PolyVision TS Series User manual

Part Number 370-0200-00
© 2006 PolyVision Corporation
All rights reserved
Printed in the USA
TS Series Whiteboard
and Webster
®
Software
User Guide
Webster_draft2.book Page 1 Friday, November 3, 2006 2:24 PM

Information in this document is subject to change without notice.
Reproduction in any manner without written permission of PolyVision
Corporation is forbidden.
This product is covered by one or more of the following patents:
Canada 2,100,624; EPO 600,576; EPO 871,935; Germany
69,321,445; WO 98/14888; US 4,777,329; US 5,248,856; US
5,327,161; US 5,434,370; US 5,583,323; US 5,585,605; US
5,623,129; US 5,665,942; US 5,790,114; US 5,838,309 US
6,353,193; US 6,355,895; US 6,445,384; US 6,667,739; Other
patents pending.
PolyVision Corporation reserves the right to make changes in product
design, or detail, and to discontinue any product or material without
notice.
Flash™ Player, Shockwave® Player, and Authorware® Player are
owned by Adobe Systems, USA.
PolyVision is a registered trademark of Steelcase, Inc. Walk-and-Talk
and Lightning are trademarks of PolyVision Corporation. Webster is a
registered trademark of PolyVision Corporation, a Steelcase Company.
All other registered trademarks and trademarks used herein are the
property of their respective owners.
Webster_draft2.book Page 2 Friday, November 3, 2006 2:24 PM

