Cisco 7911G - IP Phone VoIP User manual

Cloud Voice Service
Cisco Unified IP Phone 7911G User Guide
(Version 1.0)

Cloud Voice Service
Version 1.0 ©Wharf T&T Limited 2013
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Table of Content
1. Phone Set Features and Functions..................................................................................................2
1.1 Operation for IP Phone 7911G.................................................................................................... 2
1.2 Location of Control...................................................................................................................... 2
1.2 Location of Control...................................................................................................................... 3
2. Preference Setup..............................................................................................................................4
2.1 Adjusting the Handset Volume.................................................................................................... 4
2.2 Adjusting the Speakerphone Volume.......................................................................................... 4
2.3 Adjusting the Ringer Volume....................................................................................................... 4
2.4 Personalizing the Ringer Sound.................................................................................................. 4
2.5 Changing the LCD Contrast........................................................................................................ 5
3. Basic Features....................................................................................................................................6
3.1 Placing a Call .............................................................................................................................. 6
3.2 Answering a Call ......................................................................................................................... 6
3.3 Using Call Waiting....................................................................................................................... 6
3.4 Ending a Call............................................................................................................................... 7
3.5 Muting a Call ............................................................................................................................... 7
3.6 Putting a Call on Hold ................................................................................................................. 7
3.7 Transferring a Call to another Party............................................................................................ 7
3.8 Redialing the Last Number Dialed.............................................................................................. 7
3.9 Forwarding Calls to another Phone............................................................................................. 7
3.9.1 Setting up Call Forwarding from your IP Phone................................................................. 7
3.9.2 Setting up Call Forwarding from your Mobile..................................................................... 8
3.9.3 Setting up Call Forwarding Via Internet.............................................................................. 8
3.10 Placing a Conference Call........................................................................................................... 8
3.11 Call Pickup .................................................................................................................................. 9
3.11.1 Call Pickup within your Group............................................................................................ 9
3.11.2 Directed Call Pickup (Specific Group Member)................................................................. 9
3.12 Sim-Ring...................................................................................................................................... 9
3.12.1 Enable/ Disable Sim-Ring.................................................................................................. 9
3.12.2 Switching Phone Conversation from IP Phone to Mobile................................................ 10
3.12.3 Switching Call Conversation from Mobile Back to IP Phone........................................... 10
4. VoiceMail Service ...............................................................................................................................10
4.1 Setting up VoiceMail ................................................................................................................. 10
4.1.1 Activating VoiceMail on your IP Phone.............................................................................. 10
4.1.2 Remote Activation of VoiceMail......................................................................................... 10
4.2 Accessing VoiceMail ................................................................................................................. 11
4.3 Remote Access to VoiceMail .................................................................................................... 11
4.4 Retrieval of VoiceMail via Outlook 2000..................................................................................... 11
5. Using the Phone Log ..........................................................................................................................12
5.1 Viewing and Dialing from the Phone Log.................................................................................. 12
5.2 Deleting Records in the Phone Log .......................................................................................... 12
6. Extension Mobility...........................................................................................................................13
6.1 Login.......................................................................................................................................... 13
6.2 Logout ....................................................................................................................................... 13
7. Change the Cloud Voice Password................................................................................................13
8. Change the IP Phone PIN..............................................................................................................14

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Wharf T&T Cloud Voice service is an advanced, state-of-the art unified communications service
which consists of full-featured IP telephony and performs all the functions of a traditional
telephone with the added advantages of Mobility Apps, Sim-Ring, Extension Mobility, Remote
Extension, Presence Communicator and Cloud Communicator (softphone). It helps to enhance
the operational efficiency of your business and assures that your colleagues can always stay in
touch with your business partners anytime, anywhere.
The Cloud Voice Service enabled by Cisco Unified IP Phone 7911G addresses the voice
communication needs of a cubicle worker who conducts low to medium telephone traffic. A pixel
display and dynamic soft keys allow easy access to a core set of business features. A maximum
of two calls and one directory number will be supported, in addition to inline power for receiving
power over Ethernet.
1. Phone Set Features and Functions
1.1 Operation for IP Phone 7911G
1. Network Port Connects the phone to the
Ethernet port in your workplace
2. Access Port Port for connecting to Computer (not applicable for Cloud Voice
Users)
3. Handset Port Connects the handset to the
phone
4. DC Adaptor Port Connects the power supply plug
to the phone
5. Power Supply with DC
output connector Connects to the AC power cable
6. AC Power Cable with
wall socket plug Connects the power supply to a standard power outlet
Notes: Cisco Unified IP Phone 7911 cannot function properly when there is a failure in
p
ower su
pp
l
y
.

