Welch Allyn Spot Vision Screener VS100 Manual

Welch Allyn® Spot™ Vision
Screener Model VS100
Directions for use
Software version 3.1.XX

© 2018 Welch Allyn, Inc. All rights are reserved. To support the intended use of the product described in
this publication, the purchaser of the product is permitted to copy this publication, for internal distribution
only, from the media provided by Welch Allyn. No other use, reproduction, or distribution of this
publication, or any part of it, is permitted without written permission from Welch Allyn.
Welch Allyn assumes no responsibility for any injury, or for any illegal or improper use of the product, that
may result from failure to use this product in accordance with the instructions, cautions, warnings, or
indications for use published in this manual.
Welch Allyn®is a registered trademark of Welch Allyn, Inc.
Spot is trademark of Welch Allyn.
Software in this product is copyright Welch Allyn or its vendors. All rights are reserved. The software is
protected by United States of America copyright laws and international treaty provisions applicable
worldwide. Under such laws, the licensee is entitled to use the copy of the software incorporated within
this instrument as intended in the operation of the product in which it is embedded. The software may
not be copied, decompiled, reverse-engineered, disassembled or otherwise reduced to human-
perceivable form. This is not a sale of the software or any copy of the software; all right, title and
ownership of the software remains with Welch Allyn or its vendors.
This product may contain "free" or "open source" software (FOSS). To learn more about Welch Allyn's use
and support of FOSS, please visit http://www.welchallyn.com/opensource.
For patent information, please visit www.welchallyn.com/patents.
For information about any Welch Allyn product, contact Welch Allyn Technical Support:
www.welchallyn.com/about/company/locations.htm.
DIR 80024081 Ver. A
Revision date: 2018-11 This manual applies to the 901029 Vision Screener.
Welch Allyn, Inc.
4341 State Street Road
Skaneateles Falls, NY 13153 U.S.A
www.welchallyn.com
Regulatory Affairs Representative
Welch Allyn Limited
Navan Business Park
Dublin Road
Navan, County Meath
Republic of Ireland

Contents
Introduction ............................................................................................. 1
About this document ........................................................................................... 1
Intended use ........................................................................................................ 1
Indications for use ................................................................................................ 1
Contraindications ................................................................................................. 1
Symbols ............................................................................................................... 2
Warnings, cautions and notes .............................................................................. 5
Controls, Display Window, and Connections ....................................... 7
Features ............................................................................................................... 7
Display Window ................................................................................................... 9
Tools .................................................................................................................. 10
Setting up the vision screener ............................................................. 13
Contents Checklist ............................................................................................. 13
To charge the vision screener ............................................................................ 13
To turn on the vision screener ........................................................................... 14
To set the language ........................................................................................... 15
To set the system clock ..................................................................................... 15
Screening subjects ................................................................................ 17
Before screening a subject ................................................................................ 17
Subject Information screen ................................................................................ 18
To screen a subject ............................................................................................ 18
The Subject Results screen ............................................................................... 21
To screen in monocular mode ........................................................................... 22
Overview: Conducting a mass screening .......................................................... 22
To delete records ............................................................................................... 23
Advanced settings on the vision screener .......................................... 25
Before configuring network security .................................................................. 25
Connecting a device to the network .................................................................. 26
Printing ............................................................................................................... 27
About importing and exporting .......................................................................... 30
Custom banner .................................................................................................. 33
Web access ....................................................................................................... 34
Vision screener criteria ....................................................................................... 34
About licensing .................................................................................................. 35
To enable/disable security on the vision screener ............................................. 35
To lock/unlock the vision screener ..................................................................... 36
To check the storage capacity ........................................................................... 36
iii

Maintenance and cleaning ................................................................... 37
Cleaning the vision screener .............................................................................. 37
Storing the equipment ....................................................................................... 38
Disposing of electronic equipment .................................................................... 38
Troubleshooting .................................................................................... 39
System restart ................................................................................................... 39
System freeze .................................................................................................... 39
Screening Issues ................................................................................................ 39
Printer issues ..................................................................................................... 41
Wireless issues .................................................................................................. 41
Battery Issues .................................................................................................... 41
Import/Export Issues .......................................................................................... 42
Restoring and restarting system messages ...................................................... 43
Specifications ........................................................................................ 45
EMC information ................................................................................................ 47
EMC table .......................................................................................................... 48
Service policy ........................................................................................ 55
Warranty ................................................................................................ 57
Configuration options for the VS100 vision screener ........................ 59
Approved accessories ........................................................................... 61
Tripod mount ......................................................................................... 63
iv Contents Welch Allyn® Spot™ Vision Screener Model VS100

