Fuji Xerox ApeosPort-IV C7780 User manual

User Guide
ApeosPort-IV C7780
ApeosPort-IV C6680
ApeosPort-IV C5580
DocuCentre-IV C7780
DocuCentre-IV C6680
DocuCentre-IV C5580

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer, and Microsoft
Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other
countries.
NetWare is a registered trademark of Novell, Inc. in the United States and other countries.
Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
Macintosh and Mac OS are registered trademarks of Apple Inc.
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United
States and/or other countries.
RSA Security Inc. All right reserved.
All product/brand names are trademarks or registered trademarks of the respective holders.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
For information on license, refer to About License.
XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, ApeosWare, and
CentreWare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji Xerox
Co., Ltd.
DocuWorks is a trademark of Fuji Xerox Co., Ltd.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Table of Contents
3
Table of Contents
Table of Contents ........................................................................................................ 3
1 Before Using the Machine ...................................................................................... 13
Preface ...................................................................................................................... 14
Types of Manuals ...................................................................................................... 15
Using This Guide ....................................................................................................... 16
Organization of This Guide ................................................................................... 16
Conventions .......................................................................................................... 17
Safety Notes .............................................................................................................. 19
Electrical Safety .................................................................................................... 20
Machine Installation .............................................................................................. 21
Operational Safety ................................................................................................ 24
Consumable.......................................................................................................... 27
Location of Warning and Caution Labels .............................................................. 29
Regulation ................................................................................................................. 31
Radio Frequency Emissions (Class B) ................................................................. 31
Product Safety Certification (CB) .......................................................................... 31
Regulatory Information for RFID ........................................................................... 31
Environment .............................................................................................................. 32
About License............................................................................................................ 33
RSA BSAFE.......................................................................................................... 33
Heimdal................................................................................................................. 33
JPEG Code ........................................................................................................... 33
Libcurl ................................................................................................................... 34
FreeBSD ............................................................................................................... 34
OpenLDAP............................................................................................................ 35
DES....................................................................................................................... 37
AES....................................................................................................................... 37
TIFF (libtiff)............................................................................................................ 37
ICC Profile (Little cms) .......................................................................................... 37
XPS (XML Paper Specification) ............................................................................ 37
EDICT and COMPDIC .......................................................................................... 37
Cyrus SASL .......................................................................................................... 38
Legal Notice............................................................................................................... 39
2 Product Overview ................................................................................................... 41
Machine Components................................................................................................ 42
Power Source ............................................................................................................ 50
Switching the Main Power On............................................................................... 50
Switching the Power On........................................................................................ 50
Switching the Power Off........................................................................................ 51
Switching the Main Power Off............................................................................... 52

4
Ground Fault Interrupter.............................................................................................53
Energy Saver Mode....................................................................................................54
Entering the Energy Saver Mode...........................................................................55
Exiting the Energy Saver Mode .............................................................................55
Control Panel..............................................................................................................56
Middle Size Color UI ..............................................................................................56
Large Size UI .........................................................................................................60
Screens and Buttons Displayed.............................................................................63
About the [Services Home] Screen ............................................................................64
Entering Text ..............................................................................................................68
3 Copy ..........................................................................................................................69
Copying Procedure.....................................................................................................70
Step 1 Loading Documents ...................................................................................70
Step 2 Selecting Features .....................................................................................72
Step 3 Entering a Quantity.....................................................................................73
Step 4 Starting the Copy Job.................................................................................74
Step 5 Confirming the Copy Job in Job Status ......................................................75
Operations during Copying.........................................................................................76
Stopping the Copy Job ..........................................................................................76
Changing the Number of Copies ...........................................................................77
Interrupting the Copy Job ......................................................................................78
Simple Copy ...............................................................................................................79
Paper Supply (Selecting the Paper for Copying) ...................................................79
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................80
2 Sided Copying (Making 2 Sided Copies) ............................................................81
Black & White/Color (Selecting the Color for Copying)..........................................81
Lighten/Darken (Adjusting the Copy Density)........................................................82
2 Pages per Side (Copying Two Pages onto One Sheet) .....................................82
1 Staple..................................................................................................................82
Copy ...........................................................................................................................85
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................85
Paper Supply (Selecting the Paper for Copying) ...................................................89
Output Color (Selecting the Color for Copying) .....................................................92
2 Sided Copying (Making 2 Sided Copies) ............................................................96
Copy Output (Specifying Finishing Options)..........................................................96
Pages per Side (Copying Multiple Pages onto One Sheet)...................................97
Lighten/Darken (Adjusting the Copy Density)........................................................97
Image Quality .............................................................................................................98
Original Type (Selecting the Document Type).......................................................98
Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) ..........99
Image Enhancement (Erasing the Background Color of Documents/Adjusting
Contrast) ..............................................................................................................100
Color Effects (Selecting an Image Quality)..........................................................101
Color Balance (Adjusting Color Balance) ............................................................102

