Yealink T42G User manual

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Icon Instructions...............................................................................................................................6
LED Instructions................................................................................................................................7
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Backlight .......................................................................................................................................8
Language.......................................................................................................................................8
Time and Date ..............................................................................................................................9
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Volume........................................................................................................................................10
Ring Tones ..................................................................................................................................10
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Directory .....................................................................................................................................11
Local Directory............................................................................................................................11
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Placing Calls from Local Directory..............................................................................................18
Placing Calls from Call History....................................................................................................18
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Answering when not in another call..........................................................................................19
Answering when in another call ................................................................................................19
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Multiple calls on Hold ................................................................................................................21
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Static Forwarding .......................................................................................................................22
Dynamic Forwarding ..................................................................................................................23

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Busy Greetings............................................................................................................................27
No Answer Greetings .................................................................................................................28
Extended Away Greetings..........................................................................................................28
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If this is the first time you are using the iiNet BizPhone Standard T42G handset, please refer first to
the iiNet BizPhone T42G Quick Startup Guide to assemble and start up your handset. The BizPhone
Quick Startup Guide is available on the BizPhone Resources page at
www.iihelp.iinet.net.au/BizPhone_Support_Resources.
The topics covered in the Quick Startup Guide include:
Packaging Contents
Assembling the Phone
Starting up the Phone
Basic Handset Settings
Basic Call Features
If you require additional assistance with your new handset, please contact your System
Administrator.

The image below shows the main hardware for the BizPhone Standard T42G IP Phone, including
the LCD screen and the keypad.
Hardware component instructions for the BizPhone Standard T42G IP phone are:
LCD Screen
Shows information about call, messages, soft keys, time, date and other
relevant data:
Call information –Caller ID, Call Duration
Icons (for example, DND)
Missed call text or second incoming caller information
Prompt text (for example, “Saving config file!”)
Time and date
Power Indicator LED
Indicates phone power and some feature statuses.
Line Keys
Use these keys to activate up to three accounts and assign various
features.
Mute Key
Toggles and indicates mute feature.
Headset Key
Toggles and indicates the headset mode.
Message Key
Accesses voice mails.
Redial Key
Redials a previously dialled number.
Speakerphone Key
Toggles the hands-free speakerphone mode.
Volume Key
Adjusts the volume of the handset, headset, speaker and ringer.
Keypad
Provides the digits, letters, and special characters in context-sensitive
applications.
Scroll through the displayed information.
Confirms actions or answers incoming calls.

Confirms or rejects incoming calls
Soft Keys
Label automatically to identify their context-sensitive features.
Icon Instructions
Below are descriptions of the icons that may appear on the LCD screen:
Network is unavailable
Registered successfully
Register failed
Registering
Hands-free speakerphone mode
Handset mode
Headset mode
Voice Mail
Auto Answer
Do Not Disturb
Call Hold
Call Mute
Ringer Volume is 0
Keypad lock
Alphanumeric input mode
Numeric input mode
Multi-lingual lowercase letters input mode
Multi-lingual uppercase letters input mode
Multi-lingual uppercase and lowercase letters input mode
Call Forward/Forwarded Calls
Missed Calls

Received Calls
Place Calls
LED Instructions
Power Indicator LED
Solid Red
The phone is initialising
Fast Flashing Red
The phone is ringing
Slow Flashing Red
The phone has received a voicemail
Off
The phone is powered off or idle
Line Key LED
Solid Green
The line is seized
The line is in conversation
Fast Flashing Green
The line is receiving an incoming call
Slow Flashing Green
The call is placed on hold
Off
The line is inactive
Line Key LED (configured as BLF key)
Solid Green
The monitored user is idle
Fast Flashing Green (200ms)
The monitored user is receiving an incoming call
Slow Flashing Green (500ms)
The monitored user is dialing
The monitored user is talking
The monitored user’s conversation is placed on hold
Slow Flashing Green (1s)
The call is parked against the monitored user’s phone
number
Off
The monitored user does not exist

