Nortel Nortel IP Phone 1120E User manual

Nortel Communication Server 1000
IP Phone 1120E
User Guide
Title page

Revision history
3
Revision history
June 2009
Standard 03.03. This document is up-issued to support Nortel
Communications Server 1000 Release 6.0.
June 2009
Standard 03.02. This document is up-issued to support Nortel
Communications Server 1000 Release 6.0.
May 2009
Standard 03.01. This document is up-issued to support Nortel
Communications Server 1000 Release 6.0.
January 2009
Standard 02.04. This document is up-issued to support Nortel
Communications Server 1000 Release 5.5 for UNIStim 3.0.
Added technical content in the section Making a call using the
Redial List.
April 2008
Standard 02.03. This document is up-issued to support Nortel
Communications Server 1000 Release 5.5 for UNIStim 3.0.
May 2007
Standard 01.01. This document is up-issued to support
CS 1000 Release 5.0.This document reflects the new document
number.
June 2006
Standard 2.00. This document is up-issued to support
Nortel Communication Server 1000 Release 4.5 software. Added
support for new security features.

Revision history
4
January 2006
Standard 1.00. This document is issued to support
Nortel Communication Server 1000 Release 4.5 software.

Contents
5
Contents
About the Nortel IP Phone 1120E . . . . . . . . . . . . . . . . . . . . 11
Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Telephone controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Telephone display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Call features and Flexible Feature Codes . . . . . . . . . . . . . . . 20
Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Using Encrypted Calling . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Managing your Station Control Password (SCPW) . . . . . 21
Entering and editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Entering text using the dialpad . . . . . . . . . . . . . . . . . . . . . . . . 24
Editing text using the soft keys . . . . . . . . . . . . . . . . . . . . . . . . 25
Entering text using the USB keyboard . . . . . . . . . . . . . . . . . . 26
Connecting the components . . . . . . . . . . . . . . . . . . . . . . . . 27
Before you begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Connecting the components of the phone . . . . . . . . . . . . . . . 28
Configuring Telephone Options . . . . . . . . . . . . . . . . . . . . . 34
Using the Telephone Options menu . . . . . . . . . . . . . . . . . . . . 35
Adjusting the volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Adjusting the display screen contrast . . . . . . . . . . . . . . . . 38
Selecting a language . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Selecting date and time format . . . . . . . . . . . . . . . . . . . . 39
Accessing display diagnostics . . . . . . . . . . . . . . . . . . . . . 40
Choosing local dialpad tone . . . . . . . . . . . . . . . . . . . . . . . 40
Viewing telephone information . . . . . . . . . . . . . . . . . . . . . 41
Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Configuring call log options . . . . . . . . . . . . . . . . . . . . . . . 43
Choosing a ring type . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Contents
6
Enabling or disabling Call Timer . . . . . . . . . . . . . . . . . . . 48
Enabling OnHook Default Path . . . . . . . . . . . . . . . . . . . . 49
Changing feature key labels . . . . . . . . . . . . . . . . . . . . . . . 49
Configuring the name display format . . . . . . . . . . . . . . . . 51
Configuring Live Dialpad . . . . . . . . . . . . . . . . . . . . . . . . . 52
Configuring Caller ID display order . . . . . . . . . . . . . . . . . 53
Configuring Normal mode indication . . . . . . . . . . . . . . . . 53
Configuring Local Menu options . . . . . . . . . . . . . . . . . . . . 55
Using the 1. Preferences submenu . . . . . . . . . . . . . . . . . . . . 57
Changing 1. Display Settings . . . . . . . . . . . . . . . . . . . . . . 57
Changing 2. Language . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Configuring 3. Headsets . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Using the 2. Local Diagnostics submenu . . . . . . . . . . . . . . . . 63
Using 1. IP Set&DHCP Information . . . . . . . . . . . . . . . . . 63
Using 2. Network Diagnostic Tools . . . . . . . . . . . . . . . . . 63
Using 3. Ethernet Statistics . . . . . . . . . . . . . . . . . . . . . . . 63
Using 4. IP Network Statistics . . . . . . . . . . . . . . . . . . . . . 63
Using 5. USB Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Using the 3. Network Configuration menu . . . . . . . . . . . . . . . 64
Using the 4. Lock Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Using Off-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Using On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Using handsfree dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Using the Directory applications . . . . . . . . . . . . . . . . . . . . . . . 69
Making a call using Corporate Directory . . . . . . . . . . . . . 69
Making a call using the Personal Directory . . . . . . . . . . . 70
Making a call using the Callers List . . . . . . . . . . . . . . . . . 71
Making a call using the Redial List . . . . . . . . . . . . . . . . . . 72
Viewing the date and time of a call . . . . . . . . . . . . . . . . . 72