Introduction
About this document
This Directions for use manual is a comprehensive guide designed to help you
understand the capabilities and operation of your Spot Vision Screener VS100. The
information in this manual includes all options available with the Spot Vision Screener.
The applicability of some sections of this manual depends on the configuration of your
particular device. Read this manual thoroughly before attempting to use the device.
The vision screener is a hand-held instrument with a video display on the rear of the unit
that provides subject visualization and alignment. Video display also provides user
interface functionality for data input and display. The vision screener provides visual and
audible cues to attract subject’s attention and gaze. The device provides a fast data
collect for easy evaluation of the most difficult pediatric subjects of limited compliance.
Each screening provides simultaneous binocular assessment of the subject’s refraction,
pupil size and gaze.
Intended use
The Spot Vision Screener is intended to produce optical images that can help identify
refractive errors and ocular misalignments by detecting special light reflexes from each
eye during screening. The Spot Vision Screener evaluates these light reflexes from the
retina to estimate refractive error. It also estimates pupil size, pupil distance and eye
gaze deviation. It is intended for use on subjects six months of age through adults.
Indications for use
The Spot Vision Screener is indicated for use by healthcare professionals or under the
direction of a healthcare professional to screen or evaluate individuals for potential
refractive errors associated with poor vision. This type of photoretinoscopy device is
intended to help the healthcare professional assess whether the subject should be
referred to an eye care specialist for further evaluation or simply be monitored at future
screenings. This screening is not intended to replace a full eye examination.
Contraindications
The Spot Vision Screener has no known contraindications.
1

Symbols
For information on the origin of these symbols, visit http://www.welchallyn.com/
symbolsglossary for the Welch Allyn symbols glossary.
Documentation symbols
Consult directions for use (DFU). A copy
of the DFU is available on this website. A
printed copy of the DFU can be ordered
from Welch Allyn for delivery within 7
calendar days.
WARNING The warning statements in
this manual identify conditions or
practices that could lead to illness, injury,
or death.
Caution The caution statements in this
manual identify conditions or practices
that could result in damage to the
equipment or other property, or loss of
data. This definition applies to both
yellow and black and white symbols.
Power symbols
Rated power input, DC Rechargeable battery
Power on/off USB
DC power input port, Center pin positive
Miscellaneous symbols
IPXO Not protected against the ingress of
water. Non-ionizing electromagnetic radiation
Manufacturer Reorder Number
Product Identifier Serial Number
Authorized Representative in the
European Community Global Trade Item Number
2Introduction Welch Allyn® Spot™ Vision Screener Model VS100

Meets essential requirements of the
European Medical Device Directive 93/
42/EC
User Interface Symbols
Battery
status/level
indicator
Battery charging
Wireless
On/Off
button
Connected to the wireless network
No wireless
network in
range
No IP address assigned by the router
Unknown
network Cannot connect to configured network
Sound off Sound on
Continue Back
Exit Print job in progress
Shipping, storing, and environment symbols
This way up Keep Dry
Fragile Humidity limitation
Directions for use Introduction 3

Temperature limit Atmospheric pressure limitation
Separate collection of batteries. Do not
dispose as unsorted municipal waste. Recyclable
Separate collection of Electrical and
Electronic Equipment. Do not dispose as
unsorted municipal waste.
Keep away from sunlight
Lithium ion battery
4Introduction Welch Allyn® Spot™ Vision Screener Model VS100

