Nitsuko Portrait 308 User manual

Multibutton Telephone Feature Handbook
Portrait 308/824

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Multibutton Telephone
Feature Handbook
82400MFH04

This manual has been developed by Nitsuko America. It is intended
for the use of its customers and service personnel, and should be read
in its entirety before attempting to install or program the system. Any
comments or suggestions for improving this manual would be appreci-
ated. Forward your remarks to:
Nitsuko America, Telecom Division
4 Forest Parkway
Shelton, CT 06484
Attention: Manager, Technical Publications
Nothing contained in this manual shall be deemed to be, and this man-
ual does not constitute, a warranty of, or representation with respect to,
any of the equipment covered. This manual is subject to change with-
out notice and Nitsuko America has no obligation to provide any
updates or corrections to this manual. Further, Nitsuko America also
reserves the right, without prior notice, to make changes in equipment
design or components as it deems appropriate. No representation is
made that this manual is complete or accurate in all respects and
Nitsuko America shall not be liable for any errors or omissions. In no
event shall Nitsuko America be liable for any incidental or consequen-
tial damages in connection with the use of this manual. This document
contains proprietary information that is protected by copyright. All
rights are reserved. No part of this document may be photocopied or
reproduced without prior written consent of Nitsuko America.
©1998 by Nitsuko America. All Rights Reserved.
Printed in U.S.A.
Year 2000 Compliance
The Portrait 308/824 systems are unaffected by the date change to the
year 2000. The entry of the year in the date is used to display Leap
year (02/29) dates. The year does not display on display telephones.
A two-digit year is used for the SMDR output.

Using Your Telephone.....................................................1
Calling a Co-Worker . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Outside Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Handling And Rerouting Your Calls . . . . . . . . . . . . . . .3
When Your Call Can't Go Through . . . . . . . . . . . . . . . .3
Placing Calls Quickly . . . . . . . . . . . . . . . . . . . . . . . . . .4
When You Work In Groups . . . . . . . . . . . . . . . . . . . . . .5
If You Need Privacy . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Have a Telephone Meeting . . . . . . . . . . . . . . . . . . . . . .6
Streamlining Your Telephone's Operation . . . . . . . . . . .6
Personalizing Your Telephone . . . . . . . . . . . . . . . . . . . .7
Account Codes...............................................................9
Alarm Clock.....................................................................9
Background Music.........................................................11
Call Forwarding .............................................................11
Executive Call Forwarding . . . . . . . . . . . . . . . . . . . . .12
Call Parking....................................................................14
Call Timer.......................................................................14
Call Waiting (Camp On) .................................................15
Caller ID.........................................................................17
Caller ID Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Caller ID Temporary Memory . . . . . . . . . . . . . . . . . . .18
Callback ........................................................................22
Conference...................................................................23
Confirmation Tone ........................................................24
Direct Station Selection Console, DSS (Portrait 824).....25
Direct Station Selection, Extension...............................26
Directed Call Pickup......................................................28
Directory Dialing............................................................29
Do Not Disturb..............................................................30
Door Box.......................................................................31
Executive Override........................................................32
Extension Hunting.........................................................33
Flash..............................................................................33
Handsfree (Speakerphone) ..........................................34
Headset Operation.......................................................36
Hold..............................................................................36
Hotline - Dual Handsfree Hotline..................................38
Intercom .......................................................................39
Last Number Redial.......................................................40
Meet-Me Conference ....................................................41
Message Waiting ...........................................................43
Table of Contents
i

