Nortel Nortel IP Phone 1230 User manual

Nortel Communication Server 1000
Nortel IP Phone 1230
User Guide
Title page

Revision history
3
Revision history
May 2009
Standard 03.01. This document is up-issued to support Nortel
Communication Server 1000 Release 6.0.
April 2008
Standard 02.01. This document is up-issued to support Nortel
Communication Server 1000 Release 5.5 for UNIStim 3.0.
April 2008
Standard 01.09. This document is up-issued to support Nortel
Communication Server 1000 Release 5.5.
April 2008
Standard 0.08. This document is up-issued to support Nortel
Communication Server 1000 Release 5.5.
March 2008
Standard 01.07. This document is up-issued to support Nortel
Communication Server 1000 Release 5.5 and to contain updates to the
links in the document.
February 2008
Standard 01.06. This document is up-issued to support Nortel
Communication Server 1000 Release 5.5 and to contain updates to the
images.
January 2008
Standard 01.05. This document is up-issued to support Nortel
Communication Server 1000 Release 5.5 and to contain updates to the
document.
December 2007
Standard 01.04. This document is up-issued to support Nortel
Communication Server 1000 Release 5.5 and to contain updates to the
document.

Revision history
4
December 2007
Standard 01.03. This document is up-issued to support Nortel
Communication Server 1000 Release 5.5 and to contain description of
the Copy key.
December 2007
Standard 01.02. This document is up-issued to support Nortel
Communication Server 1000 Release 5.5 and to reflect changes to the
images.
December 2007
Standard 01.01. This document is issued to support Nortel
Communication Server 1000 Release 5.5.

Contents
5
Contents
Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Feature overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Regulatory and safety information . . . . . . . . . . . . . . . . . . . 13
DenAn regulatory notice for Japan . . . . . . . . . . . . . . . . . . . . 20
How to get help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Using your IP Phone 1230 . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Before you begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
IP Phone 1230 controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
IP Phone 1230 display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Call features and Flexible Feature Codes . . . . . . . . . . . . . . . 32
Installing your IP Phone 1230 . . . . . . . . . . . . . . . . . . . . . . . 33
Attaching the foot stand (optional) . . . . . . . . . . . . . . . . . . . . . 35
Connecting the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Connecting the headset (optional) . . . . . . . . . . . . . . . . . . . . . 35
Connecting the power (optional) . . . . . . . . . . . . . . . . . . . . . . . 36
Connecting the LAN Ethernet cable . . . . . . . . . . . . . . . . . . . . 37
Connecting the PC Ethernet cable . . . . . . . . . . . . . . . . . . . . . 37
Wall-mounting the IP Phone (optional) . . . . . . . . . . . . . . . . . . 38
Customizing your IP Phone 1230—basic features . . . . . . 39
Telephone Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Adjusting volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Adjusting the display screen contrast . . . . . . . . . . . . . . . . . . . 43
Selecting a language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Contents
6
Selecting date and time format . . . . . . . . . . . . . . . . . . . . . . . . 46
Accessing display diagnostics . . . . . . . . . . . . . . . . . . . . . . . . 46
Selecting a local dialpad tone . . . . . . . . . . . . . . . . . . . . . . . . . 47
Viewing IP Phone information . . . . . . . . . . . . . . . . . . . . . . . . 48
Performing diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Configuring Call Log Options . . . . . . . . . . . . . . . . . . . . . . . . . 50
Selecting a ring type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Enabling or disabling Call Timer . . . . . . . . . . . . . . . . . . . . . . . 57
Enabling OnHook Default Path . . . . . . . . . . . . . . . . . . . . . . . . 58
Changing feature key labels . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Configuring the name display format . . . . . . . . . . . . . . . . . . . 60
Configuring Live Dialpad . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Customizing your IP Phone 1230—advanced features . . . 64
Managing your Station Control Password . . . . . . . . . . . . . . . 65
Configuring an Electronic Lock on your IP Phone . . . . . . . . . 67
Customizing the Personal Directory . . . . . . . . . . . . . . . . . . . . 69
Configuring the Local Tools menu . . . . . . . . . . . . . . . . . . . . . 74
Using Virtual Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Operating your IP Phone 1230 . . . . . . . . . . . . . . . . . . . . . . 84
Entering and editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Managing calls while not on a call . . . . . . . . . . . . . . . . . . . . 104
Managing calls during a call . . . . . . . . . . . . . . . . . . . . . . . . . 107
Managing calls while away from your desk . . . . . . . . . . . . . 116
Managing multiparty calls . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Managing calls while busy at work . . . . . . . . . . . . . . . . . . . . 126

Contents
7
Hotel applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Paging Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Call Override features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Using Centrex services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Miscellaneous call features . . . . . . . . . . . . . . . . . . . . . . . . . 143
Troubleshooting your IP Phone 1230 . . . . . . . . . . . . . . . . 150
Virtual Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Flexible Feature Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
IP Phone 1200 LCD Expansion Module . . . . . . . . . . . . . . 156
Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Keys and descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Terms you should know . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Contents
8