Table of Contents
5
Color Shift (Adjusting the Color Tone) ................................................................ 104
Gloss Level (Enhancing Gloss of the Document) ............................................... 105
Layout Adjustment................................................................................................... 106
2 Sided Copying (Making 2 Sided Copies) ......................................................... 106
Book Copying (Copying Facing Pages onto Separate Sheets) .......................... 108
2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ..................... 109
Original Size (Specifying the Scan Size for the Document)................................ 111
Mixed Size Originals (Scanning Different Size Documents Simultaneously)...... 112
Edge Erase (Erasing Edges and Margin Shadows of the Document) ................ 113
Image Shift (Adjusting the Image Position)......................................................... 114
Invert Image (Making Reversed Copies of Images)............................................ 117
Original Orientation (Specifying the Orientation of Loaded Documents) ............ 118
Image Rotation (Changing the Orientation of Images) ....................................... 118
Output Format ......................................................................................................... 120
2 Sided Copying (Making 2 Sided Copies) ......................................................... 120
Booklet Creation (Creating a Booklet) ................................................................ 121
Covers (Attaching Covers to Copies).................................................................. 124
Pages per Side (Copying Multiple Pages onto One Sheet) ................................ 125
Poster (Making Enlarged Copies Spread over Multiple Sheets)......................... 127
Repeat Image (Making Multiple Copies on One Sheet)...................................... 128
Annotations (Adding a Comment/a Date/Page Numbers to Copies) .................. 129
Watermark (Printing Control Numbers on the Background of Copies) ............... 135
Secure Watermark (Managing Document Security) ........................................... 138
Tab Margin Shift (Copying on Tab Stock Paper) ................................................ 141
Face Up/Down Output (Specifying Face Up or Down) ....................................... 142
Folding (Outputting Bi-Folded/Tri-Folded Paper)................................................ 142
Preset Repeat Image (Making Multiple Copies on a Single Sheet) .................... 143
Transparency Options (Inserting Blank Sheets between Transparencies) ......... 144
Copy Output (Specifying Finishing Options) ....................................................... 146
ID Card Copy (Copying Both Sides of an ID Card)............................................ 153
Job Assembly .......................................................................................................... 155
Build Job (Processing Documents Scanned with Different Settings as
One Job) ............................................................................................................. 155
Sample Job (Checking the Finished Output of the Copy)................................... 160
Combine Original Sets (Adding Originals) .......................................................... 161
Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected
Area) ................................................................................................................... 162
Stored Programming (Calling a Stored Program for Build Job) .......................... 164
4 Fax .......................................................................................................................... 165
Fax Procedure ......................................................................................................... 166
Step 1 Loading Documents................................................................................. 166
Step 2 Selecting Features................................................................................... 168
Step 3 Specifying Destinations ........................................................................... 169
Step 4 Starting the Fax Job ................................................................................ 171
Step 5 Confirming the Fax Job in Job Status...................................................... 172