Microphone Mute..........................................................45
Name/Message Storing..................................................46
Night Answer (Off-Hours Ringing)................................49
Off-Hook Signaling .......................................................50
Outside Calls, Answering..............................................52
Outside Calls, Placing....................................................52
Line Queuing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53
Automatic Line Access . . . . . . . . . . . . . . . . . . . . . . . .54
Converting from Pulse to Tone Dialing . . . . . . . . . . . .54
Are You Behind a PBX? . . . . . . . . . . . . . . . . . . . . . . .55
You May Have a Private Line . . . . . . . . . . . . . . . . . . .55
If You Hear a Warning Tone . . . . . . . . . . . . . . . . . . . .56
Did Your Call Go Through? . . . . . . . . . . . . . . . . . . . .56
Need to Block Outgoing Calls From Your Phone? . . . .56
Paging...........................................................................58
Internal Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
External Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Programmable Keys ......................................................59
Repeat Dial....................................................................62
Room Monitor...............................................................62
Save ..............................................................................63
Selectable Display Messaging .......................................65
Broadcast Message At A Later Time . . . . . . . . . . . . . .65
Do Not Disturb / General Message . . . . . . . . . . . . . . .66
Message Waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Camp-On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Reverse Message . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Speed Dial.....................................................................74
System Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Personal Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . .74
Step Calling...................................................................76
Tandem Trunking...........................................................76
Time And Date Setting..................................................78
Transfer.........................................................................79
Voice Mail......................................................................80
Volume Control .............................................................83
Charts............................................................................85
ii
Table of Contents

Using Your Telephone
Your telephone's Alphanumeric Display helps you use features and
tells you about your calls. For example, you can see the name of a co-
worker who calls you. (You may also be able to change the time and
date on your phone if it's not correct. Turn to page 78 for more.)
Press a One-Touch Key for one-button contact with co-workers and
outside callers or when using certain features. To learn how to pro-
gram your One-Touch Keys, go to page 59.
Handsfree lets you place and answer calls by pressing instead
of using the handset. The Microphone picks up your voice for
Handsfree calls.
The system may restrict you from using some of the features
in this handbook. Check with your Communications Manager
to see which features are available. Also, if your system does
not use the standard numbering plan shown on page 85, fea-
ture access codes may be different than described.
Using Your Telephone
1

Calling a Co-Worker
You can dial a co-worker on the
Intercom (page 39), or use
Paging (page 58) if you don't
know where they are.
Visitors at your entrance door can
call you on the Intercom using a
Door Box (page 31).
Outside Calls
You can Answer Outside Calls
that ring your phone or flash your
line keys (page 52). Night Service
(page 49) may change the way
these same calls ring your phone.
To Place Outside Calls (page 52),
use your line keys or dial codes.
You may have to enter Account
Codes (page 9) before your call
goes through. Once your call goes
through, the Call Timer (page 14)
shows you how long you're on the
phone. You may be able to use Flash (page 33) to place another call
without losing your line.
Using Your Telephone
2

Handling And Rerouting Your Calls
Use Hold (page 36) to have your
call wait at your phone. Or, if your
system is a Portrait 824, Park it
in orbit for a co-worker (page 14).
Have a call for a co-worker?
Transfer it to them (page 79).
When you leave your desk, think
about Call Forwarding your calls
to someone else (page 11). Or, if
you want your callers to know
where you are, set a Selectable
Display Message at your phone (page 65).
When Your Call Can't Go Through
Don't just hang up when your call
can't get through to a co-worker!
Use Call Waiting (page 15) to
wait without hanging up. Send
your co-worker Off Hook
Signaling (page 50) to let them
know you're waiting. If you don't
have time to wait, leave a
Callback request (page 22).
In a hurry? Think about leaving
your co-worker a Message
Waiting (page 43).
CALL
FWD
HOLD
PARK
FOLLOW
ME
DND
SEL.
DISPL.
Using Your Telephone
3

There's no need to keep redialing your outside call if it's busy or unan-
swered - use Repeat Dial instead (page 62 ). And when your system's
lines are busy, Line Queuing (page 53) lets you wait for a free one.
With Selectable Display Messages, send a message to your busy co-
worker's display phone (page 65). They can reply with a Reverse
Message (page 66).
Placing Calls Quickly
Store numbers that you call often
in Speed Dial bins (page 74). You
can easily dial the stored number
with just a few key presses. To
quickly retry the number you just
dialed, try Last Number Redial
(page 40). If you'll need to redial
the number later on, let Save (page
63) retain it for you.
Using Your Telephone
4

