VDO DTCO 1381 REL. 1.3 - User manual

DTCO®1381 Rel. 1.3 –
user-friendly and reliable
The digital tachograph by VDO
www.dtco.com

2
What changes have
occurred due to the
introduction of digital
tachographs?
Since May of 2006, all newly licensed HGV’s of more than 3.5t and vehicles
for the conveyance of more than 9 passengers including the driver must be
equipped with a digital tachograph, in accordance with Regulation (EC) No.
561 / 2006.
Data that was recorded on tachograph charts in the past is now electronically stored in the mass memory of
the digital tachograph and on the driver card. To fulfil your legal obligations as a fleet owner, you must regularly
download and archive the data from your digital tachographs and driver cards.
The following table shows you the tasks and new responsibilities which have been
compulsory since the introduction of digital tachographs.
Analogue tachograph Digital tachograph
Company preparations
A sufficient number of the relevant tachograph
charts must be on hand in each vehicle.
The digital tachograph is activated before the
vehicle is commissioned. An authorised workshop
must then calibrate the digital tachograph for the
vehicle within 14 days and enter the vehicle registra-
tion number.
A secure filing location on company premises must
be made available for the tachograph charts.
Every company must have at least one company
card.
A person who drives a digital tachograph-equipped
HGV must possess a valid driver card.
Printing paper must be inserted in the digital tacho-
graph. We recommend that you keep sufficient
replacement rolls of printing paper in the vehicle.
Archiving data
Tachograph charts must be stored for at least two
years*.
Driver card data must be downloaded and elec-
tronically archived every 28 days* at the latest.
Digital tachograph data must be downloaded and
electronically archived every 3 months* at the latest.
Archived data must be stored for at least 1 year*.
Backup copies of data must also be made.
In accordance with the pertinent regulation for driving
crews, the data must be deleted upon expiry of the
data storage time limit.
* Legislation may be country-specific and must be adhered to accordingly.

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You can of course equip older vehicles with digital tachographs as well – this is extremely useful if you
wish to carry out really intensive comparative evaluations of vehicle and driver data in order to optimise
your operations. Your VDO service partner will be pleased to provide assistance should you require it.
What benefits do I have from
a digital tachograph?
The introduction of the digital tachograph means extensive organisational
changeovers and investments for you. Make the most of the opportunity
offered to you by this changeover!
Save time when controlling driving
times and rest periods and when
monitoring infringements.
Optimise your vehicle utilisation
and save costs.
•
•
Improve your personnel planning
and reduce bottlenecks and drivers’
idle time.
Automate your maintenance
and workshop plans – and avoid
unnecessary wear and tear and
accidents.
•
•
Depending on your company-specific requirements, VDO offers you various data manage-
ment solutions under the TIS banner (Tachograph Information System), all of which comply
fully with the legal regulations and provide many options for data evaluation. You’ll find more
information about this in the guidelines and in the detailed product information sections at
www.dtco.vdo.com/downloads
Using a suitable data management solution, you can not only archive your data in accord-
ance with legal regulations, you can also extract valuable business management information
from the digital archive data. You can use that data to optimise your organisation and improve
your operational procedures; because only in this way can you recoup your investments
quickly and achieve sustainable profits.
�

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How does the DTCO®1381 work?
The DTCO®1381 fully complies with Regulation (EC) No. 561/2006 – and
because it is a truly innovative system component, it can be optimally inte-
grated with trendsetting vehicle technology.
What kind of data can the DTCO®1381 record?
i
Driving time, working time, availability
time and rest periods for drivers and
co-drivers
The speed driven during every
second of the previous 168 hours of
driving time
•
•
The distance driven since the driver
card was last inserted
Operation-specific parameters like,
for example, rpm and other vehicle-
related work procedures and events
•
•
Where is the recorded data stored?
Vehicle-related data is stored in
the integrated mass memory. The
capacity of the integrated mass
memory is sufficient for recording
approx. 365 days of activities.
• Driving times and rest periods are
also registered on individual driver
cards. Up to 28 days of data can be
stored on a driver card.
•
i
What benefits can the DTCO®1381
offer me?
VDO has been a market leader in the tachograph business for many years –
and the company was one of the first to start developing digital tachographs.
This R&D resulted in the introduction of the market’s first digital tachograph
in May of 2006. Years of priceless experience and know-how have gone into
the design and manufacture of the DTCO®1381 by VDO. It is an established,
technologically superb device and one which sets the standards for cutting
edge performance, user friendliness and data security.
Components of the DTCO®1381 in 1-DIN radio format
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Registration unit incl. mass memory
Two fully automatic chip card readers
for the four different tachograph cards
Integrated printer for printing out
legally prescribed reports, graphical
speed profiles and activity protocols
Intuitive menu navigation and user
guidance
•
•
•
•
Front design in accordance with
ECE R21 (minimising of risk of injury)
Real-time clock based on UTC
(universal time coordinated)
Display for showing essential infor-
mation, e.g. the current driving time
and rest period account
•
•
•

