Polycom Integra VVX 500 User manual

Voicemail
Accessing Voicemail
1. Tap the Voicemail icon or dial 86.
2. Follow prompts to play messages, record greetings, etc.
Voice Messaging Main Menu
1
Listen to/Play Messages
2
Busy Greeting Menu
3
No Answer Greeting Menu
4
Extended Away Greeting Menu
5
Compose Message Menu
7
Delete All Messages
Voice Portal Main Menu
#
Repeat Menu
"Play Message" options
While listening to message
Between messages
1
Skip Back
#
Save
2
Pause/Resume
7
Delete
3
Skip Forward
2
Repeat
4
Jump to Beginning
5
Envelope Info
6
Jump to End
6
Play Next Msg
Anytime
8
Callback Caller

Return to Previous
Menu
9
Add’l Options
TelNet OfficeEdge℠Complete Service | Polycom VVX500 Series IP Phone.
Quick Reference Guide
Getting to Know Your Polycom IP Phone
MAIN PHONE KEYS
Home Headset Speakerphone Mute
COMMON ICONS
Your phone is active; you can make calls
Your phone is NOT active; no calls can be made
Your phone is set on Do Not Disturb
Shows outbound call from your phone
Shows Inbound call to your phone
Shows missed call to your phone
Display recent call history (Shortcut key)
Access your Voicemail (Shortcut key)
Contact your company’s phone system administrator with questions
about your service and for more information about available features.
R29-500 v2.3

Calling Options
Dialing phone numbers or extensions
Lift your handset and dial the phone number (OR with the handset on-hook,
dial the number and tap or press Speakerphone button .) For:
•Local call –dial the 7-digit local number
•Long distance –dial the 10-digit phone number
(area code + local number)
•International –dial 011 + country code + city code + number
•Internal extension –dial the 4-digit extension
Answer Calls
•Press Speakerphone button , or tap Answer and pick up the
handset. (If you are using a headset, press the Headset button .)
•To answer a new call while on an active call, select the incoming call then
tap Answer. The current call will be held.
Hold Calls
•Place a call on Hold by tapping Hold (on bottom of display). Party will
hear On Hold music/message while holding. (If you’re in Calls View,
remember to highlight the call first.)
•To resume a held call, tap Resume from either Lines or Calls View.
Transfer Calls
Transfer call to an extension or other number:
1. During a live call, press Transfer and dial the extension or phone number.
2. When you hear the ring back sound, or after you have talked with the
other party, tap Transfer and hang up.
NOTE: If you tap Transfer or hang up directly after hearing the ring back sound,
the call will automatically transfer without having to announce the caller.
Transfer call directly to Voicemail:
1. During a live call, tap VMxfr.
2. Enter the extension number and tap Enter.
Conference Calling
To conduct a conference call:
1. Call the first party. After party answers, tap More, then Confrnc.
2. Dial the extension or phone for the second party. When party answers,
tap More, Confrnc again; all 3 parties are joined together in conference.
Additional Phone Features
Muting the Microphone
•During a call, press (Mute button) so other parties can’t hear you.
•To disable Mute, press again.
Do Not Disturb
•To disable ringing, tap DND. The LCD display will show a “DND”icon
and any incoming calls will be directed to voicemail.
•Tap DND again to re-enable ringing.
Changing Volume
•To change call volume, press during a call.
•To change the ringer volume, press when the phone is idle or
ringing.
Quick Dial Guide –easy dialing options
On
Off
Call Forward
All Calls
72
73
All Calls to Voicemail
21
#21
When No Answer to Voicemail
41
#41
Not Reachable
(for business continuity plan-requires set up)
94
95
Check Not Reachable Status
63
Call Return (last inbound number)
69
Call Waiting
43
43
Cancel call waiting for a single call
70
Access Voicemail
86
86
Music On Hold Deactivation
(per-call deactivation)
60
60
Clear Message Waiting Indicator
99
Change Number of Rings
before voicemail picks up
610
99
IMPORTANT NOTE about 911: VoIP (Voice over Internet Protocol)
service works differently than traditional phone service, so VoIP E911 service may
also work differently. To understand limitations and be prepared should you need to
make a 911 call from your IP phone, please read the TelNet E911 Emergency Service
Advisory Notification at www.telnetww.com/TelNet911Advisory.pdf