Yealink SIP-T38G User manual

Copyright © 2012 YEALINK NETWORK TECHNOLOGY CO., LTD.
Copyright © 2012 Yealink Network Technology CO., LTD. All rights reserved. No parts of this
publication may be reproduced or transmitted in any form or by any means, electronic or
mechanical, photocopying, recording, or otherwise, for any purpose, without the express written
permission of Yealink Network Technology CO., LTD. Under the law, reproducing includes
translating into another language or format.
When this publication is made available on media, Yealink Network Technology CO., LTD. gives
its consent to downloading and printing copies of the content provided in this file only for private
use and not for redistribution. No parts of this publication may be subject to alteration,
modification or commercial use. Yealink Network Technology CO., LTD. will not be liable for any
damages arising from use of an illegally modified or altered publication.
THE SPECIFICATIONS AND INFORMATION REGARDING THE PRODUCTS IN THIS GUIDE ARE
SUBJECT TO CHANGE WITHOUT NOTICE. ALL STATEMENTS, INFORMATION, AND
RECOMMENDATIONS IN THIS GUIDE ARE BELIEVED TO BE ACCURATE BUT ARE PRESENTED
WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. USERS MUST TAKE FULL
RESPONSIBILITY FOR THEIR APPLICATION OF PRODUCTS.
YEALINK NETWORK TECHNOLOGY CO., LTD. MAKES NO WARRANTY OF ANY KIND WITH
REGARD TO THIS GUIDE, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Yealink Network Technology
CO., LTD. shall not be liable for errors contained herein nor for incidental or consequential
damages in connection with the furnishing, performance, or use of this guide.
Hereby, Yealink Network Technology CO., LTD. declares that this phone is in conformity
with the essential requirements and other relevant provisions of the CE, FCC.
This device is marked with the CE mark in compliance with EC Directives 2006/95/EC and 2004/108/EC.
This device is compliant with Part 15 of the FCC Rules. Operation is subject to the following two conditions:
1. This device may not cause harmful interference.
2. This device must accept any interference received, including interference that may cause undesired
operation.

Note: This device is tested and complies with the limits for a Class B digital device, pursuant to Part 15 of the
FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a particular installation. If
this equipment does cause harmful interference to radio or television reception, which can be determined
by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more
of the following measures:
1. Reorient or relocate the receiving antenna.
2. Increase the separation between the equipment and receiver.
3. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
4. Consult the dealer or an experience radio/TV technician for help.
To avoid the potential effects on the environment and human health as a result of the
presence of hazardous substances in electrical and electronic equipment, end users of
electrical and electronic equipment should understand the meaning of the crossed-out
wheeled bin symbol. Do not dispose of WEEE as unsorted municipal waste and have to
collect such WEEE separately.

About This Guide
v
Thank you for choosing this Gigabit Color IP Phone which is especially designed for
power users in the office environment. This unit provides business telephony features
such as Call Hold, Call Transfer, Busy Lamp Field, Shared Line, Hot Desking and
Conference over an IP network.
This guide provides everything you need to quickly use your new phone. Be sure to
verify with your system administrator that your network is prepared for configuring your
IP phone. As well, be sure to read the Packing List and Regulatory Notices sections in this
guide before you set up and use the SIP-T38G IP phone.
If this is your first time using the SIP-T38G IP phone, we recommend that you first refer to
the Quick Installation Guide and Quick Reference Guide. Documents are available for
download at: http://www.yealink.com/index.php/Support/.
This guide is based on firmware version 70. The topics provided in this guide include:
Chapter 1 Overview
Chapter 2 Getting Started
Chapter 3 Customizing Your Phone
Chapter 4 Basic Call Features
Chapter 5 Advanced Phone Features
The following sections are new for this version:
Administrator Password on page 26
BroadSoft Phonebook on page 41
BroadSoft Call Log on page 44
Auto Answer on page 69
Auto Redial on page 70
Call Completion on page 71

User Guide SIP-T38G IP Phone
vi
Call Waiting on page 79
Major updates have occurred to the following sections since the previous version:
Basic Network Settings on page 16
Call History Management on page 43
DSS Keys on page 47
Troubleshooting on page 111

