Ricoh SP 1200S User manual

SP 1200S
User’s Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct
use, be sure to read the Important Information in this manual before using the machine.

i
Table of Contents
Section I General
1 General information 2
Using the documentation....................................................................................... 2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide ...................................................................2
Viewing documentation ................................................................................... 2
Control panel overview (For EU) ...........................................................................4
Control panel overview (For Asia/Oceania)........................................................... 5
2 Loading paper and documents 6
Loading paper and print media.............................................................................. 6
Loading paper in the paper tray....................................................................... 6
Loading paper in the manual feed slot ............................................................7
Unprintable area ............................................................................................10
Acceptable paper and other print media.............................................................. 11
Recommended paper and print media ..........................................................11
Type and size of paper ..................................................................................11
Handling and using special paper .................................................................12
Loading documents .............................................................................................15
Using the automatic document feeder (ADF) ................................................ 15
Using the scanner glass ................................................................................16
3 General setup 17
Paper settings......................................................................................................17
Paper type .....................................................................................................17
Paper size......................................................................................................17
Volume settings ...................................................................................................17
Beeper volume ..............................................................................................17
Ecology features..................................................................................................18
Toner Save .................................................................................................... 18
Sleep time......................................................................................................18
LCD contrast........................................................................................................19
User Settings List.................................................................................................19

ii
Section II Copy
4 Making copies 22
How to copy .........................................................................................................22
Entering copy mode.......................................................................................22
Making a single copy .....................................................................................22
Making multiple copies ..................................................................................22
Stop copying..................................................................................................22
2 in 1 ID Copy................................................................................................22
Copy options (temporary settings).......................................................................23
Enlarging or reducing the image copied ........................................................23
Adjusting contrast ..........................................................................................24
Using the Options key ...................................................................................25
Improving copy quality ...................................................................................25
Sorting copies using the ADF ........................................................................26
Making N in 1 copies (page layout) ...............................................................26
Out of memory message .....................................................................................27
Section III Software
5 Software features 30
How to read PDF User’s Guide ...........................................................................30
Section IV Appendixes
A Safety and legal 32
Choosing a location .............................................................................................32
Important information...........................................................................................33
Safety precautions.........................................................................................33
Symbols for the main power switch ...............................................................36
IEC 60825-1:2007 Specification ....................................................................36
Disconnect device .........................................................................................37
Wiring information (U.K. only)........................................................................37
Radio interference .........................................................................................37
EU Directive 2002/96/EC and EN50419........................................................38
International ENERGY STAR®Qualification Statement................................39
Important safety instructions for EU.....................................................................40
Important Information for Australia ......................................................................42
IMPORTANT-For Your Safety .......................................................................42
Important safety instructions..........................................................................42
Important Information for Some Countries...........................................................44
Important Safety Instructions .........................................................................44
Trademarks..........................................................................................................46

iii
B Troubleshooting and routine maintenance 47
Troubleshooting ...................................................................................................47
If you are having difficulty with your machine ................................................47
Improving the print quality .............................................................................50
Error and maintenance messages....................................................................... 56
Document jams..............................................................................................58
Paper jams ....................................................................................................59
Routine maintenance...........................................................................................63
Cleaning the outside of the machine .............................................................63
Cleaning the scanner glass ...........................................................................64
Cleaning the laser scanner window...............................................................65
Cleaning the corona wire...............................................................................67
Cleaning the drum unit ..................................................................................68
Replacing the consumable items.........................................................................71
Replacing a toner cartridge ...........................................................................71
Replacing the drum unit.................................................................................75
Changing LCD language .....................................................................................78
Machine information ............................................................................................78
Checking the serial number...........................................................................78
Checking the page counters.......................................................................... 78
Checking the Drum life ..................................................................................78
Packing and shipping the machine ......................................................................79
C Menu and features 80
On-screen programming......................................................................................80
Menu table.....................................................................................................80
Memory storage.............................................................................................80
Menu keys ...........................................................................................................80
How to access the menu mode ..................................................................... 81
Menu table...........................................................................................................82
D Specifications 85
General................................................................................................................85
Print media...........................................................................................................87
Copy ....................................................................................................................88
Scan ....................................................................................................................89
Print .....................................................................................................................90
Interfaces.............................................................................................................90
Computer requirements.......................................................................................91
Consumable items...............................................................................................92
E Glossary 93
FIndex 94

iv

Section I
General I
General information 2
Loading paper and documents 6
General setup 17

2
1
Using the
documentation 1
Thank you for buying this machine! Reading
the documentation will help you make the
most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the
Software User’s Guide 1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of Printer,
Scanner. When you are ready to learn
detailed information about these operations,
read the Software User’s Guide.
Viewing documentation 1
Viewing documentation 1
To view the documentation, from the Start
menu, point to SP 1200 series, TYPE 1200S
Documentation, from the program group,
and then click User's Guides.
If you have not installed the software, you can
find the documentation by following the
instructions below:
aTurn on your PC.
Insert the CD-ROM labelled Manuals
into your CD-ROM drive.
bIf the language selection screen
appears, click your language.
General information 1
Bold Bold style identifies keys on the
machine control panel or
computer screen.
Italics Italicized style emphasizes an
important point or refers you to
a related topic.
Courier
New
Courier New font identifies the
messages shown on the LCD
of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.
Note icons give useful tips.

General information
3
1
cThe CD-ROM main menu will appear.
If this window does not appear, use
Windows®Explorer to find and run the
Start.exe program from the root
directory of the CD-ROM.
dClick Documentation.
eClick the documentation you want to
read:
PDF documents (3 manuals):
User’s Guide for stand-alone
operations, Software User’s Guide
and Quick Setup Guide.
This format is recommended for printing
the manuals.
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning a document using the TWAIN
driver in Chapter 2
Scanning a document using the WIA
driver in Chapter 2
Using ControlCenter3 in Chapter 3
ScanSoft™ PaperPort™ 11SE with
OCR How-to-Guides 1
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning in Chapter 9
Using ControlCenter2 in Chapter 10

Chapter 1
4
Control panel overview (For EU) 1
1 Printkey
Job Cancel
Cancels a programmed print job and clears it
from the machine’s memory.
To cancel multiple print jobs, hold down this
key until the LCD shows
Job Cancel (All).
2Scan key
Puts the machine in Scan mode. (For details
about scanning, see the Software User’s Guide
on the CD-ROM.)
3 Copy keys:
Options
You can quickly and easily choose temporary
settings for copying.
Enlarge/Reduce
Reduces or enlarges copies.
Contrast
You can increase or decrease the contrast of
your copies.
Number of Copies
Use this key to make multiple copies.
4LCD
Displays messages to help you set up and use
your machine.
5 Menu keys:
Clear/Back
Deletes entered data or lets you cancel the
current setting.
a+or b-
Press to scroll through the menus and options.
OK
Lets you store your settings in the machine.
Menu
Lets you access the Menu to program your
settings in this machine.
6Start
Lets you start making copies or scanning.
7Stop/Exit
Stops an operation or exits from a menu.