Cisco 3905 User manual

Last Revised 05/27/2015
Cisco Unified
3905 IP Phone
Quick Reference Guide
Information &Communication
Technologies
Computer Center, Rm. 148
Corner of Stewart & Sweet
Work Order Desk 575-646-
5999
Fax [phone]
[email protected]
FEATURE BUTTONS
PLACE A CALL
USE ONE OF THE FOLLOWING METHODS TO PLACE A CALL:
• LIFT THE HANDSET AND DIAL THE NUMBER
• DIAL THE NUMBER AND LIFT THE HANDSET OR PRESS THE
SPEAKER BUTTON
-LOCAL OFF CAMPUS,DIAL 8THEN 7DIGIT NUMBER
-LONG DISTANCE,DIAL 8+1+ 7DIGIT NUMBER
-INTERNATIONAL,DIAL 8+011+ COUNTRY CODE +CITY
CODE +NUMBER
REDIAL A NUMBER
•PRESS THE REDIAL BUTTON.
• TO PLACE THE CALL,GET A DIAL TONE ON THE LINE,THEN
PRESS THE REDIAL BUTTON.
HOLD A CALL
•TO PUT A CALL ON HOLD,PRESS THE HOLD BUTTO
•TO RESUME THE CALL,PRESS HOLD BUTTON
MUTE A CALL
•TO TURN THE MUTE ON,PRESS THE MUTE BUTTON.
•TO TURN THE MUTE OFF,PRESS THE MUTE BUTTON THE
SECOND TIME
MANAGE CALL WAITING
CALL WAITING PROVIDES CUES TO NOTIFY YOU THAT A NEW
CALL IS RINGING ON YOUR PHONE WHEN YOU ARE TALKING ON
ANOTHER CALL.
•TO ANSWER 2ND CALL,PRESS HOLD BUTTON.
•YOUR PHONE AUTOMATICALLY PUTS THE ORIGINAL
CALL ON HOLD AND CONNECTS THE RINGING CALL.
UNANSWERED CALLS ARE ROUTED TO VOICE MAIL (IF
AVAILABLE)
CALL PICK UP
CALL PICKUP ALLOWS YOU TO ANSWER A CALL THAT IS
RINGING ON ANOTHER PHONE BY REDIRECTING THE CALL TO
YOUR PHONE.
•PRESS THE CENTER BUTTON OF THE NAVIGATION
BUTTON.
•ARROW DOWN USING NAVIGATION BUTTON TO 3PICKUP
•PRESS CENTER OF NAVIGATION BUTTON TO ANSWER
CALL
TRANSFER A CALL
•PRESS TRANSFER BUTTON TO PUT THE FIRST
CALL ON HOLD AND INITIATE A NEW CALL.
•PRESS THE TRANSFER BUTTON THE SECOND TIME TO
FINISH THE TRANSFER.
CALL FORWARD ALL
TO FORWARD ALL INCOMING CALLS TO ANOTHER EXTENSION:
•PRESS THE CENTER BUTTON OF THE NAVIGATION
BUTTON.
•SELECT "CALL FORWARD ALL"OPTION.
•PRESS THE CENTER BUTTON OF THE NAVIGATION
BUTTON
•ENTER THE LAST 5DIGITS OF EXTENSION TO
FORWARD YOUR CALLS OR ENTER 6-9999 TO
FORWARD TO VOICE MAIL.
TO TURN OFF CALL FORWARD
••PRESS CENTER OF NAVIGATION BUTTON
••SELECT CALLFORWARDALL
CONFERENCE CALL
•DIAL 1ST PARTY
•WAIT 3SECONDS,PRESS HOOK FLASH BUTTON TO
PLACE 1ST'PARTY ON HOLD
•DIAL 2ND PARTY,WAIT 3SECONDS THEN PRESS
HOOK FLASH BUTTON AGAIN TO BRIDGE ALL
PARTIES
NOTE: HOOK FLASH BUTTON IS THE BUTTON LOCATED
ON THE RECEIVER CRADLE OF YOUR PHONE.
ADJUST THE VOLUME FOR THE CURRENT CALL
DURING A CALL,PRESS THE +OR -ON THE VOLUME BUTTON TO
INCREASE OR DECREASE THE VOLUME RESPECTIVELY.
ADJUST THE RING VOLUME
PRESS THE +OR -ON THE VOLUME BUTTON WHILE THE
HANDSET IS IN ITS CRADLE AND THE PHONE IS IDLE.
SELECT THE RING TYPE
•PRESS THE APPLICATIONS BUTTON.
•USING NAVIGATION ARROWS UP/DOWN.
•SELECT PREFERENCES
•PRESS MIDDLE KEY OF NAVIGATION BUTTON TO SELECT
RING TONE
•PRESS MIDDLE BUTTON OF NAVIGATION BUTTON
•HIGHLIGHT THE RING YOU WANT,AND THEN PRESS THE
MIDDLE BUTTON OF NAVIGATION BUTTON
•PRESS THE APPLICATION BUTTON TO EXIT
VIEW CALL HISTORY
•PRESS THE APPLICATIONS BUTTON.
•USE MIDDLE SOFT KEY OF NAVIGATION BUTTON TO
SCROLL AND SELECT THE DESIRED CALL LIST
•PRESS THE NAVIGATION BUTTON OR:
•PRESS 1ON THE KEYPAD FOR MISSED CALLS
•PRESS 2ON THE KEYPAD FOR RECEIVED CALLS
•PRESS 3ON THE KEYPAD FOR PLACED CALLS
•PRESS THE APPLICATIONS BUTTON TO EXIT
PLACE A CALL FROM CALL HISTORY
•FOLLOW "VIEW CALL HISTORY"INSTRUCTIONS TO DESIRED
HISTORY FIELD.