Backlight
You can configure the backlight to adjust the brightness of the LCD screen. Backlight on the LCD
screen can be configured with the following options:
Always On: backlight is on permanently.
15s, 30s, 120s, 300s, 600s or 1800s: Backlight is turned off when the phone is inactive after
the designed time (in seconds).
To configure the backlight on your phone:
1. Press Menu → Settings → Basic Settings → Display → Backlight
2. Press or , or the Switch soft key to select the desired value from the Backlight Time
field.
3. Press the Save soft key to accept the change or Back to cancel.
Language
The default language of the phone user interface is English.
To change the language on your phone:
1. Press Menu → Settings → Basic Settings → Language
2. Press or to select the desired language.
3. Press the Save soft key to accept the change. Text displayed on the phone user interface will
change to the selected language.

Time and Date
The time and date are displayed on the LCD screen when the phone is idle. You can configure the
time manually via the phone interface.
To configure the time and date manually on your phone:
1. Press Menu -> Settings -> Basic Settings -> Time & Date -> Manual Settings.
2. Enter the specific time and date.
3. Press the Save soft key to accept the change. The time and date displayed on the
LCD screen will change accordingly.
To configure the time and date format on your phone:
1. Press Menu -> Settings -> Basic Settings -> Time & Date -> Time & Date Format.
2. Press or , or the Switch soft key to select the desired time format (12 Hour
or 24 Hour) from the Time Format field
3. Press or , or the Switch soft key to select the desired date format from the
Date Format field.
4. Press the Save soft key to accept the change or Back to cancel.
There are 7 available date formats:

Volume
You can press the volume key to adjust the ringer volume when the phone is idle. You can also
press the volume key to adjust the receiver volume of currently engaged audio devices (handset,
speakerphone or headset) when the phone is in use.
To adjust the volume when the phone is idle: Press to adjust the
ringer volume.
To adjust the volume when the phone is during a call: Press to adjust the volume of
currently engaged audio device (handset, speakerphone or headset).
Ring Tones
Ring tones are used to indicate incoming calls. You can select different ring tones to distinguish
your phone from your neighbour’s.
To select a ring tone for your phone:
1. Press Menu -> Settings -> Basic Settings -> Sound -> Ring Tones -> Common.
2. Press or to select the desired ring tone.
3. Press the Save soft key to accept the change or Back soft key to cancel.

Directory
To view the directory on your phone:
Press the Directory soft key when the phone is idle. The LCD screen displays the enabled list(s) in
the directory.
If there is only one list in the directory, press the Directory soft key to enter this list directly.
Local Directory
Adding Groups
To add a group to a Local Directory:
1. Press the Directory soft key.
The IP Phone enters the local directory directly as there is only Local Directory enabled in
the directory by default.
If the Local Directory is removed from the directory, press Menu →Directory → Local
Directory to enter the Local Directory.
2. Press the Add soft key.
3. Enter the desired group name in the Name field.
4. Press or , or the Switch soft key to select the desired ring tone from the Ring field.
If Auto is selected, this group will use the ring tone specified for the contact.
5. Press the Add soft key to accept the change or Back soft key to cancel.

Editing Groups
To edit the group in the local directory:
1. Press the Directory soft key.
The IP Phone enters the local directory directly as there is only Local Directory enabled in
the directory by default.
If the Local Directory is removed from the directory, press Menu →Directory → Local
Directory to enter the Local Directory.
2. Select the desired contact group.
3. Press the Option soft key and then select Detail from the prompt list.
4. Press or to highlight the group information and then edit.
5. Press the Save soft key to accept the change or the Back soft key to cancel.
Deleting Groups
To delete a group from the local directory:
1. Press the Directory soft key.
The IP Phone enters the local directory directly as there is only Local Directory enabled in
the directory by default.
If the Local Directory is removed from the directory, press Menu →Directory → Local
Directory to enter the Local Directory.
2. Select the desired contact group.
3. Press the Option soft key and then select Delete from the prompt list. The LCD screen
prompts the following warning.
4. Press the OK soft key to confirm the deletion or the Cancel soft key to cancel.
You can also delete all groups from the local directory by pressing the Option soft key and
then selecting Delete All.

