VeriFone VX 675 User manual

Verifone
VX 675
User Guide

Page 3
Contents
Introducon ................................................................................................................. 4
Terminal Features .................................................................................................... 4
Changing Paper Roll ..................................................................................................... 5
Training Mode ............................................................................................................. 6
Financial Transacons .................................................................................................. 7
Sale .............................................................................................................................. 7
Chip and PIN ............................................................................................................. 7
Contactless ................................................................................................................ 8
Customer Not Present (CNP) / Manual (Keyed) Transacon .................................... 9
Sale with Gratuity ................................................................................................... 11
Pre-Auth / Pre-Auth Top Up .................................................................................... 13
Compleon ............................................................................................................. 14
Sale with Cashback ................................................................................................. 15
Refund ....................................................................................................................... 17
Chip and PIN ........................................................................................................... 17
Reports ...................................................................................................................... 18
Reconciliaon Report .............................................................................................. 18
X and Z reports ........................................................................................................ 21
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Changing Paper Roll
1. Hook your finger under the latch on the front of the terminal and lift up to swing the paper roll cover
open.
2. Remove any partial roll of paper in the printer tray by lifting it up.
3. Loosen the glued leading edge of the new paper roll or remove the protective strip. Unwind the paper
roll past any glue residue.
4. Hold the roll so the paper feeds from the bottom of the roll.
5. Drop the paper roll into the printer tray.
6. Pull paper up past the glue residue.
7. Close the paper roll cover by gently pressing directly on the cover until it clicks shut, allowing a small
amount of paper past the glue residue to extend outside the printer door.
8. Tear the paper off against the serrated metal strip in the printer.
4
Introduction
Terminal Features
The illustration below highlights the features of the terminal. The descriptions are detailed below to help you
navigate your way around and there will be references to various buttons on this terminal throughout the
manual. Please note that the chip card insertion slot can be found at the bottom of the terminal keypad and the
multi-directional magnetic card reader is located on the right hand side of the device.
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Financial Transactions
This section describes all the different types of transactions it is possible to process on your
terminal.
Sale
Chip and PIN
When the terminal is on the idle screen, insert the card into the smart card
reader.
Key in the value of the transaction. Once correct, press the green Enter button to
confirm.
If a mistake is made press the yellow back space key to delete the amount and try
again.
The terminal now requires a PIN to be entered.
Type in the PIN and press the green Enter key to continue.
The terminal will contact the acquiring Host for an AUTH code and will display the
response on the screen. The terminal will print the merchant receipt copy and
display ‘Remove Card’. It will then prompt to print a customer receipt copy. Select
either ‘Yes’or ‘No’, depending on if a customer copy is required,
The terminal will now returned to the idle screen and the transaction is complete.
6
Training Mode
Before using the terminal for live transactions we advise that you take 5 minutes to familiarise yourself
by processing some transactions in Training Mode. Please follow the instructions below to switch the
terminal in/out of Training Mode.
From the idle screen, press the downward button situated on the four directional
keypad at the bottom of the screen until the Supervisor option is displayed.
Select the Supervisor mode by pressing the green Enter button on the keypad.
Key in the Supervisor password and press the green Enter button.
Select the ‘Training’option.
Select ‘Yes’to enter Training Mode.
When you need to exit Training Mode, repeat the above process and Select ‘No’.
Press the red Cancel button to return the terminal to the idle screen
When Training mode is enabled, the main screen of the terminal will display ‘Training’across the top of it and all
receipts will have TRAINING printed on them. You can use any card for practicing transactions in this mode as no
live transaction can be processed.
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Customer Not Present (CNP) / Manual (Keyed) Transaction
From the idle screen,select the ‘Sale’ option.
Key in the transaction amount and press the green Enter button. If the value is
incorrect, use the yellow clear key to amend it.
The terminal will prompt for a card to be Inserted into the Smart Card Reader or
Presented to the Contactless Reader. Ignore this and type in the long PAN number
on the front of the card.
The terminal will now request the expiration date of the card. Key this in and press
the green Enter button.
The terminal will now prompt to check if the customer is present. Select ‘Yes’ for
Customer Present and ‘No’ for Customer Not Present.
The terminal will request the CSC code. This is a three digit number located on the
back of the card on the right hand side of the signature strip. Key this in and press
the green Enter button to continue.
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Contactless
**Contactless payments are limited to a maximum transaction value; please consult with your Acquirer for the
current transaction Ceiling Limit**
From the idle screen,select the ‘Sale’ option.
Key in the value of the transaction. Once correct, press the green Enter button to
confirm.
If a mistake is made press the yellow back space key to delete the amount and try
again.
The following screen will then be displayed.
When prompted, tap your card onto the contactless card reader until a short beep is
produced.