When You Work In Groups
If you and your co-workers handle
each other's calls, you might want
to have Extension Hunt Groups
(page 33). Someone calling your
group's number goes through to
the first available extension. If
there is no answer at that exten-
sion, a co-worker can try the next
extension in line using Step
Calling (page 76). To answer a
call already ringing a co-worker's
phone, use Directed Call Pickup
(page 28).
If You Need Privacy
When you're busy in your office
and don't want to be interrupted,
use Do Not Disturb (page 30).
Before talking to someone at your
desk while you're on a handsfree
call, try Microphone Mute (page
45). Your caller cannot hear your
voice until you cancel
Microphone Mute.
Using Your Telephone
5

Have a Telephone Meeting
Conference (page 23) allows you
to quickly set up a telephone
meeting.
Use Meet Me Conference (page
41) to set up a meeting which lets
others join if they choose.
Optionally, you can also use Meet
Me Page to set up a meeting on a
page zone.
To join two outside callers togeth-
er and leave them to talk privately,
use Tandem Trunking (page 76).
Streamlining Your Telephone's Operation
Your telephone provides you with
options that can dramatically
streamline the way you handle
calls. For example, you can use
One-Touch Keys for one-button
access to co-workers, outside calls,
Speed Dial numbers and certain
feature codes.
Are you a secretary for two people?
Use Dual Handsfree Hotline
(page 38). This allows one
extension to simultaneously call two other extensions. The 'secretary'
Using Your Telephone
6

extension can make a voice announced Intercom call over the speaker
of both 'executive' extensions. The users at the executive extensions
can reply Handsfree and all three parties can talk.
Tired of always reaching for the handset or cradling it under your chin
while you type? Install a headset and enable Headset Operation
(page 36).
Personalizing Your Telephone
If your system is a Portrait 824,
when you need to cover up noise
in your office that might be dis-
tracting to your work, turn on
Background Music (page 11).
Don't forget about that important
meeting - set an Alarm (page 9) to
remind you.
Let the co-workers you call know
who's on the line. Go to Name
Storing (page 46) and assign a
name to your extension.
To have your phone beep every time you press a dial pad key, enable
the Dial Pad Confirmation Tone (page 24).
Using Your Telephone
7

Your Multibutton Phone
Volume/Contrast
Control
82400 - 1
1
1
7
7
2
2
8
8
3
3
9
9
4
4
10
10
5
5
11
LND FTR
6
6
12
CHECK
CLEAR
Q_Z
PRS
GHI
ABC
Clear
Check
Line keys
One-touch keys
Feature
Last Number Dial
Message Waiting lamp
Room Monitor lamp
Intercom
Dial Control
Transfer
Flash
Speaker
Do Not Disturb/Conference
Hold
Microphone Mute
Microphone
H
andset
Speaker
Liquid crystal display
TUV
JKL
:/-
DEF DC
MON MW
FLASH
DND/CONF
MIC
VOL.
ICM
TRFR
SPK
HOLD
WXY
MNO
1
7
4
2
8
5
0
3
9
6
Using Your Telephone
8