6
Operations during Faxing .........................................................................................173
Stopping the Fax Job...........................................................................................173
Changing the Scan Settings ................................................................................174
About Internet Fax....................................................................................................176
Internet Fax Features ..........................................................................................176
Sending Internet Fax ...........................................................................................178
Receiving Internet Fax.........................................................................................179
Useful Features ...................................................................................................181
About IP Fax (SIP) ...................................................................................................184
IP Fax (SIP) Features ..........................................................................................185
Feature Comparison with Regular Fax ................................................................187
Sending IP Fax (SIP) ...........................................................................................188
Receiving IP Fax (SIP) ........................................................................................188
About Server Fax .....................................................................................................189
Sending Server Fax .............................................................................................189
Simple Fax ...............................................................................................................191
Specifying a Destination Using the Numeric Keypad ..........................................192
Speed Dialing (Specifying a Destination Using an Address Number) .................192
Specifying a Destination Using a One Touch Button...........................................193
Resolution (Specifying the Scanning Resolution)................................................194
Original Type (Selecting the Document Type).....................................................195
2 Sided Scanning (Transmitting 2-sided Originals) .............................................196
Fax/Internet Fax .......................................................................................................197
Internet Fax/Fax/IP Fax (SIP) (Selecting Internet Fax/Fax).................................197
+ Add (Sending Faxes to Multiple Recipients).....................................................198
Specifying a Destination Using the Address Book...............................................199
Speed Dialing (Specifying a Destination Using an Address Number) .................200
Specifying a Destination Using a One Touch Button...........................................201
Specifying a Destination Using the Keyboard Screen .........................................202
Specifying a Destination Using the Redial Feature .............................................203
Specifying a Line (Port) .......................................................................................203
Entering Specific Symbols ...................................................................................204
Removing/Confirming a Recipient .......................................................................205
Lighten/Darken (Adjusting Fax Density) ..............................................................205
2 Sided Scanning (Transmitting 2-sided Originals) .............................................206
Original Type (Selecting the Document Type).....................................................207
Resolution (Specifying the Scanning Resolution)................................................208
Layout Adjustment....................................................................................................209
2 Sided Scanning (Transmitting 2-sided Originals) .............................................209
Original Size (Specifying the Scan Size for the Original).....................................209
Mixed Size Originals (Scanning Different Size Documents Simultaneously) ......210
Book Faxing (Scanning Facing Pages onto Separate Sheets)............................211
Reduce/Enlarge (Specifying a Scan Ratio) .........................................................213
Fax/Internet Fax Options..........................................................................................214

Table of Contents
7
Acknowledgement Report (Confirming Transmission Results)........................... 214
Starting Rate (Selecting a Communication Mode).............................................. 216
Priority Send/Delay Start (Specifying Send Priority/Send Time)......................... 217
Transmission Header Text (Adding Sender Name and Phone Number to
Faxes) ................................................................................................................. 219
Cover Page (Transmitting Documents With a Cover Page) ............................... 220
Internet Fax Subject (Specifying the Internet Fax Subject)................................. 222
Internet Fax Message (Editing the Internet Fax Mail Contents).......................... 222
Recipient Print Sets (Printing Multiple Sets at the Remote Machine) ................. 224
Pages per Side (Combining Multiple Pages into One Sheet) ............................. 224
Remote Folder (Using Remote Folder)............................................................... 225
F Code (Using F Code Transmission) ................................................................ 228
Internet Fax Profile (Specifying Internet Fax Profiles) ........................................ 232
Encryption (Sending Internet Fax Encrypted by S/MIME) .................................. 233
Digital Signature (Sending Internet Fax with a Digital Signature by
S/MIME) .............................................................................................................. 234
More Options ........................................................................................................... 235
Remote Polling (Retrieving Files from Remote Machines) ................................. 235
Store for Polling (Storing Files on the Machine that a Remote Machine can
Retrieve) ............................................................................................................. 238
On-hook (Confirming Remote Machine Response Prior to Transmission) ......... 239
Broadcast ................................................................................................................ 241
Broadcast Send (Transmitting to Multiple Recipients) ........................................ 241
Relay Broadcast (Transmitting Documents Through a Relay Station) ............... 242
Remote Relay Broadcast (Performing Relay Broadcast to Remote
Locations) ........................................................................................................... 245
Receiving Faxes ...................................................................................................... 249
Switching between Auto Receive and Manual Receive...................................... 250
Using Auto Receive ............................................................................................ 250
Using Manual Receive ........................................................................................ 251
Using Folder Receive.......................................................................................... 251
Facsimile Information Services................................................................................ 252
Using the Receiver.............................................................................................. 252
When Not Using a Receiver................................................................................ 253
5 Scan ........................................................................................................................ 255
Scanning Procedure ................................................................................................ 256
Step 1 Loading Documents................................................................................. 256
Step 2 Selecting the Features............................................................................. 258
Step 3 Starting the Scan Job .............................................................................. 261
Step 4 Confirming the Scan Job in Job Status ................................................... 262
Step 5 Saving the Scanned Data........................................................................ 263
Operations during Scanning .................................................................................... 264
Stopping the Scan Job........................................................................................ 264
Previewing the Scanned Images during a Scan Job .......................................... 265
Changing Scan Settings ..................................................................................... 266