•ONCE DESIRED SELECTION IS ON SCREEN,PRESS THE
NAVIGATION MIDDLE BUTTON TO CALL THAT NUMBER.
RETRIEVE VOICE MESSAGES
•LOOK FOR A SOLID RED LIGHT ON YOUR HANDSET
•LISTEN FOR A STUTTER TONE WHEN YOU LIFT THE HANDSET
•PRESS CENTER OF NAVIGATION BUTTON
•ARROW DOWN TO VOICE MAIL ACCESS
•PRESS CENTER NAVIGATION BUTTON AND FOLLOW
PROMPTS

Last Revised 05/27/2015
VOICE MAIL SERVICES
INITIAL SET UP
•PRESS CENTER OF NAVIGATION BUTTON
•USING ARROW KEYS,ARROW DOWN,SELECT VOICE
MAIL ACCESS
•ENTER DEFAULT PIN THEN #. (DEFAULT PIN IS
88003#)
•PLEASE FOLLOW SYSTEM INSTRUCTIONS FOR
THE FOLLOWING:•RECORD YOUR NAME.•SET A
NEW PIN.RECORD YOUR GREETING
•PLEASE WAIT UNTIL YOU HEAR "YOU
HAVE FINISHED ENROLLMENT"THEN
HANG UP
TO CHECK MESSAGES FROM YOUR TELEPHONE:
•PRESS CENTER NAVIGATION BUTTON
•USING ARROW KEYS,ARROW DOWN,SELECT VOICE
MAIL ACCESS.
•ENTER YOUR PIN THEN #AND FOLLOW PROMPT
•NEW MESSAGES WILL START TO PLAY
•FOLLOW PROMPTS TO MANAGE INDIVIDUAL
MESSAGES
TO CHECK MESSAGES FROM OUTSIDE THE
OFFICE:
ON-CAMPUS DIAL 6-9999
OFF-CAMPUS DIAL 575-646-9999
•WHEN THE GREETING BEGINS TO PLAY,PRESS *
•ENTER LAST 5DIGITS OF YOUR EXTENSION
NUMBER (ID), THEN PRESS #
•ENTER YOUR PIN THEN PRESS #
•FOLLOW PROMPTS TO LISTEN AND MANAGE YOUR
MESSAGES
TO CHANGE YOUR RECORDED NAME:
•PRESS CENTER NAVIGATION BUTTON
•USING ARROW KEYS,ARROW DOWN,SELECT VOICE
MAIL ACCESS
•ENTER YOUR PIN THEN PRESS #
•PRESS 4>3 >2
•AT THE TONE,RECORD YOUR NAME,OR PRESS *
TO KEEP THE CURRENT RECORDING
TO CHANGE YOUR PIN:
•PRESS CENTER NAVIGATION BUTTON
•USING ARROW KEYS,ARROW DOWN,SELECT VOICE
MAIL ACCESS
•ENTER YOUR CURRENT PIN THEN PRESS #
•PRESS 4>3 >1
•ENTER A NEW PIN AND PRESS #
•ENTER THE NEW PIN AGAIN TO CONFIRM
TO RECORD A GREETING:
•PRESS CENTER NAVIGATION BUTTON
•USING ARROW KEYS,ARROW DOWN,SELECT VOICE
MAIL ACCESS OR DIAL 6-9999 FROM YOUR PHONE
•ENTER YOUR PIN THEN PRESS #
•PRESS 4>1> 1
•AFTER YOUR CURRENT GREETING,PRESS 1TO
RERECORD NEW GREETING
•PRESS #
•FOLLOW PROMPTS
TO RECORD AND EDIT AN ALTERNATE GREETING:
(YOU CAN ENABLE OR DISABLE ONLY YOUR ALTERNATE
GREETING BY PHONE.)
•PRESS CENTER NAVIGATION BUTTON
•USING ARROW KEYS,ARROW DOWN,SELECT VOICE
MAIL ACCESS OR DIAL 6-9999 FROM YOUR PHONE
•ENTER YOUR PIN THEN PRESS #
•PRESS 4>1 >3
•PRESS 3FOR ALTERNATE GREETING
•PRESS 1TO RE-RECORD YOUR ALTERNATE GREETING
oAFTER YOUR CURRENT GREETING,PRESS #
AND FOLLOW THE PROMPTS
•PRESS 3TO TURN ON AND FOLLOW THE PROMPTS
•PRESS *TO EXIT
TO REPLY TO A MESSAGE:
•AFTER LISTENING TO THE MESSAGE,PRESS 4. RECORD
A REPLY.
•PRESS #TO SEND THE REPLY,OR PRESS 1FOR
MESSAGE OPTIONS
•FOLLOW THE PROMPTS TO HANDLE THE ORIGINAL
MESSAGE
TO FORWARD A MESSAGE:
•AFTER LISTENING TO THE MESSAGE,PRESS 5.
•FOLLOW PROMPTS TO ADDRESS AND FORWARD THE
MESSAGE
•PRESS #TO FORWARD THE MESSAGE AS IS OR:
oPRESS 2TO RECORD AN INTRODUCTION,OR
PRESS 3FOR MESSAGE OPTIONS