Ricoh AP410 Operating manual

G1128611_0.00 EN USA G112-8610 Copyright © 2004 1
Maintenance Guide
Read This First
Trademarks.............................................................................................................3
How to Read This Manual .....................................................................................4
Paper and Other Media
Paper and Other Media Supported by This Printer.............................................5
Paper Recommendations....................................................................................10
Loading Paper..........................................................................................................10
Storing Paper ...........................................................................................................10
Types of Paper and Other Media .............................................................................10
Paper not supported by this printer ..........................................................................12
Print Area .................................................................................................................13
Loading Paper ......................................................................................................16
Loading Paper in Tray 1 and the optional paper feed unit .......................................16
Loading Paper in the Bypass Tray ...........................................................................26
Loading Envelopes...................................................................................................33
Switching between Paper Trays...............................................................................39
Replacing Consumables and Maintenance Kit
Replacing the Toner Cartridge ...........................................................................40
Replacing the Maintenance Kit...........................................................................45
Before Replacing......................................................................................................45
Replacing the Friction Pad .......................................................................................46
Replacing the Transfer Roller ..................................................................................48
Replacing the Paper Feed Roller .............................................................................51

2
Replacing the Fusing Unit ........................................................................................54
Cleaning the Printer
Cautions to Take When Cleaning .......................................................................61
Cleaning the Friction Pad....................................................................................62
Cleaning the Paper Feed Roller..........................................................................64
Cleaning the Registration Roller ........................................................................67
Adjusting the Printer
Adjusting the Image Density...............................................................................70
Adjusting Tray Registration................................................................................72
Troubleshooting
Error & Status Messages on the Control Panel ................................................75
Printer Does Not Print .........................................................................................85
Checking the port connection...................................................................................86
Other Printing Problems .....................................................................................89
Additional Troubleshooting ................................................................................93
Removing Misfed Paper
Removing Misfed Paper ......................................................................................95
When “Remove Misfeed Paper Tray” Appears .................................................96
When “Remove Misfeed Internal Path” Appears ..............................................98
When “Remove Misfeed Paper Exit Cover” Appears .....................................101
When “Remove Misfeed Duplex Unit” Appears..............................................110
Appendix
Moving and Transporting the Printer...............................................................114
Moving the Printer ..................................................................................................114
Consumables .....................................................................................................116
Toner Cartridge ......................................................................................................116
Maintenance Kit .....................................................................................................116
Specifications.....................................................................................................118
Mainframe ..............................................................................................................118
Options...................................................................................................................121

Read This First
G1128611_0.00 Copyright © 2004 3
Trademarks
Microsoft, Windows and Windows NT are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
IPS-PRINT Printer Language Emulation Copyright© 1999-2000 Oak Technolo-
gy, Inc., All rights reserved.
Bluetooth®is a registered trademark of the Bluetooth SIG, Inc. worldwide.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights to
those marks.
The proper names of the Windows operating systems are as follows:
•Microsoft
®Windows®95 operating system
•Microsoft
®Windows®98 operating system
•Microsoft
®Windows®Millennium Edition (Windows Me)
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows ServerTM 2003 are as follows:
Microsoft®Windows ServerTM 2003 Standard Edition
Microsoft®Windows ServerTM 2003 Enterprise Edition
Microsoft®Windows ServerTM 2003 Web Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0

Read This First
4
How to Read This Manual
The following set of symbols is used in this manual.
This symbol indicates a potentially hazardous situation that might result in death
or serious injury when you misuse the machine without following the instructions
under this symbol. Be sure to read the instructions, all of which are described in
the Safety Information section.
This symbol indicates a potentially hazardous situation that might result in minor
or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this sym-
bol. Be sure to read the instructions, all of which are described in the Safety In-
formation section.
* The statements above are notes for your safety.
If this instruction is not followed, paper might be misfed, originals might be dam-
aged, or data might be lost. Be sure to read this.
This symbol indicates information or preparations required prior to operating.
This symbol indicates precautions for operation, or actions to take after abnormal
operation.
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
This symbol indicates a reference.
Keys that appear on the machine's display.
Keys and buttons that appear on the computer's display.
Keys built into the machine's control panel.
Keys on the computer's keyboard.