8
E-mail .......................................................................................................................267
Address Book (Specifying an E-mail Address) ....................................................268
New Recipient (Entering an Address)..................................................................270
Add Me (Adding the Sender’s Address) ..............................................................271
Recipient(s) (Editing a Recipient) ........................................................................272
From (Setting the Sender’s Address) ..................................................................273
Subject (Setting the Subject) ...............................................................................274
Message (Entering the E-mail Body) ...................................................................274
Preview (Previewing the Scanned Images during a Scan Job) ...........................274
Color Scanning (Selecting an Output Color)........................................................275
2 Sided Scanning (Scanning Both Sides of a Document) ...................................276
Original Type (Selecting the Document Type).....................................................277
File Format (Selecting a File Format for Output Data).........................................278
Network Scanning ....................................................................................................287
Preview (Previewing the Scanned Images during a Scan Job) ...........................288
Color Scanning (Selecting an Output Color)........................................................288
2 Sided Scanning (Scanning Both Sides of a Document) ...................................288
Original Type (Selecting the Document Type).....................................................288
File Format (Selecting a File Format for Output Data).........................................288
Scan to PC ...............................................................................................................289
Transfer Protocol (Selecting a Transfer Protocol) ...............................................289
Address Book (Specifying a Destination PC Using the Address Book)...............290
Browse (Specifying a Destination PC by Browsing Your Network) .....................291
Specifying a Destination (Specifying a Destination PC Using the Screen
Keyboard) ............................................................................................................292
Preview (Previewing the Scanned Images during a Scan Job) ...........................294
Color Scanning (Selecting an Output Color)........................................................294
2 Sided Scanning (Scanning Both Sides of a Document) ...................................294
Original Type (Selecting the Document Type).....................................................294
File Format (Selecting a File Format for Output Data).........................................294
Store to Folder..........................................................................................................295
Color Scanning (Selecting an Output Color)........................................................296
2 Sided Scanning (Scanning Both Sides of a Document) ...................................296
Original Type (Selecting the Document Type).....................................................296
Preview (Previewing the Scanned Images during a Scan Job) ...........................296
Store to USB ............................................................................................................297
Save in (Specifying a Storage Location in the USB Memory Device) .................298
Details (Displaying the Details of a Storage Location in the USB Memory
Device).................................................................................................................299
Preview (Previewing the Scanned Images during a Scan Job) ...........................299
Color Scanning (Selecting an Output Color)........................................................299
2 Sided Scanning (Scanning Both Sides of a Document) ...................................300
Original Type (Selecting the Document Type).....................................................300
File Format (Selecting a File Format for Output Data).........................................300
Store & Send Link ....................................................................................................301

Table of Contents
9
Scan To (Displaying the E-mail Address of the Authenticated User).................. 302
From (Displaying the E-mail Address of the Authenticated User)....................... 302
Subject (Setting the Subject) .............................................................................. 302
Message (Entering the E-mail Body) .................................................................. 302
Color Scanning (Selecting an Output Color)....................................................... 302
2 Sided Scanning (Scanning Both Sides of a Document)................................... 302
Original Type (Selecting the Document Type) .................................................... 302
Preview (Previewing the Scanned Images during a Scan Job) .......................... 303
File Format (Selecting a File Format for Output Data)........................................ 303
Advanced Settings................................................................................................... 304
Photographs (Scanning a Color Photograph) ..................................................... 304
Image Options (Adjusting Scan Density and Image Sharpness) ........................ 305
Image Enhancement (Erasing the Background Color of Documents/Adjusting
Contrast) ............................................................................................................. 306
Shadow Suppression (Suppressing the Document Background) ....................... 307
Color Space (Specifying the Color Space) ......................................................... 307
Layout Adjustment................................................................................................... 309
Resolution (Specifying a Scanning Resolution) .................................................. 310
2 Sided Scanning (Scanning Both Sides of a Document)................................... 310
Book Scanning (Scanning Facing Pages on Separate Sheets).......................... 310
Original Size (Specifying a Scan Size) ............................................................... 312
Mixed Size Originals (Scanning Different Size Documents Simultaneously)...... 313
Edge Erase (Erasing Edges and Margin Shadows in the Document) ................ 314
Reduce/Enlarge (Specifying a Scanning Ratio).................................................. 315
Original Orientation (Specifying the Orientation of the Loaded Documents) ...... 316
E-mail Options/Filing Options .................................................................................. 317
Quality/File Size (Specifying an Image Compression Ratio When Scanning) .... 318
Read Receipts (Specifying Read Receipts) ........................................................ 318
Split Send (Sending in Sections) ........................................................................ 319
File Name (Specifying a Name for the File to be Sent)....................................... 320
Reply To (Specifying a Reply Address) .............................................................. 320
File Name Conflict (Setting the Action to be Taken for File Name Conflict) ....... 321
File Name (Specifying a Name for the File to be Saved).................................... 321
Encryption (Sending E-mail Encrypted by S/MIME) ........................................... 322
Digital Signature (Sending E-mail with a Digital Signature by S/MIME) ............. 322
Login Name......................................................................................................... 323
Password ............................................................................................................ 323
Meta Data ........................................................................................................... 323
6 Send from Folder................................................................................................... 325
Folder Operating Procedure .................................................................................... 326
Step 1 Opening the [Send from Folder] Screen.................................................. 326
Step 2 Selecting a Folder.................................................................................... 326
Step 3 Checking/Selecting Files in a Folder ....................................................... 327
Step 4 Operating Files in a Folder ...................................................................... 327