Contents
7
Using Predial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Using AutoDial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Using Ring Again . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Using Last Number Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Using Speed Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Using System Speed Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Using HotLine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Using intercom calling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
While on an active call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Placing a call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Using Timed Reminder Recall . . . . . . . . . . . . . . . . . . . . . . . . 84
Using Attendant Recall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Using Call Park . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Recording a Calling Party Number . . . . . . . . . . . . . . . . . . . . . 88
Displaying incoming call information . . . . . . . . . . . . . . . . . . . 88
Tracing a malicious call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Incoming calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Using Automatic Answerback . . . . . . . . . . . . . . . . . . . . . . . . . 90
Using Call Pickup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Using Call Waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
While away from your desk . . . . . . . . . . . . . . . . . . . . . . . . . 94
Using Call Forward . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Using Internal Call Forward . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Using Remote Call Forward . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Securing your IP Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Contents
8
Talking with more than one person . . . . . . . . . . . . . . . . . 100
Using the Call Join feature . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Setting up a conference call . . . . . . . . . . . . . . . . . . . . . . . . . 101
Using Conferee Selectable Display . . . . . . . . . . . . . . . . . . . 102
Using Group Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Working without interruption . . . . . . . . . . . . . . . . . . . . . . 106
Activating Make Set Busy . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Additional call features . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Using AutoDial Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Using the Buzz feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Using Call Page Connect to make an announcement . . . . . 108
Using Centrex/Exchange Line Switchhook Flash . . . . . . . . . 109
Charging a call or charging a forced call . . . . . . . . . . . . . . . 109
Using Enhanced Override . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Using Forced Camp-on . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Overriding a busy signal . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Using Privacy Release . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Using Radio Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Using Voice Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Additional phone features . . . . . . . . . . . . . . . . . . . . . . . . . 119
Using the Personal Directory . . . . . . . . . . . . . . . . . . . . . . . . 119
Using the Callers List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Using the Redial List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Using Virtual Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Logging in to Virtual Office . . . . . . . . . . . . . . . . . . . . . . . 127
Using Virtual Office on your Remote IP Phone . . . . . . . 128
Using Virtual Office on your Office IP Phone . . . . . . . . . 131
Logging out of Virtual Office . . . . . . . . . . . . . . . . . . . . . . 132

Contents
9
Troubleshooting Virtual Office . . . . . . . . . . . . . . . . . . . . 133
Using Media Gateway 1000B . . . . . . . . . . . . . . . . . . . . . . . . 135
Using Test Local Mode . . . . . . . . . . . . . . . . . . . . . . . . . 136
Using Resume Normal Mode . . . . . . . . . . . . . . . . . . . . . 136
Troubleshooting MG 1000B . . . . . . . . . . . . . . . . . . . . . . 137
Using Hospitality features . . . . . . . . . . . . . . . . . . . . . . . . . 139
Configuring Automatic Wake-Up . . . . . . . . . . . . . . . . . . . . . 139
Activating Message Registration . . . . . . . . . . . . . . . . . . . . . 141
Using Maid Identification . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Displaying Room Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Accessing External Server Applications . . . . . . . . . . . . . 146
Flexible Feature Codes (FFC) . . . . . . . . . . . . . . . . . . . . . . 147
Terms you should know . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Regulatory and safety information . . . . . . . . . . . . . . . . . . 155
Other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
DenAn regulatory notice for Japan . . . . . . . . . . . . . . . . . . . . 158
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Contents
10