Electronic tachometer KITAS 2171
Printer paperDTCO®1381Tachograph cards
DLD®Short Range
Downloadkey II
CTC
KIPAS Downloadkey II
Card Reader
TIS-Office® TIS-Compact II
Downloadterminal
Mobile Card Reader
Outdoor Terminal
TIS-Web®
Downloadkey II
Software for
company controlling
System solutions by VDO
DLD®Wide Range
with Wireless Link
5
Flexibility thanks to various interfaces
Front interface for testing, diagnosis,
calibration and downloading of the
mass memory data – can be option-
ally upgraded to a wireless interface
CAN interface for connection to the
onboard electronics
•
•
Interface for connecting an
instrument cluster / electronic
tachometer
Info interface for connecting to
onboard computers and telematic
systems
•
•
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High level of data protection thanks to various access rights
Four different chip cards specify who can access specific DTCO®1381 digital data.
Driver cards store driver activities,
events, faults and vehicle changes,
but do not enable data downloads.
The company card authorises fleet
managers to download vehicle data
from the mass memory and driver
data from inserted driver cards.
•
•
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The control card enables authorities
to access data for legal purposes.
The workshop card switches
on the calibration function of the
DTCO®1381. Authorised work-
shops can also use it as a driver
card for testing and inspection
purposes.
•
•
Workshop Data management Authorities
Vehicle

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What new functions are available
with the DTCO®1381 Rel. 1.3?
As part of our policy to cater fully to the requirements of our users and react
quickly to legal and technical changes, we constantly research the market to
ascertain the experiences and needs of existing and potential customers –
and we act upon what we have learnt by implementing new functions.
An overview of the essential new functions of the DTCO®1381 Rel. 1.3
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Graphical printouts of speed pro-
files plus status and activity proto-
cols provide a convenient overview
at a glance and facilitate monitoring
procedures.
Early warnings for upcoming
inspections and for tachograph
cards the validity of which is about
to expire, ensure that your company
operations will run smoothly.
•
•
Additional recorded data like
odometer readings when the vehicle
stops, status changes and additional
speed data provide useful business
management information.
The Fast Download function
reduces download times to a frac-
tion of the time normally required.
•
•
DTCO®1381

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Concise printouts in the form of bar graphs and graphs display easy-to-read speed profiles of the previous
24 hours, plus driving time and rest periods for the previous 7 days; so you know at a glance if infringements
exist – and can then react in a timely manner.
Graphical printouts
24-hour speed profile 7-day driving time and rest period
profile
7-day D1 / D2 status
1
1
1
Date / Time of printout
Vehicle identification number /
vehicle registration number
Date of printout
Speed graph
2
3
4
2
3
4
Date / Time of printout
Driver card information
Key
Graphical representation of
driving times and rest periods
1
2
3
4
2
3
4
1
2
3
4
1
Date / Time of printout
Vehicle identification number /
vehicle registration number
Key
Graphical representation of
status inputs D1 / D2
2
3
4

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From DTCO®1381 Rel. 1.3, drivers, company owners, workshops and controlling bodies are given timely
warning that their individual tachograph cards will soon expire. Advance warning times can be individually set
between 0 (OFF) and 90 days. When the defined advance warning time is exceeded, the warning message will
be displayed on the display of the DTCO®each time a card is ejected.
Advance warnings can also be set for periodic inspections of the DTCO®.
Early warnings
In addition to the legally prescribed storing of driver and vehicle-related data, the DTCO®1381 Rel. 1.3 also
records additional data which you can use for further processing and evaluation in a data management solution
like e.g. TIS-Web®or TIS-Office®:
Storing additional data
The Fast Download function significantly reduces the download time of legally required data (activities of the
previous three months).
Fast Download
168 hours of “detailed speed”
The DTCO®registers the speed driven during the previous 168 hours of driving time, second by
second. In contrast to the legally prescribed recording of the previous 24 hours, this speed data
is not signed – and this results in a significant reduction of download times.
Odometer reading when vehicle stops
In compliance with the pertinent legal regulation, the DTCO®records the current odometer
reading and saves it in the mass memory each time the vehicle stops for longer than two
minutes.
Odometer reading when driver status changes
The current odometer reading is saved whenever a driver event (like a change of status)
occurs.
Depending on your company-specific requirements, VDO offers you various integrated and customised
data management solutions under the TIS banner. Ask your VDO service partner for more product infor-
mation about individual solutions – or visit our website at www.vdo.com/dtco .

