NEC Xen Topaz User manual

Multiline Telephone
User Guide
Nothing contained in this manual shall be deemed to be, and this manual does not constitute, a warranty of, or representation
with respect to, any of the equipment covered. This manual is subject to change without notice and NEC Business Solutions
Ltd has no obligation to provide any updates or corrections to this manual. Further, NEC Business Solutions Ltd also reserves
the right, without prior notice, to make changes in equipment design or components as it deems appropriate. No representation
is made that this manual is complete or accurate in all respects and NEC Business Solutions Ltd shall not be liable for any
errors or omissions. In no event shall NEC Business Solutions Ltd be liable for any incidental or consequential damages in
connection with the use of this manual. This document contains proprietary information that is protected by copyright. All rights
are reserved. No part of this document may be photocopied or reproduced without prior written consent of NEC Business
Solutions Ltd.
Copyright © 2004 by NEC Business Solutions Ltd
All Rights Reserved.
NEC Business Solutions Ltd
633-647 Springvale Road,
Mul
g
rave VIC 3170
Intelligent Hybrid System
Issue 1.2
October 2004

1 10
For more convenient use…
Using Your Multiline Telephone…
Handsfree Options
-Handsfree lets you place and answer calls by pressing “SPK” instead of using the handset.
-With Automatic Handsfree, you can press the CALL Key without lifting the handset. Normally, you have
Automatic Handsfree.
-Use Handsfree Answerback to answer a voice-announced Intercom call by speaking toward your phone
without lifting the handset.
Thank you for purchasing the NEC “Xen Topaz” system.
Due to the flexibility built into the system, your Dialling Codes and Feature Capacities may differ from those
in this guide. Check with your Supplier / System Administrator and make a note of any differences.
Before using Your Telephone…
Alphanumeric Display Indicator
DC (Dial Control) Key
LND (Last Number Dial) Key
Programmable Function Keys
CHECK Key
CLEAR Key
OPAC (Operation Access) Key
CALL Key
FLASH Key
TRFR (Transfer) Key
DND/CONF Key
(Do Not Disturb / Conference)
HOLD Key
MIC (Microphone) Key
VOL (Volume Control) Key
Microphone
Dial Keys
Handset
Speaker
SPK (Speaker) Key
Functions 12TXD 12TD 6TXD 6TD
Programmable Keys 12 12 6 6
Additional Prg. Keys 10 10 10 10
Display Yes No Yes No
CHECK/CLEAR Keys Yes No Yes No
Handsfree Yes No (Talkback) Yes No (Talkback)
Accept DLS Console Yes No Yes No
Wall Mount Kit Yes (Built-in) Yes (Built-in) Yes (Built-in) Yes (Built-in)
Do Not Disturb (DND)
DND/CONF
3
(
On-Hook
)
2
0
DND : Trunk Incoming Call
DND : Intercom Incoming Call
DND : Trunk & Intercom Incoming Call
DND : Transferred (CFW) Call
DND : Cancel
Call Forward / Follow Me
When you set DND, the DND/CONF Key’s lamp is lit and the Internal Dial Tone pattern changes.
When you set a Call Forward, the DND/CONF Key’s lamp flashes and Internal Dial Tone pattern changes.
When using a Call Forward (Select) Key, press the key and wait to cancel a Call Forward setting, then
press the key and wait again to restore the previous Call Forward setting.
4
1
Call Forward
(Device) Key
(
SC.851+17
)
Call Forward Off-Premise
When you set a Call Forward, the DND/CONF Key’s lamp flashes and the Internal Dial Tone pattern
changes.
CALL 7 31 6Tele
p
hone Numbe
r
????0
HOLD SPK
To
Cancel
CALL Extension Numbe
r
SPK
2Busy / NoAnswer
Cancel
CFW
Condition CFW T
yp
e
Immediate
No Answer
Dual Ring
4
3
FWD All Calls
FWD Outside Calls only
FWD Intercom Calls only
3Follow Me
???
7
6
8 8
4 0
2
8 ? ?
Call Forward
(Select) Key
(
SC.851+16
)