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1.2 Location of Control
Item Description
1. LCD Screen Displays features such as time, date, your phone number, caller ID,
call status, and soft key tabs.
2. IP Phone Series
Type Indicates the IP Phone to which your phone belongs.
3. Soft keys Enables you to engage in any of the functions displayed on the
corresponding LCD screen tabs. Soft keys feature the options
displayed alongside the buttons of your LCD screen. Soft key
functions will change depending on the status of your phone (for
example, if the phone is active or idle).
4. Navigation Button Enables you to scroll through text and selects features displayed on
the LCD screen. It also provides the speed dial numbers when there
are no texts or features to scroll through.
5. Menu Button Displays a menu that provides access to voice messaging system,
phone logs and directories, settings and services
6. Hold Button Enables an active call on hold, resumes a call on hold, switches
between an active call and an incoming call, or allows an active call
or a call on hold.
7. Keypad Works exactly like the key pad on a traditional telephone.
8. Volume Button
Increases or decreases volume for the handset and speaker. Also
controls the ringer volume (if on hook).
9. Handset Functions like a traditional handset. The light at the top of the
handset will blink when the phone rings and the light will remain to
indicate a new voice message (depending on your message
system).
10. Footstand Allows the phone to stand at a convenient angle on a desk or table

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2. Preference Setup
2.1 Adjusting the Handset Volume
2.2 Adjusting the Speakerphone Volume
2.3 Adjusting the Ringer Volume
2.4 Personalizing the Ringer Sound
You can adjust the volume of the call when using the handset
1. To adjust the volume of the handset, press the up or down Volume button when
the handset is in use.
2. To save the handset volume setting, press the Save soft key.
1. To adjust the speaker volume, press the up or down Volume button when the
speaker is in use.
2. To save the speaker volume setting, press the Save soft key.
Press the up or down Volume button to the desired ringer volume. With each
adjustment, a short ringer burst will play.
Note: The handset must be in the cradle when adjusting the ringer volume
The ringer volume will be automatically saved until the phone is reset. If you want the
ringer volume to be saved even after the phone is reset, please follow these steps:
1. Press the Menu button.
2. Use the Navigation button to select Settings, and then press the Select soft key.
3. Press the Save soft key.
4. Press the Exit soft key to exit the Setting menu.
1. Press the Menu button.
2. Use the Navigation button to select Settings, and then press the Select soft key.
3. From the Settings menu, use the Navigation button to select Ring Type and then
press the Select soft key.
4. Use the Navigation button to scroll through the list of ring types and press the
Play soft key to play the selected ring type.
5. When you find the ring type you want, press the Select soft key to check the
corresponding check box.
6. Press the OK soft key to accept and save your ringer selection

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2.5 Changing the LCD Contrast
1. Press the Menu button.
2. Use the Navigation button to select Settings, and then press the Select soft key.
3. From the Settings menu, use the Navigation button to select Contrast and then
press the Select soft key.
4. Press the Up or Down soft keys to set the desired contrast level.
5. Press the OK soft key to accept and save your changes.
6. To save the reset contrast, press the Save soft key. If you do not press the Save
soft key, the contrast will return to default setting.
7. Press the Exit soft ke
y
to exit the Settin
g
smenu.

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3. Basic Features
3.1 Placing a Call
There are 4 options for placing a new call:
* If you wish to dial the call to external partner, please remember to add ”9” before the 8-digits
telephone number
3.2 Answering a Call
To answer an incoming call, lift up the handset.
3.3 Using Call Waiting
If you are enabled with call waiting for your phone, you will hear a call waiting tone and
the caller ID information will be shown on the phone’s LCD screen if a new call comes
in when you are on the phone.
1. To answer the new call, press the Answer soft key. When you do so, the
original call will be put on hold.
2. To return to the original call, press the Hold button.
3. If the second call is still active, the call will be put on hold when you return to the
original call.
4. You can continue to use the Hold button to switch between the calls.
To create a conference call between yourself and the other two parties, press the
Confrn soft key.
1. When using the handset, lift the handset and dial the number.
2. To make a new call on the current line, press the NewCall soft key and dial the
number.
3. To dial with the phone on hook, from the main screen, perform either of these
actions:
a) Dial the number and lift the handset or press the Dial soft key. The phone
will not produce a dial tone until after you lift the handset or press the Dial
soft key.
b) Press the NewCall soft key and dial the number.
4. To dial the last dialed number, press the Redial soft key.

