VDO DTCO 1381 REL 1.3U - User manual

DTCO 1381 Rel. 1.3U –
reliable and efficient
The digital tachograph of VDO
www.dtco.vdo.com

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What are my legal
obligations as a fleet
operator?
Since May of 2006, all newly licensed HGVs of more than 3.5 t and vehicles
for the conveyance of more than 9 passengers including the driver must
be equipped with a digital tachograph, in accordance with Regulation (EC)
No. 561 / 2006.
Data that was recorded on tachograph charts in the past is now electronically stored in the mass memory of the
digital tachograph and on the driver card. To fulfil your legal obligations as a fleet operator, you must regularly
download and archive the data from your digital tachographs and driver cards.
The tasks and obligations involved in complying with Regulation (EC) No. 561/2006 are
listed below for you.
Digital tachograph
Company preparations
The digital tachograph is activated before the ve hicle is commissioned. An authorised workshop must then
calibrate the digital tachograph for the vehicle within 14 days and enter the vehicle registration number.
Every company must have at least one company card.
A person who drives a digital tachograph-equipped HGV must possess a valid driver card.
Printing paper must be inserted in the digital tachograph. We recommend that you keep sufficient replace-
ment rolls of printing paper in the vehicle.
Archiving data
Driver card data must be downloaded and electronically archived every 28 days* at the latest.
Digital tachograph data must be downloaded and electronically archived every 3 months* at the latest.
Archived data must be stored for at least 1 year*. Backup copies of data must also be made.
In accordance with the pertinent regulation for driving crews, the data must be deleted upon expiry of the data
storage time limit.
* Legislation may be country-specific and must be adhered to accordingly.

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You can of course equip older vehicles with digital tachographs as well – this is extremely useful if you
wish to carry out really intensive comparative evaluations of vehicle and driver data in order to optimise
your operations. Your VDO service partner will be pleased to provide assistance should you require it.
What benefits do I have from
a digital tachograph?
The changeover to the digital tachograph means considerable organisational
changes and investments for you. Make the most of the opportunity this
changeover offers you – and increase the efficiency of your fleet!
• Save time when controlling driving
times and rest periods and when
monitoring infringements.
• Optimise your vehicle utilisation and
save costs.
• Improve your personnel planning
and reduce bottlenecks and drivers’
idle time.
• Automate your maintenance
and workshop plans – and avoid
unnecessary wear and tear and
accidents.
Depending on your company-specific requirements, VDO offers you various data mana-
gement solutions, all of which comply fully with the legal regulations and provide many
options for data evaluation. Visit www.dtco.vdo.com/downloads for a clearly laid out
brochure about digital tachographs and product information about other VDO solutions.
Using a suitable data management solution, you can not only archive your data in accord-
ance with legal regulations, you can also extract valuable business management information
from the digital archive data. You can use that data to optimise your organisation and improve
your operational procedures; because only in this way can you recoup your investments
quickly and achieve sustainable profits.
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How does the DTCO® 1381 work?
The DTCO® 1381 fully complies with Regulation (EC) No. 561/2006 – and
because it is a truly innovative system component, it can be optimally
inte grated with trendsetting vehicle technology.
What kind of data can the DTCO® 1381 record?
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• Driving time, working time, availabi-
lity time and rest periods for drivers
and co-drivers
• The speed driven during every
second of the previous 168 hours
of driving time
• The distance driven since the driver
card was last inserted
• Operation-specific parameters like,
for example, rpm and other vehicle-
related work procedures and events
Where is the recorded data stored?
• Vehicle-related data is stored in
the integrated mass memory. The
capacity of the integrated mass
memory is sufficient for recording
approx. 365 days of activities.
• Driving times and rest periods are
also registered on individual driver
cards. Up to 28 days of data can be
stored on a driver card.
What benefits can the DTCO® 1381
offer me?
VDO has been a market leader in the tachograph business for many years
– and the company was one of the first to start developing digital tacho-
graphs. This R&D resulted in the introduction of the market’s first digital tach-
ograph in May of 2006. Years of priceless experience and know-how have
gone into the design and manufacture of the DTCO® 1381 by VDO. It is an
established, technologically superb device and one which sets the standards
for cutting edge performance, user friendliness and data security.
Components of the DTCO® 1381 in 1-DIN radio format
• Registration unit incl. mass memory
• Two fully automatic chip card
readers for the four different tacho-
graph cards
• Integrated printer for printing out
legally prescribed reports, graphical
speed profiles and activity protocols
• Intuitive menu navigation and user
guidance
• Front design in accordance with
ECE R21
• Real-time clock based on UTC
(universal time coordinated)
• Display for showing essential infor-
mation, e. g. the current driving time
and rest period account
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System solutions by VDO
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Flexibility thanks to various interfaces
• Fast Donwload front interface for
testing, diagnosis, calibration and
downloading of the mass memory
data – can be optionally upgraded
to a wireless interface
• CAN interface for connection to the
onboard electronics
• Interface for connecting an
in strument cluster / electronic
tachometer
• Info interface for connecting to
onboard computers and telematic
systems
High level of data protection thanks to various access rights
Four different chip cards specify who can access specific DTCO® 1381 digital data.
• Driver cards store driver activities,
events, faults and vehicle changes,
but do not enable data downloads.
• The company card authorises fleet
managers to download vehicle data
from the mass memory and driver
data from inserted driver cards.
• The control card enables authorities
to access data for legal purposes.
• The workshop card switches
on the calibration function of the
DTCO® 1381. Authorised work -
shops can also use it as a driver
card for testing and inspection
pur poses.
Workshop Data management Authorities
Vehicle
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DLD® Short Range DLD® Wide Range
with Wireless Link
Mobile Card ReaderDownloadterminal II
Printer paperDTCO® 1381
Downloadkey II
CTCII
KIPAS
Card Reader Inspectionkey
Software for
company controlling
TIS-Office®TIS-Web®
TIS-Compact IIIDownloadkey II