Warnings, cautions and notes
WARNING Risk of electric shock. All signal input and output (SIP/SOP)
connectors are intended for connection of only other medical devices,
medical systems or non-medical devices complying with IEC 60601-1, or
other IEC standards appropriate to the device. For example, a printer
connected via USB must comply with IEC 60950. Connecting additional
unapproved devices to the device might increase chassis or subject
leakage currents.
WARNING Risk of electric shock. No modification of this equipment is
allowed.
WARNING Risk of electric shock. Do not open the device or attempt
repairs. The device has no user-serviceable internal parts. Only perform
routine cleaning and maintenance procedures specifically described in this
manual. Inspection and servicing of internal parts shall only be performed
by qualified service personnel. Attempt to modify this device may result in
bodily harm and will void product warranty.
WARNING Risk of electric shock. Do not allow the subject to make
contact with accessible conductive parts (DC adaptor output connector,
power input connector and USB port). Additionally, you should not make
contact with the subject and any accessible conductive parts at the same
time.
WARNING To avoid a possible explosion, do not use the device in the
presence of flammable anesthetics: mixtures containing air, oxygen, or
nitrous oxide.
WARNING Risk of data loss. If a reboot is required during a system freeze,
data loss, such as printer configuration and subject data, can occur.
WARNING Lithium ion battery. Risk of fire, explosion, and burns. Do not
handle or disassemble the battery pack.
WARNING Use only accessories approved by Welch Allyn. Visit
www.welchallyn.com. The use of any other accessories can result in
inaccurate subject data, can damage the equipment, and can void your
product warranty.
WARNING Injury risk and equipment damage risk. When charging the
device, properly secure all DC transformer cords to minimize trip hazards.
WARNING subject injury risk. Verify subject identity on the device after
manual entry and before printing or transferring subject records.
WARNING False positive and false negative results may occur in a
healthcare screening. Vision screening does not replace a complete eye
examination by an ophthalmologist or optometrist.
WARNING The use of screening results for recommending therapy is
reserved exclusively for eye care professionals.
WARNING The screening results may not be used directly for the
prescription of corrective eyewear.
Directions for use Introduction 5

CAUTION The device contains high-quality, fragile parts. Do not subject it
to physical shock.
CAUTION Do not use the wrist strap as a means to carry the device; it is
not designed to carry the weight of the device.
CAUTION The device is not waterproof. If you accidentally drop it into
liquid or liquid is spilled on the device, contact Welch Allyn Technical
Support immediately. If minor water droplets are found on the device, wipe
off with a soft dry cloth.
CAUTION Do not store the device in the foam or case while the DC power
adapter is plugged in; this may cause damage to the power cord and to the
device.
CAUTION Do not leave the device in excessive heat or in direct sunlight.
High temperatures can cause the device to malfunction.
CAUTION When plugging the DC power connector into the device, do not
force the power connector into the device; this may cause damage to the
device, which will not be covered under warranty.
CAUTION Do not push or scratch the touchscreen display with stiff or
rigid objects. This may cause damage to the device. A stylus is acceptable
for use with the device.
Note If the pupils are too small, the vision screener will notify you on screen to
adjust the lighting in the room. For best results, subject’s pupils should be
5mm or greater.
Note The power cord set may not be used with any other equipment other than
the Welch Allyn Spot Vision Screener VS100.
6Introduction Welch Allyn® Spot™ Vision Screener Model VS100

Controls, Display Window, and Connections
Drawings and text are representative of the Spot Vision Screener with all available
options.
Features
Rear View of Vision Screener
No. Feature
1 LCD screen
2 Neck Strap Mount
3 AC Power Connector
4 Power Button
5 Wrist Strap Mount
6 Serial Number Label
7

No. Feature
7 Tripod Mount
8Battery Charge Green LED Indicator
charging (flashing) or charged (continuous)
9 USB Port
10 Ambient Light Sensor
Front View of Vision Screener
No. Feature
1 Range Finder
2 Front Glass
3 Speaker
8Controls, Display Window, and Connections Welch Allyn® Spot™ Vision Screener Model VS100