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3.4 Ending a Call
To end a call, hang up the handset or press the EndCall soft key.
3.5 Muting a Call
1. Press the Mute soft key.
2. To disengage mute, press UnMute soft key again.
Note: If you are using mute along with the speakerphone, lifting up the handset will disengage
mute function.
3.6 Putting a Call on Hold
When you put a call on hold, the call remains active even though you and the other
party cannot hear each other. You can answer or place another call while a call is
being on hold.
1. To place a call on hold, press the Hold button.
2. The hold button will light up when a call is on hold.
3. To resume a call on hold, press the Hold button again.
3.7 Transferring a Call to another Party
* If you wish to transfer the call to external partner, please remember to add ”9” before the 8-
digits telephone number
3.8 Redialing the Last Number Dialed
To redial the most recently dialed number, press the Redial soft key. Doing this
without lifting up the handset will activate the speaker.
3.9 Forwarding Calls to another Phone
3.9.1 Setting up Call Forwarding from your IP Phone
1. During a call, press the Transfer soft key. The call will be put on hold.
2. Dial the number or office extension to which you want to transfer the call.
3. When the call rings on the other end, press Transfer again. Or when the party
answers, announce the call and then press Transfer.
If the party refuses the call, press the Hold button to return to the original call.
1. Press the CFwdAll soft key. You will hear two beeps.
2. Enter the destination number to which you want to forward all your calls, as if you
were placing a call to that number.
3. After you enter the number, you will hear two beeps. The LCD screen will display
a message confirming the number or extension to which your calls are being
forwarded.
4. To cancel all call forwarding, press the CFwdAll soft key.

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Note:
1. Please remember to add ‘9’ before the 8-digits telephone number if the destination is a
mobile phone/ an external number.
2. If you wish to forward all incoming calls to your VoiceMail, simply press CFwdAll and
Msgs button.
3.9.2 Setting up Call Forwarding from your Mobile
1. Dial 2112 1113 to access Remote Call Forwarding hotline.
2. Follow the voice prompts and select the language by pressing ‘1’ for Cantonese/ ‘2’
for English.
3. Enter your Cloud Voice Number and follow by “#”
4. Enter your Cloud Voice Password and follow by “#”.
5. Enter the destination number to which you want to forward all your calls (e.g. your
mobile).
6. To cancel call forwarding, please dial 2112 1113 to deactivate the call forwarding
setting accordingly.
Note: Starter Cloud Voice Password is your Cloud Voice Number.
3.9.3 Setting up Call Forwarding Via Internet
1. Visit www.wharftt.com/cloudvoice.
2. Click Cloud Voice User Portal.
3. Enter your Cloud Voice number and Cloud Voice Password to login Cloud Voice
User Portal.
4. Click Call Management to activate the Call Forwarding function.
5. Enter the destination number to which you want to forward all your calls (e.g. your
mobile).
6. To cancel call forwarding, please log onto Cloud Voice User Portal again to
deactivate the call forwarding setting accordingly.
Note: Starter Cloud Voice Password is your Cloud Voice Number. For security reason, please
change your Cloud Voice Password at the portal on a regular basis.
3.10 Placing a Conference Call
To create a conference call, please perform the following steps:
Note:
1. To view and remove conference participants, you can press ConfList and press Remove to
remove a conference participant.
1. During a call, press the Confrn soft key. It will automatically activate a new line
and put the first party on hold.
2. Place a call to another number or extension.
3. When the call connects, press Confrn again to add the new party to the
conference call.
4. Repeat these steps to invite more parties to the conference call.