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What functions are available with
the DTCO® 1381 Rel. 1.3U?
As part of our policy to cater fully to the requirements of our users and react
quickly to legal and technical changes, we constantly research the market
to ascertain the experiences and needs of existing and potential customers –
and we act upon what we have learnt by implementing new functions.
The expanded functions of the DTCO® 1381 Rel. 1.3U – an overview
• Graphical printouts of speed
profiles plus status and activity pro-
tocols provide an efficient overview
at a glance and facilitate monitoring
procedures.
• Early warnings for upcoming
in spections and for tachograph
cards the validity of which is about
to expire, ensure that your company
operations will run smoothly.
• More languages like Russian,
Croatian, Turkish, etc.
• Additional recorded data like
odo meter readings when the vehicle
stops, status changes and additional
speed data provide useful business
management information.
• The Fast Download function
reduces download times to a frac-
tion of the time normally required.
DTCO® 1381
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Concise printouts in the form of bar graphs and graphs display easy-to-read speed profiles of the previous
24 hours, plus driving time and rest periods for the previous 7 days; so you know at a glance if infringements
exist – and can then react in a timely manner.
Graphical printouts
24-hour speed profile 7-day driving time and rest
period profile
7-day D1 / D2 status
1
1
2
3
4
2
Date / Time of printout
Driver card information
Key
Graphical representation of
driving times and rest periods
2
3
4
1
2
3
4
Date / Time of printout
Vehicle identification number /
vehicle registration number
Key
Graphical representation of
status inputs D1 / D2
Examples of events:
• Loading procedure
• Sweeper on
• Warning signal
(flashing blue light/siren)
1
1
1
Date / Time of printout
Vehicle identification number /
vehicle registration number
Date of printout
Speed graph
2
2
2
4
4
4
3
3
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With DTCO® 1381 Rel. 1.3U, drivers, company owners, workshops and controlling bodies are given timely
warning that their individual tachograph cards will soon expire. Advance warning times can be individually set
between 0 (OFF) and 90 days. When the defined advance warning time is exceeded, the warning message
will be displayed on the display of the DTCO® each time a card is ejected.
Advance warnings can also be set for periodic inspections of the DTCO®.
Early warnings
In addition to the legally prescribed storing of driver and vehicle-related data, the DTCO® 1381 Rel. 1.3U also
records additional data which you can use for further processing and evaluation in a data management solution
like e. g. TIS-Web® or TIS-Office®:
Storing additional data
The Fast Download function significantly reduces the download time of legally required data (activities of the
previous three months).
Fast Download
168 hours of “detailed speed”
The DTCO® registers the speed driven during the previous 168 hours of driving time, second
by second. In contrast to the legally prescribed recording of the previous 24 hours, this speed
data is not signed – and this results in a significant reduction of download times.
Odometer reading when vehicle stops
In compliance with the pertinent legal regulation, the DTCO® records the current odometer
reading and saves it in the mass memory each time the vehicle stops for longer than two
minutes.
Odometer reading when driver status changes
The current odometer reading is saved whenever a driver event (like a change of status)
occurs.
Depending on your company-specific requirements, VDO offers you various integrated and custo-
mised data management solutions. Ask your VDO service partner for more product information about
individual solutions – or visit our website at www.dtco.vdo.com