The terminal will now indicate that the card has been read successfully by the
contactless reader and will confirm whether the transaction was approved or
declined.
The terminal will print a merchant copy of the receipt.
If a ‘Customer’ copy of the receipt is required then please select the key immediately
left of the four directional keypad.
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Sale with Gratuity
**Note: This is not a standard feature on the terminal. To have this feature enabled please call the helpdesk**
From the idle screen, select ‘Sale’.
Key in the value of the transaction. Once correct, press the green Enter button to
confirm.
If a mistake is made press the yellow back space key to delete the amount and try
again.
The terminal can now be passed to the customer. They will be requested to press
any key to continue.
The terminal will ask the customer if they wish to add a Gratuity. Selecting ‘Yes’will
take them to the next step. If ‘No’ is selected then the terminal will continue the
transaction as a normal sale.
The terminal will now present the customer with three pre-determined gratuity
options (5%, 10% and 15%) and the option to add a specific amount. Please note
that the gratuity amount entered cannot exceed the value of the original transaction
amount.
10
If you selected ‘Not Present’ earlier in the transaction flow then you will be
requested to enter the numerical part of the cardholder’s street address.
E.g. For 23 Baker Street, you would key in 23 and press the green Enter button.
You will now be prompted to enter the numerical digits within the cardholder’s
postcode, in the order in which they appear. Key these in and press Enter.
E.g. for a postcode of GU22 4NN you would key 224 and press the green Enter
button.
The terminal will now contact the acquiring Host (bank), which will check the details entered against those held
by the card issuer and advise if they match. There are three possible responses: Matched, Not Matched or Not
Checked. The host may still authorise the transaction even if one or more of the responses are negative. The
decision to proceed with the transaction is up to you the Merchant –select ‘Yes’ to proceed with the transaction
or ‘No’ to cancel it.
VeriFone recommend that the AVS and CSC guidelines distributed by your Acquirer’s Merchant Services
Department is read and fully understood. CNP transactions due to their nature are higher in risk than Chip and
PIN transactions.
Press any key to continue. The terminal will print a merchant receipt copy and will
prompt if a customer copy of the receipt is required. Either select the option for
‘Yes’, or the option for ‘No’.
The transaction is now complete and the terminal will return to the idle screen.
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Pre-Auth
** This is not a standard feature on a terminal. To have this feature enabled please contact the helpdesk**
From the idle screen, select ‘Pre-Auth’.
Key in the required Pre-Auth amount and then press the green Enter button.
If a mistake is made press the yellow back space key to delete the amount and try
again.
The following screen will then be displayed. Either insert a card into the smart card
reader, swipe it through the magnetic card reader or key in the card details
manually.
If a card was inserted into the smart card reader then the terminal will require a PIN
to be entered in order to complete the transaction. Key this in and press Enter to
continue.
The terminal will contact the acquiring Host for an AUTH code and will display the
response on the screen.
The merchant receipt copy will now be printed and the terminal will prompt if a
customer’s copy of the receipt is required. Either select the option for ‘Yes’, or the
option for ‘No’.
The transaction is now complete and the terminal will return to the idle screen.
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The terminal will now display the Sale amount, the gratuity amount and the Total
transaction amount and will request confirmation. Either choose ‘Yes’or ‘No’ to
proceed.
If ‘No’is selected the terminal will return to the previous screen where the customer
can choose the gratuity amount again.
The terminal now requires a PIN to be entered. Key this in and press the green Enter
key to continue. The terminal should now be returned to the merchant.
The terminal will now communicate with the acquiring Bank’s Host system and
obtain an AUTH code.
Tear off the merchant receipt copy and select ‘Yes’ to print the customer copy. The
card can now be removed from the terminal.
The transaction is now complete and the terminal will return to the idle screen.
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The merchant receipt copy will now be printed and the terminal will prompt if a
customer’s copy of the receipt is required. Either select the option for ‘Yes’, or the
option for ‘No’.
The transaction is now complete and the terminal will return to the idle screen.
Sale with Cashback
** Note: You will need to be authorised to accept the cashback facility on your terminal. It is not a standard
configuration on the terminal. Please remember Cashback is only available on Debit cards and it must be a
Customer Present transaction**
From the idle screen, select ‘Sale’.
Now key in the value of the transaction and press the Enter key.
If a mistake is made press the yellow back space key to delete the amount and try
again.
The terminal will check to see if Cash Back is required. Select either ‘Yes’ to add
Cash Back or ‘No’ to continue with a standard Sale transaction.
If ‘Yes’ was selected then the terminal will prompt for the required Cash Back
amount to be entered. Key this in and press Enter.
If a mistake is made press the yellow back space key to delete the amount and try
again.