29
For Your ConvenienceHold / Transferring Calls
An existing Appearance Key cannot be overwritten without theAppearance Key first being erased.
Programmable Function Keys (General Key Code) can be erased by entering Service Code 00.
Common Service Codes:
01 DSS/One-Touch Key 10 Call Forward – Immediate
03 DND Key 11 Call Forward – Busy
04 Background Music (ON/OFF) 12 Call Forward – NoAnswer
05 Headset Key 13 Call Forward – Busy/NoAnswer
08 Incoming Caller ID List 14 Call Forward – Dual Ring
19 External Zone Paging 15 Call Forward – Follow Me
20 External All Call Paging 16 Call Forward – Select Option
21 Internal Zone Paging 17 Call Forward – Device
22 Internal All Call Paging 29 Repeat Redial
27 Abbreviated Dial – Common/Personal 30 Saved Number Redial
28 Abbreviated Dial – Group 31 Memo Dial
Programming a Function Key
Programmable Function Keys can be assigned as Appearance Keys (e.g. Trunks) or General Keys (e.g.
DSS/One-Touch). Press the Function Key to activate the assigned function without dialling the Service Code.
Service
Code
General Key Code
CALL
8
Function Key
5
Additional Data
? ?
SPK
1 ?
Programming a DSS/One-Touch Key
Programmable Function Keys can be assigned as DSS (Direct Station Selection) or One-Touch Keys. You can
place an Outside or Intercom call by pressing this key without dialling the number.
Function Keys with one or two colour LEDs programmed as DSS keys will provide extension status
indication, Idle=Off, Busy=lit. This is known as Busy Lamp Field (BLF) indication.
When storing an outside telephone number, the Trunk Access Code (normally 0) must be added to the
start of the number. Up to 36 digits can be stored.
To program another key, press the next Programmable Function Key instead of the SPK Key to finish.
HOLD SPK
CALL 8Function Key
5 1 10
Telephone Number
Extension Number
???
? ?0
Trunk
Transferring a Call to another Extension
If your phone has a DSS or One-Touch key for the extension user who is to receive the call, just press it
instead of “HOLD + Extension Number” in the operation above.
(
Talkin
g)
HOLD ???
Extension Numbe
r
(
Announce
)
TRFR
Placing a Call on Hold / Retrieving a Held Call
(
Talkin
g)
HOLD
When an Intercom call is placed on hold, the call is held as “Exclusive Hold” on your phone.
While your outside call is on System Hold, other extension users can take the call off Hold.
Trunk Key
(
Flashin
g)
CALL
Hold Retrieve
(
Flashin
g)
Placing a Call on Exclusive Hold
System programming is required to use Exclusive Hold. Ask your NEC Authorised Supplier for details.
While your outside call is on Exclusive Hold, other extension users can not take the call off Hold.
(
Talkin
g)
Trunk Ke
y
(
Flashin
g)
CALL
Hold Retrieve
(
Flashin
g)
Exclusive Hold Ke
y
(
SC.851+45
)
Retrieving a Held Outside Call (if your extension doesn’t have trunk keys)
? ?7 7 2
CALL
Trunk No.
you want to retrieve
TRFR
(
To answer own held Trunk
)

83
Answering CallsFor Your Convenience
Common/Personal Abbreviated Dialling Bins are numbered as follows (by default):
2-digit dialling: Common = 00-79, Personal = 80-99, or
3-digit dialling: Common = 000-899, Personal = 990-919.
System programming is required to allow GroupAbbreviated Dialling. Ask your NEC Authorised Supplier.
Up to 36 digits dialling can be stored in each abbreviated dialling bin.
To clear an abbreviated dialling bin (number & name), press the “CLEAR” key after dialling the Bin No..
Applicable to Topaz Display Phones only.
Programming Abbreviated Dialling Bins
Tele
p
hone Numbe
r
CALL 8 5
HOLD Name
(
12 characters
)
? ? HOLD SPK
3
(
Common/Personal
A
bbv.
)
8 5
(
Grou
p
A
bbv.
)
4
???
Bin No. ? ?0 Trunk
Entering a Name into an Abbreviated Dialling Bin
When entering a name, use the Dial Pad Keys on your telephone to enter letters as shown below.
For example, press the “2” key once for “A”, twice for “B”, etc…
#
DND/CONF
Acce
p
ts a character and move the cursor one
p
lace to the ri
g
ht. Press twice to insert a “s
p
ace”.
Clear the character entr
y
to the left, one character at a time
(
Backs
p
ace Ke
y)
.
1
@
[
]
^
_
‘
{
}
A
B C a b c 2
¥
D E F d e
f
3
G H I
g
hi4
J K L
j
kl5
M N O m n o 6
P Q R S
p
q
r
s 7
T U V t u
v
8
W X
Y
Zw
x
y
z 9
0 ! “ # $ % & ‘
(
)
+ , - . / : ; < = > ?
12345678910111213
Number of Ke
y
Presses
1
2
3
4
5
6
7
8
9
0
Answering an Intercom Call
(
Rin
g
in
g)
SPK
Voice Mode
Extension Ring Mode Extension
(
Voice
)
Speak toward
your phone
Intercom Call Mode can be set at your phone as follows: “Ring” = CALL + 823, “Voice” = CALL + 821.
Confirm status of the MIC Key if you want to answer Handsfree [MIC On = Light On, MIC Off = Light Off].
Answering an Outside Call
(
Rin
g
in
g)
SPK
Trunk Ke
y
(
Flashin
g)
SPK
Ringing
Extension Non-Ringing Extension
Confirm status of the MIC Key if you want to answer Handsfree [MIC On = Light On, MIC Off = Light Off].
(Topaz Display Phones Only)
Picking up another Extension’s Call
System programming is required to allow Group Call Pickup. Ask your NEC Authorised Supplier for details.
CALL ?7 5 ? ?
Extension Numbe
r
Pickup for
Specified
Extension 1
CALL 68 7
Call Picku
p
Ke
y
In same
Group
(
SC.851+24
)
In other
Groups
CALL 68 9
Call Picku
p
for other Grou
p
Ke
y
(
SC.851+25
)