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2. If you wish to make a conference call with an external partner, please remember to add ”9”
before the 8-digits telephone number.
3.11 Call Pickup
3.11.1 Call Pickup within your Group
When the phone of your pickup group member rings, you can use your own phone to
pick up and answer the call directly.
1. Lift up the handset and press the More soft key
2. Press the PickUp soft key to transfer a ringing call within your pickup group to
your phone.
3. When your phone rings, press the Answer soft key to pickup and connect to the
call.
3.11.2 Directed Call Pickup (Specific Group Member)
1. Lift up the handset and press the More soft key
2. Press the GPickup soft key.
3. Enter the extension number of the phone line with the call that you want to pick
up. (For example, if the call is ringing on line extension number ‘1234’, please
enter ‘1234’.)
4. When your phone rings, press the Answer soft key to pickup and connect to the
call.
3.12 Sim-Ring
The simultaneous ringing features allow you to bring any incoming calls to your Cloud
Voice Number to both your desk IP Phone and switch the calls in between your desk
IP Phone and mobile.
3.12.1 Enable/ Disable Sim-Ring
1. Press the Mobility soft key to display the current status (Enable Mobile Connect/
Disable Mobile Connect)
2. Press the Select soft key to toggle the status.
3. Press the Exit soft key once you confirm the Sim-Ring status.
Note:
1. Please remember to submit your mobile phone number to Wharf T&T before you can enjoy
Sim-Ring.
2. If the call is not answered at your desk IP Phone and you have enabled Mobile Connect,
the incoming call will be diverted to your mobile phone normally after 4 rings.

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3.12.2 Switching Phone Conversation from IP Phone to Mobile
When you are talking to your business partner on your IP Phone and wish to leave
your desk, you can continue the phone conversation by switching the call to your
mobile.
1. During the phone conversation, press the Mobility soft key.
2. Select Send call to Mobile Phone.
3. The call will be in ‘Hold’ status and transferred to your mobile within a few seconds.
4. Pick up the call at your mobile and you can continue the phone conversation on
your mobile.
5. Lastly, put back your handset back to IP phone.
3.12.3 Switching Call Conversation from Mobile Back to IP Phone
If you pick up the call dialed at your Cloud Voice Number on your mobile, you can
switch the call to your IP Phone.
1. During the phone conversation, hang up the call on your mobile to disconnect the
call from your mobile.
2. The call will be in Hold status.
3. Within a few seconds, Resume button will be displayed up in your IP Phone.
4. Press the Resume button in your IP Phone.
5. The call will be transferred to your IP phone and you can continue the phone
conversation.
4. VoiceMail Service
4.1 Setting up VoiceMail
4.1.1 Activating VoiceMail on your IP Phone
1. Press the Msgs button on your IP Phone
2. Enter your VoiceMail PIN followed by “#”
3. Follow the voice prompts to change the VoiceMail PIN to activate the VoiceMail
service.
Note: Starter VoiceMail PIN is your Cloud Voice Number. For security reason, please change
your VoiceMail PIN regularly.
4.1.2 Remote Activation of VoiceMail
1. Dial the access number 2112-1234. [Please dial (852) 2112-1234 when you are
accessing VoiceMail service from overseas.]

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2. A welcome greeting message will be announced and please select the language
by pressing ‘1’ for Cantonese / ‘2’ for English.
3. Enter your User ID (your Cloud Voice Number) followed by “#”
4. Enter your VoiceMail PIN followed by “#”
5. Follow the voice prompts to change the VoiceMail PIN to activate the VoiceMail
service
Note: Starter VoiceMail PIN is your Cloud Voice Number. For security reason, please change
your VoiceMail PIN regularly.
4.2 Accessing VoiceMail
1. The red light on your Handset will light up when you have a voicemail message.
2. To access the voice messaging system, press the Msgs soft key and follow the
voice instructions.
4.3 Remote Access to VoiceMail
1. Dial the access number 2112-1234. [Please dial (852) 2112-1234 when you are
accessing VoiceMail service from overseas.]
2. A welcome greeting message will be announced and please select the language
by pressing ‘1’ for Cantonese / ‘2’ for English.
3. Enter your User ID (your Cloud Voice Number) and follow by “#”.
4. Enter your VoiceMail PIN and follow by “#”.
5. Follow the voice instructions for the VoiceMail service.
Note: Starter VoiceMail PIN is your Cloud Voice Number. For security reason, please change
your VoiceMail PIN regularly.
4.4 Retrieval of VoiceMail via Outlook 2000
1. Open your Microsoft Outlook
2. Click Tools
3. Select Accounts
4. Click New
5. Select Microsoft Exchange, POP3, IMAP, or HTTP and click Next
6. Enter Account Information * and click Next
7. Select Internet E-mail and click Next
8. Enter Server Information ** and click Next
9. Click Finish
*
When entering the Account Information, please input the following
•Your Name: Name wish to be displayed in email

