Polycom VSX 8800 Installation and operation manual

Place or answer a call End a call
Adjust the camera; navigate through
menus Confirm your current selection; perform functions on highlighted items
Return to the Place a Call (home)
screen Return to the previous screen
Increase or decrease the sound you
hear from the far sites Select a far-site camera or video
source
Mute the sound you’re sending to the
far sites Select a near-site camera or video
source
Zoom the camera in or out Show, move, or hide the Picture-in-
Picture (PIP)
Turn automatic camera tracking on
or off
Store camera positions (when
followed by a number); delete all
stored camera positions
Select a camera or other video
source Enter a dot in an address
Display the onscreen keyboard so you
can enter text Delete letters or numbers
Start and stop sending content to far
sites Enter letters or numbers; move the camera to a stored position
Access the online help; see current
system status while in a call
*See the back of this booklet for the basic steps for preparing for a
videoconference session*

System Basics
Using the Remote Control
You use the remote control to place calls, adjust the volume, navigate
screens, and select options.
If you need to enter text, you can press number buttons, using the text-
entry method commonly used with cell phones. For example, to enter a
“b”, press the number 2 button twice. Alternatively, you can press
Keyboard and use the on-screen keyboard to enter text.
Calling and Answering
Answering a Video Call
The VSX system can answer incoming calls in one of these ways:
The system prompts you to answer the calls manually.
The system answers incoming calls automatically.
When a call comes in, you hear a ringing sound, and you may see a
message that includes the number of the person calling. If the person is
listed in the system directory, you’ll also see the person’s name.
To answer the call manually:
>> Press Call on the remote control.
If your system is set up to automatically answer calls, the call connects
automatically.
If you see Near on your screen, your microphone is muted. To unmute your
microphone, press Mute on the remote control. For VSX set-top and
component systems, you can also press on the microphone.
Placing a Video Call
You can use your system to place a video call in any of these ways:
Entering a name or number
Choosing a site from:
•The Recent Calls list
•The Contacts or Speed Dial list
•The Directory
Calling from the Directory
The directory is a list of names and numbers that’s stored locally on the
VSX system.
If the system is registered with a global directory, the directory also
includes entries from the global directory. Global entries are marked with
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. For both types of entries, the name appears with its corresponding
number, IP address, or both.
To place a call from the directory:
1. Press Directory on the remote control.
2. Find the entry to call.
3. Press Call to place the call.
Ending a Video Call
To hang up from a call:
1. Press Hang Up on the remote control.
2. Confirm that you want to end the call.
If you don’t confirm that you want to hang up, the system disconnects the call
automatically after 60 seconds.
Controlling What You See
Adjusting your cameras lets you show conference participants what you
want them to see. You can adjust cameras and other video sources before
the meeting starts and while the meeting is in progress.
Selecting and Adjusting a Camera or Other Video Source
You can use the remote control to select the main camera or any other
near-site or far-site video sources, such as document cameras, laptops,
VCRs or DVD players.
To select a near-site or far-site camera or other video source:
1. If you are in a call, press Near or Far to select either a
near-site or far-site camera or other video source. The icon on the
screen indicates which you can select:
If you see this, you can control a
near-site camera or video source
If you see this, you can control a
far-site camera or video source
2. Press Camera on the remote control. Then press the number
for the camera or other video source you want to select at the near
or far site. For example, press 1to select the main camera.
The image from the camera or video source you selected appears on
the screen.
To adjust a camera using the remote control:
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1. Press Near or Far to select either a near-site or far-site
camera.
2. Press the arrow buttons on the remote control to move the
camera up, down, to the left, or to the right.
3. Press Zoom to zoom out or in.
Setting and Using Camera Presets
Camera presets are stored camera positions that you can create ahead of
time or during a call.
To move the camera to a preset:
1. If a call is connected, press Near or Far to choose a near-
site or far-site camera or other video source.
2. Press a number on the remote control.
The camera moves to the preset position for the camera or other video
source.
To view your near-site presets (VSX set-top and component
systems):
>> Press Preset on the remote control.
Icons for presets 0-9 are shown on the screen. The colored icons
indicate stored camera positions, and the gray icons indicate available
presets.
To store a preset:
1. If you are in a call, press Near or Far to choose a near-site
or far-site camera or other video source.
2. If you selected a camera that supports electronic pan, tilt, and
zoom, you can adjust the camera’s position:
Press the arrow buttons on the remote control to move the camera
up, down, to the left, or to the right.
Press Zoom to zoom the camera out or in.
3. Press Preset on the remote control.
4. Press and hold a number to store the preset position. To store a
double-digit preset, hold the second number down. Any existing
preset stored at the number you enter is replaced.
The system uses preset 0 as the default camera position.
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To delete all presets:
1. If a call is connected, press Near to choose a near-site video
source.
2. Press Preset on the remote control.
3. Press Delete to delete all presets.
Switching Between Full Screen Video and the Home Screen
Before the call connects, you see the near video in a small window on the
Place a Call (home) screen. When the call connects, the system
automatically shows the video in the whole screen. You can switch back to
the Place a Call screen during a call, for example, if you need to adjust a
user setting, and your system is configured to allow you to do so.