G1128611_0.00 Copyright © 2004 5
Paper and Other Media
Paper and Other Media Supported by This
Printer
This section describes the paper size, feed direction, and the maximum amount
of paper that can be loaded into each paper tray in this printer.
❒The following symbols and terminology are used to represent the feed direc-
tion.
❒Be careful of the paper feed direction. The direction is determined for each pa-
per size.
❖Input Paper Sizes (Metric version)
In this manual On the display Paper feed direction
K↑(Feed direction) A4 (297 x 210)
8 1/2 x 11 Short-edge feed direction
L↑(Feed direction) A5 (210 x 148)
8 1/2 x 5 1/2 Long-edge feed direction
Feed direction Size (mm) Bypass Tray Paper Tray (Tray1) Paper Feed Unit (Tray2/3) Envelope Feeder Unit
A4 K210 ×297 ×
B5 JIS K182 ×257 ×
A5 K148 ×210 ×
L210 ×148 ××
A6 K105 ×148 ×××
Legal (LG, 81/2×14) K216 ×356 ×
Letter (LT, 81/2×11) K216 ×279 ×
51/2×81/2K140 ×216 ×
L216 ×140 ××
Executive (Exec., 71/4×
101/2)
K184 ×276 ××

Paper and Other Media
6
•
The size is supported and indicated on the tray dial. Be sure to set the pa-
per size dial to match the actual paper size loaded in the tray.
•
The size is supported but not indicated on the tray dial. You should set the
tray dial to “p”, and select the paper size with the control panel.
•
The size is supported but the paper size should be set with the control pan-
el. There is no dial on the tray.
See p.26 “Loading Paper in the Bypass Tray”
See p.33 “Loading Envelopes”
•
The size is supported, but it should be set as a custom size using the con-
trol panel.
The supported size may differ depending on the printer language you use.
Set as a custom size setting using the control panel.
The following sizes are supported:
• Tray 1: approximately 139.7 - 216 mm in width, and 139.7 - 356 mm in
length.
• Bypass Tray: approximately 90 - 216 mm in width, and 139.7 - 432 mm
in length.
Folio (81/4×13) K210 ×330 ×
Foolscap (F4, 81/2×13) K216 ×330 ×
F/GL (8 ×13) K203 ×330 ×
Com#10 Env (41/8×91/2)K104.8 ×241.3 ××
C5 Env (6.38 ×9.02) K162 ×229 ××
C6 Env (4.49 ×6.38) K114 ×162 ××
DL Env (4.33 ×8.66) K110 ×220 ××
Monarch Env (37/8×71/2)K98.4 ×190.5 ××
Custom Size - - ×
16K (7.68 ×101/2)K195 ×267 ×
Feed direction Size (mm) Bypass Tray Paper Tray (Tray1) Paper Feed Unit (Tray2/3) Envelope Feeder Unit

Paper and Other Media
7
• Paper Feed Unit (Tray 2/3): approximately 139.7 - 216 mm in width, and
160 - 356 mm in length.
•
The size is not supported.
❖Input Paper Sizes (Inch version)
•
Feed direction Size (inch) Bypass Tray Paper Tray (Tray1) Paper Feed Unit (Tray2/3) Envelope Feeder Unit
Legal (LG) K81/2×14 ×
Letter (LT) K81/2×11 ×
51/2×81/2K51/2×81/2×
L81/2×51/2××
Executive (Exec.) K71/4×101/2××
A4 K8.26 ×5.83 ×
B5 JIS K7.17 ×10.12 ×
A5 K5.83 ×8.26 ×
L8.26 ×5.83 ××
A6 K4.13 ×5.63 ×××
Folio K81/4×13 ×
Foolscap F4 K81/2×13 ×
F/GL K8 ×13 ×
Com#10 Env K41/8×91/2××
C5 Env K6.38 ×9.02 ××
C6 Env K4.49 ×6.38 ××
DL Env K4.33 ×8.66 ××
Monarch Env K37/8×71/2××
Custom Size - - ×
16K K7.68 ×101/2×