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Remote Download – efficient data
transfer by wireless
One especially convenient function the DTCO® 1381 offers you is the easy, fast
and efficient wireless transfer of mass memory and driver card data by means
of the Download Device (DLD®).
All you need is an update card to activate the DTCO® 1381’s front interface for wireless transmission. The chip
card must only be inserted once into the DTCO® 1381 – the update will then be carried out automatically.
One major advantage of wireless transmission is that the download process is controlled from the office compu-
ter, which means that the company card can stay in the office. Driver and vehicle data can then be downloaded
in compliance with the legal deadlines for downloading and transferred directly to the archive. This means that
you can access fleet-relevant data whenever you want.
You’ll find more detailed information about DLD® at: www.dtco.vdo.com/downloads

Operation and functions
29 AETR languages available (depending on the data on the inserted driver card, automatic
language selection occurs – but this can be manually overwritten)
•
Display available in divers colours
•
Dimming function for display illumination and button lighting
•
Buttons and covers/panels can be replaced
•
Two fully automatic chip card readers for different tachograph cards
•
Simple paper replacement – no tiresome feeding in
•
Clear and concise user guidance with menu text
•
Automatic driver warning after 4 hours and 15 minutes of driving time
(Regulation (EC) No. 561/2006)
•
Recording and printing of speed/rpm profiles
Driver 1 and Driver 2 activities are printable (graphics)
•
Status inputs D1 / D2 printable as a bar graph
Printouts of all vehicle and driver data
•
Recording of additional data
(e. g. 168 hours speed data recording, odometer reading when vehicle stops)
•
Early warnings
(advance warnings about periodic inspections and expiry of tachograph cards)
•
Fast Download
•
Download status shown on display
•
Interfaces
CAN interface for onboard electronics
•
CAN interface for Download Device (DLD®)
Interface for intelligent sensor (KITAS)
•
Signal output (v pulse, 4 pulses / m)
•
Diagnostics interface CAN or K-Line
•
Info interface for onboard computers or other telematics systems
•
6-pin interface for programming, calibration and data download via Downloadkey
•
6-pin interface for data transfer by wireless
Suitable solutions for direct data download
Downloadkey II
•
Download Device (DLD® Short Range and DLD® Wide Range)
TIS-Compact III
•
Technical data
Installation dimensions: 178 x 50 x 150 mm (L x B x H), 1-DIN radio compartment format
Operating voltage: 24 V (optional 12 V)
Measuring range: 0 to 220 km/h
Operating temperature: -25 °C to +70 °C
Storage temperature: -40 °C to +85 °C
Pulse range: 4,000 to 25,000 pulses/km
Real-time clock based on UTC time
Inputs: KITAS 2171, n-sensor, additional inputs
Outputs: 2 x v pulse, 1 x 4 pulses/m
Accuracy: Speed: ± 1 km/h, distance: ± 1%, time: ± 2 s/day
Weight approx. 1,350 g
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The DTCO® 1381 Rel. 1.3U at a glance
Optional function (availability depends on DTCO® version)
• Standard function

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The DTCO® 1381 Rel. 1.3U at a glance
Additional offers from VDO
In order to help you prepare efficiently for working with digital tachographs,
VDO, together with various partners, has developed target group-specific
training concepts.
These training courses provide you with all the support you will need during your learning
process with digital tachographs, the various additional components and the data manage-
ment software. The courses also explain everything you need to know about the relevant
EU regulations and their effects on each target group.
For further information about VDO training, please visit www.dtco.vdo.com/training
Visit www.dtco.vdo.com/downloads for a clearly laid out brochure about digital tacho-
graphs and product information about other VDO solutions.

Continental Automotive GmbH
Heinrich-Hertz-Str. 45
78052 Villingen-Schwenningen
Germany
www.dtco.vdo.com
[e-mail]
VDO – A Trademark of the Continental Corporation
The information provided in this brochure contains only general descriptions or performance characteristics, which do not always apply as described in case of actual
use or which may change as a result of further development of the product. This information is merely a technical description of the product. This information is not
meant or intended to be a special guarantee for a particular quality or particular durability. An obligation to provide the respective characteristics shall only exist if
expressly agreed in the terms of contract. We reserve the right to make changes in availability as well as technical changes without prior notice.
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