10
Selecting a Folder ....................................................................................................328
Checking/Operating Files in a Folder .......................................................................329
Checking File Details................................................................................................331
Printing Files in a Folder...........................................................................................332
Configuring/Starting Job Flow ..................................................................................335
[Link Job Flow Sheet to Folder] Screen...............................................................337
Job Flow Restrictions...........................................................................................339
7 Job Flow Sheets .....................................................................................................341
Job Flow Procedure .................................................................................................342
Step 1 Opening the [Job Flow Sheets] Screen....................................................342
Step 2 Selecting a Job Flow Sheet......................................................................343
Step 3 Confirming/Changing the Job Flow Sheet................................................343
Step 4 Starting the Job Flow Sheet .....................................................................343
Selecting/Changing a Job Flow Sheet .....................................................................344
8 Stored Programming..............................................................................................347
Stored Programming Overview ................................................................................348
Registering/Deleting/Renaming Stored Programs ...................................................349
Registering Stored Programs ..............................................................................350
Notes and Restrictions on Registering Stored Programs ....................................351
Registering Stored Programs for Build Job .........................................................352
Deleting Stored Programs ...................................................................................352
Entering/Changing a Stored Program Name .......................................................353
Assigning/Changing Icons for Stored Programs..................................................354
Calling a Stored Program .........................................................................................355
Calling a Stored Program for Build Job ...............................................................356
9 Web Applications ...................................................................................................357
Web Applications Overview......................................................................................358
Accessing Web Applications ....................................................................................359
Accessing Using Buttons Registered on the [Services Home] Screen ....................360
10 Media Print (Text and Photos)...............................................................................361
Overview of Media Print ...........................................................................................362
Supported Media and File Formats .....................................................................363
Notes and Restrictions on Media Print ................................................................364
Media Print - Text .....................................................................................................365
Selecting Files .....................................................................................................365
[Select From List] Screen ....................................................................................366
Media Print - Photos.................................................................................................367
Selecting Files .....................................................................................................367
[Select From List] Screen ....................................................................................368
Selecting the Printing Options ..................................................................................369

Table of Contents
11
Media Print - Photos ........................................................................................... 369
Media Print - Text................................................................................................ 370
Index Print........................................................................................................... 371
11 Job Status .............................................................................................................. 373
Job Status Overview................................................................................................ 374
Checking Current/Pending Jobs.............................................................................. 375
Checking Completed Jobs....................................................................................... 377
Printing and Deleting Stored Jobs ........................................................................... 378
Secure Print ........................................................................................................ 378
Sample Set ......................................................................................................... 380
Delayed Print ...................................................................................................... 382
Charge Print........................................................................................................ 384
Private Charge Print............................................................................................ 386
Public Folder ....................................................................................................... 388
Undelivered Faxes .............................................................................................. 390
Printing Pending Jobs.............................................................................................. 392
Handling Error Terminations.................................................................................... 393
12 Computer Operations............................................................................................ 395
Features Overview .................................................................................................. 396
Print ......................................................................................................................... 397
Print Features ..................................................................................................... 397
Setup................................................................................................................... 399
Printing................................................................................................................ 399
E-mail Printing ......................................................................................................... 400
Setup................................................................................................................... 400
Receiving E-Mail ................................................................................................. 400
Sending Fax ............................................................................................................ 402
Registering Destinations ..................................................................................... 402
Importing Scanned Data.......................................................................................... 404
Importing to a TWAIN Compatible Application.................................................... 404
Importing Using Stored File Manager 3 .............................................................. 406
Importing Using CentreWare Internet Services .................................................. 409
Importing Using EasyOperator............................................................................ 410
CentreWare Internet Services ................................................................................. 412
13 Appendix ................................................................................................................ 417
Glossary .................................................................................................................. 418
Index.............................................................................................................................. 425

