models).
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Placing an Outside Call . . .
1. (Optional) Lift handset.
2. + Listen for dial tone + Outside
number.
•You can have function keys for lines or
line groups.
•If your system is behind a PBX, you
may have to dial 9 before your number.
OR
1. (Optional) Lift handset.
2. + + Outside number.
OR
2. + + Line group
(1-9 or 001-100) + Outside number.
OR
2. + + Line number (e.g.,
005 for line 5) + Outside number.
Calling a Co-Worker . . .
1. (Optional) Lift handset.
•For one-touch calling, press a Call
Coverage or Hotline function key
instead of going on to step 2.
2. + Co-worker’s extension number.
•Your call will ring or voice-announce.
If you hear ringing, wait for an answer.
If you hear a beep, begin speaking.
Dialing 1 changes mode.
•For your Voice Mailbox, dial
✻ 8.
•For Paging, dial
✻ 1 + 0 for All Call
or
✻ 1 + 1-64 for zones.
Dial using the
Intercom:
Dial codes for outside
lines:
Press a line key for
quick access:
Placing Calls
If your call doesn’t go through . . .
Camp On and Callback
1. ToCampOn(wait without hanging up), .
•(Intercom calls) When you hear ringing,
wait for the called party to answer.
If you hear busy/ring instead of busy
before camping on, you can optionally
dial the Barge In code to send a Voice
Over. Check with your Communications
Manager for the code.
•(Outside calls) When you hear new dial
tone, place your call again.
OR
1. To leave a Callback for a busy line or
extension, and hang up.
•Wait for the system to call you back.
2. or lift handset.
•(Outside calls) Place your call again.
•(Intercom calls) Speak to co-worker.
To cancel your Callback:
1. (Optional) Lift handset.
2. + + Hang up.
Message Waiting (Direct Messaging)
1. Do not hang up + .
•Your co-worker’s Message Wait LED
flashes fast. Your MW is lit.
•With Voice Mail, dial 8 to leave a mes-
sage in your co-worker’s mailbox.
1. + .
•To cancel Messages Waiting (those you
left and those left for you): CALL1 + 873.
To answer a Message
Waiting left for you:
Leave a Message
Waiting (flashing
Message Wait LED)
when your co-worker
doesn’t answer:
When you hear sys-
tem busy, use Camp
On or Callback:
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Answering Outside Calls . . .
1. or lift handset.
•Press line or loop key if not connected.
Answering Intercom Calls . . .
1. Speak toward your phone.
•You can lift the handset for privacy.
•If you hear one long ring instead, press
SPK or lift handset to answer.
•CALL1 + 823 makes incoming
Intercom calls ring your phone. CALL1
+ 821 makes them voice-announce.
Picking up calls not ringing your phone . . .
1. or lift handset.
2. + .
1. or lift handset.
•You can press a Group Call Pickup or Call
Coverage function key instead of step 2.
2. + Co-worker’s extension.
Have a telephone meeting (Conference) . . .
1. Place/answer call + .
2. Place/answer next call + .
•Repeat this step to add more parties.
You may be able to have up to 32
callers.
3. After adding all parties, press again
to begin the Conference.
Use Conference to
have a telephone
meeting:
When a call is ringing
a co-worker’s phone:
If a call is ringing over
the Page after hours:
Listen for beep:
Listen for two rings
and look for a flashing
line key:
Answering Calls
Directory Dialing
While on a call, store a number for easy recalling: Memo Dial
function key + Number to store + Memo Dial key to save.
To dial number: Memo Dial key + Line key.
Memo Dial:
To have your phone greet callers and forward your calls:
CALL1 + ✻ 47 + Record Personal Greeting + #+ 2(Busy/No
Answer), 4(Immediate) or 6(No Answer) + Extension to receive
calls + 2(All) or 3(CO) + CALL1 to hang up.
To cancel: CALL1 + ✻47 + 3.
Personal Greeting:
DND + 1to block your outside calls OR 2to block Paging,
Intercom calls, Call Forwards and transferred outside calls OR 3
to block all calls OR 4to block Call Forwards OR 0to cancel.
Do Not Disturb:
To have your phone greet your callers and Page you:
CALL1 + ✻47 + Record Personal Greeting + #+ 7+ Record
Page + #+ Dial Page zone (e.g., 801 + 1 for zone 1) + 2(All) or
3(CO) + CALL1 to hang up.
To cancel: CALL1 + ✻47 + 3.
To pick up: CALL1 + ✻ ✻ + Announced extension.
Park and Page:
(Your Communications
Manager can tell you if you
can use this feature.)