Adding Contacts
Adding Contacts Manually
To add a contact to a local directory manually:
1. Press the Directory soft key.
The IP Phone enters the local directory directly as there is only Local Directory enabled in
the directory by default.
If the Local Directory is removed from the directory, press Menu →Directory → Local
Directory to enter the Local Directory.
2. Select the desired contact group and press the Enter soft key.
3. Press the Add soft key.
4. Enter the name and the office, mobile or other numbers in the corresponding fields.
5. Press the Add soft key to accept the change or the Back soft key to cancel.
Note: If the contact already exists in the directory, the LCD screen will prompt “Contact name
existed!”
Adding Contacts from Call History
To add a contact to a local directory from Call History:
1. Press the History soft key.
2. Press or to highlight the desired entry.
3. Press the Option soft key, and then select Add to Contacts from the prompt list.
4. Enter the contact name.
5. Press the Save soft key to accept the change.

Editing Contacts
To edit a contact in the local directory:
1. Press the Directory soft key.
The IP Phone enters the local directory directly as there is only Local Directory enabled in
the directory by default.
If the Local Directory is removed from the directory, press Menu →Directory → Local
Directory to enter the Local Directory.
2. Select the desired contact group and press the Enter soft key
3. Press or to highlight the desired contact.
4. Press the Option soft key, and then select Detail from the prompt list.
5. Press or to highlight the contact information and then edit.
6. Press the Save soft key to accept the change or the Back soft key to cancel.
Deleting Contacts
1. Press the Directory soft key.
The IP Phone enters the local directory directly as there is only Local Directory enabled in
the directory by default.
If the Local Directory is removed from the directory, press Menu →Directory → Local
Directory to enter the Local Directory.
2. Select the desired contact group and press the Enter soft key.
3. Press or to highlight the desired contact.
4. Press the Option soft key, and then select Delete from the prompt list.
The LCD screen prompts the following warning:
5. Press the OK soft key to confirm the deletion or the Cancel soft key to cancel.
You can also delete all contacts by pressing the Option soft key, and then select Delete All.

The built-in phone directory can store names and phone numbers for a blacklist. You can store up
to 30 contacts and add, edit, delete or even call a contact in the blacklist directory. Incoming calls
from blacklist directory contacts will be rejected automatically.
To add a contact to the blacklist directory manually:
1. Press Menu →Directory →Blacklist.
2. Press the Add soft key,
3. Enter the name and the office, mobile or other numbers in the corresponding fields.
4. Press the Add soft key to accept the change or the Back soft key to cancel.
To add a contact to the blacklist directory from the local directory:
1. Press the Directory soft key.
The IP Phone enters the local directory directly as there is only Local Directory enabled in
the directory by default.
If the Local Directory is removed from the directory, press Menu →Directory → Local
Directory to enter the Local Directory.
2. Select the desired contact group and press the Enter soft key.
3. Press or to highlight the desired contact.
4. Press the Option soft key, and then select Add to Blacklist from the prompt list.
The LCD screen prompts the following warning:
5. Press the OK soft key to confirm the setting.

The T42G IP phone maintains call history lists of Placed Calls, Received Calls, Missed Calls and
Forwarded Calls. Call history lists support up to 400 entries. You can view call history, place a call,
add a contact or delete an entry from the call history list. The call history feature is enabled by
default.
To view Call history:
1. Press the History soft key. The LCD displays all call records.
2. Press or to switch between all placed, received, missed and forward call lists.
3. Press or to select the desired entry.
4. Press the Option soft key, and then select Detail from the prompt list. The detailed
information of the entry appears on the LCD screen.
To add a contact to the Local Directory (or Blacklist) from the Call History list:
1. Press the History soft key. The LCD displays all call records.
2. Press or to switch between all placed, received, missed and forward call lists.
3. Press or to select the desired entry.
4. Press the Option soft key, and then select Add to Contacts (or Add to Blacklist) from the
prompt list.
5. Enter the desired values in the corresponding fields.
6. Press the Save soft key to accept the change.
To delete an entry from the Call History list:
1. Press the History soft key.
2. Press or to switch between all placed, received, missed and forward call lists.
3. Press or to select the desired entry.
4. Press the Delete soft key.
To delete all entries from the Call History list:
1. Press the History soft key.
2. Press or to switch between all placed, received, missed and forward call lists.
3. Press the Option soft key, and then select Delete All from the prompt list.
4. Press the OK soft key. The LCD screen prompts “Delete all the call records?”