14
Completion
**Note: This is not a standard feature on a terminal. To have this feature enabled please contact the helpdesk**
From the idle screen, select ‘Completion’.
Key in the final Completion amount and press the green Enter button.
The following screen will then be displayed. Either insert a card into the smart card
reader, swipe it through the magnetic card reader or key in the card details
manually.
At this stage the terminal will prompt for the AUTH code from the original Pre-Auth
transaction to be entered. Key in the required AUTH code and then press Enter.
If a mistake is made press the yellow back space key to delete the amount and try
again.
If a card was inserted into the smart card reader then the terminal will require a PIN
to be entered in order to complete the transaction. Key this in and press Enter to
continue.
The terminal will contact the acquiring Host for an AUTH code and will display the
response on the screen.
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Refund
Chip and PIN
From the idle screen, select ‘Refund’.
Key in the Supervisor password and press Enter.
The terminal will prompt for the transaction value. Once the desired amount has
been keyed in, press the green Enter button.
If a mistake is made press the yellow back space key to delete the amount and try
again.
The terminal will now communicate with the Bank’s Host system and obtain an
AUTH Code. Once complete, a receipt will be printed.
Tear off the receipt and hand to the customer to sign. Compare the signature on the
back of the card with the signature on the receipt.
If you are satisfied that the signatures match, select ‘Yes’ to complete the
transaction. If you are not satisfied, select ‘No’and the transaction will be cancelled.
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The terminal will now display the total value of the transaction, including the Cash
Back amount. Press the green Enter key to continue.
The terminal will prompt for a PIN to be entered. Key this in and press Enter to
continue.
The terminal will now communicate with the Bank’s Host sy
stem and obtain an
AUTH Code. Once complete, a receipt will be printed.
Tear off the merchant receipt copy and select ‘Yes’ to print the customer copy. The
card can now be removed from the terminal.
The transaction is now complete and the terminal will return to the idle screen.
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The Reconciliation report is now complete.
Press the Cancel button to return to the idle screen.
Fig 1: Example Reconciliation Report
Merchant Name 28/01/04
23023333
Merchant Address
00
24
MID: 123456789012345
12:55:32
RECONCILIATION ISSUER T O T AL S
V I S A
C u rr e n t D R 2 5.20
CR 0 0.00
P r e v i o u s D R 0 0.00
CR 0 0.00
M A ST E R C A R D
C u rr e n t D R 110.76
CR 0 0.00
P r e v i o u s D R 0 0.00
CR 0 0.00
M A E ST R O
C u rr e n t D R 0 0.00
CR 1 7.00
P r e v i o u s D R 0 0.00
CR 0 0.00
RECONCILIATION T O T AL S
S: 5 Diag. Code 70
C u rr e n t D R 315.96
CR 1 7.00
FROM 0003 TO
0006
P r e v i o u s D R 0 0.00
CR 0 0.00
FROM 0000 TO
0000
CAN
NOT
C O N F
I R M
EN
D
OF
R E
P O
RT
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Reports | Reconciliation Report
At the end of each trading day you need to perform a Reconciliation. This process is important and should
be completed every day that the terminal is used. If you have not used the terminal on any one particular
trading day you do not need to run this report. This procedure checks your terminal totals balance with the
acquiring banks Host system totals, the information is compared and the reconciliation report will
highlight if all transactions have been agreed upon or if there are any discrepancies. The terminal will also
print out the totals of the day’s transactions. Please ensure that you have enough paper left required to
complete this report before starting.
From the idle screen, press the downward button situated on the four directional
keypad at the bottom of the screen until the Reports option is displayed.
Key in the Supervisor password and press the green Enter key.
The terminal will now display a list of the available Reports. Select ‘Reconciliation’.
The terminal will prompt if ‘One’ or ‘All’ acquirers are to be reconciled. If the
terminal has been configured with an AMEX or Diners Merchant ID, then it is
recommended that ‘All’ acquirers are reconciled.
If ‘One’ is selected the terminal display a screen which lists all the acquirers that the
terminal is configured for. Use the Up and Down arrows in the bottom left-hand
corner of the screen to select the acquirer that you wish to reconcile against and
press the green Enter button.
The terminal will now connect to the acquirer Host system to reconcile the totals.
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X and Z reports
Xand Zreports are available as part of this terminal’s software functionality. These reports are designed to
enable you, the merchant to view transactions and help understand what data has been processed. Please bear
in mind that these are Offline reports generated direct from the terminal’s memory and in no way does the
terminal communicate with the Host (Bank).
The Xreport shows the total number and value of transactions performed for each Acquirer since the last Z
report. An Xreport does not reset the totals it is a running report which can be used as many times as necessary
to detail the transactions processed through the terminal in any given shift.