CALL1 + 800 + Extension + Name (See Abbr. Dialing) + HOLD.
Name Storing:
To set up a telephone meeting: While on a call, CONF + Page
party and announce zone + CONF twice when co-worker answers.
To join: CALL1 + 864 + Announced zone.
Meet Me Conference:
To automatically redial your outside call if it’s not answered:
Place outside call + Repeat Redial function key (or DIAL +
LND)+ Hang up + Lift handset when call goes through.
To cancel: DIAL + LND or press Repeat Redial key.
Repeat Redial:
1. Press DIR Soft Key.
2. Press Soft Key for Directory Dialing type:
ABBc = Common Abbreviated Dialing.
ABBg = Group Abbreviated Dialing.
EXT. = Co-worker’s extension numbers.
OneT = Your One-Touch Keys (1-10).
3. Dial letter/number range for the party you want to
call (e.g., dial 2 for A, B, C or 2).
4. Press the Down Arrow Soft Key to jump to that
section.
5. Press volume ▲or ▼to scroll through the list.
6. or lift handset to place call or press the Dial
Soft Key.
At your display
telephone, select a
co-worker or outside call
from a list of names
(rather than dialing the
phone number):
Quick Reference for Other Features
CALL1 + 828 + 2 digits for hour (24 hour format) + 2 digits
for minutes + SPK to hang up.
Time:
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Programming Function Keys - General
Your call can wait at your phone . . .
Hold
1. Do not hang up + .
•This puts your outside call on System
Hold. Your co-workers can take the
call off Hold. To place the call on
Exclusive Hold, press your Exclusive
HOLD function key.
•Intercom calls automatically go on
Exclusive Hold when you press HOLD.
1. or lift handset.
2. Press flashing .
OR
2. if the call was not on a line key (or
was an Intercom call).
Send the call you’re on to a co-worker . . .
Transfer
1 Do not hang up + .
2. Dial your co-worker’s extension.
•You can press a One-Touch key instead
of dialing your co-worker.
•To transfer the call to Voice Mail,
press your Voice Mail key before dial-
ing your co-worker.
OR
1. (Hotline).
Send (Transfer) your
call to a co-worker:
Easily retrieve a call
from Hold:
Use Hold instead of
leaving the handset
off-hook:
Handling Your Calls
NEC America, Inc., Corporate Networks Group
4 Forest Parkway, Shelton, CT 06484
TEL: [phone] FAX: [phone]
cng.nec.com
0893401
August 8, 2003
Printed in U.S.A.
*0893401*
To program: CALL1 + 851 + Key + Code + Optional Data.
Call Forwarding: Enter 10 for Call Forwarding Immediate.
Enter 11 for Call Forwarding Busy.
Enter 12 for Call Forwarding No Answer.
Enter 13 for Call Forwarding Busy/No Answer.
Enter 14 for Call Forwarding Both Ring.
Enter 15 for Call Forwarding Follow Me.
Enter 16 for Call Forwarding to extension (same as dialing ✻2).
Enter 17 for Selectable Display Messaging, Call Forwarding Off
Premise, Personal Greeting/Park & Page (same as dialing ✻4).
Conference: Enter 07 if you want a Conference key.
To program: CALL1 + 855 + Key + Number + HOLD + Name
(see Entering Names under Abbreviated Dialing) + HOLD.
DSS: Enter Co-worker’s extension # + SPK to hang up.
Personal Speed Dial: Enter 9+ Outside # or
Enter 804 + Line group # (1-9 or 1-100) + Outside # or
Enter #9 + Line # (e.g., 05 or 005) + Outside # + SPK to hang up.
Service Codes: Enter Service Code + SPK to hang up. For example, you can
make a Save # Clear key by entering 885.
Programming One-Touch Keys
To program: CALL1 + 852 + Key + Code + Optional Data.
If a key is defined with an 852 code, it must be undefined (852+000) prior to defining the
key with an 851 code, otherwise an error tone will be heard.
Programming Function Keys - Appearance
Hold: For Exclusive Hold, enter 45.
DSS/Hotline: Enter 01 + Partner’s extension + HOLD.
Memo Dial: Enter 31.
Personal Speed Dial: Enter 01 + 9+ Outside # + HOLD or
Enter 01 + 804 + Line group # (1-9 or 1-100) + Outside # +
HOLD or
Enter 01 + #9 + Line # (e.g., 05 or 005) + Outside # + HOLD.
Service Codes: Enter 01 + Service Code + HOLD. For example, you can make a
Save # Clear key by entering 885.