47
Placing CallsIf your call doesn’t go through…
Pressing CALL key after dialling an extension number is also possible.
Your call will ring or voice-announce. If you hear ringing, wait for an answer. If you hear a beep, begin
speaking. Dialling “1” changes voice/ring mode (where the destination is a Topaz Telephone).
Placing an Intercom Call <Dial Access>
Extension Numbe
r
CALL ???
Listen for Dial Tone before dialling the Telephone Number.
Placing an Outside Call <Access Code>
CALL Tele
p
hone Numbe
r
????0
Trunk Code
Listen for Dial Tone before dialling a Telephone Number.
You can have function keys for Trunks or Trunk Groups. Ask your Supplier.
Placing an Outside Call <Quick Access>
Trunk Ke
y
Tele
p
hone Numbe
r
????
Repeat Dialling <Outside Call>
The system periodically redials the call. Repeat duration is programmable. Ask your NECAuthorised
Supplier for details.
You should lift the handset when the called party answered.
You can cancel this function by pressing “DC” and “LND” during idle condition.
Does not reserve line. Will select other available line when original line is in use.
Checking & Answering a Message Waiting Indication
CHECK
(
On-Hook
)
VOL
(
Check Name
)
You can check who left a messa
g
e waitin
g
indication for
y
ou, and then answer.
8 14
Applicable to Topaz Display Telephones only.
3
Clearing All Message Waiting Indications (at any extension)
CALL 8 7 SPK
Clears all messages you have left for other extensions and messages other extension have left for you.
(Hear Busy Tone
or No answer)
DC LND
Re
p
eat Dial Ke
y
(SC.851+29)
[Flashes red when set.]
[Press flashing key to cancel.]
Cancelling a Message Waiting Indication (at originating extension)
CALL 8 7 SPK
1
Extension Number
you want to cancel MW
???

65
If your call doesn’t go through…Placing Calls Quickly
Intercom numbers can also be stored under Last Number Redial. Ask your NEC Authorised Supplier for
details.
Last Number Redial < Outside/Intercom Calls>
LND VOL
Redial List The system retains the last 10 numbers dialled which can be viewed and dialled.
(Topaz Display Phones Only)
(
Find desired number
)
(
On-Hook
)
CALL LND
Common/Personal Abbreviated Dialling Bins are numbered as follows (by default):
2-digit dialling: Common = 00-79, Personal = 80-99, or
3-digit dialling: Common = 000-899, Personal = 990-919.
System programming is required to provide Group Abbreviated Dialling. Ask your NEC Authorised
Supplier for details.
Using Abbreviated Dialling <Outside Calls>
CALL Common/Personal
Abbv. Bin No.
DC
Common
/Personal
A
bbv. ???
Grou
p
A
bbv. Bin No.
Group
Abbv.
CALL 18 4
Grou
p
A
bbv. Ke
y
(SC.851+28)
???
The Telephone / Extension Number shall be pre-registered to a One-Touch / DSS Key (refer to Page 2).
Trunk Access Code (Dial “0”) should be added as the first digit of the Telephone Number.
Using One-Touch Keys <Outside/Intercom Calls>
One-Touch / DSS Ke
y
Setting Camp On / Callback / Trunk Queuing
<Camp On> For Intercom Call, when you hear ringing, wait for the called party to answer.
For Trunk Queuing, when you hear Dial Tone, begin dialling the telephone number.
<Callback> For Intercom Call, when your phone starts the ringing, lift handset and wait for the called
party to answer.
For Trunk Queuing, when your phone starts the ringing, lift handset, hear Dial Tone and
begin dialling the telephone number.
Set / Answer a Message Waiting
When you set a MW, the called party’s MW Indicator starts to flash, and your MW Indicator is lit Red.
When you answer a MW, the MW Indicator will automatically go off when the called party answers.
Hear Intercom
Busy Tone or
No Answer
Set 8 14
MW Ke
y
(
SC.851+38
)
Your phone’s
Indicator is
flashing in Red
Answe
r
8 14
MW Ke
y
(
SC.851+38
)
Cam
p
On Ke
y
0Wait without
hanging up
Wait for the
system to call
you back
<Cam
p
On>
<Callback>
(SC.851+35)
[Lit Red when set]
(Hear Busy Tone,
No Answer, or
Trunk Unavailable)
When Cam
p
On set
8 07
Cancelling Camp On / Callback / Trunk Queuing
(SC.851+35)
Cam
p
On Ke
y
Or press the
Camp On Key