Account Codes
Account Codes are codes you enter that help keep track of outside
calls. There are two types of Account Codes: Optional and Forced.
With optional codes, the Account Codes you enter are solely for cate-
gorizing your calls. For example, if you work in an accounting firm
that must bill back customers for time on the phone, Optional Account
Codes are for you. Forced Account Codes also let you categorize calls,
but you must enter one before placing outgoing calls. If you don't
enter the code, you can't place the call. This ensures that calls don't go
out untracked. Check with your Communications Manager to find out
if your system uses Account Codes - and which codes you should
enter. Account Codes can be from 1-8 digits long, using 0-9 and #.
1.Seize an idle CO line
●Listen for: Dial tone
●If you're on an active outside call
already, skip this step.
2. Dial .
3. Dial Account Code.
4. Dial .
5. Dial telephone number.
Alarm Clock
You can use your display phone like an alarm clock to remind you of
appointments and important meetings. Your phone has two alarms that
can each be programmed for a specific time. The alarms sounds every
day at the set time unless they are cancelled. This feature can be pro-
grammed as a One-Touch key in the Programmable Keys feature.
To enter an Account
code for an outside
call:
Account Codes
9

1.Press .
2. Press .
●If programmed as a One-Touch key,
press the One-Touch key instead.
3. Dial to set the first alarm or dial
to set the second alarm.
4. Dial time in terms of a 24-hour clock.
●For example, dial 1545 for 3:45 PM.
5. Dial .
6. To hang up, press .
1. Press .
2. Press .
3. Dial to check the first alarm or
dial to check the second alarm.
4. Press .
1. Press .
To stop the alarm
tone:
To check an alarm
setting:
To set an alarm at a
display keyset:
Alarm Clock
10

1. Press .
2. Press .
●If programmed as a One-Touch key,
press the One-Touch key instead.
3. Dial to cancel the first alarm or
dial to cancel the second alarm.
4. Dial .
5. To hang up, press .
Background Music (Portrait 824 only)
Background Music (BGM) sends music from an FM receiver, tape
deck or CD player your company provides to the speaker in your tele-
phone. This helps give you a pleasant working environment. The
Background Music plays whenever your phone is idle.
1. Do not lift handset.
2. Press .
Call Forwarding
Use Call Forwarding to redirect your calls to another extension. With
Call Forwarding, you're sure your calls are covered when you are
away from your work area. There are four types of Call Forwarding:
●0 = Call Forward, Immediate
All calls forwarded immediately to the destination.
●1 = Call Forward When Busy
Forwarded only when the extension is busy.
To turn BGM on or off
while an extension is
idle:
To cancel an alarm:
Background Music
11

●2 = Call Forward When Unanswered
Forwarded only if the call is unanswered.
●3 = Call Forward When Busy / Unanswered
Forwarded only when the extension is busy or unanswered.
Call Forwarding will reroute all calls, including calls transferred from
another extension. You must enable Call Forwarding from your phone.
Executive Call Forwarding
This feature allows two extensions to be specially paired for the pur-
pose of forwarding calls. The extension designated as the 'executive'
can forward its incoming calls to the extension designated as the 'sec-
retary'. If, for example, the executive sets the phone to Do Not
Disturb, the executive's calls are forwarded to the secretary's exten-
sion. The secretary's extension can reach the executive's extension
even when Executive Call Forward is activated.
1. Press .
2. Press .
3. Dial destination extension number.
4. Dial option code:
●0 = Call Forward, Immediate
-All calls forwarded immediately to the
destination.
●1 = Call Forward When Busy
-Forwarded only when the extension is
busy.
●2 = Call Forward When Unanswered
-Forwarded only if the call is unan-
swered.
To activate Call
Forwarding from a
keyset:
Call Forwarding
12

●3 = Call Forward When Busy /
Unanswered
- Forwarded only when the extension is
busy or unanswered.
-Listen for: one short beep as confirma-
tion of procedure or one long beep
indicating call cannot be forwarded to
that extension.
- Note: If no code is entered, all calls
forward immediately to the destination
extension.
5. Press .
1. Press .
2. Press twice.
3. Press .
1. Press at the executive's extension.
1. Press twice at the executive's
extension.
To cancel Executive
Call Forward:
To activate Executive
Call Forward:
To cancel Call
Forwarding from a
keyset (must be done
from originating
extension):
To activate Call
Forwarding from a
keyset (cont.):
Call Forwarding
13