12

1 Before Using the Machine
This chapter describes how to use this guide, as well as safety notes and legal
notice you should read before using the machine.
zPreface .......................................................................................................14
zTypes of Manuals .......................................................................................15
zUsing This Guide ........................................................................................16
zConventions................................................................................................ 17
zSafety Notes ...............................................................................................19
zRegulation...................................................................................................31
zEnvironment................................................................................................ 32
zAbout License .............................................................................................33
zLegal Notice................................................................................................39

1 Before Using the Machine
14
Before Using the Machine
1
Preface
Thank you for selecting the ApeosPort-IV C7780/C6680/C5580, DocuCentre-IV
C7780/C6680/C5580 (hereafter referred to as “the machine”).
This guide describes how to operate the machine and the precautions you should
follow during operation. To get the most out of the machine and to use it effectively, be
sure to read this guide before use.
The guide assumes that you are familiar with a personal computer and that you are
knowledgeable of computer networks. When you need additional information, refer to
the manuals provided with the personal computer, operating system, and network
products.
For information on how to configure your network environment, refer to the
Administrator Guide. For information on optional components for the print feature, also
refer to the guide provided with each optional component.
After reading this guide, be sure to keep it handy for quick reference. It will be useful in
case you forget how to perform operations or if a problem occurs with the machine.
Warning:
This equipment will be inoperable when mains power fails.

Types of Manuals
15
Before Using the Machine
1
Types of Manuals
The following guides are provided with the machine.
Accompanying Manuals
User Guide (this guide) (Document CD-ROM)
The guide describes all the necessary steps for copy, print, scan, and fax.
Administrator Guide (Document CD-ROM)
The guide is intended for system administrators, and describes how to configure
network and how to solve problems that may occur with the machine. This guide also
describes daily maintenance and the System Settings procedures.
Quick Reference Guide (Booklet)
The guide describes the basic operations of the machine, as well as daily management
and maintenance.
Manual (HTML)
The manual describes installation and configuration procedures for print drivers and
the printer environment. This manual is included in the Driver CD Kit.
Print Driver Help
The help describes print features and operations.
CentreWare Internet Services Help
The help describes how to change various settings of the machine using a web
browser, and how to import scanned data to a computer from the machine.
Guides for Optional Components
Optional components are available for this machine. Some of them come with user
guides. The guides for optional components describe all the necessary steps for using
the optional components and installing the software.

1 Before Using the Machine
16
Before Using the Machine
1
Using This Guide
This guide is intended for first time users of the machine. It describes the basic
operations for the Copy, Print, Scan, and Fax services.
Organization of This Guide
This guide consists of the following chapters:
1 Before Using the Machine
Describes how to use this guide, as well as safety notes, legal notices, and other
important information you should read before using the machine.
2 Product Overview
Describes the basic information of the machine, such as the names of components,
how to use the touch screen, how to switch the machine on and off, and how to exit the
Energy Saver mode.
3 Copy
Describes the basic operations and features for the Copy service.
4 Fax
Describes the basic operations and features for the Fax services.
5 Scan
Describes the basic operations and features for the Scan services.
6 Send from Folder
Describes the basic operations and features to use folders.
7 Job Flow Sheets
Describes the operations to use a job flow created on a remote system.
8 Stored Programming
Describes the Stored Programming service that enables you to store customized job
settings.
9 Web Applications
Describes the operations to connect to web applications.
10 Media Print - Text Media Print (Text and Photos)
Describes the basic operations and features of Media Print that allows you to print
image data and document files.
11 Job Status
Describes how to check job status and how to delete jobs.
12 Computer Operations
Describes operations performed from a computer, such as printing documents,
importing scanned files, using Direct Fax, and operating CentreWare Internet Services.

