Fuji Xerox Document Centre 706 User manual

Document Centre
706/705/606/605/506/505
Series
User Guide (Scanner)

Adobe and Photoshop are trademarks of Adobe Systems Incorporated.
Microsoft, Windows, Windows NT are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
NetWare is a registered trademark of Novell, Inc., in the United States and other countries.
Salutation is a trademark of Salutation Consortium, Inc.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
Important
This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied
or modified in whole or part, without the written consent of the publisher.
Parts of this manual are subject to change without prior notice.
We welcome any comments on ambiguities, errors, omissions, or missing pages.
Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized
operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized
operation of the equipment.
Xerox is a registered trademark.
The Document Company and Ethernet are trademarks which may be registered in certain jurisdictions.
CentreWare and Docuworks are trademarks.

i
Preface
Thank you for purchasing the Fuji Xerox Document Centre 706/705/606/605/506/505 Series. This guide
provides all the necessary operating instructions and precautions for the use of the scanning features.
To get the most out of the machine, please read this guide carefully in its entirety.
This guide is written with the assumption that you are familiar with the basic knowledge and way of
operating the different operating systems. Refer to the manuals of these products for information on
them.
Refer to the safety notes of the User Guide (Copier), or User Guide (Printer) before using the scan
function.

ii
Contents
Preface ........................................................................................................................................................... i
Contents ....................................................................................................................................................... ii
Types of Manuals ....................................................................................................................................... iv
Using This Guide .......................................................................................................................................... v
Chapter 1 Before Using the Scanner
1.1 Overview ............................................................................................................................................. 2
1.1.1 Scanning With the Mailbox............................................................................................... 2
1.2 Required Environment ........................................................................................................................ 3
1.3 Setting Up the Document Centre for Using Mailbox Feature .............................................................. 4
1.3.1 Starting up the Salutation ................................................................................................. 4
1.3.2 Setting up the Subnet Mask/Gateway Address ................................................................ 7
1.3.3 Creating a Mailbox .......................................................................................................... 10
1.4 Installing the Network Scanner Utility .............................................................................................. 13
1.4.1 Required Environment .................................................................................................... 13
1.4.2 Installation ...................................................................................................................... 14
1.4.3 Uninstallation..................................................................................................................16
Chapter 2 Operating the Scanner
2.1 Scanning Documents (Scan-to-Mailbox) .......................................................................................... 18
2.2 Specifying Various Features ............................................................................................................. 20
2.2.1 Selecting the Resolution Level ....................................................................................... 20
2.2.2 Selecting the Original Type ............................................................................................. 21
2.2.3 Selecting the Density Level ............................................................................................ 21
2.2.4 Selecting the Scan Size ................................................................................................... 22
2.2.5 Scanning Documents at the Specified Ratio ................................................................... 23
2.2.6 Scanning Two Sided Originals ........................................................................................ 24
2.3 Scanning With the Job Memory ....................................................................................................... 25
2.4 Checking Job Status ......................................................................................................................... 26
2.5 Deleting Stored Documents .............................................................................................................. 28
2.6 Custom Presets for Scanning Features ............................................................................................. 30

iii
Chapter 3 Operating the Client (Personal Computer)
3.1 Using the Network Scanner Driver .................................................................................................... 34
3.1.1 Importing the Documents Stored in the Mailbox ............................................................ 34
3.1.2 Changing Display of the Scanner Name ......................................................................... 41
3.1.3 Changing Import Settings ............................................................................................... 43
3.2 Using the Mailbox Viewer ................................................................................................................. 44
3.2.1 Confirm/Delete/Import the Stored Document in a Mailbox ............................................. 44
3.2.2 Setting up the Properties of Mailbox Viewer ................................................................... 49
Chapter 4 Precautions and Limitations
4.1 Precautions and Limitations .............................................................................................................. 52
Appendix
A Compatible Software ......................................................................................................................... 54
Index ........................................................................................................................................................................... 55

iv
The types of manuals available for the Document Centre 706/705/606/605/506/505 Series are as follows:
Manuals Bundled with the Main Unit (the Copier)
•User Guide (Copier)
Explains the handling of the main unit and the copier function.
Manuals Bundled with the Printer/Scanner Kit or Printer Model
•User Guide (Printer)
Explains the printer functions, installation/configuration of the printer drivers as well as the
setting up and operations when using the machine as a network printer.
•User Guide (Scanner)
Explains the scanner functions and installation/configuration of the scanner
driver.
Manuals Bundled with the Optional Accessories
Explains the handling and use of the accessories.
Types of Manuals

v
Using This Guide
Background Knowledge
Read this guide in detail before using the scan function of the main unit. If you are not
familiar with the operating environment for the scan function, read the relevant manuals
first.
Operating environment refers to personal computers, networks, and the respective
operating systems and applications on which these machines run.
Preparation
This guide is targeted at users who are using the Document Centre 706/705/606/605/506/
505 Series Network Scanner. Read the contents of this guide in its entirety. You may
skip sections on the options you did not purchase.
Organisation
The following is a summary of each chapter:
Chapter 1 Before Using the Scanner
This chapter provides a summary of the scan function and preparation on using the
network scanner.
Chapter 2 Operating the Scanner
This chapter describes how to scan the document.
Chapter 3 Operating the Client (Personal Computer)
This chapter describes how to import the stored document from the mailbox of the
machine to a personal computer using a client personal computer.
Chapter 4 Precautions and Limitations
This chapter describes the precautions and limitations when using the scan function.
Appendix
This section provides information on the softwares that are compatible with the machine.

vi
Conventions
1. The following icons are used in this guide:
Indicates important information and must be read in detail.
Indicates supplementary information.
Indicates references used in this guide.
2. The following conventions are used in this guide:
" " : Double quotes are used to indicate names of files, windows, dialog
boxes and input contents.
E.g. "Mailbox Viewer" dialog box appears.
Bold face : Bold face characters refer to window menu items, dialog box items and
all kinds of buttons.
E.g. Click OK.
3. When a check box is checked, it indicates ON. Otherwise it indicates OFF.
E.g. "Image Enhancement" is on."Image Enhancement" is off.
4. The item with the option button checked is the selected item.
E.g. "Millimetre" is selected.

Before Using
the Scanner
1.1 Overview ............................................................................................. 2
1.2 Required Environment ......................................................................... 3
1.3 Setting Up the Document Centre for Using Mailbox Feature ................ 4
1.4 Installing the Network Scanner Utility ............................................... 13

1
2
The Document Centre Network Scanner provides the following feature:
•The scan feature by using the mailbox in the main unit
The following explains the summary of scan function:
1.1.1 Scanning With the Mailbox
You can store a document in the mailbox by scanning it with the Document Centre. The
stored data can be imported to the personal computer (client) connected to a network.
The mailbox in this guide refer to the feature existing inside the main unit. It is different
from the optional Mail Box which is an output device with multiple bins.
Mailbox
1.1 Overview