Welcome
9
Welcome
Your IP Phone 1230 brings voice and data to your desktop. The IP Phone
1230 can directly connect to a Local Area Network (LAN) through an
Ethernet connection.
This guide contains the following topics:
•“Using your IP Phone 1230” on page 25
•“Installing your IP Phone 1230” on page 33
•“Customizing your IP Phone 1230—basic features” on page 39
•“Customizing your IP Phone 1230—advanced features” on page 64
•“Operating your IP Phone 1230” on page 84
•“Troubleshooting your IP Phone 1230” on page 150
•“IP Phone 1200 LCD Expansion Module” on page 156
In this guide, self-labeled line or programmable feature key labels are
displayed beside the keys, and context-sensitive soft key labels are
displayed directly above the keys.
Figure 1 on page 9 shows the key labels.
Figure 1: Programmable feature keys and context-sensitive
soft keys

Welcome
10
Feature overview
Your IP Phone 1230 supports the following features:
• four context-sensitive soft keys (self-labeled)
Note: Context-sensitive soft keys are Nortel Communication Server
dependent. Some IP Phones are not configured to support context-
sensitive soft key functionality. Contact your system administrator for
further details.
• six specialized fixed keys
-Quit
- Directory
- Message (Inbox)
- Redial
- Services
- Conference
• six fixed call-processing keys
-Mute
- Handsfree
- Goodbye
- Applications
- Headset
-Hold
• wall-mountable
• LCD display screen
• high-quality speaker phone
• volume control keys to adjust the ringer, speaker, handset, and
headset volume
• hearing aid compatibility
• Second Page Functionality to access a second page of features
using the left and right keys
• 20 programmable feature keys:
- ten keys for user-defined feature key labels

Welcome
11
- ten lines/features you can access through Second Page
Functionality
• headset jack
• handset jack
• 10/100 Ethernet ports
- one Ethernet port for LAN connection
- one Ethernet port for optional PC connection
• Power over Ethernet (PoE) or power through a supported AC adapter
• support to Network Diagnostic Utility
• Accessory Expansion Module (AEM) port to connect the Expansion
Module
Figure 1 on page 9 shows the IP Phone 1230.

Welcome
12
Figure 2: IP Phone 1230

Regulatory and safety information
13
Regulatory and safety
information
This equipment has been tested and complies with the limits for a Class B
digital device, pursuant to part 15 of the FCC Rules. These limits provide
reasonable protection against harmful interference in a residential
installation.
This equipment generates, uses, and can radiate radio frequency energy
and, if not installed and used according to the instructions, can cause
harmful interference to radio communications. However, there is no
guarantee that interference cannot occur in a particular installation. If this
equipment causes harmful interference to radio or television reception,
which you can determine by turning the equipment off and on, you are
encouraged to try to correct the interference by performing one or more of
the following measures:
• Reorient or relocate the receiving antenna.
• Increase the distance between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
• Consult the dealer or an experienced technician for help.
This Class B digital apparatus complies with Canadian ICES-003. Cet
appareil numérique de la classe B est conforme à la norme NMB-003 du
Canada.
Warnings
• This is a Class B product. In a domestic environment this product can
cause radio interference; in which case, you must take adequate
measures.
• Operation is subject to the following two conditions: (1) this device
cannot cause interference, and (2) this device must accept
interference, including interference that can cause undesired
operation of the device.

Regulatory and safety information
14
Other Safety Approvals: IEC 60950-1: ITE equipment - Safety - Part 1: General
requirements
Table 1 on page 14 shows the EMC compliance for various jurisdictions
Jurisdiction Standard Description
United States UL 60950-1 ITE equipment - Safety - Part 1:
General requirements
Canada CSA 60950-1-03 ITE equipment - Safety - Part 1:
General requirements
European
Community EN 60950-1 +A11 ITE equipment - Safety - Part 1: General requirements
Australia/New
Zealand AS/NZS 60950.1:2003 Safety of Information Technology Equipment
Table 1: EMC compliance for various jurisdictions (Part 1 of 2)
Jurisdiction Standard Description
United
States FCC CFR 47 Part 15 Class B Emissions: FCC Rules for Radio Frequency Devices
Canada ICES-003 Class B Emissions: Interference-
Causing Equipment Standard:
Digital Apparatus
Australia/
New Zealand CISPR 22 Class B Emissions: Information technology equipment - Radio
disturbance

Regulatory and safety information
15
Table 2 on page 15 shows the Safety compliance for various jurisdictions.
European
Community EN 55022 Class B Emissions: Information technology equipment - Radio
disturbance
EN 55024 Information technology equipment
- Immunity characteristics
Limits and methods of
measurement
EN 61000-3-2 Limits for harmonic current
emissions (equipment input
current <= 16 A per phase)
EN 61000-3-3 Limitation of voltage fluctuations
and flicker in low-voltage supply
systems for equipment with rated
current <= 16 A
Japan VCCI Regulations for voluntary control
measures.
Table 2: Safety compliance for various jurisdictions
(Part 1 of 2)
Jurisdiction Standard Description
United
States UL 60950-1 Safety of Information Technology Equipment
Table 1: EMC compliance for various jurisdictions (Part 2 of 2)
Jurisdiction Standard Description