Table of contents i
TS and Webster
®
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
What is Webster? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
There are Many Ways to Use Webster . . . . . . . . . . . . . . . . . . . . . . . 2
About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Installing Webster Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Computer System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Installing Webster Software in Windows . . . . . . . . . . . . . . . . . . . . . . . . 5
Installing Webster Software on a Macintosh . . . . . . . . . . . . . . . . . . . . . 5
Starting Webster Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Establishing Communication With Your Computer . . . . . . . . . . . . . . . . 6
Uninstalling Webster Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Using Multiple PolyVision products . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Multiple PolyVision Products in Windows . . . . . . . . . . . . . . . . . . . . . 8
Multiple PolyVision Products on a Macintosh . . . . . . . . . . . . . . . . . . 8
Register Webster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Webster Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
How Webster Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
About Writing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
About Erasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
About Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
About Capturing a Snapshot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Getting Started with Webster Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Walk-and-Talk Remote Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Whiteboard Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Sounds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Sounds on TS and TSL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Getting to Know the Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
The Webster Software Main Window . . . . . . . . . . . . . . . . . . . . . . . 16
The Webster Command Toolbar in Windows . . . . . . . . . . . . . . . . . 17
The Webster Annotation Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . 17
The Annotation Toolbar in Full Screen View . . . . . . . . . . . . . . . . . . 19
Showing, Hiding, and Moving the Toolbars . . . . . . . . . . . . . . . . . . 20
Pens, Erasers, and the Stylus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Writing and Erasing with TS and TSL Whiteboards. . . . . . . . . . . . . 21
Writing and Erasing with WT and WTL Whiteboards. . . . . . . . . . . . 21
Table of Contents
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ii
TS and Webster
®
Writing and Erasing with IP and FSM Models . . . . . . . . . . . . . . . . . 22
Using Webster with a Projector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Getting Started Using Whiteboards in Projection Mode. . . . . . . . . . . . 23
Alignment, If You are Already in Projection Mode . . . . . . . . . . . . . . 25
Choosing the Number of Alignment Points . . . . . . . . . . . . . . . . . . . 25
Using Webster in Projection Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
The Projection Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Projection Mark-Ups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Walk-and-Talk Models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
All Other Models. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Snapshots in Other Applications. . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Snapshots When Webster is the Active Application . . . . . . . . . . . . 30
Toggling Between Webster and Other Applications . . . . . . . . . . . . . . 30
Using the On-Screen Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Using the Spotlight and Reveal Tools . . . . . . . . . . . . . . . . . . . . . . . . . 32
Using Projection Mode with PowerPoint . . . . . . . . . . . . . . . . . . . . . . . 34
Printing in Projection Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Working with Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Creating a Snapshot. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Taking Automatic Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Viewing Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Selecting Snapshots. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Working with Webster Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Creating a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Saving a File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Opening a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Closing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Password Protecting a File in Windows . . . . . . . . . . . . . . . . . . . . . 41
Playing Back Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Copying and Moving Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Exporting Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Renaming Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Deleting Snapshots. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Editing Snapshots. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Printing Snapshots in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Printing Colors in Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Customizing Headers and Footers in Windows. . . . . . . . . . . . . . . . 47
Printing Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Printing Snapshots on a Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Adding a Backdrop to a Snapshot . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Creating a Backdrop File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Adding a Backdrop File to a Snapshot . . . . . . . . . . . . . . . . . . . . . . 53
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iii
TS and Webster
®
Inserting a Screen Shot as a Backdrop in Windows . . . . . . . . . . . . 53
Changing or Removing a Backdrop . . . . . . . . . . . . . . . . . . . . . . . . 54
Backdrops Provided with Webster . . . . . . . . . . . . . . . . . . . . . . . . . 54
Sending a Snapshot via E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Publishing a Snapshot as HTML or Adobe PDF . . . . . . . . . . . . . . . . . 57
NetMeeting and Webster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
NetMeeting Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Using Webster in a NetMeeting Conference . . . . . . . . . . . . . . . . . . . . 59
Sharing the Webster Software in NetMeeting . . . . . . . . . . . . . . . . . 59
Using Webster with the NetMeeting Whiteboard . . . . . . . . . . . . . . 60
Using the Conference Control Center. . . . . . . . . . . . . . . . . . . . . . . 61
Conference View Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Using Webster Projection Mode with NetMeeting . . . . . . . . . . . . . . . . 62
Scrolling While Shared . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Troubleshooting NetMeeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Webster Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Customizing General Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Customizing Pens and Erasers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Customizing Sounds (Whiteboards Only) . . . . . . . . . . . . . . . . . . . . . . 68
Customizing Image Export . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Customizing Projection Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . 70
Customizing Playback Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Customizing Backdrops on a Macintosh. . . . . . . . . . . . . . . . . . . . . . . 73
Changing Pen Colors in Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Troubleshooting, Care, and Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . 75
Getting On-Line Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Troubleshooting whiteboard Hardware . . . . . . . . . . . . . . . . . . . . . . . . 75
Troubleshooting TS and TSL Whiteboard Hardware. . . . . . . . . . . . 76
Troubleshooting Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Care and Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Caring for the TS or TSL Whiteboard . . . . . . . . . . . . . . . . . . . . . . . 79
Caring for the Markers, Stylus and Eraser. . . . . . . . . . . . . . . . . . . . 80
Installing the TS and TSL Series Whiteboards . . . . . . . . . . . . . . . . . . . . . . 81
What Comes in the Box (TS or TSL Models). . . . . . . . . . . . . . . . . . . . 82
Mounting Your Whiteboard on a Wall . . . . . . . . . . . . . . . . . . . . . . . . . 83
Connecting Your Whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Connections for all TSL and TS 410, 610, or 810 Models. . . . . . . . 84
Connections for TS 400, 600 or 800 Models . . . . . . . . . . . . . . . . . 85
Installing and Using the TS Wireless Option . . . . . . . . . . . . . . . . . . . . 86
What Comes with the Wireless Option . . . . . . . . . . . . . . . . . . . . . . 87
Connecting to Your Whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
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iv
TS and Webster
®
Mounting the Whiteboard Transceiver . . . . . . . . . . . . . . . . . . . . . . 88
Connecting the Serial Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Connecting Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Connecting to Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Transceiver LEDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Establishing a Wireless Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
When a Wireless Link Breaks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Re-establishing a Broken Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Troubleshooting the Wireless Option . . . . . . . . . . . . . . . . . . . . . . . 93
Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
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Overview 1
TS and Webster
®
O
VERVIEW
Welcome to the TS Series Whiteboard and Webster® Software User
Guide . Webster software is designed to work with these PolyVision
products:
•
TS Interactive Whiteboard (TS)
• TS Lightning™ Interactive Whiteboard (TSL)
•
Walk-and-Talk™ Interactive Whiteboard (WT)
•
Walk-and-Talk Lightning Interactive Whiteboard (WTL)
•
Walk-and-Talk Interactive Panel (IP)
•
Walk-and-Talk Cordless Lectern (CL)
•
Walk-and-Talk Flat-Screen Module (FSM)
note:NOTE:
If you own the Walk-and-Talk Cordless Lectern, refer to information
regarding the interactive panel.
W
HAT IS
W
EBSTER
?
Webster software provides interactivity between your Windows or
Macintosh computer and your PolyVision product, enabling you to capture
a snapshot of anything that you write, draw, or project. Webster software
records all your work for you to save, use in other applications, print, or
distribute.
Webster_draft2.book Page 1 Friday, November 3, 2006 2:24 PM

