Nortel 4065R User manual

Nortel Communication Server 1000
DECT Handset 4065R
User Guide
Title page
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Revision history
3
Revision history
September 2005
Standard 1.00. This document is issued to support
Nortel Communication Server 1000 Release 4.5 software.
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Revision history
4
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Contents
5
Contents
Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . 9
Sensitive electronic equipment . . . . . . . . . . . . . . . . . . . . . . . . . 9
Safety precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Setting up the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Installing the charger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Installing the battery pack . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Charging the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Handset controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Switching the handset on or off . . . . . . . . . . . . . . . . . . . . . . . 16
Keys and display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Handset illumination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Locking or unlocking the dialpad . . . . . . . . . . . . . . . . . . . . . . 21
Menu Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Calling features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Changing settings during a call . . . . . . . . . . . . . . . . . . . . . . . 27
Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Using Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Accessing Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Using Text Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Messaging limitations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Working with Text Messages . . . . . . . . . . . . . . . . . . . . . . . . . 31
Using the Telephone Book . . . . . . . . . . . . . . . . . . . . . . . . . 38
Dialpad layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
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Contents
6
Working with Entries in the Telephone Book . . . . . . . . . . . . . 40
Using Quick Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Transferring phone numbers to the Telephone Book . . . . . . . 44
Using the Redial List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Dialling a number from the Redial List . . . . . . . . . . . . . . . . . . 45
Transferring a number to the Telephone Book . . . . . . . . . . . . 46
Deleting an entry or deleting all entries . . . . . . . . . . . . . . . . . 47
Using the Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Dialling a number from the Caller List . . . . . . . . . . . . . . . . . . 49
Transferring a number to the Telephone Book . . . . . . . . . . . . 49
Deleting an entry or deleting all entries . . . . . . . . . . . . . . . . . 50
Using the Caller Filter list . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Working with Caller Filter . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Adjusting Ringer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Adjusting Earpiece or Handsfree speaker volume . . . . . . . . . 60
Telephone Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Configuring Telephone Options . . . . . . . . . . . . . . . . . . . . . . . 61
Configuring DECT system information . . . . . . . . . . . . . . . 73
Security functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Accessing additional features using FFC or SPRE codes 82
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Installing the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Installing or removing the MEM card . . . . . . . . . . . . . . . . . . . 85
Terms you should know . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
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Important safety information
7
Important safety information
Read the following information before using the
Nortel DECT Handset 4065R.
The CE Marking indicates that this equipment is in compliance with the
essential requirements and other relevant provisions of
Directive 1999/5/EC.
Visit the Nortel web page to obtain a copy of the Declaration of
Conformity: http://www.nortelnetworks.com/products/announcements/
eumrdc/index.html
This product complies with IP54, according to IEC 60 529. Use only in
countries where authorized.
Sensitive electronic equipment
Any radio-based equipment can potentially cause interference with other
equipment and can receive interference from other equipment. This
potential also applies for DECT equipment. However, due to the very low
transmission power used by DECT equipment, the risk of interference is
very small.
CAUTION
Like all cordless telephones, this handset uses radio
signals, which do not guarantee a connection setup under
all circumstances. Generally, you should not rely
exclusively on cordless telephones when making
indispensable calls (such as medical emergencies).
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Important safety information
8
Safety precautions
Observe the following safety precautions:
CAUTION
Keep the charger, handset, and accessories out of reach
of small children.
WARNING
Do not open the handset or charger; doing so can
expose you to high voltages. Have all repairs carried out
by authorized service personnel.
WARNING
Do not use the handset in a vehicle or hazardous
location.
CAUTION
• This product contains magnetic material. Be aware
that small metallic objects can stick (for example) to
the loudspeaker, which can deteriorate audio quality
and can be harmful. Do not allow the charger and the
battery contacts to come into contact with conductive
objects, such as keys, paper clips, rings, or bracelets.
• Do not place the phone within 10 cm of sensitive
electronic equipment.
