Polycom SoundPoint IP 321 Instruction manual

SOUNDPOINT®IP 321 QUICK USER GUIDE
V004$
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KEY$LOCATIONS$
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PLACING$A$CALL$
Using$the$Handset$
•Pick!up!the!handset!and!dial!a!number!or!dial!a!number!first,!and!then!pick!up!the!handset.!
Using$the$hands=free$Speakerphone$
•With!the!handset!on8hook,!press!the![NewCall]!soft!key.!
•Dial!the!number.!Or!dial!the!number,!and!then!press!the!(Dial)!key.!
ANSWERING$A$CALL$
Using$the$Handset!!
•Pick!up!the!handset.!
Using$the$Speakerphone:!
•Press!the!speaker!button !or!the![Answer]!softkey!
•Incoming!calls!may!be!ignored!by!pressing!the![Ignore]!soft!key!during!ringing.!
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ENDING$A$CALL$
Using$the$Handset!
•Hang!up!or!press![EndCall]!soft!key!
Using$the$Speakerphone$
•Press!the!speaker!button !or!the![EndCall]!button!
MICROPHONE$MUTE$
•During!a!call,!press!the!microphone!mute !button.!!
•Mute!applies!to!all!modes:!headset!and!hands8free.!!
•You!can!hear!all!other!parties!while!Mute!is!enabled.!
•To!turn!off!Mute,!press!the!microphone!mute! !button!again.!
CALL$HOLD$&$RESUME$
•During!a!call,!press!the! !(Hold)!button.!
•Press!the! (Hold)$again!or!the![Resume]!soft!key!to!retrieve!the!call.!
TO$CREATE$A$THREE=WAY$CONFERENCE$(3$WAY)$CALL$
•Call!the!first!party.!
•Press![Conf]!soft!key!to!create!a!new!call!(the!active!call!is!placed!on!hold).!
•Place!a!call!to!the!second!party.!
•When!the!second!party!answers,!press!or!the![Conf]!soft!key!again!to!join!all!parties!in!the!
conference.!
•When!a!conference!has!been!established,!pressing!the![Split]!soft!key!will!split!the!conference!
into!two!calls!on!hold.!
•Placing!the!call!on!hold!on!the!conference!originator’s!phone!will!place!the!entire!conference!
on!hold.!!
•A!conference!may!be!created!at!any!time!between!an!active!call!and!a!call!on!hold!(on!the!
same!or!another!line)!by!pressing!the![Join]!soft!key.!

•Ending!the!call!on!the!conference!originator’s!phone!will!allow!the!other!parties!to!continue!
the!conference.!
CALL$TRANSFER$
•During!a!call,!press!the![Trans]!soft!key,!the!active!call!will!be!placed!on!hold.!
•Place!a!call!to!the!party!(Number!or!Extension)!to!which!you!want!to!transfer!the!call.!
•After!speaking!with!the!second!party!press!the![Trans]!soft!key!to!complete!the!transfer.!!
•Press!the![Blind]!soft!key!to!transfer!the!call!without!speaking!to!the!second!party.!
•Transfer!may!be!cancelled!during!establishment!by!pressing!the![Cancel]!soft!key.!The!original!
call!is!then!resumed.!
CALL$FORWARDING$
To$enable$call$forwarding$
•Press!the!(Menu)!key!and!select!1=[Features],!and!then!3=[Forward].!
•Select!conditional!forwarding!option!(Always,!No!Answer,!Busy)!then!enter!a!number!to!
forward!future!calls!to.!
•Press!the![Enable]!soft!key!to!confirm!Call!Forwarding.!A!moving!arrow!icon!appears!for!that!
line!to!confirm!Call!Forwarding!is!enabled.!
Note:!Some!creative!arrow!work!using!the!left!up!down!and!center!(V)!button!is!required!to!enable!
that!option.!!
To$disable$call$forwarding!
•Press!the!(Menu)!key!and!select!1=[Features],!and!then!3=[Forward].!
•Press!the![Disable]!soft!key.!
Note:!Some!creative!arrow!work!using!the!left!up!down!and!center!(V)!button!is!required!to!disable!
that!option.!!
REDIAL$
PRESS$THE$(DIAL)$KEY$TO$DISPLAY$THE$PLACED$CALL$LIST.$$
PRESS$(^)$AND$(V)$ARROW$KEYS$OR$HOLD$DOWN$(^)$AND$(V)$ARROW$KEYS$AND$TO$
SCROLL$TO$SEARCH$FOR$THE$DESIRED$NUMBER.$
PRESS$THE$(DIAL)$KEY$AGAIN.$
!
DO$NOT$DISTURB$
•Press!(Menu)!select!1=[Features],!select!2=[Do$Not$Disturb]!to!prevent!the!phone!from!ringing!
on!incoming!calls.!!
•A!Do!Not!Disturb!message!appears!to!confirm!that!Do!Not!Disturb!is!enabled.!
•Repeat!the!above!process!to!turn!off!the!Do!Not!Disturb.!
CALL$LISTS$
•Press!the![Callers]!soft!key!to!view!the!Received!Call!list.!
or!
•Press!(Menu),!1=[Features]!followed!by!5=[Call$Lists],!then!select!Received,!or!Placed!Calls!as!
desired.!Information!on!respective!calls!will!be!displayed.!
From!this!screen,!choose!the!appropriate!soft!key!
•Info!to!view!detailed!call!information.!