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Remote Download – convenient
data transfer by wireless
One especially convenient function the DTCO®1381 offers you is the easy wire-
less transfer of mass memory and driver card data by means of the Download
Device (DLD®).
All you need is an update card to activate the DTCO®1381’s front interface for wireless transmission. The chip
card must only be inserted once into the DTCO®1381 – the update will then be carried out automatically.
One major advantage of wireless transmission is that the download process is controlled from the office compu-
ter, which means that the company card can stay in the office. Driver and vehicle data can then be downloaded
in compliance with the legal deadlines for downloading and transferred directly to the archive. This means that
you can access fleet-relevant data whenever you want.
You’ll find more detailed information about DLD®at: www.dtco.vdo.com/downloads

Operation and functions
23 EU languages possible (depending on the data on the inserted driver card, automatic
language selection occurs – but this can be manually overwritten)
•
Display available in 7 colours
•
Dimming function for display illumination and button lighting
•
Buttons and covers/panels can be replaced
•
Two fully automatic chip card readers for different tachograph cards
•
Simple paper replacement – no tiresome feeding in
•
Clear and concise user guidance with menu text
•
Automatic driver warning after 4 hours and 15 minutes of driving time
(Regulation (EC) No. 561/2006)
•
Recording and printing of speed/rpm profiles
Driver 1 and Driver 2 activities are printable (graphics)
•
Status inputs D1 / D2 printable as a bar graph
Printouts of all vehicle and driver data
•
Recording of additional data
(e.g. 168 hours speed data recording, odometer reading when vehicle stops)
•
Early warnings
(advance warnings about periodic inspections and expiry of tachograph cards) •
Fast Download •
Download status shown on display •
Interfaces
CAN interface for onboard electronics •
CAN interface for Download Device (DLD®)
Interface for intelligent sensor (KITAS)
•
Signal output (v pulse, 4 pulses/m)
•
Diagnostics interface CAN or K-Line
•
Info interface for onboard computers or other telematics systems
•
6-pin interface for programming, calibration and data download via Downloadkey
•
6-pin interface for data transfer by wireless
Suitable solutions for direct data download
Downloadkey
•
Download Device (DLD®Short Range and DLD®Wide Range)
Technical data
Installation dimensions: 178 x 50 x 150 mm (L x B x H), 1-DIN radio compartment format
Operating voltage: 24 V (optional 12 V)
Measuring range: 0 to 220 km/h
Operating temperature: -25 °C to +70 °C
Storage temperature: -40 °C to +85 °C
Pulse range: 4,000 to 25,000 pulses/km
Real-time clock based on UTC time
Inputs: KITAS 2171, n-sensor, additional inputs
Outputs: 2 x v pulse, 1 x 4 pulses/m
Accuracy: Speed: ± 1 km/h, distance: ± 1%, time: ± 2 s/day
Weight approx. 1,350 g
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The DTCO®1381 Rel. 1.3 at a glance
Optional function (availability depends on DTCO®version)
• Standard function

11
The DTCO®1381 Rel. 1.3 at a glance Additional offers from VDO
In order to help you prepare efficiently for working with digital tachographs,
VDO, together with various partners, has developed target group-specific
training concepts.
These training courses provide you with all the support you will need during your learning
process with digital tachographs, the various additional components and the data manage-
ment software. The courses also explain everything you need to know about the relevant
EU regulations and their effects on each target group.
For further information about VDO training, please visit http://dtco.vdo.com/training
Visit www.dtco.vdo.com/downloads for concise digital tachograph guidelines and product
information about other VDO solutions.

The information provided in this brochure contains only general descriptions or performance characteristics, which do not always apply as described in case of
actual use or which may change as a result of further development of the products. This information is merely a technical description of the product. This information
is not meant or intended to be a special guarantee for a particular quality or particular durability. An obligation to provide the respective characteristics shall only
exist if expressly agreed in the terms of contract. We reserve the right to make changes in availability as well as technical changes without prior notice.
©by Continental Trading GmbH
All rights reserved.
A2C59512696 | Edition 09 / 2008
Continental Trading GmbH
Heinrich-Hertz-Str. 45
78052 Villingen-Schwenningen
Germany
Internet www.dtco.com
E-mail tachograp[email protected]
VDO – A trademark of the Continental Corporation