About the Nortel IP Phone 1120E
11
About the Nortel IP Phone 1120E
The Nortel IP Phone 1120E brings voice and data to the desktop by
connecting directly to a Local Area Network (LAN) through an Ethernet
connection.
In this guide, self-labeled line/programmable feature key labels appear
beside the keys, and context-sensitive soft key labels appear directly
above the keys. Figure 1 shows the key labels.
Figure 1: Self-labeled feature keys and context-sensitive soft
keys
Basic features
Your IP Phone 1120E supports the following features:
• four self-labeled line/programmable feature keys with labels and
indicators
• four context-sensitive soft keys
For information about context-sensitive soft keys, see New in This
Release Communication Server Release 5.0 (NN43001-115).
Note: Some IP Phone 1120E phones are not configured to support
soft key functionality. Consult your system administrator.

About the Nortel IP Phone 1120E
12
• graphical, high-resolution LCD display, backlit, with adjustable
contrast
• high-quality speaker phone
• volume control keys for adjusting ringer, speaker, handset, and
headset volume
• six specialized feature keys:
—Quit
— Directory
— Message/Inbox
— Shift/Outbox
— Services
—Copy
• six call-processing fixed keys:
—Mute
— Handsfree
— Goodbye
— Expand
— Headset
—Hold
• gigabit Ethernet ports
• built-in gigabit Ethernet switch for shared PC access
• headset jack with an On/Off key
• USB port to support a keyboard, mouse, or wireless headset.
Note: Powered downstream 1.1-compliant USB hubs are supported,
including USB 2.0 hubs, if they offer USB 1.1 backwards compliancy.
• automatic network configuration
• Graphical XAS
• hearing aid compatibility

About the Nortel IP Phone 1120E
13
• Accessory Expansion Module port to connect the Expansion Module
for IP Phone 1100 Series (Expansion Module)
For information about using the Expansion Module, see the Expansion
Module for IP Phone 1100 Series User Guide (NN43130-101).
Figure 2 shows the IP Phone 1120E.
Figure 2: IP Phone 1120E
Telephone controls
This section describes the controls on the IP Phone 1120E. In some
geographic regions, the IP Phone 1120E is offered with key caps that
have English text labels. In this document, text in parentheses indicates
the labels that appear on the key caps, for example, (Services).

About the Nortel IP Phone 1120E
14
Table 1: Telephone controls
Context-sensitive soft keys are located
below the display area. The LCD label above
each key changes based on the active
feature.
When a triangle appears before a soft key
label, the feature is active.
Press the More key to access the next layer
of context-sensitive soft keys (self-labeled).
The keys on either side of the LCD display
area are self-labeled line/programmable
feature keys, with labels on the LCD. These
keys also function as line (DN) keys.
A steady LCD light beside a line (DN) key
indicates that the line is active. A flashing
LCD light indicates the line is on hold or the
feature is being programmed.
A steady LCD light beside a feature key
indicates that the feature is active. A flashing
LCD light indicates that the feature is being
programmed.
Use the Volume control buttons to adjust
the volume of the ringer, handset, headset,
speaker, and the Handsfree feature. Press
the top button to increase the volume, and
press the bottom button to decrease volume.
Fwd
Fwd
More..
GrpCl Z
(Volume +)
(Volume -)

About the Nortel IP Phone 1120E
15
Press the Mute key to listen to the receiving
party without transmitting. Press the Mute
key again to return to two-way conversation.
The Mute key applies to handsfree, handset,
and headset microphones.
The Mute LED indicator, located on the Mute
key, flashes to indicate that the microphone
is muted.
Press the Handsfree key to activate
handsfree.
The Handsfree LED indicator, located on the
Handsfree key, lights to indicate when
handsfree is active.
Use the Navigation keys to scroll through
menus and lists appearing on the LCD
display screen. The outer part of this key
cluster rocks for up, down, left, and right
movements.
Use Up and Down to scroll up and down in
lists, and the Left and Right keys to position
the cursor. In some dialog boxes that appear
on your phone, you can also use the Left
and Right keys to select editable fields;
press the Right key to select the field below
the current selection, or the Left key to
select the one above.
Press the Enter key, at the center of the
Navigation key cluster, to confirm menu
selections.
In many cases, you can use the Enter key
instead of the Select soft key.
(Mute)
(Handsfree)