•Save!to!store!the!contact!to!the!Contact!Directory!8!!–!Saving!is!volatile!unless!performed!from!
the!Phone.com!control!panel,!as!the!phone!re8loads!the!list!from!the!server!each!time!it!re8
boots.!
•Delete!to!delete!the!call!from!the!list.!
•Press!(<)$repeatedly!to!return!to!the!idle!display.$
VOICE$MAIL$
The!Message!Waiting!Indicator!LED!on!the!front!of!the!phone!will!flash.!
Messages$Button$
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•If!only!using!one!line!on!this!two8line!phone,!the!(Line$2)$key!will!instead!become!a!one8touch!
dial!to!the!voice!mailbox.!If!using!two!lines!on!the!phone,!one8touch!accessibility!to!voicemail!
is!disabled,!unless!new!messages!are!waiting.!
•The!first!softkey!will!always!change!from![NewCall]$to![Msgs]$when!there!is!a!new!voicemail!in!
the!inbox.!
•Once!the!message!is!marked!as!read,!the!softkey!will!return!to![NewCall].!
To$listen$to$voice$messages!
1.!Press!(Messages)!Key!
Note!this!key!maybe!labeled!(Line$2),!you!should!have!a!replacement!key!cover!in!the!original!box!of!
the!phone!with!the!Messages!label!on!it).!
2.!Follow!voice!prompts!to!listen!to!messages.!
Note:!The!specific!Voicemail!extension!has!to!be!selected!in!the!Control!Panel!to!enable!the!phone!to!
open!a!different!Voicemail!box!than!the!default!one!associated!with!the!Phone!extension!number.!
To$access$voicemail$without$the$one=touch$method$
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•Dial!#86$or!press!the!Menu$key!
•Select!"1$Features..."$
•Select"1$Messages..."$
•Select!"1$Message$Center..."!
VOLUME$ADJUSTMENT$
•Press!the!volume! !keys!to!adjust!handset,!headset,!and!hands8free!speaker!
volume!during!a!call.!Pressing!those!keys!in!idle!mode!adjusts!the!ringer!volume.!
•To!conform!to!regulatory!requirements,!handset!and!headset!volume!will!return!to!a!preset!
level!after!each!call,!but!the!configuration!can!be!changed.!Hands8free!volume!settings!will!be!
maintained!across!calls.!
RING$TYPE$
You!can!select!different!rings!to!match!your!preferences!and!distinguish!between!calls!on!lines.!
To$change$the$incoming$ring$
•Press!(Menu).!
•Select!3=[Settings],!followed!by!1=[Basic],!and!then!3=[Ring$Type].!
•Using!(^)!and!(v),!highlight!the!desired!ring!type.!Press!the![Play]!soft!key!to!hear!the!selected!
ring!type.!
•Press!the![Select]!soft!key!to!change!to!the!selected!ring!type.!
•Press!(Menu)!or!(<)!repeatedly!to!return!to!the!idle!display.!

DIRECTORIES$
•The![Dir]$soft!key!provides!access!to!the!list!of!contacts!loaded!to!your!extension!in!the!
Phone.com!control!panel.!!
Once!inside!press!(V)!or!(^)$and!you!will!be!able!to!browse!through!your!extensions!and!
address!book!entries.!

MORE$DETAILED$INFORMATION$FROM$THE$MANUFACTURER$
For!detailed!information!please!consult!the!comprehensive!SoundPoint!IP!321!User!Guide!available!
at:!www.polycom.com/support/voicedocumentation!!
Polycom,!the!Polycom!logo!and!SoundPoint!are!registered!trademarks!of!Polycom,!Inc.!in!the!U.S.!and!
various!countries.!All!other!trademarks!are!the!property!of!their!respective!owners.!
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