Table of Contents
vii
About This Guide ...................................................................... v
In This Guide ......................................................................................................................... v
Changes from Previous Versions ........................................................................................ v
Changes from Version 70.0 .............................................................................................. v
Table of Contents.....................................................................vii
Overview .................................................................................. 1
Hardware Component Instructions.................................................................................... 1
Icon Instructions .................................................................................................................... 3
LED Instructions..................................................................................................................... 5
User Interfaces ..................................................................................................................... 6
Phone User Interface ........................................................................................................ 6
Web User Interface........................................................................................................... 6
Documentations ................................................................................................................... 9
Getting Started....................................................................... 11
Packing List.......................................................................................................................... 11
Phone Installation............................................................................................................... 13
Phone Initialization ............................................................................................................. 15
Phone Status ....................................................................................................................... 16
Basic Network Settings...................................................................................................... 16
Registration ......................................................................................................................... 17
Idle Screen.......................................................................................................................... 18
Customizing Your Phone ......................................................... 19
General Settings ................................................................................................................ 19
Wallpaper ........................................................................................................................ 19
Screensaver..................................................................................................................... 20
Theme............................................................................................................................... 21
Backlight .......................................................................................................................... 22
Contrast............................................................................................................................ 23
Language......................................................................................................................... 24
Time and Date................................................................................................................. 24
Administrator Password ................................................................................................. 26

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Key as Send..................................................................................................................... 27
Keypad Lock.................................................................................................................... 28
Audio Settings .................................................................................................................... 31
Volume ............................................................................................................................. 31
Ring Tones ........................................................................................................................ 32
Contact Management....................................................................................................... 33
Local Directory ................................................................................................................ 33
Blacklist ............................................................................................................................ 39
Remote Phonebook ........................................................................................................ 40
BroadSoft Phonebook .................................................................................................... 41
Call History Management ................................................................................................ 43
BroadSoft Call Log............................................................................................................. 44
System Customizations...................................................................................................... 47
Headset Use.................................................................................................................... 47
DSS Keys .......................................................................................................................... 47
Account Management ................................................................................................... 56
Dial Plan ........................................................................................................................... 58
Emergency Number........................................................................................................ 61
Live Dialpad .................................................................................................................... 62
Hotline .............................................................................................................................. 62
Basic Call Features................................................................. 65
Placing Calls ....................................................................................................................... 65
Answering Calls ................................................................................................................. 67
Ending Calls ........................................................................................................................ 68
Redialing Numbers ............................................................................................................ 69
Auto Answer ....................................................................................................................... 69
Auto Redial.......................................................................................................................... 70
Call Completion ................................................................................................................. 71
Call Return........................................................................................................................... 73
Call Mute............................................................................................................................. 73
Call Hold/Resume............................................................................................................... 74
Do Not Disturb (DND) ........................................................................................................ 75
Call Forward ....................................................................................................................... 76
Call Transfer ........................................................................................................................ 78
Call Waiting ........................................................................................................................ 79
Conference ......................................................................................................................... 80
Local Conference............................................................................................................ 80
Network Conference ...................................................................................................... 81
Call Park .............................................................................................................................. 82
Call Pickup .......................................................................................................................... 83
Anonymous Call ................................................................................................................. 87
Anonymous Call Rejection ................................................................................................ 88

Table of Contents
ix
Advanced Phone Features..................................................... 91
Busy Lamp Field (BLF) ....................................................................................................... 91
BLF List ................................................................................................................................. 94
Shared Line......................................................................................................................... 96
Call Recording .................................................................................................................... 97
Hot Desking ........................................................................................................................ 99
Intercom ............................................................................................................................ 101
Outgoing Intercom Calls.............................................................................................. 101
Incoming Intercom Calls .............................................................................................. 102
Automatic Call Distribution (ACD).................................................................................. 103
Messages.......................................................................................................................... 105
Short Message Service (SMS) .................................................................................... 105
Voice Mail ...................................................................................................................... 107
Message Waiting Indicator (MWI) ............................................................................. 109
Troubleshooting .....................................................................111
Regulatory Notices ................................................................117
Service Agreements ........................................................................................................ 117
Limitations of Liability ...................................................................................................... 117
Safety Instructions ............................................................................................................ 117
Appendix A - Time Zones......................................................119
Index ......................................................................................121