Using This Guide
17
Before Using the Machine
1
13 Appendix
Contains a glossary of terms used in this guide.
Conventions
zThe screen shots and illustrations used in this guide vary depending on the machine
configuration and optional components installed. Some of the items in the screen
shots may not be displayed or available depending on your machine configuration.
zThe procedures in this guide may vary depending on the driver and utility software
being used due to the upgrades.
zIn this document, "Computer" refers to a personal computer or workstation.
zThe following terms are used in this guide:
Important : Important information that you should read.
Note : Additional information on operations or features.
zThe following symbols are used in this guide:
" " : • A cross-reference included in this guide.
• Names of CD-ROM, features, and touch screen messages
and input text.
[ ] : • Folders, files, applications, button or menu names displayed
on the touch screen.
• Names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.
< > button : Hardware buttons on the control panel.
< > key : Keys on the keyboard of the computer.
> : • Path to a certain item within a procedure on the control panel.
For example: When you see the procedure "select [Tools] >
[Setup] > [Create Folder]", this means that you need to select
[Tools], select [Setup], and then select [Create Folder].
• Path to a certain item within a procedure on a computer.
For example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] to search for files and folders.
• Cross-reference
For example: "Refer to "5 Tools" > "Common Service
Settings" > "Audio Tones" in the Administrator Guide."
The sentence above means that you need to refer to the
section "Audio Tones", which can be found under "Common
Service Settings" in chapter 5 Tools of the Administrator
Guide.

1 Before Using the Machine
18
Before Using the Machine
1
zOrientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF): Loading documents or paper in portrait orientation
when you view the machine from the front.
, ,Short Edge Feed (SEF): Loading documents or paper in landscape orientation
when you view the machine from the front.
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction

Safety Notes
19
Before Using the Machine
1
Safety Notes
Before using this product, read "Safety Notes" carefully for safety use.
This product and recommended supplies have been tested and found to comply with
strict safety requirements including safety agency approvals and compliance with
environmental standards. Follow the following instructions for safety use.
Follow all warning instructions marked on this product. The warning marks stand for the
followings:
WARNING
Any unauthorized alteration including an addition of new functions or connection to
external devices may not be covered by the product warranty. Contact your local Fuji
Xerox representative for more information.
Used for item that if not followed strictly, can lead death or severe or
fatal injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
: A symbol for items to pay attention to when handling machine.
Follow instructions carefully to use machine safely.
: A symbol for prohibited items. Follow instructions carefully to avoid
any dangerous acts.
: A symbol for items that must be performed. Follow instructions
carefully to carry out these essential tasks.
Caution Flammable Explodable Electric
shock
Heated
surface
Moving
ob
j
ect
Pinched
fin
g
ers
Prohibited No fire Do not
touch
Do not use
in bathroom
Do not
tear down
Keep away
from wet
Never touch
with wet hand
Instructions Unplug Ground/
Earth

1 Before Using the Machine
20
Before Using the Machine
1
Electrical Safety
This product shall be operated by the power source as indicated on the product's data
plate. Consult your local power company to check if your power source meets the
requirements.
WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug
fits only into an earthed electrical outlet. This is a safety feature. If the plug
doesn't fit to the outlet, contact an electrician to replace the outlet to avoid risk
of electric shock. Never use an earthed adapter plug to connect the product to
the electrical outlet that has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent
overheat and a fire accident, do not use an extension cord, a multi-plug
adaptor or a multiple connector. Consult your local Fuji Xerox representative
to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity
than the rated ampere and voltage of this product. See the data plate on the
rear panel of this product for its rated ampere and voltage.
Never touch the power cord with wet hands. It may cause electric shock.
Do not place an object on the power cord.
Always keep the plug connection free of dust. The dusty and damp
environment may bring about minute electric current in a connector. It may
generate heat and eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other
product.
Do not damage or alter the power cord. Damage and alteration may generate
heat and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local
Fuji Xerox representative for its replacement. Do not use a damaged or
uninsulated cord to avoid the risk of electric shock and a fire accident.
When cleaning this product, always switch off the power and then the main
power inside the body front cover, and unplug the product. Access to a live
machine interior may cause electric shock.
Do not unplug or re-plug this product with the main power switch and the power
switch on. Plugging and unplugging a live connector may deform the plug and
generate heat, and eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage the
cord and cause electric shock or a fire accident.