Paper and Other Media
8
The size is supported and indicated on the tray dial. Be sure to set the pa-
per size dial to match the actual paper size loaded in the tray.
•
The size is supported but not indicated on the tray dial. You should set the
tray dial to “p”, and select the paper size with the control panel.
•
The size is supported but the paper size should be set with the control pan-
el. There is no dial on the tray.
See p.26 “Loading Paper in the Bypass Tray”
See p.33 “Loading Envelopes”
•
The size is supported, but it should be set as a custom size using the con-
trol panel.
The supported size may differ depending on the printer language you use.
Set as a custom size setting using the control panel.
The following sizes are supported:
• Tray 1: approximately 5.5 - 8.5 inches in width, and 5.5 - 14.02 inches
in length.
• Bypass Tray: approximately 3.54 - 8.5 inches in width, and 5.5 - 17.01
inches in length.
• Paper Feed Unit (Tray 2/3): approximately 5.5 - 8.5 inches in width, and
6.3 - 14.02 inches in length.
•
The size is not supported.
❖Paper weight and number of sheets to be set
❒Check that the top of the stack is not higher than the limit mark inside the
tray.
❒The envelope feeder unit requires the installation of the optional paper feed
unit.
Supported paper weight Maximum number of
sheets (plain paper)
Tray 1 60 - 105 g/m2(16 - 28 lb.) 500 (80 g/m2, 20 lb.)
Bypass Tray 52 - 162 g/m2(14 - 43 lb.) 100 (80 g/m2, 20 lb.)
For other kind of papers,
see p.26 “Loading Paper
in the Bypass Tray”.
Paper Feed Unit (Tray 2, Tray 3) 60 - 105 g/m2(16 - 28 lb.) 500 (80 g/m2, 20 lb.)
Envelope Feeder Type 400 See p.33 “Loading Envelopes”.

Paper and Other Media
9
❖Paper size not supported by both side printing
The following paper sizes cannot be printed on both sides:
• Metric version: A5K, A6K, 51/2×8
1/2K, Executive (184 ×246)K,
Com#10 Env (104.8 ×241.3)K, C5 Env (162 ×229)K, C6 Env (114
×162)K, DL Env (110 ×220)K, Monarch Env (98.4 ×190.5)K.
Custom Size supported by approximately 182 - 297 mm in width, and ap-
proximately 148 - 432 mm in length.
• Inch version: A5K, A6K, 51/2×81/2K, Executive (71/4×101/2)K, Com#10
Env (41/8×91/2)K, C5 Env (6.38 ×9.02)K, C6 Env (4.49 ×6.38)K, DL
Env (4.33 ×8.66)K, Monarch Env (37/8×71/2)K.
Custom Size supported by approximately 7.18 - 11.68 inches in width, and
approximately 5.83 - 17.00 inches in length.

Paper and Other Media
10
Paper Recommendations
Loading Paper
❒Do not use ink-jet printer paper because it may stick to the fusing unit and
cause a paper misfeed.
❒When printing on OHP transparencies that have a print side, load them with
the print side over on the bypass tray. Not taking this precaution may cause
them to stick to the fusing unit and cause misfeeds.
❒Set the paper as described below
• Tray 1: Print side facing down
• Bypass Tray: Print side facing up
• Paper Feed Unit (Tray 2, Tray 3): Print side facing down
❒Print quality cannot be guaranteed if paper other than the ones recommended
is used. For more information about recommended paper, contact your sales
or service representative.
❒Do not use paper that has already been printed onto by other printers.
Storing Paper
• Paper should always be stored properly. Improperly stored paper might result
in poor print quality, paper misfeeds, or printer damage. Recommendations
are as follows:
• Avoid storing paper in humid areas.
• Avoid exposing paper to direct sunlight.
• Store on a flat surface.
• Keep paper in the package in which the paper came.
Types of Paper and Other Media
Plain Paper
Paper thickness 60 - 105 g/m2(16 - 28 lb.)
Printer setup Press [Paper Input]menu, [Paper Type], and then [Plain Paper].
❒The paper type selected using the printer driver overrides that
selected using the control panel.
Printer driver setup Click [Plain]or [Plain & Recycled]in the [Type:]list.