User Guide SIP-T38G IP Phone
x

Overview
1
This chapter provides the overview of the SIP-T38G IP phone. The topics include:
Hardware Component Instructions
Icon Instructions
LED Instructions
User Interfaces
Documentations
If you require additional information or assistance with your new phone, contact your
system administrator.
The main hardware components of the SIP-T38G IP phone are the LCD screen and the
keypad.

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2
Hardware component instructions of the SIP-T38G IP phone are:
Item
Description
①
LCD Screen
Shows information about calls, messages, soft keys,
time, date and other relevant data:
• Call information—caller ID, call duration
• Icons(for example, )
• Missed call text or second incoming caller information
• Prompt text (for example, "Saving files! Please wait…")
• Time and date
②
Power Indicator LED
Indicates phone power status.
③
Line Keys
Use these keys to activate up to six accounts.
④
Memory Keys
Use these keys to assign various features. The key LED
will light up when the assigned feature is enabled.
⑤
MESSAGE Key
Indicates and accesses voice messages.
⑥
HEADSET Key
Toggles and indicates the headset mode.
⑦
HOLD Key
Places a call on hold or resumes a held call.
⑧
TRAN Key
Transfers a call to another party.
⑨
MUTE Key
Toggles the Mute feature on or off.
⑩
Speakerphone Key
Toggles the hands-free speakerphone mode.
⑪
Redial Key
Redials a previously dialed number.
⑫
CONF Key
Conducts a conference call with multiple other parties.
⑬
Volume Key
Adjusts the volume of the handset, headset, speaker,
and ringer.
⑭
Keypad
Provides the digits, letters, and special characters in
context-sensitive applications.
⑮
Scroll through the displayed information.
Confirms actions or answers an incoming call.
Cancels actions or rejects an incoming call.
⑯
Soft Keys
Labels automatically to identity their context-sensitive
features.

Overview
3
Icons appear on the phone LCD screen are described in the following table:
Icons
Description
Network is unavailable
Registered successfully
Registered fail
Registering
Hands-free speakerphone mode
Handset mode
Headset mode
Multi-lingual lowercase letters input mode
Multi-lingual uppercase letters input mode
Alphanumeric input mode
Numeric input mode
Voice Mail
Text Message
Auto Answer
Do Not Disturb
Call Forward
Call Hold
Call Mute
Ringer volume is 0

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Icons
Description
Keypad Lock
Missed Calls
Received Calls
Dialed Calls
Missed Calls
Recording box is full
A call cannot be recorded
Recording starts successfully
Recording cannot be started
Recording cannot be stopped
Open VPN
Conference
The default contact photo

Overview
5
Power Indicator LED
LED Status
Description
Solid green
The phone is powered on.
Flashing green
The phone is ringing.
Off
The phone is powered off.
Line key LED
LED Status
Description
Solid green
The line is in conversation.
Fast flashing green
The line receives an incoming call, the phone is ringing.
Slow flashing green
The call is placed on hold.
Off
The line is inactive.
Line key LED (configured as BLF key)
LED Status
Description
Solid green
The monitored user is idle.
Fast flashing green
The monitored user receives an incoming call.
Slow flashing green
The monitored user is busy.
Off
The monitored user does not exist.
Line key LED (configured as shared line key)
LED Status
Description
Solid green
All the shared line parties are idle.
Slow flashing green
The shared line is seized.
Some party receives ringback.
The shared line conversation is placed on private
hold.
For a multi-party call, all the parties place the shared
line conversation on hold.
Fast flashing green
The shared line receives an incoming call.
The shared line is in conversation.
The shared line conversation is placed on public hold.
Off
The shared line does not exist.
Memory key LED (configured as BLF key)
LED Status
Description
Solid green
The monitored user is idle.
Flashing red
The monitored user receives an incoming call.
Solid red
The monitored user is busy.
Off
The monitored user does not exist.