To see the video in the full screen:
>> Press Near on the remote control.
To see the Place a Call screen:
>> Press Home on the remote control.
Showing, Moving, and Turning Off the PIP
To show, move, or turn off the PIP during a call:
Press PIP on the remote control to display the PIP on screen.
While the PIP has a yellow border, press PIP repeatedly to move
it to different corners of the screen.
After a brief pause, the PIP border turns blue. Then, press PIP to
turn the PIP off.
To swap the views shown in the PIP and the main screen:
1. If the PIP is not showing, press PIP on the remote control to
display the PIP on screen.
2. Press Camera and select the Swap PIP icon.
During calls using a single monitor and the Dual Monitor Emulation feature
(split-screen viewing), without content, you can use the PIP button to scroll
through the following screen layouts:
1. Near and far sites, same size, side by side
2. Far site big, near site small
3. Near site big, far site small
4. Near site, full screen
5. Far site, full screen
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Controlling What You Hear
Adjusting Volume
Use the remote control to raise or lower the volume of the sound you hear.
Changing the volume affects only the sound you hear at your site.
To adjust the volume:
>> Press Volume.
Muting the Microphone
You can mute the microphone if you do not want the far site to hear you.
For example, you might mute the microphone if you want to speak to
someone privately.
To mute or unmute the microphone:
>> Press Mute on the remote control.
For VSX set-top and component systems that use a Polycom microphone,
you can also mute the call by pressing on the microphone.
Including Multiple Sites in Calls
You can use the VSX system to participate in multipoint conferences.
During a multipoint conference, a multipoint conferencing unit (MCU)
enables the video to switch between sites so that you can always see and
hear the participant who is speaking. You can also share content in a
multipoint call, just as you can in a point-to-point call.
Placing a Multipoint Call
To place a multipoint call by adding sites to a call:
1. Call the first site.
2. When the call connects, press Call on the remote control.
3. Select Add Video Call, and place a call to the next site.
4. Repeat steps 2 and 3 until all sites are connected.
To place a multipoint call using a multiple-site directory entry:
1. Press Directory on the remote control.
2. Find the multiple-site entry in the directory list.
3. Press Call to place the call.
To place a cascaded multipoint call:
1. Place a multiple-site call from the Directory, or place calls one at a
time to up to three other video sites.
2. Ask each site to call up to two additional sites.
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About Multipoint Viewing Modes
Your system will be configured to display sites during a multipoint call in a
particular way. For example, you may be able to view all of the sites at the
same time, or you may only see the site where the speaker is located.
The following table describes the different multipoint viewing modes. What
you see during a multipoint call can vary depending on how the VSX
system is configured, the number of sites participating, and whether
content is shared.
Setting Description
Auto
Allow the system to switch between Discussion and
Presentation modes, based on the interaction between the
sites.
If more than one site is talking at the same time, the
system uses Discussion mode so that all speakers can be
seen.
If one speaker talks without interruption for about 15
seconds, the system uses Presentation mode so that all
participants can see the speaker in a larger picture.
Discussion
View all of the sites at the same time, including your own site.
This is also known as continuous presence.
Systems with: See this:
Single monitor All sites, each in its own window
Dual monitors Speaker on second monitor with all other
sites on first monitor, or one far site on
each monitor
Presentation
View the person who is speaking. This is also known as voice
activated switching.
The current speaker always sees all sites, each in its own
window, on the first monitor.
Systems with: See this:
Single monitor Speaker in full screen
Dual monitors Speaker on the first monitor and near site
on the second monitor
Full Screen
Enable every site in the call to see the speaker full screen.
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Basic steps for setting up a Videoconference session (without the
SmartBoard):
1. Turn on televisions and main projector
2. Pick up the Polycom remote control
3. Call the far site or wait to be called (as per the instructions in this
manual)
4. Use this manual for operating the Videoconference cameras and
remote
5. Using the SmartBoard and Bridgit software:
a. Log onto the computer that operates the SmartBoard
b. Turn on the SmartBoard projector
c. Once you are logged on, you will need to create or join a Bridgit
session (Bridgit allows the remote site(s) to see/interact with
what is showing on your SmartBoard, or you to see/interact with
what is showing on the remote site’s SmartBoard)
Steps for creating (or joining) a Bridgit session:
1. Double click on the “Bridgit” icon
2. If the server name doesn’t appear, type in “bridgit.wolfcreek.ab.ca”
3. Click on “Create” (click on “Join” if you are joining an existing session,
then click on the name of the conference you would like to join)
4. Give the conference a name (the remote site will need to know what
the name of the conference is)
5. If your content is sensitive or confidential, you will want to give the
session a password
6. Type your name or your site name into the user information box, then
click “Okay”
7. If you are going to share your desktop, click on “Share my desktop”.
Your desktop will appear on the SmartBoard screen at the remote sites
At the end of the session, before you leave:
1. Exit the “Bridgit” session (if you are in one), close any running
applications, then log off the workstation
2. Turn off the televisions and projector(s)
3. Put away the Polycom remote (you do not turn the camera (codec)
off, it goes to sleep automatically)
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