Polycom SoundPoint IP 331 User manual

Polycom IP 331
User guide
www.escaux.com

•Phone overview
•Basic telephony features
•How to place a call
•How to answer a call
•How to terminate a call
•How to redial a number
•How to mute a call
•How to set a call on hold
•How to transfer a call
•Advanced telephony features
•How to make conference calls
•How to answer a call while
you’re on the line
•How to switch between active
calls
•Phone preferences
•How to change the ring tone
•How to change the language
•How to change the volume
•Voicemail & Call history
•How to listen to your voicemail
•How to consult the Call history
•How to clear the Call history
•Contacts management
•Local telephone directory
•Speed dial
•Corporate Directory
•Various
•Idle display
•How to reboot your phone
•How to reset your phone
Content
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1 : Message waiting indicator
2 : Line Icons
3 : Soft keys
4 : Line indicators
5 : Line keys
6 : Hold
7 : Headset
8 : Speakerphone
9 : Hands-free Microphone
10 : Volume keys
11 : Microphone Mute
12 : Dial pad
13 : Feature keys
14 : Display control keys
15 : Speaker
16 : Hookswitch
17 : Graphic display
Polycom IP 331: Phone overview
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•How to place a call ?
•Using the handset:
1. Type the number on keypad
2. Press the Dial button (13)
3. Pick-up the handset
•Using the speaker:
1. Type the number on keypad
2. Press the Speaker button
3. Press the Dial button (13)
1. Pick-up the handset
2. Type the number
3. Push the Dial button (13)
1. Press the Speaker button
2. Type the number
3. Push the Dial button (13)
OR
OR
Note :
You must add a « 0 » before any external number
Emergency numbers can be dialed without any preceeding « 0 » (100, 110,…)
To redial your last number : click twice the button « DIAL »
Basic telephony features
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•How to answer a call ?
•Using the handset:
1. Pick-up the handset
•Using the speaker:
1. Press the Speaker button (8)
2. Press Line 1 (4) opposite the
incoming call
3. Press the Answer softkey *
OR
Note :
These steps apply when the called
party is NOT in another call
OR
•How to end a call ?
•Press the End call softkey
•Replace the handset
•Press the handsfree button
(8) if in handsfree
speakerphone mode
OR
OR
•How to redial a call ?
•To redial last number:
press twice Dial
*A softkey is a phone “button” which has a different function depending on the phone’s state
Basic telephony features (2)
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•How to mute a call ?
•Press the “Mute” button (11)
The microphone is muted
(with the handset and in
handsfree state)
•How to set a call on hold ?
•Press the “Hold” button (6)
Music is played to the caller.
Basic telephony features (3)
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•How to transfer a call ?
Blind transfer (1)
You transfer the call
without speaking to the
third person and you
“forget” the call
Warm / Attended transfer
(2)
You first speak to the third
person before transferring
the call.
2 options
Basic telephony features (4)
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•How to do a warm / attended transfer ?
Press the Trans softkey during
call
The active call is set on hold
Enter extension to transfer to
Press the Dial button (13)
What the 3rd party sees :
•when to talk to him/her : 3rd party sees your extension
•when you have transferred the call : 3rd party sees initial caller ID *
* The availibility of the function dependents on the configuration
Basic telephony features (5)
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•How to do a blind transfer ?
What the 3rd party sees : initial caller ID
Press the Trans softkey during
call
The active call is set on hold
Press the Blind softkey
Enter extension to transfer to
Press the Dial button (13)
Basic telephony features (6)
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•How to make conference calls with 3 people ?
Advanced telephony features
•Initiate a 3-party conference call directly via
your phone.
1. Call the first person
2. During the call, press the Conf softkey
The current call is now on hold
3. Enter the number of the third person
4. Press the Dial button (13)
5. When 3rd person answers press again the
Conf softkey
•To leave the conference, press the End Call
softkey.
The other participants remain connected.
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•How to answer a call while you are on the line?
Advanced telephony features (2)
•You will receive a bip when a new call comes in
•You’ll also see on the top left of the screen 1/2
•You can answer the call
•During several seconds you can press Answer
•After you have first to navigate using the down arrow, then press Answer
•Current call will be put on hold
•How to make switch between active calls?
•You can switch between active calls using the down arrow
•You’ll se that the call id changes on the top left of the screen 1/2 -> 2/2
•Current call has always id 1
•Press Resume to switch to the selected call
•When your current call ends up you have also to press Resume to continue
with your other correspondent
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•Press on Menu (13)
•By using the arrows, go to Settings
•Select Settings by pressing on the v
(in the middle of the arrows)
•Select Basic by pressing on the v
•Go to Ring Type using the arrow and press v
•With the arrows, navigate through the different
ring types and play/select the ringtones
•How to change the ringtone ?
Phone preferences
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If you want to change the language of your phone please contact your
administrator so that he can modify the language of your phone resource
on the SMP.
•How to change the language ?
Phone preferences (2)
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•Use the Volume keys (10)
•Ring tone : Press on +or -when ringing
•Voice : Press on +or -when speaking
•How to adjust the volume ?
Phone preferences (3)
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•Everyone can have his own voicemail service *
•Works like voicemail on your mobile phone
•Red light flashing ? New voicemail is in !
•Little envelope on screen? New voicemail is in !
•If configured, voicemails are also sent via email
•From the home screen, press V.Mail softkey (1st softkey) *
* The availability of the feature depends on the configuration
Voicemails & Call history
•How to listen to your VoiceMails?
www.escaux.com

Voicemails & Call history (2)
•How to consult your Call history ?
Received calls
•Press Menu (13) > Features > Call Lists > Received Calls
•Press the Callers softkey (you may need to navigate using
the More softkey) *
Placed calls
•Press Menu (13) > Features > Call Lists > Placed Calls
•Press the Dial button
* May not be available depending on the phone configuration
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Voicemails & Call history (3)
•Other way to consult the Call history
Received Calls
Missed Calls
Placed Calls
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Voicemails & Call history (2)
•How to clear your Call history ?
•Press Menu (13) > Features > Call Lists > Clear
•Select Received calls or Placed Calls
•Confirm by Yes
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Contact management (add, delete or update a contact) is managed via Escaux
Connect.
The local telephone directory on your phone is not linked to Escaux Connect.
As a consequence, all modifications to your contacts made via your phone
directory (add, delete or update a contact via your phone directory) will be
erased when your phone is rebooted.
We therefore advise you not to use the local telephone directory and to use
Escaux Connect to store your local contacts.
The speed dials are managed via Escaux Connect but they are available via your
phone: for more information see further.
The corporate directory is available on your phone in read-only: see further.
Contact Management - Telephone local directory
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Contact management –Speed dials
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The speed dials are managed via Escaux Connect.
To access the list of speed dials on your phone click on Menu >
Features > Speed Dial
You can also use the up arrow to show the list of available speed dials.
To call one of the speed dial numbers, enter the Speed Dial Index on
the keypad followed by #.
You can also press Line 2 to call the first Speed Dial
in the list.