User Guide SIP-T38G IP Phone
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Memory key LED (configured as shared line key)
LED Status
Description
Solid green
All the parties are idle.
Solid red
The shared line is seized.
Fast flashing green
Some party receives the ringback.
Fast flashing red
The shared line receives an incoming call.
Solid orange
The shared line is in conversation.
Slow flashing orange
The shared line conversation is placed on public hold.
Slow flashing green
The shared line conversation is placed on private hold.
Slow flashing red
For multi-party call, all the parties place the shared line
conversation on hold.
Off
The shared line does not exist.
There are two ways to customize specific configurations on your SIP-T38G IP phone:
Using the user interface on the IP phone.
Using the user interface in an internet browser window from your PC.
The hardware components keypad and LCD screen constitute the phone user interface,
which allows the user to execute all call operation tasks and basic configuration
changes directly on the phone. In addition, you can use the web user interface to
access all configuration settings. In many instances, it is possible to use both the phone
user interface and the web user interface to operate the phone and change settings.
However, in some instances, it is only possible to use the phone or the web user
interface.
You can customize your phone by pressing the Menu soft key to access the phone user
interface. The "Advanced Settings" options are administrator level features only, the
default password is admin (case-sensitive). For more information on customizing your
phone using the available options from the phone user interface, refer to Customizing
Your Phone on page 19.
In addition to the phone user interface, you can also customize your phone via web user
interface. In order to access the web user interface, you need to know the IP address of
your new phone. To obtain the IP address, press the OK key on the phone. Enter the IP
address (e.g. http://192.168.0.10 or 192.168.0.10) in the address bar of web browser on
your PC. The default user name is admin (case-sensitive) and the password is admin

Overview
7
(case-sensitive).
The options you can use to customize the IP phone via phone user interface and/or via
web user interface are listed in the following table:
Options
Phone User Interface
Web User Interface
Status
--IP
--MAC
--Firmware
--Network
--Phone
--Accounts
√
√
Basic Call Features
--Auto Answer
--Auto Redial
--Call Completion
--Call Forward
--Call Waiting
--Call Park
--Call Pickup
--Call Return
--Call Waiting
--Conference
--Anonymous Call
--Anonymous Call Rejection
--DND
√
√
√
√
√
√
√
√
√
√
√
√
√
Basic Phone Settings
--Language
--Time & Date
--Administrator Password
--Ring Tones
--Contrast
--Backlight
--Wallpaper
--Screensaver
--Theme
--Call Waiting
--Keypad Lock
--Phone Volume
--Call History Management
--BroadSoft Call Log
--Contact Management
--Local Directory
--Blacklist
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√

User Guide SIP-T38G IP Phone
8
Options
Phone User Interface
Web User Interface
--Remote Phonebook
--BroadSoft Phonebook
--Dial Plan
--DSS Keys
--Key as Send
--Hotline
--Live Dialpad
--Emergency
√
√
√
√
Advanced Phone Features
--BLF
--BLF List
--Shared Line
--Intercom
--Call Recording
--Hot Desking
--ACD
--Messages
√
√
√
√
√
√
√
SIP Account
--User Options
--Register Status
--Activation
--Label
--Display Name
--Register Name
--User Name
--Password
--SIP Server
--Server Option
--Registrar Port
--Outbound Status
--Outbound Proxy
--Backup Outbound Proxy
--NAT Traversal
--STUN Status
--STUN Server
√
√
√
√
√
√
√
√
√
√
√
√
Note
The table above lists most of the feature options. Please refer to the relevant sections for
more information.

Overview
9
The following table shows documentations available for the SIP-T38G IP phone.
Name
Contents
Where found
Format/ Language
Quick Installation
Guide
Basic set up of the
phone
In the package
PDF/English
Quick Reference
Guide
Basic call features
and phone
customizations
In the package
PDF/English
User Guide
Phone/Web user
interface settings
Basic call features
and advanced
phone features
CD attached in
the package
PDF/English
Note
You can also download the latest documentations from website:
http://www.yealink.com/index.php/Support/

User Guide SIP-T38G IP Phone
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