You can place a call in three ways using your Standard T42G IP phone:
Using the handset.
Using the speakerphone.
Using the headset.
You can place a call by dialling the number first, or search and dial from call history or local
directory. During a call, you can alternate between handset, speakerphone or headset mode by
picking up the handset or pressing the speakerphone or the headset key.
To place a call using the handset:
1. Pick up the handset.
2. Enter the desired number using the keypad.
3. Press or the SEND soft key.
To place a call using the speakerphone:
1. With the handset on-hook, press to obtain a dial tone.
2. Enter the desired number using the keypad.
3. Press or the SEND soft key.
OR
1. With the handset on-hook, enter the desired number using the keypad.
2. Press , or the SEND soft key.
To place a call using the headset:
1. With the optional headset connected, press to activate the headset mode.
2. Press the line key to obtain a dial tone.
3. Enter the desired number using the keypad.
4. Press or the SEND soft key.
The call duration is visible on the LCD screen.

Placing Calls from Local Directory
To place a call to a contact from the local directory:
1. Press the Directory soft key.
The IP Phone enters the local directory directly as there is only Local Directory enabled in
the directory by default.
If the Local Directory is removed from the directory, press Menu →Directory → Local
Directory to enter the Local Directory.
2. Select the desired contact group and press the Enter soft key
3. Press or to highlight the desired contact.
4. Do one of the following:
a. If only one number for the contact is stored in the local directory, press the Send
soft key to dial out the number.
b. If multiple numbers for the contact are stored in the local directory, press the Send
soft key to display a list of numbers. Press or to highlight the desired
number. Press the Send soft key to dial out the number.
Placing Calls from Call History
To place a call from the Call History list:
1. Press the History soft key.
2. Press or to switch between all placed, received, missed and forward call lists.
3. Press or to select the desired entries.
4. Press the Send soft key.

Answering when not in another call
You can answer a call in three ways when you are not in another call using your Standard T42G IP
phone:
Using the handset.
Using the speakerphone.
Using the headset.
To answer the call using the handset: Pick up the handset.
To place a call using the speakerphone:
Do one of the following:
1. Press .
2. With the handset on-hook and the headset mode deactivated, press the Answer soft key.
OR
3. With the handset-on hook and the headset mode deactivated, press the line key (the line
key LED flashes green.
To answer a call using the headset:
1. Press to activate the headset mode.
2. With the headset mode activated, press the Answer soft key.
OR
3. With the headset mode activated, press the line key (the line key LED flashes green).
Answering when in another call
If you have an active call, and an incoming call arrives on your phone, do one of the following:
1. Press the Answer soft key. The incoming call is answered and the original call is placed on
hold.
2. Press to access the new call.
3. Press or the Answer soft key. The incoming call is answered and the original call is
placed on hold.
Note: You can reject incoming calls by pressing the Reject soft key.
Call Duration for the active call will always appear on the LCD screen.

To end a call:
If you are using the handset, press the End Call soft key or hang up the handset.
If you are using the headset, press the End Call soft key.
If you are using the speakerphone, press or press the End Call soft key.
Note: When a call is placed on hold, you need to press the Resume soft key to resume the call and
press to end the call.
To redial the last dialled number from your phone: Press twice. A call to your last dialled
number is attempted.
To redial a previously dialled number from your phone:
1. Press when the phone is idle.
2. Press or to select the desired entry from the placed callslist.
3. Press or the Send soft key.
You can mute the microphone of the active audio device (handset, headset and speakerphone)
during an active call so that the other party cannot hear you.
To mute a call: Press during an active call. The LCD screen indicates that the call is now muted.
The mute key LED illuminates solid red when the call is muted.
To un-mute a call: Press again to un-mute the call. The mute key LED goes out.