Regulatory and safety information
16
Other Safety Approvals: IEC 60950-1: ITE equipment - Safety - Part 1:
General requirements.
Other
US/Canada: Hearing Aid Compatibility (HAC) as per FCC Part 68
This equipment complies with the CE Marking requirements.
Australia: AS/ACIF S004:Voice Frequency Performance Requirements
for Customer Equipment
EU Countries: This device complies with the essential requirements and
other relevant provisions of Directive 1999/5/EC. You can obtain a copy
of the Declaration from www.nortel.com/corporate/community/
environment/life_cycle/declarations.html or Nortel Networks GmbH
address: Ingolstaedter Strasse 14-18, 80807 Munich Germany.
Table 3 on page 16 lists EMC compliance for various jurisdictions
Canada CSA 60950-1-03 Safety of Information Technology
Equipment
European
Community EN 60950-1 ITE equipment - Safety - Part 1: General requirements
Australia/
New Zealand AS/NZS 60950.1:2003 Safety of Information Technology Equipment
Table 3: EMC compliance (Part 1 of 2)
Jurisdiction Standard Description
United States FCC CFR 47
Part 15 Class A Emissions: FCC Rules for Radio Frequency Devices (see
Notes 1 and 2)
Table 2: Safety compliance for various jurisdictions
(Part 2 of 2)
Jurisdiction Standard Description

Regulatory and safety information
17
Note 1: This equipment has been tested and found to comply with the
limits for a Class A digital device, pursuant to Part 15 of the FCC
Rules. These limits are designed to provide reasonable protection
against harmful interference when the equipment is operated in a
commercial environment. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in
accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment in
a residential area is likely to cause harmful interference in which case
Canada ICES-003 Class A Emissions: Interference-
Causing Equipment Standard:
Digital Apparatus
Australia/New
Zealand AS/NZS 3548 CISPR 22 Class A Emissions: Information technology equipment - Radio
disturbance
European
Community EN 55022 Class A Emissions: Information technology equipment - Radio
disturbance
EN 55024 Informationtechnologyequipment-
Immunity characteristics
Limits and methods of
measurement
EN 61000-3-2 Limits for harmonic current
emissions (equipment input current
<= 16 A per phase)
EN 61000-3-3 Limitation of voltage fluctuations
and flicker in low-voltage supply
systems for equipment with rated
current <= 16 A
Table 3: EMC compliance (Part 2 of 2)
Jurisdiction Standard Description

Regulatory and safety information
18
the user will be required to correct the interference at his own
expense.
The user should not make changes or modifications not expressly
approved by Nortel Networks. Any such changes could void the
user’s authority to operate the equipment
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
• Consult the dealer or an experienced radio/ TV technician for help.
Note 2: The user should not make changes or modifications not
expressly approved by Nortel Networks. Any such changes could
void the user’s authority to operate the equipment
This Class A digital apparatus complies with Canadian ICES-003. Cet
appareil numérique de la classe A est conforme à la norme NMB-003 du
Canada
Warnings:
• This is a Class A product. In a domestic environment this product can
cause radio interference in which case the user must take adequate
measures.
• Operation is subject to the following two conditions: (1) this device
may not cause interference, and (2) this device must accept any
interference, including interference that may cause undesired
operation of the device.
• Privacy of communications may not be ensured when using this
telephone.
• Use the following procedure to prevent radio interference to the
licensed service, this device must be operated indoors only and
should be kept away from windows to provide maximum shielding.
Table 4: Safety standards
Jurisdiction Standard Description
United States UL 60950-1 ITE equipment - Safety - Part 1:
General requirements

Regulatory and safety information
19
Other
US/Canada: Hearing Aid Compatibility (HAC) as per FCC Part 68
This equipment complies with the CE Marking requirements.
EU Countries: This device complies with the essential requirements and
other relevant provisions of Directive 1999/5/EC. A copy of the
Declaration may be obtained from Nortel Networks GmbH address:
Ingolstaedter Strasse 14-18, 80807 Munich Germany
Canada CSA 60950-1-03 ITE equipment - Safety - Part 1:
General requirements
European
Community EN 60950-1 +A11 ITE equipment - Safety - Part 1: General requirements
Australia/New
Zealand AS/NZS 60950.1:2003 Safety of Information Technology Equipment
Table 4: Safety standards
Jurisdiction Standard Description

Regulatory and safety information
20
DenAn regulatory notice for Japan
Connecting Power
Use only Nortel-approved Limited Power Source 48 VDC 520 mA (FSP
Group Inc. Model: FSP025-1AD207A) with the IP Phone.
Connecting to the Local Area Network
Severe damage to your IP Phone can occur if you plug the phone into an
ISDN connection. Consult your system administrator to ensure you plug
your IP Phone 1230 into a 10/100 BaseT Ethernet jack.
Operation
The earpiece and mouthpiece of the handset can attract and retain small
objects.