Pitney Bowes DocuMatch Integrated Mail System User manual

MAIL MATERIALS REFERENCE GUIDE

SV60822 Rev. A
First Edition, October 2000
©2000 Pitney Bowes Inc.
All Rights Reserved.
This book may not be reproduced in whole or in part in any fashion or stored in
a retrieval system of any type or transmitted by any means, electronically or
mechanically, without the express written permission of Pitney Bowes Inc.
We have made every reasonable effort to ensure the accuracy and usefulness
of this publication; however, we assume no liability for any errors or omissions,
or for the misuse or misapplication of our publications or products.
Due to our continuing program of product improvement, equipment and material
specifications as well as performance features are subject to change without
notice.
DocuMatch is a trademark of Pitney Bowes Inc. Lexmark and Optra S are
trademarks or registered trademarks of Lexmark International Inc. Canon is a
trademark or registered trademark of Canon Inc. Dow Window Film and Trycite
are trademarks or registered trademarks of The Dow Chemical Company.

Contents
1 - Introduction
Purpose of This Guide...............................................1-2
Who Should Read This Guide....................................1-2
2 - General Material Specifications and Storage
Handling and Storage Tips........................................2-2
Definition of Mail Materials...................................2-2
Handling................................................................2-2
Storage..................................................................2-2
Rotation.................................................................2-3
Locally-Manufactured Materials...........................2-3
Mail Materials Reference Table..................................2-4
Collation Total Thickness Limits................................2-6
Materials Not Suited for DocuMatch™.......................2-7
3 - Paper for Document Printer
Recycled Paper...........................................................3-2
Paper Weights............................................................3-2
Grain............................................................................3-3
Methods for Determining Grain...........................3-3
Paper for DocuMatch™ Document Printer..................3-5
Document Printer Materials Reference Table.......3-5
Storage Tips.........................................................3-6
Loading Tips.........................................................3-6
Perforated Stock Specifications For
DocuMatch™ .........................................................3-8

Contents
4 - Envelopes
Overview of Envelopes...............................................4-2
Envelope Quality...................................................4-2
Envelope Size.......................................................4-2
Envelope Type.......................................................4-2
Die-Cut............................................................4-2
Web-Fed..........................................................4-3
Envelope Style......................................................4-4
Envelope Curl........................................................4-4
Window Envelopes...............................................4-6
Standard Window Dimensions.......................4-7
Envelope Seal Flap and Gum...............................4-8
Storage..................................................................4-8
Loading Tips.........................................................4-9
Envelope Guidelines for DocuMatch™ ......................4-10
Envelope Style and Type......................................4-10
Envelope Size and Weight...................................4-10
#10 Envelope Specifications................................4-11
Envelope Materials Reference Table....................4-12
5 - Cut Sheet Feeder Material
Cut Sheets for DocuMatch™ .....................................5-2
Grain Orientation...................................................5-2
Glossy Materials...................................................5-2
Static Charge........................................................5-2
Loading Tips.........................................................5-3
What to Watch For................................................5-3
Cut Sheet Feeder Materials Reference Table.......5-4
ii

Contents
6 - Insert Feeder Material
Inserts and Business Reply Envelopes......................6-2
Loading Tips.........................................................6-2
Insert Feeder Materials Reference Table..............6-3
7 - Document Printer Preventive Maintenance
and Toner Usage
Scheduled Printer Preventive Maintenance...............7-2
Toner Yield..................................................................7-2
Setting the Printer Resolution to 300 DPI.............7-3
Setting the Print Darkness to Lighter or Lightest..7-3
Turning Toner Saver On........................................7-4
Page Coverage.....................................................7-4
Replica of Sample Page Showing
5% Print Coverage...............................................7-6
8 - General Machine Preventive Maintenance
System Preventive Maintenance................................8-2
General..................................................................8-2
Maintenance Log..................................................8-2
Pre-Service System Check with Remote
Diagnostics............................................................8-3
System Preventive Maintenance Schedule..........8-4
iii

Contents
Appendices
A - Introduction to Paper
How Paper Is Made...................................................A-2
Paper Characteristics.................................................A-4
Moisture................................................................A-4
Wire and Felt Sides (of a Sheet of Paper)............A-5
Surface Coating or Finish....................................A-5
Body or Strength or Material................................A-5
Understanding Paper Ream Labels...........................A-6
B -Collation Total Thickness Limits
Total Thickness Limits................................................B-2
Total Thickness Worksheet........................................B-2
Index
iv

Contents
List of Illustrations and Tables
Figure Description Page
v
3-1 Grain Long and Grain Short Direction...............3-3
3-2 Checking Grain Direction..................................3-4
3-3 Aerating Paper Before Loading.........................3-6
3-4 Flexing Paper Before Loading...........................3-7
3-5 Perforated Stock Specifications for
DocuMatch™.......................................................3-8
4-1 Envelope Curling Can Cause Problems............4-5
4-2 Window Envelope Standard for DocuMatch™...4-7
4-3 DocuMatch™Specifications for #10
Envelope Dimensions........................................4-11
7-1 Reduced Replica of 8-1/2 x 11" Sample
Page With 5% Page Coverage..........................7-6
A-1 How Paper Is Made..........................................A-2
A-2 Two Sides of a Sheet of Paper...........................A-3
A-3 Understanding Paper Ream Labels..................A-6
Table Description Page
2-1A DocuMatch™Mail Materials Reference.............2-4
2-1B DocuMatch™Mail Materials Reference.............2-5
2-1C DocuMatch™Mail Materials Reference.............2-6
3-1 Document Printer Materials Reference.............3-5
3-2 Letterhead Paper Loading Guidelines for
C-Fold and Z-Fold.............................................3-7
4-1 Envelope Trade Numbers and Sizes.................4-3
4-2 Envelope Materials Reference...........................4-12
5-1 Cut Sheet Feeder Materials Reference.............5-4
6-1 Insert Feeder Materials Reference....................6-3
7-1 Estimated Toner Yield........................................7-5
8-1 System Preventive Maintenance Schedule.......8-4

vi

1-1
Chapter 1
Introduction
In this chapter:
Purpose of This Guide.....................................................1-2
Who Should Read This Guide..........................................1-2