Paper and Other Media
11
Thick Paper
OHP transparencies
Enabled paper feeding tray Any input tray can be used.
Number of sheets that can
be set
• Tray 1: 500
• Tray 2, Tray 3 (Paper Feed Unit Type 400): 500
• Bypass Tray: 100
❒Make sure paper is not stacked higher than the upper limit
mark (T) inside the tray. Make sure paper is not stacked higher
than the paper guides inside the bypass tray.
Both-side printing Possible
Additional cautions When printing on 91 - 105 g/m2paper, print speed is slightly slow-
er to when printing on paper of 60 - 91 g/m2.
Paper thickness 105 - 162 g/m2(28 - 43 lb.)
Printer setup Press [Paper Input]menu, [Paper Type]and then [Thick Paper]on the
control panel.
❒The paper type selected using the printer driver overrides that
selected using the control panel.
Printer driver setup Click [Thick]in the [Type:]list.
Enabled paper feeding tray Bypass Tray
Number of sheets that can
be set
Make sure paper is not stacked higher than the paper guides in-
side the bypass tray.
Both-side printing Not possible
Additional cautions Print speed is slightly slower than when using plain paper.
Printer setup Press [Paper Input]menu, [Paper Type], and then [Transparency]on
the control panel.
❒The paper type selected using the printer driver overrides that
selected using the control panel.
Printer driver setup Click [Transparency]in the [Type:]list.
Enabled paper feeding tray Bypass tray
Number of sheets that can
be set
Load only one OHP transparency at the same time onto the by-
pass tray.
Both-sided printing Not possible

Paper and Other Media
12
Envelopes
Paper not supported by this printer
Avoid using the following paper as they are not supported by this printer.
• Paper meant for an ink-jet printer
• Bent, folded, or creased paper
• Curled or twisted paper
• Torn paper
• Wrinkled paper
• Damp paper
• Paper that is dry enough to emit static electricity
Additional cautions • Print speed for OHP transparencies is slower than for plain pa-
per.
• Due to switching modes, the machine will be on standby for
thirty or forty seconds after the job was received.
Printer setup Press [Paper Input]menu, [Paper Type], and then press [Thick Paper]
on the control panel.
❒The paper type selected using the printer driver overrides that
selected using the control panel.
Printer driver setup Click [Thick]in the [Type:]list.
Enabled paper feeding tray Any input tray can be used.
❒Make sure paper is not stacked higher than the upper limit
mark (T) inside the tray. Make sure paper is not stacked higher
than the paper guides inside the bypass tray.
Both-sided printing Not possible
Additional cautions • Check the print side is facing up.
• Check there is no air in the envelopes before loading.
• For better print quality, we recommend the right, left, top, and
bottom print margins to be at least 20 mm (0.8”) each.
• Load only one size and type of envelope at a time.
• Before loading envelopes, flatten their leading edges (the edge
going into the printer) by running a pencil or ruler across them.
• Some kinds of envelope might cause misfeeds, wrinkles or
print poorly.
• Print quality on envelopes may be uneven if parts of an enve-
lope have differing thicknesses. Print one or two envelopes to
check print quality.