Save Number Dialed: Enter 30.
Repeat Redial: Enter 29.
Voice Mail: Enter 77 + Your extension #.
Page: Internal: 21 + Zone (1-64) or 22 (All Call).
External: 19 + Zone (0-8).
Combined: 20 for (Internal and External All Call).
Line and Loop Keys: Enter *01 + line number (001-200)
Enter *05 + 0(Incoming), 1(Outgoing) or 2(Both) + 001-100
(Incoming Trunk Group) or 000 (for ARS) + 001-100 (Outgoing
Trunk Group) or 000 (for ARS).
Park: Enter *04 + Orbit number (01-64).
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Automatically redial calls . . .
Last Number Redial
1. (Optional) Lift handset.
2. + .
•The system selects an outside line.
OR
2. + .
•The call uses the line you select.
OR
2. + Press Arrow Up or Arrow Down Soft
Key to scroll to the number to be dialed + .
•The system retains the last 10 num-
bers dialed which can be viewed and
then dialed.
Save
1. (Save).
1. (Optional) Lift handset.
2. + (Save).
•The system selects an outside line.
OR
2. + (Save).
•The call uses the line you select.
Save your call for
quick dialing later on:
Then redial your saved
number:
Quickly redial your
last outside call:
Placing Calls Quickly
Park a call in orbit
1. Do not hang up.
2. + + Park Orbit.
•Park Orbits are 1-64. For Personal
Park, dial 857 instead of #6.
3. Page your co-worker to pick up the call.
•For Paging, dial
✻ 1 + 0 for All Call
or ✻ 1 + 1-64 for zones.
4. Hang up.
1. (Optional) Lift handset for privacy.
2. + + Park Orbit.
•For Personal Park, dial 857 (if Parked
at your phone) or ✻✻ + Extension.
Forward (reroute) your calls to a co-worker . . .
1. + .
•To forward off-premise: *46 + Line
access code (e.g., 9) + Number + HOLD.
To cancel: *46 + HOLD + Hang up.
2. Dial Call Forwarding condition:
1 = Personal Answering Machine
Emulation (then skip to step 4)
2 = Busy or not answered
3 = Follow Me
4 = Immediate
6 = Not answered
7 = Immediate with both ringing (not for
Voice Mail)
0 = Cancel
3. Dial destination extension, Voice Mail
master number or press Voice Mail key.
4. Dial Call Forwarding type:
2 = All calls
3 = Outside calls only
4 = Intercom calls only
•DND flashes slowly. A voice prompt may
remind you that your calls are forwarded.
While at your desk,
forward your calls to a
co-worker, Voice Mail
or off-premise:
Or pick up a call a co-
worker parked for you:
Park a call in orbit so a
co-worker can pick it
up:
.
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Quickly dial co-workers and outside calls . . .
One Touch Calling
1. (Optional) Lift handset + .
•You can have One-Touch Keys for
Direct Station Selection, Personal Speed
Dial (outside calls) or feature codes. See
Programming One-Touch Keys.
Abbreviated Dialing (Speed Dial)
1. (Optional) Lift handset.
2. + (for Common).
OR
2. + (for Group).
3. Dial Abbreviated Dialing bin number.
•Ask your Communications Manager for
your bin numbers.
4. Dial phone number to store + .
• The number can be up to 24 digits, using
0-9, # and ✻ . Press MIC to enter a pause.
5. Enter name for stored number + +
SPK or hang up.
• See Entering Names below.
1. (Optional) Lift handset.
2. + + Bin (for common).
OR
2. + + Bin (for group).
• You may also have function keys for
Abbreviated Dialing.
To dial your stored
Abbreviated Dialing
number:
Store Common or
Group Abbreviated
Dialing numbers:
1-TOUCH
Use One-Touch Keys
to save time calling
co-workers:
Multibutton Telephone
Quick Reference Guide
Entering Names
When entering names, use dial pad keys to enter letters. For example, press the digit 2 key once for A,
twice for B, three times for C, etc.
#= Accepts an entry (only required if two letters on the same key are needed - ex: STA)
CONF = Clear the character entry one character at a time
1 = 1 @ [ ¥ ] ^ _ ‘ { | } > <
2 = A-C, a-c, 2
3 = D-F, a-f, 3
4 = G-I, g-i, 4
5 = J-L, j-l, 5
6 = M-O, m-o, 6
7 = P-S, p-s, 7
8 = T-V, t-v, 8
9 = W-Z, w-z, 9
0 = 0 ! “ # $ % & <space> ( ) *
*= * + , - . / : ; < = > ?
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