Polycom Integra VVX 500 Installation guide

Polycom VVX 500 Series/600 Series Training
Fuze Training Department
Copyright 2018 Fuze, Inc. All rights reserved. Information in this document is subject
to change without notice. The software described in this document is furnished
under a license agreement or nondisclosure agreement. The software may be used or
copied only in accordance with the terms of those agreements. No part of this
publication may be reproduced, stored in a retrieval system, or transmitted in any
form or any means electronic or mechanical, including photocopying and recording
for any purpose other than the purchaser's personal use without the written
permission of Fuze, Inc. Fuze, Inc. 2 Copley Place, Suite 7000 Boston, MA 02116,
800.890.1553
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Training Objectives
After attending this training, users should have a basic understanding of:
•Overview, layout, and available views of the Polycom VVX 500 Series/600 Series
•Call features including placing, receiving, and managing calls
•Setting up and accessing voicemail
•Searching and editing within the contact directory
•Additional features and capabilities
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Phone Overview
Overview
The Polycom VVX 500 Series and 600 Series phones
have a color LCD touch screen interface. This desk
phone supports twelve line appearances (VVX 500
series) or sixteen line appearances (VVX 600 series)
and high-definition (HD) voice on all audio paths. The
device also has a number of function specific keys.
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•USB Ports: Enable the phone user to:
•Attach a USB flash drive so the phone user can record calls, update the
background picture on the phone, set up a screen saver, or use the phone
as a digital picture frame
•Attach a USB headset
•Attach a VVX Camera to the top-most port
•Message Waiting Indicator: Flashes red to indicate new messages
•Home key: Enables the user to press the key from any screen to display Home view
(from Home view, press once more to display other phone views)
•Headset key: Enables the user to place and receive calls through a headset (glows
green when an analog headset is activated)
•Speakerphone key: Enables the user to place and receive calls using the
speakerphone (glows green when activated)
•Mute key: Mutes the audio during calls and conferences (glows red when audio is
muted)
•Volume keys: Adjusts the volume of the handset, headset, speaker, and phone’s
ringer
•In standby mode the key will adjust the ringer volume
•During an active call the key will adjust the speaker volume (handset,
headset, and speakerphone)
•Security slot: Enables the user to connect the back of the phone to a laptop cable
lock so the user can secure it to a desktop
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•Dial pad: Enables the user to enter numbers, letters, and special characters
•Speaker: Provides ringer and hands-free (speakerphone) audio output
•Reversible tab: Secures the handset in the cradle when the phone stand is
positioned at a high angle
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•If call history is selected, all incoming, outgoing and missed calls will be displayed.
A filter option will appear in the upper right corner of the display.
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Calls View
•Default view while a call is active or on
hold
•Call status is indicated by color
‐Dark green = Active call
‐Dark blue = Incoming call
‐Bright blue = Held call
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Active
Incoming
Held
If the phone has more than one line, calls display under the associated line. When a
call is selected, available soft keys display for the call.
•If the phone line has an active call, the call color bar is green
•If the phone line has one or more held calls, the call color bar is red
•The number of total calls on the phone line is shown above the calls
•To select a call, tap on the desired call
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Training Objectives
After attending this training, users should have a basic understanding of:
•Overview, layout, and available views of the Polycom VVX 500 Series/600 Series
•Call features including placing, receiving, and managing calls
•Setting up and accessing voicemail
•Searching and editing within the contact directory
•Additional features and capabilities
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Placing Calls
From either the Home view or Lines view dial
the number to call, followed by:
•Picking up the handset
•Pressing the Headset key
•Pressing the Speakerphone key
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Calls can be placed in these ways:
•Manually from the Dialer
•Automatically by tapping a favorite in Lines view
•Automatically from the Favorites list, Recent Calls list, or Contact Directory
To make calls within the US, dial the 10 digit number including the area code and
local number. It is not necessary to dial 1 or 9 prior to the number.
* For international calls (from the US), dial 011, the country code, the Area code, and
the number.
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Answering Incoming Calls
Answer incoming calls by:
•Picking up the handset
•Tapping Answer
•Pressing the Headset key
•Pressing the Speakerphone key
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If already in handset, speakerphone, or headset mode, tap Answer and the phone
automatically uses the mode that is currently selected.
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Rejecting Incoming Calls
•Tap Reject to stop the phone from ringing
-Rejected calls will be directed straight to voicemail
-Rejected calls display in the Recent Calls list
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Forwarding Incoming Calls
Forward allows an incoming call to be passed along
to another number or extension without answering
the call
•Tap Forward, enter the number to forward the
call to, and then tap Forward again
There is a limited amount of time to enter the
forwarding number
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Ignoring Incoming Calls
Ignore allows an incoming call to be silenced
•Tap Ignore to silence the ringer
-Phone will still display the incoming call,
allowing the call to be answered
If the call is not answered, it will be sent to
voicemail at the end of the ring cycle
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The default ring time is 20 seconds.
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Transferring Calls Attended
•Tap Transfer to begin the process
‐While performing a transfer the caller will be
place on hold
•Enter a number
•Tap Transfer as soon as a ring-back tone
is heard or wait until after speaking to the
recipient
Tap Cancel to cancel the transfer
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To transfer the call to another device, press ** then all devices will ring and you can
pick up. The Caller will hear silence while waiting for the other device to ring.
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Blind transfer allows the transfer of a call
without talking to the recipient first
•Tap Transfer and then tap Blind
•Enter a number to complete the transfer
• The recipient will see the original caller’s
Caller ID
Transferring Calls Blind
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Conferencing Calls
A conference call can be created with up to
two other people
•From an active call, Tap More and then tap
Confrnc
‐The caller will be placed on hold
•Enter the number and once the recipient
answers, tap Confrnc to join them
Conference management features may be
granted by the system administrator
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The conference management feature enables a user to manage each person in the
conference call so that the user can mute, hold, and remove participants.
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Holding Conference Calls
When a conference call is placed on hold, all
participants are on hold
No one in a held conference call can hear
other participants
•Tap Hold to place participants on hold
•Tap Resume to resume a held call
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•While in Calls view, be sure to highlight the conference before taping Hold
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Ending Conference Calls
•Tap End Call to terminate participation in the
conference call
-When End Call is tapped, call participants
remain connected to each other
Have callers hang up to fully terminate the
conference call
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Splitting Conferencing Calls
•Tap Split to terminate the conference and place
the callers on hold
-Participants will not be able to speak to each other
It is possible to toggle between each call privately
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-From Lines or Calls view, press Split
•After splitting the conference call, you can press End Call on selected line to end
each individual call
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