Paper and Other Media
13
• Paper that has already been printed onto, except a preprinted letterhead
Malfunctions are especially likely when using paper printed on by other than
a laser printer (e.g. monochrome and color copiers, ink-jet printers, etc.)
• Special paper, such as thermal paper, aluminum foil, carbon paper and con-
ductive paper
• Paper whose weight is heavier or lighter than the limitation
• Paper with windows, holes, perforations, cutouts, or embossing
• Adhesive label paper on which glue or base paper is exposed
• Paper with clips or staples
• Envelopes in the following conditions:
•damp
• excessively curled or twisted
• stuck together
• damaged in any way
• with stamps attached
• with windows, holes, perforations, cutouts or embossing
• with metal clasps, string ties or metal folding bars
• designed to be interlocked
• with nicked edges or bent corners
• with rough, wrinkled or laid finishes
• with any exposed adhesive, when the flap is in the sealed or closed posi-
tion
Print Area
The following shows the print area for this printer. Be sure to set the print margins
correctly by the application.

Paper and Other Media
14
❖Paper
APrint area
BFeed direction
CApprox. 4.2 mm (0.18 inches)
DApprox. 4.2 mm (0.18 inches)
❒The print area may vary depending on the paper size, printer language and
printer driver settings.
❖Envelope
APrint area
BFeed direction
CApprox. 4.2 mm (0.18 inches)
DApprox. 4.2 mm (0.18 inches)

Paper and Other Media
15
❒The print area may vary depending on the paper size, printer language and
printer driver settings.

Paper and Other Media
16
Loading Paper
This describes how to load paper into the paper tray and bypass tray.
Loading Paper in Tray 1 and the optional paper feed unit
The following example explains loading procedure for the standard paper tray
(Tray 1). The same procedure can be used for the optional paper feed unit.
❒Make sure paper is not stacked above the limit mark inside the tray. Misfeeds
might occur.
❒Do not put different types of paper in a single paper tray.
❒Up to 500 sheets of paper can be loaded in the paper feed unit. This means
a maximum of 1,600 sheets can be simultaneously loaded when two addition-
al paper feed units are installed.
ALift the paper tray slightly, and then pull it out until it stops.
BLift the front side of the tray, and then pull it out of the printer.
•Do not pull out the paper tray forcefully. If you do, the tray might fall and
cause an injury.

Paper and Other Media
17
CLoad paper into the tray with the print side down.
❒Confirm that the top of the stack is not higher than the limit mark inside the
tray.
❒Confirm that paper fits under the rear guide.
DLift the front of the tray, and then slide it carefully into the printer until it
stops.
❒Do not slide the paper tray in with force. If you do, the front and side guides
might move.
For more information about type, size and feed direction of paper that can
be loaded in the tray, see p.5 “Paper and Other Media Supported by This
Printer”.
When you change the paper size see p.18 “Changing the paper size”.

Paper and Other Media
18
Changing the paper size
❒Confirm that the setting of the paper size dial matches the paper size and feed
direction of the paper in the tray, otherwise the printer might be damaged, or
printing problems might occur.
The following explanation uses the example of “Tray 1” for the paper tray.
ALift the paper tray slightly, and then pull it out until it stops. Adjust the
paper size dial to match the size and feed direction of paper in the paper
tray.
❒If you want to use the paper size and feed direction that are not indicated
on the paper size dial, set the dial to “p”. In this case, you should set the
paper size using the control panel.
BLift the front side of the tray, and then pull it out of the printer.
CIf you load paper larger than A4K, you should extend the tray as fol-
lows:
❒You cannot load paper smaller than A4K, if the tray is extended. In this
case, return the tray to its standard length.

Paper and Other Media
19
DSlide the catches inwards to unlock the tray.
ESlide the tray until it stops.
FReturn the catches to their original positions.
❒Confirm that the catches return to their original positions securely. If they
are not locked securely, paper misfeeds might occur.

Paper and Other Media
20
GAdjust the rear and side guides to the paper size you want to load.
❒To avoid damage, pinch the paper guides when moving them.
HLoad paper into the tray with the print side down.
❒Confirm that the top of the stack is not higher than the limit mark inside the
tray.
❒Confirm that paper fits under the rear guide.