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Setting up the handset
9
Setting up the handset
Before you use the handset, it is important that you read the safety
information and perform the following steps:
• Installing the charger
• “Charging the batteries” on page 11
Installing the charger
Place the charger on a flat, even surface. To operate the charger, a mains
connection is required. Ensure that the mains voltage matches the
adapter mains voltage.
1. Connect the cable on the plug-in mains adapter to the terminal on the
bottom of the charger.
2. Plug the mains adapter into the mains socket outlet.
CAUTION
Do not install the charger, handset, and accessories near:
• water, moisture, sources of heat, or in direct sunlight
• devices that generate strong magnetic fields,
electrical appliances, fluorescent lamps, computers,
radios, televisions, or fax and telephone terminals
• areas where the handset can be covered, or in
locations with poor ventilation
• excessive dust, or areas subject to vibration, shock,
or extreme temperature fluctuations
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Setting up the handset
10
Your handset can be used to make and receive calls only after you
charge the batteries.
Installing the battery pack
You must install the battery pack before you can use your handset.
1. Make sure the handset is switched off. Place the handset with the
display downwards on a flat surface.
2. Push the battery pack into the casing, as shown in Figure 1 (1).
3. Press the battery pack down until it locks, as shown in Figure 1 (2).
CAUTION
• Use only the plug-in AC adapter and battery type
supplied, and use only approved accessories.
• Ensure the mains voltage of the adapter matches the
local mains voltage.
• Do not use AC adapters that are visibly damaged
(cracked or broken housing), and keep the ventilation
slits on the AC adapters free of obstruction.
WARNING
• Do not use any batteries except those provided or
authorised by Nortel.
• Do not charge the batteries unless you use the
supplied charger and the proper batteries.
• Do not replace the batteries in potentially explosive
environments, such as rooms where flammable
liquids or gases are present.
• Do not dispose of batteries in a fire. Recycle or
dispose of batteries in accordance with local
regulations.
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Setting up the handset
11
Figure 1: Installing the battery pack
Important battery information
Use the battery pack only as directed. Heat or cold reduces the
performance and service life of the batteries. It is possible that a handset
with hot or cold batteries can be temporarily out of operation even if the
batteries are fully charged.
Charging the batteries
Place the handset in the charger.
Charging guidelines
• Charge the batteries for approximately five to six hours before using
the handset for the first time. This protective measure extends the
service life of the batteries.
• The maximum power output is attained only after three to five
charging and discharging cycles.
• Do not leave the handset connected to the charger longer than one
month without using.
• The batteries can be charged and discharged hundreds of times, but
eventually they wear out. If the operating time (that is, talk and
standby time) is significantly shorter than usual, replace the batteries.
CAUTION
The batteries can become hot during the first charge
cycle.
2
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Setting up the handset
12
• To maintain optimum operating time, discharge the batteries from
time to time by leaving the handset off the charger and switched on,
until it switches itself off. Do not use any other method to discharge
the batteries.
• Extreme temperatures influence the charging capability of the
batteries.
Charging and operating times
• Empty batteries require approximately five hours to fully charge.
• When batteries are fully charged, the handset has approximately 8
hours of talk time or approximately 100 hours of standby time.
Charge display
The handset display screen shows the battery charge status. When the
battery capacity is almost exhausted, the battery symbol flashes in the
display. If the battery warning tone is switched on, the battery warning
tone sounds, see “Configuring Attention Tones” on page 65. If you are
making a call when this occurs, approximately three to five minutes of talk
time remains. If you are not making a call and the handset is not in the
charging station, Battery empty appears in the display. You cannot make
a telephone call while this message is displayed.
Note: Batteries with an unknown charging status fully charge in
approximately 14 hours.
See Table 1 for battery charge display definitions.
Note: When the battery is replaced, the charge level is not correctly
displayed until a whole charge and discharge cycle completes.
Table 1: Battery charge display
80 - 100 % charged
60 - 80 % charged
40 - 60 % charged
20 - 40 % charged
0 - 20 % charged
(frame flashes) batteries are empty: alert tone has been given.