Display Window
When you turn on the vision screener, the Home screen appears. If the vision screener
is connected to a wireless network, the network name and IP address display in the
upper left corner of the device status area.
1234
5
6
Number Field Description
1Queue Displays a list of subjects whose information has already been entered. You can
search for or select a subject and begin screening. You can also sort subjects by
location or clear the queue.
2History Displays a list of subjects who have already been screened. You can also sort
subjects by location or clear the history.
3Tools Provides options to customize the vision screener.
4Start Displays the Subject Information screen, so you can enter subject information
before the screening.
5Battery Status Indicates the status of the battery or whether the vision screener is plugged in.
6Age Range Starts a screening without any other subject information. You can add additional
subject information after the screening.
Directions for use Controls, Display Window, and Connections 9

Tools
The Tools menu allows you to customize and configure the vision screener with the
following options:
About
Displays firmware version, software application version and serial number. Also displayed is a quick
reference of important vision screener features, including memory storage levels of the device.
Criteria
View the age-based criteria settings used for exam recommendations that are currently active on the
vision screener.
Date/Time
Allows you to set the current date and time for your vision screener.
Import / Export
Enables you to import and export using an inserted USB storage device.
Location
Allows you to set a location for a screening. By default, subjects are associated with this location.
Language
Allows you to select the language that displays on the vision screener.
License
Displays the License Update screen. (Not available on all models.)
Network
Allows you to connect the vision screener to a wireless network. You can enter your network name
(SSID), select the security type, and enter the passphrase for your network. From this menu you can
view and change your TCP/IP settings.
Printer
Allows you to configure a network printer and print a test page. It also lets you view printer status.
Results
Allows you to configure how information is displayed on the Subject Results screen when a screening
is complete. This includes data format, cylinder convention, displaying or hiding screening results and
recommendations, setting default screening display and screening time-outs.
10 Controls, Display Window, and Connections Welch Allyn® Spot™ Vision Screener Model VS100

Security
Helps you set a security PIN for your device. If enabled, a PIN is required whenever you start the device
or upon waking it.
Web Services
Enables Web server and web services API
Directions for use Controls, Display Window, and Connections 11

12 Controls, Display Window, and Connections Welch Allyn® Spot™ Vision Screener Model VS100

Setting up the vision screener
Contents Checklist
The main shipping box contains the vision screener, Directions for use, and the
Accessory box.
The Accessory box contains:
• AC Power Cord
• Power Supply/Charger
• Cleaning Cloth
• Cable Straps
Note Please do not discard the box and foam. Damages incurred by shipping the
device in non-approved packing material voids the limited warranty. (See
Warranty for details.)
To charge the vision screener
Charge the vision screener for 4 hours before first use. When the battery reaches a very
low level, the screen displays a notice to insert the power cable. If the power cable is not
inserted, the device automatically shuts down.
1. Connect the power cord to the power supply.
2. Locate the power connector on the vision screener and connect the power supply.
13

CAUTION Do not force the power connector on the power
supply into the vision screener. Using force can damage the
device and voids the warranty. The power connector on the
power supply easily inserts into the vision screener.
3. Plug the power cord into an available wall outlet to charge the vision screener.
To turn on the vision screener
To turn the vision screener on, press and release the Power button . After the
start-up process completes (in approximately 30 seconds) the Home screen appears.
The first time you turn on the vision screener, the device guides you through
selecting the language and setting the date and time.
If the power indicator
light is... The vision screener is...
Flashing green Charging
Steady green Fully charged
Not turned on Not plugged in to a power supply
After one minute without activity, the screen dims. After five minutes without activity,
the screen turns black to conserve battery power. To activate the device, tap the screen
or press the Power button. If the screen does not light up, plug in the power cord and try
again.
14 Setting up the vision screener Welch Allyn® Spot™ Vision Screener Model VS100

To set the language
1. From the Home screen, touch Tools, and then Language.
2. Touch the radio button next to the desired language. By default, the selected
language is English.
3. To return to the Tools screen, touch the arrow in the upper-right corner.
To set the system clock
The system clock displays in the upper right-hand corner of the Home screen.
1. From the Home screen, select Tools, and then Date/Time.
2. Next to Time or Date, select Edit.
3. Delete the current setting, and then update.
4. Touch OK.
5. If desired, reset the Date Format.
6. To return to the Tools screen, touch the arrow in the upper-right corner.
Directions for use Setting up the vision screener 15

16 Setting up the vision screener Welch Allyn® Spot™ Vision Screener Model VS100