The Zreport will show the total number of transactions performed for each Acquirer since the last Zreport and
will reset the totals. This report is usually run once a day at the close of trading however, it can be used to
determine other desired trading patterns if multiple shifts are run each day, or if a trading session were to last a
period of days, weeks or months. However you choose to use it a cumulative total since the last Zwill be shown.
Please note that if you have experienced problems with your terminal and a software re-load or re-configuration
was necessary these totals can be affected.
From the idle screen, press the downward button situated on the four directional
keypad at the bottom of the screen until the Reports option is displayed.
Key in Supervisor password and press Enter.
The terminal will now display a list of the available reports.
Press the programmable function key on the right hand side of the screen to select
either an ‘End of Shift (X )’ or an ‘End of Day (Z) report’.
The selected report is now printed.
Press the CANCEL key to return to the default screen.
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Reconciliation Report Explained
The following descriptions refer to the Reconciliation report on the previous page.
Report Header: The header of the report will detail your merchant information, Merchant Number, Name and
Address. On the same line as the Merchant ID is an 8 digit number, this is the terminal’s TID and can be used as
a means of identifying your terminal whenever you have a query with the bank or Terminal Support desk.
Date and Time: Below the header is the Date and Time the report was completed.
Card Types: The transactions are listed in card type. On this report Visa is first. There are two sections for each
card type, Current and Previous. The Current section will show the transactions that have been completed in the
last session. These are the transactions the Bank will see and will be Reconciling against. The Previous section
will detail the transactions from the previous Reconciliation.
Debits and Credits:For each card type it states the amount of Debits (Sales) and Credits (Refunds) with their
associated values. For Visa there are two sales totalling £5.20 for MasterCard there is one Sale at £10.76 and for
Maestro there is one refund at £7.00.
Reconciliation Totals: Here you can see the cumulative total of Credits and Debits. The numbers 0003 and 0006
refer to the transaction numbers applicable to these transactions. These are printed on the receipt.
Also the code ‘S: 5’ and ‘Diag. Code 70’. These maybe requested by the Bank if a query is raised.
Online Responses: At the end of the report you will see the message ‘CANNOT CONFIRM’. This is one of the four
responses that will be printed on every reconciliation report.
–Totals Agree: The terminal and Host have reconciled and all totals are correct.
–Totals Disagree: There is a discrepancy between the totals the terminal has and the totals on the Host
system. The Diag Code of 73 will be on the report to confirm this. It is now necessary to phone the
relevant Reconciliation department and understand where the error has occurred. It is advisable that
you have all receipts at hand.
–Totals Unconfirmed: The terminal was unable to communicate with the Host. Please try again. If failures
continue contact terminal support.
–Cannot Confirm: The terminal cannot gain confirmation from the Host. It will be communicating with
the system however it cannot obtain a correct response. The reason for failure will be shown on the
screen while the terminal is attempting the Reconciliation. You will need to contact terminal support to
rectify the issue.
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Fig 2: Example Z Report
Totals
R e s e t
C a r d C N T T o t a l N e t
V i sa D R 110.00
CR 00.00
C as h 00.00 10.00
C a r d C N T T o t a l N e t
M as t e r C a r
d
D R 220.00
CR 00.00
C as h 00.00 20.00
C a r d C N T T o t a l N e t
Visa D e l t a D R 110.00
CR 110.00
C as h 00.00 0.00
C a r d C N T T o t a l N e t
M aes t r o D R 220.00
CR 00.00
C as h 00.00 20.00
C a r d C N T T o t a l N e t
Solo D R 110.00
CR 00.00
C as h 00.00 10.00
C a r d C N T T o t a l N e t
E l e c t r o n D R 220.00
CR 00.00
C as h 00.00 20.00
C a r d C N T T o t a l N e t
A m e x D R 00.00
CR 00.00
C as h 00.00 0.00
C N T T o t a l N e t
G r a t u i t i es 15.00 5.00
End of
R e p o r t
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X and Z Reports Explained
The following descriptions refer to the sample Z Report on the previous page.
Card Type:The left hand column details the Card Type e.g. Visa
Debit: DR = Debit. This is a Sale
Credit:CR = Credit this is a Refund
Cash = Cash advance Transaction. Only applicable in specific retail environment.
CNT = Amount of transactions processed. E.g. for Visa there are 1 for MasterCard there are 2.
Total = Lists the total for each of the three transaction types. E.g. for Visa it is £10 for
MasterCard it is £20.
Net = Net amount processed. E.g. for MasterCard it is £20 as 2 Sales totalling that amount have been processed.
Visa Delta its £0 as there have been two transactions 1 Sale at £10 and
1 Refund at £10.
Gratuities = The number of Gratuities processed through the terminal and their cumulative total.
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