2 Overview
TS and Webster
®
There are Many Ways to Use Webster
Use Webster for capturing notes and ideas during a presentation or
meeting with your interactive whiteboard or IP, CL or FSM. Webster
provides the tools you need to write, erase, print, or capture a copy of your
work.
In addition, Webster software records anything you write or draw, so you
can capture a snapshot of your notes on the connected computer. This
enables you to add or erase, save, print, or distribute the snapshot using
the features of the Webster software at any time, even when a PolyVision
product is not turned on or connected to the computer.
With a projector connected to your computer, your PolyVision product
becomes an interactive touch screen that enables you to operate your
computer from that product. For instance, if your PolyVision product is an
interactive whiteboard, you can control a presentation (using software such
as PowerPoint) on your computer while standing at the whiteboard simply
by using a finger or stylus as the mouse.Webster enables you to make
notes over or beside the projected computer image and capture everything
(both notes and projected image) by printing or saving a file.
In Microsoft Windows, Webster is also compatible with Microsoft
NetMeeting, giving you fully interactive video conferencing capabilities from
your PolyVision product.
Webster_draft2.book Page 2 Friday, November 3, 2006 2:24 PM

Overview 3
TS and Webster
®
A
BOUT
T
HIS
M
ANUAL
This manual describes how to operate PolyVision interactive products
using Webster software. This manual also provides instructions for
installing and using PolyVision TS interactive whiteboards, TS Lightning
interactive whiteboards, and the TS Wireless option.
Installation and operating instructions for other Polyvision interactive
products mentioned in this manual are provided in separate manuals.
Webster_draft2.book Page 3 Friday, November 3, 2006 2:24 PM

4 Installing Webster Software
TS and Webster
®
I
NSTALLING
W
EBSTER
S
OFTWARE
C
OMPUTER
S
YSTEM
R
EQUIREMENTS
•
64 MB RAM (128 MB preferred)
•
20 MB available disk space
•
CD-ROM drive
•
monitor with 800 x 600 resolution or higher
•
TS models 400, 600, and 800: one available serial port (or one USB
port and a USB to 9-pin serial adapter available from your PolyVision
dealer)
•
TS 410, 610, and 810; TSL; WT; WTL; and FSM models: one available
USB port
•
IP and LC models: two available USB ports
For Windows:
•
Windows compatible PC (Pentium III recommended)
• Windows 98, ME, 2000, XP, or Tablet XP
For Macintosh:
•
Apple
®
Macintosh
®
Power PC (G3 or higher recommended) or Intel
processor
•
Mac OS X 10.2 or higher
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