About the Nortel IP Phone 1120E
16
Press the Hold key to put an active call on
hold. Tap the flashing line (DN) soft key to
return to the caller on hold.
Use the Expand key to access external
server applications.
Press the Headset key to answer a call
using the headset or to switch a call from the
handset or handsfree to the headset.
The Headset LED indicator, located on the
Handsfree key, lights to indicate that the
headset is in use.
Use the Goodbye key to terminate an active
call.
When a message is waiting, the red Visual
Alerter/Message Waiting indicator flashes.
Also, when the ringer sounds, this indicator
flashes.
When your IP Phone 1120E firmware is
being updated, the blue Feature Status
Lamp flashes.
To find out if additional features are
supported, contact your administrator.
(Hold)
(Expand)
(Headset)
(Goodbye)

About the Nortel IP Phone 1120E
17
Press the Copy Key to copy entries to your
Personal Directory from other lists, such as
the Caller List, Redial List, and Corporate
Directory.
Press the Quit/Stop key to exit an active
menu or dialog. Pressing the Quit/Stop key
does not affect the status of active calls.
The Shift/Outbox key is a fixed key that is
reserved for future feature development.
Press the Message/Inbox key to access
your voice mailbox.
Note: This function is not available on all
phones; consult your administrator.
Press the Directory key to access directory
services.
(Copy)
(Quit)
(Shift/Outbox)
(Msg/Inbox)
(Directory)

About the Nortel IP Phone 1120E
18
Press the Services key to open the Services
menu, and use the navigation keys to access
the following items:
• Telephone Options:
— Volume adjustment
— Contrast adjustment
— Language
— Date/Time
— Display diagnostics
— Local Dialpad Tone
— Set Info
— Diagnostics
— Call Log Options
— Ring type
— Call Timer
— On hook default path
— Change Feature Key Label
— Name Display Format
— Live Dialpad
— Caller ID display order
— Normal mode indication
(Services)

About the Nortel IP Phone 1120E
19
• Password Admin:
— Station Control Password
The Password Admin menu is not available
on all IP Phone 1120E sets.
• Display Network Diagnostics Utilities
Only your system administrator or service
provider can use Display Network
Diagnostics Utilities to perform Internet
diagnostics.
• Virtual Office Login and Virtual Office
Logout (if Virtual Office is configured)
(continued)
• Test Local Mode and Resume Local
Mode (if Media Gateway 1000B is
configured)
Press the Services key to exit from any
menu or menu item.
Press the Services key twice to access the
Local Tools menu, and use the navigation
keys to access the following items:
• 1. Preferences
• 2. Local Diagnostics
• 3. Network Configuration
•4.LockMenu
Your system administrator can establish a
password for the Local Tools menu. If you
attempt to access the Local Tools menu and
a password prompt dialog box appears,
contact your system administrator.
(Services)
(Services)
(Services)

About the Nortel IP Phone 1120E
20
Telephone display
Your IP Phone 1120E has three display areas:
• The upper display area provides labels for the four self-labeled line/
programmable feature key labels.
• The middle display area contains single-line information for items
such as caller number, caller name, Call Timer, feature prompt string,
user-entered digits, date and time information, and phone
information.
Because the IP Phone 1120E only has a single-line information
display area, you are prompted to scroll through any additional lines
of information. For example, during an incoming call, only the
Directory Number (DN) appears if the caller name is greater than 10
characters. Press the flashing arrow to display the caller name.
• The lower display area provides labels for the four context-sensitive
soft keys.
Figure 3 shows an idle LCD screen.
Figure 3: IP Phone 1120E LCD screen
Call features and Flexible Feature Codes
Some features are not available on all IP Phones. Call features and
Flexible Feature Codes (FFCs) must be assigned to your IP Phone and