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Handset controls
13
Handset controls
This section provides information about the following:
• “Switching the handset on or off” on page 14
• “Keys and display” on page 14
• “Handset illumination” on page 19
• “Locking or unlocking the dialpad” on page 19
• “Menu Shortcuts” on page 20
Figure 2 provides an illustration of the handset layout.
Figure 2: DECT Handset 4065R
Use the SOS key, located on the side of the phone, to
signal for help in an emergency.
Press the arrow (up/down) keys to select menu items.
Use the two soft keys to select the function shown on
the LCD above the soft key.
The right soft key also functions as the On/Off key.
Rear:
Loudspeaker
Earpiece
Display
Hook key
Microphone
SOS key
Soft key
Keypad
Arrow keys
Handsfree key /
Transfer key /
Info key
TM
Connector for
Headset
Softkey /
On/Off
$
N
F
P
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Handset controls
14
Switching the handset on or off
Use the right soft key to switch the handset on or off, as follows:
Keys and display
The handset has three major display areas, as shown in Figure 3.
Figure 3: 4065R display
Press the Handsfree/Transfer/Info key to:
• activate Handsfree (hold down the key until a dial-
tone sounds).
• transfer a call or conference a third party.
• open the information menu.
Use the Hook key to:
• make a call
• answer a call
• end a call
Switch the handset ON by pressing the On/Off key.
Switch the handset OFF by pressing the On/Off key for
more than three seconds when the phone is in an idle
state.
O
:
P
P
x
Menu r
Nortel 5260
Robert Reid
b
1
2
3
1. Icon/text line
2. Information/text lines, which display
messages and:
— status (in idle mode)
— caller names or numbers (in
calling mode)
3. Soft key line
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Handset controls
15
Icon/text line
The function of this line changes as follows:
• During a telephone call or while in idle mode, the Icon/text line
displays the current status of the handset.
• When using the menus, the Icon/text line displays the name of the
active menu.
When the handset is in an idle state, the Icon/text line is replaced with an
icon line, which displays various handset status symbols as shown in
Table 2.
Information/Text lines
The middle lines of the display provide information that varies with the
current state of the handset. When the handset is:
• in idle mode, status information is shown.
• in calling mode, caller names or numbers are shown.
Table 2: Symbols indicating handset status
Symbol Status
nSteady: Ringer deactivated
xAt least 2 bars: Good radio link
gSteady: Handset has a connection
Flashing: Handset has an incoming call
=Steady: Handsfree is activated
kSteady: Microphone is muted
lSteady: New message
Flashing: Message box is full.
VFlashing: Voice message waiting in message box.
[Charge status of the batteries
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Handset controls
16
In the idle state, the display shows the name of the DECT system, the
programmed user name (as you entered it, see page 73), the internal
telephone number (if programmed).
During a call the display is updated with the caller line IDs and/or calling
party name display (CPND), and call duration timer.
While browsing in menus, menu options (for example, caller filter) and the
features menu are displayed as a three-line list. If more than three lines of
information are available, the lines can be scrolled up or down using the
arrow keys. Selectable entries are shown with a dark background.
Symbols can also appear in this area of the display. For example, when
Caller Filter is active, the t symbol appears in the center of the third row
of the Text/Information area of the display.
Soft key line
Soft keys are located below the Information/Text line.The functions
allocated to the keys are shown on the bottom line of the display. The key
functions change automatically according to the operation state of the
handset.
Menu soft key
Press the Menu soft key to activate a menu of relevant operations; the
contents of this menu depends on the state of the handset. Short-press
the Menu soft key to activate the shortcut menu (refer to “Menu
Shortcuts” on page 20).
Arrow soft keys
Symbols displayed above the arrow keys (N) identify the respective
functionality of the arrow keys:
When the Telephone Book icon is displayed, press the
arrow keys to select numbers from the Telephone Book.
When entering telephone numbers and names, press the
arrow keys to move the cursor keys left or right.