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•E-mail Address: 3[email protected]; ‘3xxxxxxx’ is your Cloud
Voice Number
•Username: Your Cloud Voice Number (eg 3xxxxxxx)
•Password: Your Cloud Voice Password
** When entering Server Information, please input the following
•Account Type: IMAP
•Incoming mail server: imap.wtt-cloudvoice.com
•Outgoing mail server: smtp.wtt-cloudvoice.com
Note: Starter Cloud Voice Password is your Cloud Voice Number. For security reason, please
change your Cloud Voice Password regularly.
5. Using the Phone Log
If your phone display indicates that you have missed calls, you can use the Missed Call
option on the Directory menu to view your call history and to call back the person you
have missed. You can also view call history and place calls from the Received Calls and
Placed Calls directories.
5.1 Viewing and Dialing from the Phone Log
1. Press the Menu button.
2. Use the Navigation button to select Directories and then press the Select soft
key.
3. Select the desired directories (i.e. Missed Calls, Received Calls or Placed Calls)
from the Directories menu, then press the Select soft key.
4. To place a call from any directories, use the Navigation button to select the call
record, then lift the handset or press the Dial soft key.
Tips: To call back the external parties directly via the Missed Calls log, please press the More
and EditDial soft keys to add “9” before the telephone number.
5.2 Deleting Records in the Phone Log
1. Press the Menu button.
2. Use the Navigation button to select Directories and then press the Select soft
key.
3. Use the Navigation button to select the directory containing the record that you
want to delete and press the Select soft key.
4. Use the Navigation button to select the record that you want to delete.
5. Press the Delete soft key.

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6. Extension Mobility
The Extension Mobility feature allows you to associate your phone number and user
profile with any IP Phone. When you use your IP Phone Personal Identification Number
(PIN) to login an IP Phone, your assigned telephone number, and the settings that you
have established will be associated with that phone.
Extension Mobility is useful particularly for those who do not routinely conduct business
in the same office. However, you can only log onto one phone at a time. If you want to
use another phone, you must log out of the first phone.
6.1 Login
1. Press the Service button.
2. Select Service.
3. Enter your User ID (your Cloud Voice Number) and IP Phone PIN.
4. You can use the IP Phone from now on.
Note: Starter IP Phone PIN is your Cloud Voice Number. For security reason, please change
your IP Phone PIN regularly.
6.2 Logout
1. To sign out, press the Service button.
2. Select Service.
3. When prompted to sign out, press the Yes soft key.
7. Change the Cloud Voice Password
1. Visit Wharf T&T Cloud Voice User Portal at http://www.wharftt.com/cloudvoice
2. Enter your Cloud Voice Number and Cloud Voice Password
3. Click Password Management
4. Enter Existing Password
5. Enter New Password
6. Re-enter New Password
Note:
i. Starter Cloud Voice Password is your Cloud Voice Number.
ii. New Cloud Voice Password will be applied to the following services:
-Cloud Voice User Portal

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-Presence Communicator Service – Cisco Unified Personal Communicator (Account
and VoiceMail Login)
-Mobility Apps Services – Cisco Jabber (Configuration of VoiceMail, Desk Phone
Integration and Corporate Directory)
-Retrieval of VocieMail via Outlook 2000
8. Change the IP Phone PIN
1. Visit Wharf T&T Cloud Voice User Portal at http://www.wharftt.com/cloudvoice
2. Enter your Cloud Voice Number and Cloud Voice Password
3. Click Login
4. Click here in the foot note of the Call Management page
5. Enter your Cloud Voice Number and Cloud Voice Password
6. Click Login
7. Click User Option and choose User Setting
8. Enter Current PIN
9. Enter New PIN and Confirm PIN
10. Click Save
Note:
i. Starter IP Phone PIN is your Cloud Voice Number
ii. New IP Phone PIN will be applied to the following services
-Personal Directory
-Extension Mobility