When a selection list (such as Telephone Book or Menu)
is displayed, press the arrow keys to move the cursor to
the desired entry.
b
c
a
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Handset controls
17
Right soft key
Two functions are available on the right soft key, depending on how long
you hold the key. Use the right soft key for either of the following:
OK soft key
Options soft key
Esc soft key
Redial soft key
During a call, press the arrow keys to increase or
decrease the receiver or loudspeaker volume.
Press and immediately release the right soft key to delete
an individual character.
While editing an entry, long-press the right soft key (if
key-click is enabled, a tone sounds) to return to the
previous menu.
Press the OK soft key to select a function. In the display
area, active settings are indicated by a check mark (o),
while inactive settings are indicated by a dash (-).
Press the Options soft key to perform actions on the
selected item in the current menu.
Press the Esc soft key to quit the current menu selection.
The selection of the previous menu branch or the current
idle or connection display is shown.
Press the Esc soft key one or more times to quit the
present menu and return to the idle display.
Press the Redial soft key to enter the Redial list.
a
y
&
&
OK
Options
Esc
Esc
r
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Handset controls
18
Dialpad unlock
Automatic Hide
Menus are automatically hidden when:
• you receive a call while your phone is in the idle or call state.
• you perform input, during a call, that requires invoking a new, call-
dependent menu (for example, you press the Transfer/Conference
key (O) to transfer a call or set up a conference call).
• you press a soft key that invokes a menu other than the one currently
displayed.
If you have saved your input, it remains saved when you leave the menu.
Receiver key
The Hook key offers the same functions as lifting or replacing the receiver
of a normal telephone.
Handsfree/Transfer/Conference/Info key
The Handsfree key has the following functions:
Number keys
The dialpad number keys are used to directly enter telephone numbers
and names, including vanity phone numbers (which use letters standing
Press the unlock soft key, followed by the #key, to
unlock the handset.
Press the Hook key to initiate, answer, or end a call.
Handsfree: During a call, or when the phone is in an idle
state, long-press the Handsfree key to activate
Handsfree mode.
Transfer/Conference: During a conversation, press the
Transfer/Conference key to initiate a transfer or
conference.
Info: Press the Info key to open the Information menu to
access the Caller List, Messages, and VoiceBox.
!
#
:
O
O
O
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Handset controls
19
for specific digits of a phone number). Long-press the (0) key for a
longer period to insert a pause in predial mode.
SOS key
Handset illumination
The display is automatically illuminated when there is an incoming call or
a key is pressed. The display illumination automatically switches off after
10 seconds if no key is pressed.
Locking or unlocking the dialpad
Use the Key Lock feature to disable key input and prevent any accidental
operation.
To lock the dialpad:
To unlock the dialpad:
Note: You can answer calls when the key lock is active; once you do,
key lock is temporarily suspended, enabling you to use all the keys.
The key lock is reactivated when you terminate the call.
A special key on the top left side of the handset
activates an SOS call or message in idle mode. See
“Making an SOS call” on page 23 for details
1. Press the Menu soft key.
2. Press the #key within 1 second.
Note: The left soft key label becomes a lock icon (!).
Press the left soft key (!), and then press #.
$
Menu
#
#
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Handset controls
20
Menu Shortcuts
To provide quicker access to frequently used menu items, dialpad
shortcuts are provided. When the handset is in an idle state, press the
Menu soft key, and then press any of the keys listed in Table 3.
For more information about menu functions, see “Telephone Options” on
page 59, “Configuring DECT system information” on page 71, and
“Security functions” on page 77.
Table 3: Menu Shortcuts
Function Key Description
Buzzer off Menu 1Switch Buzzer off.
Buzzer on Menu 2Switch Buzzer on.
Silent Charging on Menu 3Switch Silent Charging on.
Silent Charging off Menu 4Switch Silent Charging off.
User Name Menu 5Change the user name
Mandown call on/
off Menu 6Activate or deactivate the
mandown call function.
Caller Filter Accept
List
Menu 7Caller Filter Accept List activated
Caller Filter Block
List Menu 8Caller Filter Block List activated
Caller Filter Off Menu 9Caller Filter Off
Buzzer on/off Menu *Switch Buzzer on and off.
Key Lock on Menu #Switch Key Lock on.
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